Parish Social Hall Use Agreement
St. Mary Parish
320 Middle Ave
Elyria, OH 44035
440-323-5539 ext 222 / 440-935-5153
APPLICATION FOR USE OF PARISH SOCIAL HALL FACILITY
Name of Applicant:__________________________________________________________________
Address:________________________________City:_______________State:_________ZIP:_______
Telephone: Home(___) ________________________Business: (___) __________________________
Date Requested: ________________________ Time Period Requested: ________________________
Purpose of Rental: ___________________________________________________________________
Approximate Number of People Expected: ______________ (The total capacity of St. Mary Hall is 450)
RENTER AGREES TO THE FOLLOWING:
1.
A “secure the date” deposit of $200.00 is due at the time of reserving the parish social hall. THE “SECURE
THE DATE” DEPOSIT IS NON-REFUNDABLE. This amount will be applied to your final balance.
An additional damage deposit of $300.00 is also due at the time of reserving the parish social hall.
After the use of the parish social hall is complete and it can be determined there was no damage done to the property
of the parish’s social hall, there was no stolen property and it was left as it was found, the damage deposit will be
refunded within 30 days following the event. If the deposit does not cover all damage and/or cleaning expenses
required to be paid by St. Mary Parish (over and above normal cleaning), the Renter will surrender the damage
deposit and be held liable for any additional costs incurred.
2.
To discharge, release, defend and hold harmless St. Mary Parish, it employees & volunteers, the staff of St. Mary
Parish, the Roman Catholic Diocese of Cleveland, the Bishop of the Catholic Diocese of Cleveland, and their
respective successors and assigns, from all debts, claims, demands, costs, expenses, including but not limited to
attorney’s fees, judgments, damages, actions and causes of action, which the Renter, the Renter’s patrons, guests,
invitees, clients, friends, or others whom the Renter permits to come upon the Premises, may now have or may
hereafter have as a result of the Renter’s use of the Premises, and the Renter’s activities thereon, whether arising
from bodily injury, including death, theft, property damage or any other cause whatsoever.
3.
That the Renter shall be required to obtain his or her own liability insurance coverage in the amount of $1,000,000.00
combined single limit per occurrence. The additional line of (Host liquor liability included) must appear for those
events where Renter will be selling alcohol.* A Certificate of Insurance must be received by St. Mary Parish’s
Business Office, along with any balance due no later than 10 business days before Renter’s event. Renter: ______
Your insurance certificate must list as additionally insured the following entities:
1. The Diocese of Cleveland
2. The Bishop of Cleveland
3. St. Mary Parish
4.
Set-up and decoration: ___________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
*The State of Ohio defines “selling alcohol” as any event where alcohol is sold or is included in the price of admission.
5. That failure to meet any of the terms set forth herein shall result in the immediate termination of this Agreement.
6
That St. Mary Parish reserves the right to terminate this Agreement for any reason or due to unforeseen circumstances
which make it necessary to close the facility, including but not limited to power or fuel restrictions. In the event that
St. Mary Parish terminates under this Section of the Agreement, Renter’s damages shall be limited to a return of any
and all deposits.
7.
That this Agreement and the times specified herein shall not be modified unless in writing and signed by St. Mary
Parish.
8.
To follow any and all further instructions, rules and regulations as are provided by St. Mary Parish concerning use of
the Premises.
9.
That under the terms of this Agreement, no liquor shall be sold in any manner whatsoever (i.e. charging for liquor
being served or liquor served in connection with a sale of a ticket However, when the conditions set forth in
#s 3 & 11 have been met, this line is excepted. B. Y. O. B. events are always prohibited under the law. There
are NO exceptions for these types of events. Renter: _____
10. That Renter will be responsible to compensate an armed police officer for the final four hours of the event at
the then current rate of compensation. Renter: _____
11. That Renter will be responsible to obtain all necessary licensing for beer, wine, liquor and / or gaming that are
required for Renter’s event. Renter: _____
Renter Initials: _____________I have read and understand and agree to all of the above.
Deposit: $___________________
(Please make checks payable to “St. Mary Parish”)
Date Paid: _____________________
Check #:___________________________________
This agreement was made this _________day of _________________, 20________, between St. Mary Parish,
320 Middle Ave, Elyria, OH 44035 and Renter.
Pastor: _________________________________________________________________________
Renter: _________________________________________________________________________
Damage Deposit to be returned to:
Name: ________________________________________Date Damage Deposit Returned: ______________
Address: _______________________________________________________________ Check #: ________
Phone: __________________________________________