Distinguished
Club Secretary Award
Award Application: 2014 District Convention
Deadline: February 15, 2014
Guidelines for the Distinguished Club Secretary Award
(Please read carefully and follow)
1.
2.
3.
4.
5.
6.
7.
8.
9.
Fill out the report in its entirety.
Reports must be received no later than February 15, 2014.
Send completed digital copies to inckiawards@gmail.com.
If your club believes extenuating circumstances exist that have unfairly
prevented you from fulfilling any of the criteria contained within this report,
please submit your concerns, in written form, to your division’s Lieutenant
Governor (or to a district board representative) no later than February 15,
2014. Your comments must specifically address each individual item
about which you have a concern and specific reasons for your concern.
All concerns will be brought to the attention of the District Board prior to
final contest judging and award recommendations.
If any falsities or misrepresentations are discovered within this report by
the contest judges, district officers, or other individuals, the entire report
will be disqualified.
This award report form should contain information for the club secretary
ONLY for the time period he/she has been in office (after April 1, 2013)
unless otherwise specified.
In order to be considered, a club secretary must fulfill ALL of the mandatory
criteria as specified in Part 1, and the criteria as specified in Part 2.
Upon completion of the report, the applicant may score the report according
to the scoring directions shown in the right hand column of each page. Place
the total score in the appropriate box at the end of the report.
In order to be eligible for the Distinguished Club Secretary Award, your club
must be considered “In good standing” by both Circle K International and the
Indiana District.
DISTINGUISHED CLUB SECRETARY AWARD APPLICATION
FORM
(PLEASE TYPE)
Nomination for Click here to enter text.
Circle K Club of Click here to enter text.
PART ONE: MANDATORY CRITERIA
Please specify if the club secretary has met each one of the following mandatory criteria.
1.
Been in office as club secretary for at least six (6) months.
☐ YES
☐ NO
2.
Attended at least 75% of all Circle K Club meetings.
☐ YES
☐ NO
3.
Attended at least 75% of all Circle K Club Board meetings.
☐ YES
☐ NO
4.
Submitted at least eight (8) monthly report forms to the District Secretary ON TIME.
5.
Attended Indiana District Club Officer Training Conference, or received sufficient
☐ YES
training from a District or International officer or through other means.
☐ YES
☐ NO
☐ NO
PART TWO: ADDITIONAL CRITERIA
SCORING
A. CLUB MEETING AND EVENT ATTENDANCE – 38 points possible
CLUB MEETINGS
1. How many regular club meetings were held beginning with the
____ (A)
secretary’s term in office, and concluding with this report’s submission?
a. How many meetings did the club secretary attend?
____ (B)
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
____ %
2.
How many club board meetings were held during the club
secretary’s term to date?
a. How many meetings did the club secretary attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
CLUB SERVICE PROJECTS
3. How many service hours did the club secretary complete
during his/her term in office as reported?
CLUB EVENT ATTENDANCE
4. How many interclub events has the club participated in during
the current year to date?
a. How many interclubs did the club secretary attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
5.
How many social events has the club held during the current
year to date?
a. How many social events did the club secretary attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
Write Point
Total Here
CLUB MEETINGS
1b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
2b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
____ (A)
____ (B)
CLUB SERVICE PROJECTS
____ %
3. Top 1/3: 10 points
Middle 1/3: 5 points
Lower 1/3: 0 points
____
____ (A)
CLUB EVENT ATTENDANCE
____ (B)
4b. 90-100% is 5 points,
70-89% is 3 points,
50-69% is 1 point
____ %
____ (A)
____ (B)
____ %
5b. 90-100% is 3 points,
70-89% is 2 points,
50-69% is 1 point
B. DISTRICT AND INTERNATIONAL EVENTS – 17 points possible
DISTRICT EVENTS
1. Did the club secretary attend the 2013 Indiana District
Club Officer Training Conference?
2. Did the club secretary attend the 2013 Indiana District
Summer Social?
3. Did the club secretary attend the 2013 Indiana District
Membership Development and Education Conference?
INTERNATIONAL EVENTS
4. Did the club secretary attend the 2013 Circle K International
Convention?
☐ YES ☐ NO
☐ YES ☐ NO
Write Point
Total Here
DISTRICT EVENTS
1. If YES, 5 points
2. If YES, 3 points
☐ YES ☐ NO
3. If YES, 6 points
INTERNATIONAL EVENTS
☐ YES ☐ NO
C. OTHER ADMINISTRATION – 18 points possible
1.
SCORING
How many monthly report forms has the club secretary submitted to
the District Secretary ON TIME (by the 5th of each month)?
____
D. OPTIONAL ESSAY/LETTER
An optional essay or letter may be submitted on the club vicepresident’s behalf which will only be used in the case when there is a
tie between two or more nominees.
4. If YES, 3 points
OTHER ADMINISTRATION
1. 2 points for each report
18 points max.
TOTAL
SCORE
73 POINTS POSSIBLE