Workday Open Lab Demos
On January 4, 2016, Bowdoin will be moving to a new integrated Human Resources, Payroll, and Time
Tracking system called Workday. Workday will replace HRforYou, Ceridian, and TimePro. It allows
individuals to manage personal information and provides managers at all levels with access to staffing
and organization information. Access to most information will be available online, from any device,
using a Bowdoin username and password to log in.
The Workday Implementation Team has planned a series of open lab demos to introduce Workday to all
staff and faculty. The demos are concise half hour sessions that introduce key concepts in Workday.
They are an opportunity to see basic features and ask questions. Some staff may want to attend
multiple sessions based on their role(s) at the College. The demos are not intended to be training on the
new system. Full training will be provided closer to the launch of Workday.
A description of the scheduled demos is below. The entire series will be offered on Thursday, December
10th and again on Wednesday, December 16th. We encourage all staff to attend any of the sessions to
get acquainted with the look and feel of Workday before it rolls out next month.
Session 1:
Time:
Location:
Topics:
Workday Overview
December 10, 9:00am – 9:30am and December 16, 12:30pm – 1:00pm
Lancaster Lounge, Moulton Union
Basic navigation; Workday profiles; adding/updating personal information; reviewing your
benefits; organization charts; accessing pay slips; project timeline and support options after
Workday launch
Session 2:
Time:
Location:
Topics:
Entering Time (non-time clock users)
December 10, 9:30am – 10:00am and December 16, 1:00pm – 1:30pm
Lancaster Lounge, Moulton Union
Options for time entry; reporting time off (holiday, special day, emergency weather); cost
center overrides for staff with multiple jobs
Session 3: Adjusting and Approving Time (managers of non-time clock users)
Time:
December 10, 10:00am – 10:30am and December 16, 1:30pm – 2:00pm
Location: Lancaster Lounge, Moulton Union
Topics:
Approving time via Inbox actions; adjusting time; managing staff with multiple jobs; time
tracking reports; payroll deadlines and reminders; pre-reporting time the week before go-live
Session 4: Administrative Exception time
Time:
December 10, 10:30am – 11:00am and December 16, 2:00pm – 2:30pm
Location: Lancaster Lounge, Moulton Union
Topics:
Requesting time off; reporting exception time; reporting no hours; approving exception time
Session 5:
Time:
Location:
Topics:
Managing Staff
December 10, 2015 11:00am – 11:30am and December 16, 2:30pm – 3:00pm
Lancaster Lounge, Moulton Union
Supervisory Organizations; transfers; promotions; job changes
Session 6: Student Hiring
Time:
December 16, 12:30pm – 1:00pm (this session is offered only once)
Location: Lancaster Lounge, Moulton Union
Topics:
Supervisory Organizations; hiring students; hiring students with multiple jobs
Session 7: Adjusting and Approving Time (managers of time clock users)
Time:
December 10, 1:00pm – 1:30pm and December 16, 3:00pm – 3:30pm
Location: Lancaster Lounge, Moulton Union
Topics:
New timeclocks; auto submission of cost center; rounding rules; managing staff with multiple
jobs; time tracking reports; payroll deadlines and reminders; pre-reporting time the week
before go-live
Session 8:
Time:
Location:
Topics:
Workday Overview
December 10, 1:30pm – 2:00pm and December 16, 3:30pm – 4:00pm
Lancaster Lounge, Moulton Union
Basic navigation; Workday profiles; adding/updating personal information; reviewing your
benefits; organization charts; accessing pay slips; project timeline and support options after
Workday launch