POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
DISASTER PLANS
Outline of Disaster Plan
Facility Disaster Plan
Evacuation Floor Plans
Community Disaster Plan
POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
Outline of Disaster Plan1
Page 1 of 2
1. Evacuation routes are to be posted in each section of the facility.
2. A copy of the Disaster plan will be maintained in the Nursing office/med room.
3. New personnel will be expected to learn the Disaster Plan as part of their orientation.
4. The facility shall conduct the following drills:
a. Twelve (12) fire drills, one conducted on each shift at least every three (3) months to
familiarize staff members and Residents with signals, evacuation procedures and
emergency action required under varied conditions. Fire exit drills shall include the
transmission of a fire alarm signal and simulation of emergency fire conditions except
that the movement of infirm and bedridden residents to safe areas or to the exterior of the
structure is not required. Fire drills shall meet the following requirements:
1) Each staff member shall participate in at least one fire drill annually;
2) One staff member shall be designated to observe and evaluate each drill and shall not
participate in that drill;
3) Residents capable of self-evacuation shall be actually evacuated to safe areas or to the
exterior of the home in at least two fire drills a year on each shift. Movement of nonambulatory Residents to safe areas or to the exterior of the home is not required.
4) Drills conducted between 9:00 P.M. and 6:00 A.M. may use a coded announcement
instead of an audible alarm.
5) The facility shall ensure that alarms are reset after each drill.
b. At least two disaster preparedness drills per year, one of which shall be a tornado drill
which shall occur during the months of March through July.
The facility shall investigate all problems encountered in the drills and take corrective action.
The facility shall keep a written record and evaluation of each fire drill which shall include
the date, time, staff member attendance, effectiveness of the drill procedures, number of
residents evacuated, total time for evacuation, and the weather conditions during the
evacuation, and of each drill. The records shall also describe any problems encountered and
the corrective actions taken. This record shall be on file in the facility for three (3) years.
The facility shall require at least one responsible staff member to attend a fire prevention
training course each year.
5. The home shall post in a conspicuous place in each section of the home a wall-specific floor
plan designating room use, locations of alarm sending stations, evacuation routes and exits,
fire alarms and fire extinguishers and flow of Resident evacuation.
6. The Administrators must be notified of any fire/disaster.
1
Ohio Department of Health Rule 3701-17-54 C2C, 3701-17-63, I3, J1, A, B, C, J2, K, L, M, N, P. Q, T, U
Ohio Revised Code 3721.071
POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
Outline of Disaster Plan
Page 2 of 2
7. The state or local Fire Department will conduct a Disaster In-service for all personnel once a
year.
8. The facility shall conduct at least monthly a fire safety inspection which shall be recorded on
forms provided by the department and kept on file in the facility for three (3) years.
9. The facility shall report any incident of fire, damage due to fire and any incidence of illness,
injury or death due to fire or smoke inhalation of a Resident within twenty-four (24) hours to
the office of the state fire marshal on forms preceded by the office.
10. The home shall prominently display emergency telephone numbers at each telephone
provided by the facility.
11. The facility maintains a written transfer agreement with other facilities that can meet the
needs of Residents who require transfer because their health and safety is, or potentially is,
adversely affected by conditions in the facility. The Residents shall be transported to the
alternate facility by personnel with facility vans and private autos. They will be cared for
there as long as necessary.
12. The facility is equipped with both an automatic fire extinguishing system and fire alarm
system.
13. All Residents will receive training on admission and during the facility drills on the
proper actions to take in the event of a fire.
POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
Facility Disaster Plan2
Policy
It is our policy to provide a written plan of action to be used in time of disaster for the facility,
utilizing its maximum resources. Therefore, by this action, the facility will be in a position to
render the greatest possible service to the care and safety of moving Residents to a place of
safety or possible evacuation.
Definitions/Types of Disasters
1. Internal:
Those disasters that may occur within the facility such as fire, explosions, etc.
2. External:
Those disasters that may occur outside of the facility, such as storms, tornadoes, etc.
People Involved
The entire facility will function on a team basis with the following people making up the team:
1. Facility Personnel will be assigned specific positions and it will be their responsibility to
assume those positions in time of disaster.
2. Administrators.
3. Chief of Police.
4. Chief of Fire Department.
5. Medical Director.
6. Civil Defense or Rescue Squad.
Evacuating Residents with Impaired Mobility
In the event of evacuating Residents, all Residents will be moved per their normal daily mode of
mobility. All Residents at this facility are either ambulatory, walk with the assist of staff,
walker, cane, or can be transferred into a wheelchair. All Residents have their own wheelchairs,
or walking device.
NOTE: there may be Residents under Hospice care who cannot be transferred into a wheelchair;
staff would need to evacuate those Residents in their hospice bed.
2
Ohio Department of Health Rule 3701-17-63 I 1A
POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
Community Disaster Plan
Page 1 of 2
Policy:
Each public institution in a community, including this facility, must be able to receive as many
injured people as possible in case of a disaster. This facility shall serve the public in any
capacity possible in case of a disaster affecting the community.
Procedure
This facility shall:
1. Receive trauma victims that do not need skilled treatment and attention.
2. Provide trauma care and treatment that we are able to administer.
3. Follow all instructions as issued by authority in charge.
4. All off-duty personnel shall be called back to duty.
5. Provide any available supplies, equipment, and/or staff if required when disaster is in
another facility.
Responsibilities
Administrative Department
1. Responsible for receiving, identifying, and placing victims.
2. Prepare a list of disaster victims.
3. Assist where needed.
Nursing Department
1. Responsible for basic care of victims, i.e., food, hygiene, warmth.
2. Treatment of wounded as able.
3. Maintain safety and comfort of victims as able.
4. Follow doctors/administration orders to assist in anyway possible.
Dietary Department
1. Prepare to furnish quantities of coffee, fruit juices, soup, etc.
2. Contact local merchants or wholesalers to obtain an emergency food supply if
necessary.
3. Assist where needed.
Housekeeping Department
1. Keep work areas as neat and clean as possible.
2. Assist where needed.
Laundry
1. Prepare to keep a continuous staff in the laundry department to keep a supply of
linens and laundry.
2. Assist where needed.
POLICY AND PROCEDURE
EMERGENCY RESPONSE PLANS
SECTION 1
Community Disaster Plan
Page 2 of 2
Maintenance Department
1. Be prepared to keep emergency generator and power units activated.
2. Assist where needed.
Volunteers
1. Assist where needed.