Strategic Planning Process
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Organizational Strategic Plan: January 2013 –June 2016 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Table of Contents Introduction .................................................................................................................................... 1 Strategic Planning Process .............................................................................................................. 1 Board & Staff ................................................................................................................................... 2 SWOT Analysis................................................................................................................................. 3 First Year Action Plan ...................................................................................................................... 5 Three Year Financial Projections................................................................................................... 13 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Introduction Associated Artists of Pittsburgh (AAP) is an artist-run organization with over 400 members in the southwestern Pennsylvania region. AAP has grown over the last century to become one of the nation’s most esteemed artist-member organizations with a strong and vibrant volunteer base. AAP began the strategic planning process with a desire to clarify the organization’s strategic direction, revamp its governing and staffing structure, and assess the financial feasibility of future exhibit spaces. Over the course of the planning effort, the organization has grown to understand its unique value in the community and the vital role it can play in supporting the artist community and creating a vibrant cultural scene in the region. The plan that follows represents AAP’s goals and plan of action for achieving desired outcomes starting in January 2013 and spanning the next three full fiscal years (through end of fiscal year 2016). Strategic Planning Process The strategic planning process, which was led by ParenteBeard, had three phases. Phase I: Organizing and Taking Stock: To begin the planning process, ParenteBeard worked with AAP to assess the organization’s current assets, challenges, trends and opportunities through a SWOT analysis. The organization recently underwent an extensive data collection process, a survey of members and a 360 peer review, which served as the foundation for the SWOT. The resulting document from the initial assessment was reviewed and finalized by the staff and Board. Phase II: Setting Vision and Objectives: After having completed the SWOT and initial data collection phase of the project, ParenteBeard facilitated several meetings concerning AAP’s future vision, mission and strategy. During these meetings, Board and staff members prioritized the issues or areas that they believed would most significantly affect the organization over the next three years and began the process of translating those issues into tangible goals and objectives Phase III: Formulating Goals, Plans and Projections: Working closely with ParenteBeard, AAP created a strategic planning framework that outlined its 3-year vision, strategy, goals and objectives. In addition, the organization developed an action plan, which incorporated specific tasks required to meet the organization’s strategic objectives; detailed the timeframe for implementing initiatives; and established individual responsibilities for each task. ParenteBeard also worked with AAP staff to develop three-year financial projections to test the feasibility of the organization’s strategic goals. Page | 1 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Board & Staff BOARD OF DIRECTORS Melissa Vertosick , President Kathryn Stanko, Vice President Ken Antol, Secretary Cindy Busch Charlotte Ka Emily Meyer Erin O'Neill Preetha Saint-Auguste Cecile Shellman David Stanger Andrew Urbach, MD AAP ADVISORY BOARD Jane Arkus William Bates, AIA Dan Byers William Caroselli, Esq. Elaine Effort James Frantz Dr. Edward Friedman Jane Haskell Laura Horner Barbara Jones Michael May Richard Parsakian Elvira Peake William Peduto Donald Robinson Graham Shearing Tom Sokolowski Harry A. Thompson, III Jack Weiss AAP EMERITUS BOARD Tina Williams Brewer Adrienne Heinrich Jane Ogren Marjorie Shipe Anna Marie Sninsky STAFF Juliana Morris, Executive Director Page | 2 Associated Artists of Pittsburgh 2013-2016 Strategic Plan SWOT Analysis SWOT ANALYSIS INTERNAL Strengths Programs Visibility/prestige of the Annual Exhibition High quality education programs/annual exhibits AAP’s history Reasonable cost of programming Educational Programming EXTERNAL Weaknesses Poor /inconsistent quality of work represented at the annual Outdated programming Lack of diversity in the types of artists/works exhibited Exhibition information is not reported in a timely manner Opportunities Develop a formal mentoring program to mentor younger artists Proactively connect AAP members to other organizations and resources in the region Develop targeted workshops/seminars that capitalize on AAP’s strengths – exhibitions Lack of social/networking opportunities Increase exhibition opportunities Limited contact or access to other artists Facilitate small group activities (i.e., exhibitions, critique Too few guest speakers/artists Programming is not always aligned with the organization’s mission Threats Other organizations are better suited to provide certain programs (i.e. workshops and seminars for adults) sessions) Offer guest lecturers Expand programming into areas of unmet needs Generate revenue to support programming/facilities Tough economic o Leasing art to corporations o Art sales o 6X6 model o Facilities rental Promote giving among members and the community at large Fundraising targeted at individual donors Build, strengthen, and maintain relationships with foundations climate makes it difficult to run a successful capital campaign. Foundations are not interested in capital campaigns. Finances/ Fundraising