2014 KANSAS STATE UNIVERSITY FRATERNAL EXCELLENCE AWARDS
PURPOSE
The Fraternal Excellence Awards provide an opportunity for an objective appraisal of a chapter’s annual
performance. Through this program, chapters are recognized for excelling in programming, involvement and
operations.
ELIGIBILITY
The Fraternal Excellence Awards evaluate five aspects of chapter programming, involvement and operations –
Academics, Recruitment & Retention, Community Service & Philanthropy, Leadership Development & Campus
Involvement and Risk Management.
The 2014 Fraternal Excellence Awards submission should only include activities that occurred between January
2014 – December 2014. Activities occurring outside of this period will not be evaluated.
If a chapter has been found responsible for a judicial violation during the award period, they will automatically be
deducted one level of achievement.
Award applications are due to the Office of Greek Affairs by 4:30 PM on Friday December 12th, 2014.
LEVELS OF ACHIEVEMENT
The Fraternal Excellence Awards have four levels of achievement –
The President’s Award for Fraternal Excellence - Chapter receives 95% or more of available points. This is the
highest award a chapter can receive.
Dean’s Award – Chapter receives 85% or more of available points.
Purple Circle Award – Chapter receives 75% or more of available points.
Certificate of Merit - Chapter submits an award application, but does not achieve at least 75% of available points.
APPLICATION INSTRUCTIONS
1. All awards applications should be typed and put into three ring binders.
2. Each section of the application should be tabbed and clearly identified.
3. With each criterion, there is suggested documentation. To receive full points, this is the documentation you
should submit.
4. General Information & Certification of Application must be submitted as the first page of your application.
5. A Values & Chapter Achievements Summary must be submitted with your application.
GENERAL INFORMATION & CERTIFICATION OF APPLICATION
Chapter:
Contact Name:
Chapter Office:
Contact Phone Number:
Contact Email Addres:
Please have your chapter president read and sign the following certification.
I have read this application and certify that the information is truthful and accurate to the best of my
knowledge.
Signature:
Printed Name:
Date:
Please have a member of your chapter’s advisory board read and sign the following certification.
I have read this application and certify that the information is truthful and accurate to the best of my
knowledge.
Signature:
Printed Name:
Advisory Board Position:
Date:
VALUES & CHAPTER ACHIEVEMENTS SUMMARY
As a way for evaluators to gain a comprehensive picture of your chapter during the award period, please provide a
one page summary of the following information on your chapter:
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Purpose, vision and goals of organization. Include ones of inter/national organization, as well as any that
have been established by local chapter.
Significant achievements by chapter that occurred during award period.
Significant improvements made by chapter during award period.
SECTION I – ACADEMICS
1. Chapter semester GPA exceeds all-university undergraduate GPA for Spring 2014.
 Provide a copy of the Office of Greek Affairs grade report with your chapter’s rank highlighted.
 If GPA is not above this average, an explanation of what chapter did to address the issue may be
included for potential partial credit.
2. Chapter semester GPA exceeds all-university undergraduate GPA for Fall 2014.
 No documentation needs to be submitted. Report will be included by Greek Affairs once grades are
finalized.
 If GPA is not above average, an explanation of what chapter might do to address the issue may be
included for potential partial credit.
3. New member class GPA exceeds all-university undergraduate GPA for Spring 2014.
 Provide a copy of the Office of Greek Affairs grade report with your chapter’s rank highlighted.
 Note – If there is no spring class, points will be adjusted accordingly.
 If GPA is not above this average, an explanation of what chapter did to address the issue may be
included for potential partial credit.
4. New member class GPA exceeds all-university undergraduate GPA for Fall 2014.
 No documentation needs to be submitted. Report will be included by Greek Affairs once grades are
finalized.
 Note – If there is no fall class, points will be adjusted accordingly.
 If GPA is not above this average, an explanation of what chapter might do to address the issue
may be included for potential partial credit.
5. Chapter semester GPA exceeds all-women’s or all men’s average for Spring 2014.
 Provide a copy of the Office of Greek Affairs grade report with your chapter’s rank highlighted.
