Oil Storage and Delivery checklist
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/ /2011
Oil Storage and Delivery Checklist
Protection of the environment and property is vital. Oil is a common and highly visible form of pollution
because of the way oil spreads just one litre of oil could make a million litres of fresh water undrinkable.
Although oil is an intrinsically safe fuel, this checklist has been provided to aid a competent person to
assess the risks associated with oil storage.
Item
Ref
Requirements
Guidance
A
ROAD TANKER WAGON ACCESS TO SITE
1.
Can a large articulated vehicle drive on
and off site, without obstructions?
Can the vehicle turn on site to enter and
exit forwards?
2.
3.
4.
5.
6.
B
7.
Are there any height restrictions?
(Minimum height for the RTW to access
the site is 11ft 6 inches)
Is there a satisfactory surface to and from
the delivery point where the vehicle (RTW)
parks? Unmade surfaces or mud may
cause problems with vehicle movement.
The driver is instructed to refuse to go to
the delivery point if ground/conditions are
not considered suitable.
Is there any pedestrian activity that the
driver should be made aware of? If yes,
then driver should be assisted
Is there any site transport activity that the
driver should be made aware of? E.g.
forklift truck, cranes, and other traffic. If
yes, then driver should be assisted.
DELIVERY ACCEPTANCE PROCEDURE
Yes/No
If No – consider ordering a small/baby
tanker; however the load will be smaller.
Reversing on the public highway should
be avoided. Any person directing a large
goods vehicle needs to be trained. Wear a
reflective waistcoat if directing the vehicle.
Review any public walkways, public rights
of way on site and place consideration to
users on site, i.e. elderly and children.
Do you have a written Delivery
Acceptance Procedure in place?
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Oil storage and delivery checklist
8.
Is there an ‘Authorised person(s)’ available
to receive the delivery and be in
attendance with the driver at all times? If
so:
Name:
Job Title:
9.
Is the ‘Authorised Person’ trained to
receive the delivery and are they aware of
the layout of facilities/location?
C OIL STORAGE TANK DETAILS
10. How many oil storage tanks are located on
your premises?
11. Are oil storage tanks located above
ground level?
12. If any storage tanks are underground, is
the discharge into the tanks by gravity only
i.e. product should not be pumped?
13. Are oil storage tanks located within a
building?
The ‘Authorised Person’ does not need to
be at the delivery point at all times. The
driver must however be told how to
contact the ‘Authorised Person’ in the
event of an emergency and that person
should be able to get back to the offload
point within approximately 2 minutes.
The ‘Authorised Person’ should be able to
establish the unfilled space in the tank
before delivery and understand the
procedure to be followed in the event of a
spill.
If no please refer to item ref. 12.
Pumping into ground storage is not
permitted.
Oil Storage Regulations do not apply, but
the building should act as secondary
Containment. In addition the tank should
be located within a place of special fire
hazard which should be directly ventilated
to outside.
All good practice recommendations should
be followed to prevent pollution. In addition
Building Regulations are likely to apply.
13. Are all taps, valves and delivery panels
locked?
14. Is the tank surrounded by a containing wall
(bund) capable of holding the capacity of
the largest tank +10%?
15. Do all Storage Tank Vents direct any oil
overflow into a bund? Vents which open to
atmosphere should have free airflow
around them and no ignition source within
3 metres.
.
On new tanks of the ‘tank within a tank’
design, the vent should feed directly into
the outer tank shell. On tanks which are
surrounded by a traditional external bund,
the vent pipe should extend low enough
such that all oil spilt goes directly into the
bund.
16. Is the bund area clear of water, vegetation
and storage of any other materials?
17. Are tanks & remote fill points (if any)
marked with the product grade and the
Tank Number/Letter?
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18. Are all Storage Tanks fitted with a working,
calibrated Tank Gauge System or
calibrated dipstick and is the maximum
tank fill capacity shown somewhere on the
installation?
19. Is the tank fitted with a high level alarm
and can this be tested?
The driver should not be required to use a
dipstick or climb over any obstacle to read
a tank contents gauge. The maximum tank
fill capacity can be marked on the gauge
or on the tank.
Activation of the alarm should be
detectable to the Driver at the offload point
while the truck engine is running. Alarm
can be audible or visual. If visual, lights
should be bright so as to attract the
driver’s attention immediately.
