MEETING MINUTES
ORGANIZATIONAL & REGULAR MEETING OF THE BOARD OF DIRECTORS
SAN MARINO BAY CONDOMINIUMS ASSOCIATION, INC.
MONDAY, SEPTEMBER 8, 2014
I.
CALL TO ORDER – An Organizational and Regular meeting of the San Marino Bay Condominiums Association
Board of Directors was called to order by Keith Walter, President, on the above date at 7:07 PM at the Town and
Country Hospital Cafeteria Conference Center, 6001 Webb Road, Tampa, Florida 33615
II.
ROLL CALL – Directors present:
Directors not present:
Manager Present
III.
READING & APPROVAL OF MINUTES
On motion made by Keith Walter, duly seconded, the Board unanimously agreed to waive reading of the minutes for
the August 11, 2014, regular Board meeting and approve the minutes as presented.
IV.
ELECTION OF OFFICERS AND APPOINTMENT OF BANK ACCOUNT SIGNATORIES
On motion by Kenny Jenkins, duly seconded, and upon unanimous agreement, the Board elected Keith Walter
President, Jack Mills Vice President, Kenny Jenkins Treasurer, Bill Williams Secretary, and appointed all Officers as
bank account signers.
V.
MANAGEMENT REPORT
A. Financial. Ron Trowbridge, Manager, presented for Board review a financial report for the monthly and
year to date period ending August 31, 2014. Delinquent accounts and collection matters were reviewed as were
current foreclosures. The Manager continues to coordinate possible transfer of the two deficiency judgment accounts
to the collection agency. The Association attorney has been asked to review the collection agency agreement. The
Association owned unit at 10492 St. Tropez remain leased. The unit at 10432 La Mirage was foreclosed by the Bank
and is no longer an Association rental unit. The Manager is preparing a draft budget and YR 2015 capital plan for
Board discussion at the October Board meeting.
Yvonne Ehmer, Kenny Jenkins, Jack Mills, Keith Walter, and Bill Williams
None
B. Legal. The Manager updated the Board on legal matters. The Board continues to consider the possibility of
presenting an amendment of the Declaration to the unit owners which will more specifically outline maintenance
responsibilities. The Manager and Board reviewed the results of the vote at the annual membership meeting to amend
the Declaration regarding pets. There were insufficient votes to amend the Declaration.
C. Enforcement Matters. The Board and Management reviewed current deed restriction violations. The Board
advised management of observed violations.
D. Common Elements-Shared Facilities. The Manager updated the Board on general common grounds maintenance.
E. Building Maintenance. The Manager updated the Board on building maintenance. Pressure washing of the roofs
and buildings has been completed. Roof inspections by the roofing contractor for failed flashing and cracked tiles
remain scheduled following roof pressure washing. The Association will remain over budget for roof repairs this
calendar year. Kenny Jenkins continues to look into the leaking chimney situation to possibly provide an idea for
solution. The Board expressed interest in having all chimneys repaired at one time if possible to enjoy economies of
scale pricing. Condo 6 responded that they did not desire their roofs to be pressure washed at this time. The Manager
shared confirmation from the Association attorney that in order to change or alter the color scheme of the
condominiums, approval of 75% of the owners is required. The Board discussed only painting garage doors in 2015.
F. Website. There was no report.
Page 1 of 2 Pages
San Marino Bay Condos
Board Meeting Minutes
September 8, 2014
Page 2 of 2 Pages
VI.
PROJECTS REPORTS
A. Asphalt overlay of roadways and parking lots remains on hold pending response from the sewer contractor
regarding repairs to the below ground storm sewer. Jack Mills continues to follow up on the project.
B. The Board reviewed the status of the capital improvement and repair plan. Reactivation of irrigation to the
traffic circle remains planned in conjunction with the asphalt overlay project. On motion made by Keith Walter, duly
seconded, the Board unanimously agreed that Kenny Jenkins may proceed with the coordination of landscape
improvements at the traffic circle for a cost not to exceed $ 2500. The Manager is still waiting on a quote on the
possibility of artificial barrel tiles being installed on the bulletin board roof. The Manager continues to hold the
concrete curbing project at the large visitor parking lot pending available cash for the unbudgeted project.
C. Kenny Jenkins continues to obtain quotes for landscaping enhancements at the large visitor parking lot. Mr.
Jenkins has obtained clarification from the contractor regarding the plan to remove dead plant material from the pond
shoreline following chemical spraying. The Board agreed to proceed with previously approved work to clean the pond
shoreline of weeds and decayed vegetation as well as trim trees along the large lake.
D. On motion by Keith Walter, duly seconded, the Board unanimously agreed to permit Kenny Jenkins to coordinate
the replacement of dead plant material damaged by pressure washing at a cost not to exceed $ 1000.
VII.
UNFINISHED BUSINESS
There was no unfinished business
VIII.
NEW BUSINESS
Yvonne Ehmer reported damage to her interior wall and wood laminate flooring from pressure washing. The Manager
was asked to check with the contractor to determine if the matter would be covered under the contractor’s insurance.
IX.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:12 PM.
Approved by the Board on October 13, 2014