 If GPA is not above this average, an explanation of what chapter did to address the issue may be
included for potential partial credit.
6. Chapter semester GPA exceeds all-women’s or all men’s average for Fall 2014.
 No documentation needs to be submitted. Report will be included by Greek Affairs once grades are
finalized.
 If GPA is not above this average, an explanation of what chapter might do to address the issue
may be included for potential partial credit.
7. Chapter has a documented academic/scholarship program.
 Submit one to three page summary of chapter program. The following areas of the program could
be discussed:
o Academic Recognition Programs
 Individual recognition of members for academic excellence
 Individual recognition of members for academic improvement
 Offering scholarships to members from local chapter, advisory board,
inter/national organization and/or alumni clubs
o Academic Assistance Programs
 Programs for members who fail to meet academic requirements
 Procedures to monitor academic progress of members throughout semester
 Information, resources and strategies for improvement provided to members
o Academic presentations that have been coordinated by, presented to, or attended by the
chapter, including:
 Presentations given at chapter meetings
 Guest speakers chapter has hosted
 Special workshops chapter has coordinated
 On-campus academic enrichment events chapter has attended
o Faculty Involvement
 Presentations that faculty members have given
 Academic mentoring/assistance provided by faculty
 Recognition provided by chapter to faculty members
SECTION II – RECRUITMENT & RETENTION (PANHELLENIC)
1. Chapter recruits to quota during the Fall 2014 semester through Formal Recruitment and
Continuous Open Bidding.
 Submit completed copy of New Member Report – Sorority found in Forms section.
2. Chapter is at/recruits to total (TBD) during the Fall 2014 semester.
 No documentation needs to be submitted. Report will be included by Greek Affairs once grades are
finalized.
 Note – The grade report only includes members who are actives or new members. If you have
additional women who were student teaching, interning, inactive and/or studying abroad that you
include in your total count, please include a revised number that should be used to evaluate this criteria.
3. Chapter is at/recruits to total (166) during the Spring 2014 semester.
 Provide a copy of the Office of Greek Affairs grade report with your chapter’s information highlighted.
 Note – The grade report only includes members who are actives or new members. If you have
additional women who were student teaching, interning, inactive and/or studying abroad that you
include in your total count, please include a revised number with this report.
4. Chapter retains members who have been pledged through initiation.
 Submit completed copy of New Member Report – Sorority found in Forms section.
 Maximum points will be awarded for chapters initiating 90% or more of new members. Some points will
be given to any chapter initiating at least 80% of new members.
5. Chapter has a documented new member program.
 Submit one to three page summary of the program. Information that could be included:
o Length and format of program (e.g. weekly meetings, small group meetings)
o Education provided on expectations of membership
o Education provided on history and purpose of organization
o Education provided on hazing and risk management
o Information on mentoring programs utilized
o Explanation of benefits of program to participants
SECTION II – RECRUITMENT & RETENTION (IFC)
1. Chapter achieves recruitment goal for the Spring 2014 semester.
 Submit information on recruiting goal for the Spring 2014 semester. Include information on numeric
goals, as well as desired membership qualities.
 Submit a signed letter from an advisor that states established recruitment goal and how chapter
performed during spring recruitment
 All numbers submitted will be verified by the Office of Greek Affairs via submitted bid cards.
 Maximum points will be awarded for chapters recruiting 90% or more of their recruitment goal. Some
points will be given to any chapter recruiting at least 75% of their recruitment goal.
 Note – If there is no spring class, points will be adjusted accordingly.
2. Chapter achieves recruitment goal for the Fall 2014 semester.
 Submit information on recruiting goal for the Fall 2014 semester. Include information on numeric goals,
as well as desired membership qualities.
 Submit a signed letter from an advisor that states established recruitment goal and how chapter
performed during fall recruitment
 All numbers submitted will be verified by the Office of Greek Affairs via submitted bid cards.
 Maximum points will be awarded for chapters recruiting 90% or more of their recruitment goal. Some
points will be given to any chapter recruiting at least 75% of their recruitment goal.
 Note – If there is no fall class, points will be adjusted accordingly.
3. Chapter retains members who have been pledged through initiation.
 Submit completed copy of New Member Report – Fraternity found in Forms section.