For double skinned tanks, is an audible
alarm fitted in case of a dramatic drop in
the level of oil?
20. Would any spillage in the delivery area run
into or be captured by an interceptor?
21. Do you have a system for maintenance &
regular inspection for the oil storage
facility?
Interceptors should be fitted to any surface
water drainage in the vicinity of the
delivery area.
Is evidence available to demonstrate that
the facility including the tank contents
gauge receive inspections and
maintenance.
23. Does the driver have a safe area to work
around the RTW and storage tanks?
24. Can all the Tank vent pipes be seen by the
driver from the offload position? If not are
the storage tanks fitted with:
- A physical tank overfill prevention
device or
- Will an ‘Authorised Person’ be
available at all times during the
delivery who is posited within sight of
the vent pipe and who is in immediate
contact with the driver?
25. If any deliveries are to be made outside
day light hours, are the delivery premises
sufficiently lit to cover the storage tank, the
tank vents and the offloading area?
26. Are the tank inlets within 6 metres of the
delivery offloading area?
27. Are tank inlets accessible from ground
level? (If not please provide details if
above ground level, the driver is unable to
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make 3 inch hose connections above
normal working height)
28. Is there suitable containment at the tank(s)
inlets e.g. drip tray and is this emptied in
an environmentally responsible manner
after each delivery?
29. Are tank(s) arranged with fixed hose
connections & control valves? (fill pipes
without a valve and non-return valve may
allow oil to run back when the hose is
disconnected)
30. What are the size(s) of the delivery point
connection?
31. Does each tank inlet connection lead to
one tank only and labelled accordingly?
32. Are the storage tanks positioned or
protected in some way against impact by
the tanker or other vehicles?
33. In event of a spillage are there any drains,
open water, rivers, canals or other
watercourses within 10 metres of the
tank?
34. Are there any times when deliveries
should not be made for safety or any other
reasons? If so please specify
35. Are there any site-specific issues not
covered?
36. Has a formal risk assessment of the
offload activity been undertaken?
Drip tray should not leak. Any waste oil
captured should be disposed off in a
responsible manner, please refer to the
KCC waste procedure for more
information.
Drivers should not be asked to operate
any valve other than the first inlet valve
form the hose connection.
Either during access or egress.
.
More information and advice is available
on KELSI including the ‘KCC risk
assessment – 5 steps approach blank
template.
http://www.kelsi.org.uk/policies-and-guidance/healthand-safety-guidance/risk-assessment
D SPILL CONTAINMENT
33. Is there an oil spill kit on site?
Spill kit should be regularly reviewed for
contents.
34. Is the Spill Kit located close to the oil tank?
35. Are staff trained to deal with an Oil
Spillage?
Records should be available with regard to
staff that have been trained and
expiry/refresh date.
36. Is suitable PPE Equipment available i.e.
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Oil storage and delivery checklist
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rubber gloves, disposable coveralls, boots,
goggles etc.
E OIL USAGE MONITORING
38. Is the oil tank gauge working and easy to
read?
39. Are oil levels and usage being monitored?
If the answer to any of these questions is No an explanation of action taken should be outlined
below.
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ATTENTION!
IN THE EVENT OF THE DISCOVERY OF A SPILLAGE OF
HAZARDOUS LIQUIDS E.G. DIESEL, PETROL, CHEMICALS,
FUEL / ENGINE OIL ETC.
THE FOLLOWING ACTION MUST BE UNDERTAKEN AS
SOON AS POSSIBLE:
1 Isolate the source of the spillage if possible.
2 Wear suitable Personal Protection Equipment if
appropriate.
3 Do not hose the spillage down or use any detergents.
4 Try to contain the spillage by placing absorbent materials
such as granules, pads, sand, earth and booms around the
edge of the spillage, in order to prevent it spreading.
5 Place rubber mats or proprietary flexible drain covers
over gullies, in order to prevent spilt contaminants entering
drainage system.
6 Continue to apply absorbent products until liquid is
absorbed and contained.
7 Inform your immediate superior and Property Helpdesk
0845 3000 346
24 Hour Emergency Hotline to report environmental incidents
0800 80 70 60
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