JOB DESCRIPTION
Sample document provided by Exponent Philanthropy
www.exponentphilanthropy.org
Title: Scholarship Program Manager
Job Summary: Under the direct supervision of the Executive Director, this position is responsible for all
assigned scholarship program functions in an accurate and timely manner. This position will also provide
support to other staff when necessary.
Principal duties and responsibilities:
1. Works directly with students applying for scholarships and internships.
2. Generates student reports and statistics from database.
3. Oversees and maintains scholarship online applications and student files on foundation website.
4. Responsible for database records management for alumni and students.
5. Maintains foundation scholarship files.
6. Works closely with foundation accountants on scholarship distributions.
7. Maintains schedule of deadlines to ensure tasks are done in a timely efficient manner.
8. Prepare and handle all aspects of mass mail outs regarding scholarships and student notifications or
events.
9. Schedule and conduct professional development seminars, career fairs, student dinners and other
events that may arise.
10. Arrange for and participate if needed in meetings and conferences.
11. Participate in foundation board committee meetings as needed.
12. Attends quarterly foundation Board of Directors meetings to report on scholarship programs.
Qualifications:
 Bachelors degree in business or related field preferred but not required
 Work related experience at professional level, including knowledge of computerized data base records
management systems
 Knowledge of operational process for a private foundation preferred
 Strong written and oral communication skills
 Ability to organize, plan and direct programs
 Self-motivated, able to handle multiple tasks, work effectively under stress and able to work with
minimal supervision
 Demonstrable ability to be resourceful and dependable
 Functions effectively as a team member
 Ability to problem solve independently
 Overtime required for project and meeting deadlines and quarterly board meetings
 Occasional travel required
Scholarship Program Manager Job Description
The Scholarship Program Manager evaluates and processes scholarship applications for a non-profit
foundation that assists [type of recipient]. The position requires the incumbent to both manage the
scholarship programs as well as process scholarship applications for the programs.
Primary areas of responsibility:
 Analyze applications, Student Aid Reports, and transcripts to determine eligibility for educational
scholarships. Enter data into the scholarship database.
 Research, collect, analyze and present data to foundation leadership.
 Approve/disapprove scholarship awards for the scholarship programs.
 Ensure the proper disbursement and accounting of funds.
 Prepares instructions and applications for all scholarship programs. Prepare documents for
posting to the website.
 Prepares and distributes brochures and information packets on the scholarship programs.
 Receive and process mail, e-mail and telephonic requests for information regarding the
scholarship programs.
 Provide courteous and professional service to all students and college/university personnel.
Responds to inquiries from students, parents, and colleges/universities regarding all scholarship
programs.
 Establishes process and production deadlines. Reviews and enters data.
 Prepares and mails letters/e-mails to students concerning awards and non-awards of all
scholarships.
 Record receipt of supporting documents from students. Keep accurate data.
 Research trends and prepare statistics pertaining to current and historical data concerning all
scholarship programs for briefings and conferences.
Qualifications:
 Advanced knowledge of the College Financial Aid process.
 Advanced proficiency in Excel, PowerPoint and Microsoft Word.
 Minimum of Associates Degree or two years of related experience and/or training.
 Ability to quickly evaluate and process large volumes of data. Keep organized records. Develop
briefings using data collected and provide insightful analysis and future projections.
 Ability to apply reason, logic and understanding in order to carry out instructions and to deal
with complex problems involving the scholarship program.
 Ability to write professional business correspondence.
 Ability to effectively present information in one-on-one and small group situations.
 Ability to read and comprehend instructions, correspondence and memos.
 Ability to add, subtract, multiply and divide in all units of measure using whole numbers,
common fractions and decimals. Ability to determine rates, ratios and percentages and to draw
and interpret graphs.