In accordance with established best governance practices the Lacrosse Victoria (LV) Board of
Directors has established a Communications Sub-committee (CSC). This appointment directly reflects the Board’s commitment to obtaining the best specialist advice relating to all aspects of
Communication. The Sub-committee will gather and assess relevant information to take to the
Board. The recommendations made by the Sub-committee will have no effect unless they are first ratified by the LV Board.
The CSC primary functions are -
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To oversee the development and implementation of the Lacrosse Victoria Communication plan/strategy
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To report to the Lacrosse Victoria Board and
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To provide advice to the Board of Lacrosse Victoria and Manager
The Sub-committee members will make recommendations to the Board with respect to:
 to establish a media unit at the beginning of each year to co-ordinate the communication of lacrosse information to the media;
 to prepare a publicity policy, strategy and program and to submit it for approval to the
March meeting of the Board;
 to maintain all aspects of the Lacrosse Victoria website and the databases required by
Lacrosse Victoria.
The Board of Lacrosse Victoria shall appoint at least five persons to form the CSC, with appropriate staff of Lacrosse Victoria.

All members of the Sub-committee are appointed by resolution of the Lacrosse Victoria Board of
Directors. Each member of the Sub-committee must be a Member of Lacrosse Victoria (LV
Incorporation Act) and be able to make a valuable contribution to the CSC. The Board shall appoint
Members for terms of up to two (2) years and may re-appoint any Member. Terms should be staggered so that significant knowledge is not lost to the Sub-committee. The President and
Secretary of the LV Board may attend any meeting of the CSC.
Role of Director
The Director of the Sub-committee will be an independent Member nominated by the Board and will be chairing the Sub-committee. The role of the Director is to:
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Ensure that appropriate induction of members takes place
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Ensure a written report with recommendations is provided to the LV Board to be included in the Agenda prior to the next LV Board Meeting
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Ensure implementation of approved recommendations are monitored
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Encourage participation from the Lacrosse community and co-opt parent members or local community members when required
Role of Secretary
The Secretary will ensure that the Sub-committee Members, the President and the Secretary of the
LV Board receive the agenda and supporting documents at least three (3) working days before each meeting.
Extent of Authority
The Sub-committee reports directly to the Board of Directors.
The CSC will meet quarterly
.
Unless all Members agree to hold a meeting at shorter notice (which agreement shall be sufficiently evidenced in writing or by their presence) not less than seven days' written notice of the meeting of the Sub-committee shall be given to each Sub-committee Member.
Written notice of each Sub-committee meeting, specifying the general nature of the business to be transacted, shall be served on each Director by:
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Delivering it to that Member personally;
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Sending it in writing, by facsimile or other means of electronic communication (subject to receiving appropriate confirmation that the notice has been effectively dispatched);
In accordance with the Sub-committee Member's last notified contact details and no other business shall be transacted at such a meeting.
The Director shall chair the meeting.
If the Director is absent from a meeting, the Members of the Sub-committee present will nominate a
Member to chair that meeting.
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Questions arising at a meeting of the Sub-committee shall be determined on a show of hands or, if demanded by a Member of the Sub-committee, by a secret ballot taken in such manner as the persons presiding at the meeting may determine.
Each member of the CSC present at a meeting of the Sub-committee (including the person presiding at the meeting) is entitled to one vote and in the event of an equality of votes on any question; the person chairing the meeting may exercise the second or casting vote.
A resolution in writing signed or assented to by telegram, cablegram, radiogram, facsimile, telex or other form of visible or other electronic communication by all the members of the Sub-committee for the time being present in Australia shall be as valid and effectual as if it had been passed at a meeting of the Sub-committee duly convened and held. Any such resolution may consist of several documents in like form each signed by one or more of the members of the Junior Development Subcommittee.
Without limiting the power of the Sub-committee to regulate its meetings as it thinks fit, a meeting of the members of the Sub-committee may be held where one or more of the Sub-committee
Members is not physically present at the meeting, provided that:
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(a) All persons participating in the meeting are able to communicate with each other effectively simultaneously and instantaneously whether by means of telephone or other form of communication;
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Notice of the meeting is given to all the members of the Sub-committee entitled to notice in accordance with the usual procedures agreed upon or laid down from time to time by the
Sub-committee and such notice specifies that the members of the Sub-committee are not required to be present in person;
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In the event that a failure in communications prevents condition (a) from being satisfied by that number of members of the Sub-committee which constitutes a quorum, and none of such members of the Sub-committee are present at the place where the meeting is deemed by virtue of the further provisions of this Rule to be held then the meeting shall be suspended until condition (a) is satisfied again. If such condition is not satisfied within 15 minutes from the interruption the meeting shall be deemed to have terminated; and
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Any meeting held where one or more of the members of the Sub-committee is not physically present shall be deemed to be held at the place specified in the notice of meeting provided a member of the Sub-committee is there present and if no member of the Sub-committee is there present the meeting shall be deemed to be held at the place where the Chairperson of the meeting is located.
Quorum
A minimum of 50 per cent of the membership of the Advisory Group (or their senior delegates) must be present at meetings to conduct the business of the group. The Chair, Co-Chair or their delegate must be present
Recording of Minutes
The meeting proceeding is to be recorded. Within seven days of any meeting a copy of the minutes and any supporting documents shall be send to the Secretary of the LV Board.
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