Policies and Procedures for 1:1 iPad Program
Beulah Public Schools
Beulah Public School grades 5-12 will be offering students Apple iPad devices for use at school and
at home. In grades five and six, iPads are taken home only at the discretion of the classroom teacher.
The 1:1 iPad Program has been designed to enhance the delivery and individualization of instruction
for the students using 21st Century Skills. Effective teaching and learning with iPads integrates
technology into the curriculum and allows students the opportunity for “high levels of learning for all”.
1. Receiving and Returning the iPad
1.1 Receiving the iPad
● iPads will be distributed by classroom/homebase teacher or tech dept. Parents and students
must sign and return copies of the following documents before receiving their iPad:
○ iPad Policy and Procedure Form
○ Beulah School District Acceptable Use Policy (AUP)
1.2 iPad Return
● Middle school student iPads and accessories will be returned during the final week of school to
classroom/homebase teacher to be inspected for damage or policy violations.
● High school students will return their iPad and accessories to the tech department.
● If a student leaves the Beulah Public School District during the year they must return their iPad
on the date of withdrawal.
1.3 Return Fines
● If the iPad and accessories are returned with any damage, the student/parent will be
responsible for any damage consistent with the District Protection Plan as listed in Section 7.
● Failure to return the iPad will result in a theft report being filed with the Mercer County Sheriff
or Beulah Police Department. The student/parent may be subject to criminal prosecution or
civil liability.
2. Taking Care of the iPad
Students are responsible for general care of the iPad issued by the school. iPads that are broken or
fail to work properly need to fill out iPad Claim report:
● 5-8 student report problems to their classroom/homebase teacher. Teachers will assist
them in filling out iPad Claim report form and give form to tech dept.
● 9-12 students will report problem to the tech department in the HS library or front office
and fill out iPad Claim report.
2.1 General Precautions
● The iPad is school property and all users will follow this policy and the AUP for technology.
● Only use a clean, soft cloth to clean the screen, no cleansers of any type.
● Cords and cables must be inserted carefully into the iPad to prevent damage.
● iPad and case must remain free of any writing, drawing. Stickers and labels must be approved
by classroom teacher.
● iPad must never be left in an unattended or unsupervised area.
● Do NOT leave iPad in a place that is experiencing extreme hot or cold
conditions (i.e. car in summer or winter). Extreme heat will damage the unit itself
and extreme cold will cause severe screen damage.
● When students are not using their iPads, they should be stored in their locker or kept with the
student. Nothing should be placed on top of the iPad when stored in student lockers.
● Limit the number of items carried within a backpack with the iPad to limit the amount of
pressure applied to the iPad screen.
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Avoid bumping the iPad against any surface.
Students must keep their iPad in the protective case unless removal is directed by a teacher.
iPad cases furnished by the school district must be returned with only normal wear and no
alterations to avoid paying a sleeve replacement fee.
● Students may purchase a more durable cover at their own expense.
3. Using the iPad at School
iPads are intended for use at school each day. In addition to teacher expectations for iPad use,
school messages, announcements, calendars, and schedules may be accessed using the iPad.
Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do
so by their teacher. The iPad is the property of Beulah Public School. Therefore, school staff and
administration have the right to check any material stored on a student’s iPad at any time.
3.1 iPads Left at Home
● If students leave their iPad at home, they are responsible for getting the course work
completed as if they had their iPad present.
● If students repeatedly leaves their iPads at home, they will be required to “check out” their
iPads from the classroom teacher per policy.
3.2 iPad Undergoing Repair
● A replacement iPad will be issued to students when their deductible has been paid. There may
be a delay in getting an iPad should the school not have enough to replace.
3.3 Charging the iPad’s Battery
● Charging of the iPad is the student’s responsibility. The iPad must be brought to school each
day in a fully charged state.
3.4 Sound, Music, Games or Programs
● Students are required to have their own headphones or earbuds.
● Music is allowed on the iPad using headphones per teacher discretion.
3.5 Printing
● Printing may not be available from the iPad.
● Email or other cloud-based apps will be used to send information to be printed.
4. Managing Files & Saving Work
4.1 Saving Work
● Students may save work to the iPad on a limited basis.
● Specific projects may be uploaded to a variety of places as specified by teachers.
● Any data on the iPad will not be backed up. It is the student’s responsibility to ensure that
important work be stored at another location.
○ iPad malfunctions are not an acceptable excuse for not submitting work.
4.2 Network Connectivity
● Beulah Public School makes no guarantee that the network will be up and running 100% of the
time. In the rare case that the network is down, the district will not be responsible for lost or
missing data.
5. Software on iPads
5.1 Software/Apps
● The software/apps originally installed by Beulah Public School must remain on the iPad in
usable condition and be easily accessible at all times.
● From time to time the school may add software applications for use in a particular course.
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Students are allowed to load school appropriate software/apps on their iPads.
Beulah Public School will synchronize the iPads to update school provided apps.
Students will be required to update their personal apps.
5.2 Procedure for Re-loading Software
● If there is a malfunction or other problem with the iPad, it will be restored from backup to its
original state.
● The school does not accept responsibility for the loss of any software or documents deleted
due to a reformatting.
● Students will be expected to update the OS on their own time.
6. Acceptable Use
The use of Beulah Public School’s technology resources is a privilege, not a right.
If a person violates any of the User Terms and Conditions named in this policy, privileges may be
terminated, access to the school district technology resources may be denied, and the appropriate
disciplinary action shall be applied. The Beulah Public School’s Acceptable Use Policy as well as the
Student Handbook shall be applied to student infractions. Violations may result in disciplinary actions
up to and including suspension/expulsion for students. When applicable, law enforcement agencies
may be involved.
● iPads may be randomly inspected to check for policy compliance.
6.1 Parent/Guardian Responsibilities
● Talk to your children about values and standards that they should follow using the iPad.
7. School District Protection Plan
7.1 Filing a Claim
● All protection plan claims for accidental damage, maintenance, lost or stolen iPads must be
reported to the tech department by filling out an iPad Claim form.
Claim
Costs
Lost iPad
Full cost of replacement
Stolen iPad
Full cost of replacement
Damaged and/or non-operable
iPad
$50 deductible--1st incident
$100 deductible--2nd incident
Willful destruction
Full cost of replacement
Chargers
Replace charger
Covers
Full replacement cost
Beulah Public School iPad
Policy and Procedures
2015-16
Please fill out the information below:
Student Information
Name:
Grade:
_________ We are choosing to purchase an iPad for our student for school use.
I, ___________________________________, agree that my student and I have read and will comply with all
policies and procedures within the “1:1 iPad
Policies and Procedures” document.
Parent/Guardian (Please print first & last name):
Student Name (Please print first & last name):
Parent/Guardian Signature:
Student Signature:
Date:
Date:
Beulah Public Schools
iPad Report Claim
2015-16
Students with a damaged/lost or stolen iPad should complete this form and turn it into the tech department.
Name: ___________________________
Date: _____________
iPad serial number: ___________________________________
❏ Lost
❏ Stolen
❏ Damage/non-working
If lost or stolen, has a police report been filed?
❏ yes--date______________________
❏ no
If damaged/non-working:
Describe problem:
Is iPad still in workable condition?
❏ Yes, student may keep using the iPad for classes and to backup his/her work from the iPad until payment is determined and received.
❏ No, the iPad will be collected and student will be notified of payment.
When payment is received a replacement iPad will be issued.
Claim category from policy payment table: ____________________________________
Determined Cost: ________________
Date: _________
Payment Due Date: ___________
Student Signature: __________________________ Building Personnel: _______________