Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
Data Deposit Form*
Please answer each question below. Contact QDR with any questions you have
(QualitativeDataRepository@gmail.com). When you have filled out the form
completely, please give it the following file name – “QDR - Data Deposit Form YOURLASTNAME” – and email it to QDR. Thanks!
Q1. Title of the research project
Title in the original language and English, if different.
[PLEASE TYPE HERE]
Q1a. If we need to refer to the project with a short title, what would you like it to be? If original
title is no more than five words, please type “Not applicable.”
[PLEASE TYPE HERE]
Q2. Data abstract
A data abstract is a short, self-contained statement that describes the scope and products of the
data collection process, and the types of data being deposited. Data abstracts allow QDR users to
effectively browse and search QDR holdings.
[PLEASE TYPE HERE]
Q3. Please describe the steps you took to prepare data for sharing (for
instance, anonymization). If you deemed that none was necessary, please
indicate “No special preparation for sharing was needed.”
[PLEASE TYPE HERE]
*
The format and content of this document draw on the Data Deposit form used by the UK Data Service, the New
Project Description form used by FORS-DARIS and the Data Deposit form used by ICPSR.
Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
Q4. Data files description
Please describe your data project in detail, filling in each column for each file you are depositing (see codes below the table). Use as
many rows as you need to inventory ALL the data files you are depositing. The more information you provide, the more useful your
data project becomes. Please give related items (e.g., the audio file and written transcript of an interview, or documents and field notes
concerning the same case) file names that are consistent across data forms so links can be made among the different types of items.
File name
Type of data**
Short description of
contents of file
Copyright
status***
Human
subjects
status****
For any source that is difficult to
access (e.g., archival document, rare
historical and/or non-US published
book, etc.), describe where the original
source is held.
For all others indicate “N/A”.
(Please add more rows to the table as needed, using the tab key.)
** Data will typically be of one of the types listed below. If some of your data do not fall into these categories, please indicate the
type in your own words.
 Audio/video from interaction with human subjects
 Transcription of recording of, or notes from, interaction with human subject(s)
 Field notes
 Newspaper article
 Output from qualitative analysis software
Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University





Picture
Primary document
Quantitative data
Scan of ephemera
Secondary source
*** Please use these codes to indicate copyright (CR) status. For any file that does not fall into any of these categories, please
indicate the status in your own words.
CR-i: Copyright issues are irrelevant to the material in this file;
CR-ii: I have implicit or explicit copyright to the material in this file and have the right to make it publicly available through QDR;
CR-iii: The material in this file is in the public domain and no permissions are required to make it publicly available through QDR;
CR-iv: I have provided QDR with third-party permission so the material in this file can be made publicly available through QDR;
CR-v: I do not hold the copyright to or third-party permission to share the material in this file. It is being deposited for sharing to the
extent permissible by fair use, and for record and safe-keeping purposes only and should not be made publicly available through QDR.
**** Please use the following codes to indicate human subjects (HS) status. For any file that does not fall into any of these
categories, please indicate the status in your own words.
HS-i: Material in this file was not obtained through interaction with human subjects and thus has no human subjects-related
constraints;
HS-ii: Material in this file was not obtained with a promise of confidentiality and so may be made publicly available through QDR;
HS-iii: Material in this file was obtained with a promise of confidentiality to research subjects, but I have removed all information
directly identifying the research subjects, and have used due diligence in preventing information in the project from being used to
disclose the identity of the research subjects. The material may thus be made publicly available through QDR;
HS-iv: Material in this file was obtained with a promise of confidentiality to research subjects and has not been anonymized. The
material is being deposited for record and safe-keeping purposes only, and should not be made publicly available through QDR.
Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
Q5. Documentation files description
Please briefly describe the documentation files that you are submitting with your data. We refer
here to any research instruments used in connection with generating data such as consent forms,
interview protocols, interviewer instructions, survey questionnaires, topic guides, copyright
permissions, etc. If your documentation falls under other categories, please indicate the type in
your own words.
File name
Type and brief description
(Please add more rows to the table as needed using the tab key.)
Q6. If the research that generated these data was supported by external
funding, has your funding agency placed any constraints on or stipulated any
requirements concerning sharing the data? If so, please describe them.
[PLEASE TYPE HERE]
Q7. Logic of activation and annotation (for active-citation compilations only)
Please outline the logic by which you activated citations, and annotated citations, below. If you
followed the logic you described in your Project Proposal Form, please simply indicate this.
Q7a. Please indicate the logic by which you activated citations. How did you decide which
citations to activate?
[PLEASE TYPE HERE]
Q7b. Please indicate the logic by which you annotated citations. How did you decide which
citations to annotate? If there is a set of citations that you activated but did not annotate, could
you explain that choice?
[PLEASE TYPE HERE]
Q8. Is there any additional information you would like QDR to know about
this deposit?
Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
In particular, if any significant information listed in your original Project Proposal has changed,
please indicate this here.
[PLEASE TYPE HERE]
Q9. Are the data published anywhere else? If so, please indicate the location
(including the URL).
[PLEASE TYPE HERE]
Q10. Published products (monographs, journal articles, book chapters, etc.)
If the data or any subset of the data were used in publications, please list these here, indicating
the complete reference information (author(s), title, series or journal, editor, place and date of
publication, URL, DOI, etc.).
[PLEASE TYPE HERE]
Q11. Non-published products (reports, working papers, etc.)
Please indicate any works in progress or more informal products based on these data. Please
provide as much information as possible.
[PLEASE TYPE HERE]
Q12. Data transfer
Please consult with QDR staff when you are ready to transfer all of your files.
Q13. Depositor (corresponding author)
_______________________________________________________________
PRINTED NAME
DATE
_______________________________________________________________
TITLE / INSTITUTIONAL AFFILIATION
Additional materials required for data deposit:
QDR staff will use the information collected in this Data Deposit Form, the Project Proposal
Form you submitted earlier, and the Standard Deposit Agreement/Special Deposit Agreement
Qualitative Data Repository (QDR), Center for Qualitative and Multi Method Inquiry (CQMI), Syracuse University
(confirming you have satisfied external constraints and stipulating access conditions for the data)
to complete the repository’s metadata requirements. Metadata (data about your data) are vital to
ensure the long-term preservation and accessibility of the data you share via QDR.
FOR QDR STAFF USE ONLY:
QDR #: _________________________________
DATA TRANSFER METHOD: _________________
Qualitative Data Repository (QDR)
Center for Qualitative and Multi Method Inquiry
Syracuse University
Data Deposit Form v1.4 2013-12-10
https://qdr.syr.edu/