 Maximum points will be awarded for chapters initiating 90% or more of new members. Some points
will be given to any chapter initiating at least 80% of new members.
4. Chapter has a documented new member program.
 Submit one to three page summary of the program. Information that could be included:
o Length and format of program (e.g. weekly meetings, small group meetings)
o Education provided on expectations of membership
o Education provided on history and purpose of organization
o Education provided on hazing and risk management
o Information on mentoring programs utilized
o Explanation of benefits of program to participants
SECTION III – COMMUNITY SERVICE & PHILANTHROPY
1. Chapter sponsors or co-sponsors at least one philanthropic event annually that results in the
donation of funds to a philanthropic organization/cause of the chapter’s choosing.
 Submit information using Service & Philanthropy Report Form found in Forms section.
 Note – If chapter has exceeded the required amount of events, forms for additional events should
still be submitted.
2. Chapter participates in at least one chapter sponsored service event annually that results in the
donation of time to a philanthropic organization/cause of the chapter’s choosing.
 Submit information using Service & Philanthropy Report Form found in Forms section.
 Note – If chapter has exceeded the required amount of events, forms for additional events should
still be submitted.
3. The chapter collectively completes an average of at least two service hours per member.
 No information needs to be submitted. Monthly service hours forms collected by Directors of
Community & Internal Relations will be used to compile this data.
4. Chapter supports service and philanthropy events of other campus and community organizations.
 Submit a ½ page to 1 page summary of service and philanthropy events /activities your chapter
has participated in that were put on by other organizations. A summary in list/bulleted format will
also be accepted.
SECTION IV – LEADERSHIP DEVELOPMENT & CAMPUS INVOLVEMENT
1. Members are involved in activities outside of the chapter. This involvement includes, but is not
limited to, work, volunteer positions, student organizations and/or community groups.
2. Members hold officer positions in an activity/organization outside of the chapter.
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Submit information for Criterion #1 and 2 using Involvement Summary found in the Forms section.
Maximum points on Criterion #1 will be given to chapters who have at least 75% of members
involved in an organization outside of their chapter. Some points will be given to chapters who
have 50% or more of members involved in an organization outside their chapter.
Maximum points on Criterion #2 will be given to chapters who have at least 50% of members
serving in an officer position. Some points will be given to chapters who have 25% or more of
members holding an officer position in another organization.
3. Chapter is an involved and active member of its respective council.
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Submit a letter from respective governing council certifying meeting attendance.
Maximum points will be given to chapters who have perfect meeting attendance.
Submit a list of chapter members who have served as a council officer and/or on a council
committee during the Spring 2014 and Fall 2014 semesters.
Submit a ½ page summary of how chapter has participated in council activities. Include information
on council programming that chapter has attended.
SECTION V – RISK MANAGEMENT
1. Chapter has event-planning process.
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Submit one to two page explanation of the process chapter utilizes to plan events. Include
information on timelines utilized, meetings held and/or resources that are consulted prior to event,
during event and following event.
Submit examples of planning documents chapter has utilized.
2. Chapter has anti-hazing policy and provides anti-hazing education to new and active members.
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Provide a copy of chapter anti-hazing policy. Include local and/or inter/national policies.
Submit an explanation of what anti-hazing education chapter provides.
3. Chapter provides education on risk management policies and current risk management topics.
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Submit a one to two page summary of chapter’s risk management education programs. Topics
may include, but are not limited to: Social Event Expectations, Mental & Physical Health, Sexual
Assault Awareness, Healthy Relationships, Alcohol & Illegal Drugs, Fire Safety & Facility Security,
Eating Disorders, Healthy Eating & Nutrition, and/or Current Legal Issues
4. Chapter has not been sanctioned by council judicial process.
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No documentation needs to be submitted. Information will be verified by Greek Affairs staff and
council judicial officers.
5. Chapter sponsors and participates in alcohol-free programming. Events that could be include, but
are not limited to: Week of Welcome, UPC After Hours, functions with other organizations,
sisterhood and brotherhood events. Note – Philanthropies should note be included.
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Submit information via Alcohol-Free Programming Summary.
FORMS
NEW MEMBER REPORT - SORORITY
Please list each pledged new member of your new member class in the following format.
(Note - Please add additional rows as needed.)
Name of New Member
Method of Joining –
Formal or COB
Number of Fall 2014 New Members from Formal Recruitment
Number of Fall 2014 New Members from Continuous Opening
Bidding
Total Number of Fall 2014 New Members
Number of Fall 2014 New Members Initiated
Percentage of Fall 2014 New Members Initiated
Current Status –
Initiated, Resigned (Left
Organization), Continuing New
Member, Inactive
NEW MEMBER REPORT - FRATERNITY
Please list each pledged new member of your new member class in the following format.
(Note - Please add additional rows as needed.)
Name of New Member
Current Status –
Initiated, Resigned (Left Organization),
Continuing New Member, Inactive
Total Number of Spring 2014 New Members
Number of Spring 2014 New Members Initiated
Percentage of Spring 2014 New Members Initiated
Name of New Member
Total Number of Fall 2014 New Members
Number of Fall 2014 New Members Initiated
Percentage of Fall 2014 New Members Initiated
Current Status –
Initiated, Resigned (Left Organization),
Continuing New Member, Inactive
SERVICE & PHILANTHROPY REPORT
(Note - Please duplicate form as needed to report all service and philanthropy events.)
Part I - Details of Event
Title of Event
Sponsoring Chapter(s)
Date of Event
Location of Event
Event Type – Service or
Philanthropy?
Brief Description of Event
Part II – Chapter Involvement
Brief Description of How Chapter Members Participated
in Planning of Event
Brief Description of How Chapter Members Participated
in Execution of Event
Total Number of Chapter Members Participating
Percentage of Chapter Members Participating
Part III – Campus & Community Involvement
Other Individuals, Student Organizations & Community
Organizations Participating in Event
Part IV – Beneficiary & Donations
Please list how much money was raised through the
event. (Note – This should be the overall sum of money raised. Do
not deduct money taken out to cover cost of event.)
Please list how much money was donated to the
beneficiary. (Note – If there were multiple beneficiaries, please
break down how much was donated to each organization.)
Please list any items that were donated to the
beneficiary.
Please list any projects were completed to aid the
beneficiary.
Please provide any additional information on how
program benefitted beneficiary.
INVOLVEMENT SUMMARY
Please list all member involvement in the following format.
(Note - Please add additional rows as needed.)
Organization/Entity
The Alphabet Club
Total Number of Members
Number of Organizations Members are Involved In
Number of Members Involved in Organizations
Percentage of Members Involved in Organizations
Number of Leadership Roles Held by Members
Numbers of Members Serving in Leadership Roles
Name(s) of Member(s) Involved & Role(s) Held
Adam Alpha (President), Bill Beta, Gary Gamma
(Social Chair), Don Delta
Percentage of Members Serving in Leadership Roles
ALCOHOL FREE PROGRAMMING SUMMARY
(Note - Please duplicate form as needed to report all service and philanthropy events.)
Title of Event
Type of Event
Sponsoring Organization(s)
Date of Event
Brief Description of Event
Estimated Number of Chapter
Members Participating
Estimated Percentage of Chapter
Members Participating
Title of Event
Type of Event
Sponsoring Organization(s)
Date of Event
Brief Description of Event
Estimated Number of Chapter
Members Participating
Estimated Percentage of Chapter
Members Participating
Title of Event
Type of Event
Sponsoring Organization(s)
Date of Event
Brief Description of Event
Estimated Number of Chapter
Members Participating
Estimated Percentage of Chapter
Members Participating
Title of Event
Type of Event
Sponsoring Organization(s)
Date of Event
Brief Description of Event
Estimated Number of Chapter
Members Participating
Estimated Percentage of Chapter
Members Participating
□ University Sponsored
□ Greek Sponsored
□ Chapter Sponsored
□ University Sponsored
□ Greek Sponsored
□ Chapter Sponsored
□ University Sponsored
□ Greek Sponsored
□ Chapter Sponsored
□ University Sponsored
□ Greek Sponsored
□ Chapter Sponsored