Inability to fundraise Facilities Demonstrated inability to finance/utilize facilities in an Develop partnerships with other organizations or galleries to efficient manner Loss of Gallery on Liberty Avenue No permanent space Move the Annual Exhibit to a new venue in order to broaden expand physical capacity reach/accessibility Permanent space Page | 3 Associated Artists of Pittsburgh 2013-2016 Strategic Plan SWOT ANALYSIS INTERNAL Strengths Membership Dedicated members The majority of members (75%) are likely to very likely recommend the organization to others Value of membership for the cost Networking opportunities 500 Talented Artists EXTERNAL Weaknesses Members that are older than the general population of Opportunities Revamp membership selection process: the region Lack of racial diversity Membership selection process is outdated and needs to be revamped Cost/fees are too high Lack of exhibition opportunities Community Outreach The use of E-blasts and websites to help track upcoming events Limited awareness about AAP programs outside of the Annual Exhibit Threats o Develop a member jurying process to select the “best” artists. o Offer an open membership Offer member discounts Consider group health benefits for members Offer members paid opportunities (i.e. teaching K-12 students for pay) Strategically increase the value of AAP’s membership Develop networking opportunities for members Provide more opportunities to create a community of artists Be a resource for other organizations’ programming and other available community resources for artists Expand web presence to: o attract younger members to the organization o promote exhibitions, events, and programs Establish outreach/recruiting programs (high school and college level) that is designed to target a younger membership Increase/Improve marketing efforts. (i.e. use of social media) Lack of continuity in both Board and staff leadership Leadership / Governance Ineffective governance/staffing model AAP lacks one leader as the face of the organization Poor communication within the organization Mission/ Vision Clarity of AAP’s mission Staff Strong volunteer Unclear mission and goals Lack professional staff tradition Page | 4 Associated Artists of Pittsburgh 2013-2016 Strategic Plan First Year Action Plan Exhibitions RESOURCES RESPONSIBILITY Staff Deputy Director Staff Volunteers Executive Director Staff Board Executive Committee Staff Executive Director Ongoing FY 2016 Ongoing Ongoing Ongoing FY 2015 Ongoing Ongoing Ongoing Q4 FY 2014 Ongoing Ongoing Ongoing Ongoing Q3 FY 2014 Ongoing Ongoing Ongoing Ongoing Ongoing Implement Q2 FY 2014 Ongoing Build Plan Develop electronic member portfolios. Ongoing Build and expand the Exhibitions Committee. Q1 FY 2014 Ongoing Increase and enhance exhibitions offered to ten opportunities per year. Ongoing Conduct the Annual Exhibition. Plan Revamp the Annual. Ongoing Develop a venue and partner database. Develop Develop and maintain relationships with space providers to allow for various types of rotating exhibitions each year. Q4 FY 2013 Implement ACTION Q3 FY 2013 Build STRATEGIC GOAL Page | 5 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Exhibitions Q3 FY 2014 Q4 FY 2014 FY 2015 Explore the feasibility of an art space wholly owned by or shared with AAP. Implement Hire Plan Conduct at least 6 exhibitions. Conduct study Plan Implement Implement Implement Conduct at least 6 exhibitions. Hire an Exhibition Coordinator. FY 2016 Implement Q2 FY 2014 Implement Implement Q1 FY 2014 Implement Plan Conduct at least 6 exhibitions. Q4 FY 2013 Develop Develop a 1 year exhibition calendar. Q3 FY 2013 Implement ACTION Develop STRATEGIC GOAL RESOURCES RESPONSIBILITY Staff Executive Director with Exhibitions Committee Staff Volunteers Funding Partner Orgs Executive Director with Exhibitions Committee Staff Volunteers Funding Partner Orgs Executive Director with Exhibitions Committee Staff Volunteers Funding Partner Orgs Exhibition Coordinator Funding Executive Director Staff Feasibility consultant Executive Director with Board of Directors Page | 6 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Member Services FY 2015 Implement Implement Implement Implement Plan Conduct at least 6 social events. Implement Implement Implement Plan Conduct at least 4 social events. Plan FY 2016 RESOURCES RESPONSIBILITY Staff Board Executive Committee Executive Director Executive Director with the Membership Committee Staff Funding Executive Director with the Membership Committee Staff Funding Executive Director with the Membership Committee Staff Funding Executive Director with the Membership Committee Staff Volunteers Deputy Director Ongoing Ongoing Ongoing Ongoing Q4 FY 2014 Implement Ongoing Q3 FY 2014 Implement Add an educational element to at least 50% of exhibitions, i.e. gallery talk, artist talk, etc. Q2 FY 2014 Implement Provide resources to the membership. Q1 FY 2014 Implement Conduct at least 2 social events. Plan Encourage socialization and the exchange of ideas between members by developing and implementing an artist/member directory and by hosting at least six annual social gatherings by 2015. Reevaluate Define membership groups, including non-artists, and the benefits for each group. Q4 FY 2013 Implement Build and expand the Membership Committee. Q3 FY 2013 Build Reevaluate membership structure, pricing, and benefits. ACTION Reevaluate STRATEGIC GOAL Page | 7 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Fundraising & Revenue Generation RESOURCES RESPONSIBILITY Staff Executive Director Executive Director Vice President of the Board or Vice President of Fundraising Executive Director Vice President of the Board or Vice President of Fundraising Staff Hospitality Travel Funding Executive Director Staff Executive Director Staff Volunteers Funding Executive Director Ongoing Ongoing Ongoing FY 2016 Ongoing Ongoing Ongoing Ongoing FY 2015 Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Q4 FY 2014 Implement Implement Develop Ongoing Ongoing Conduct fundraising event. Implement Implement annual fundraising event by FY2014. Q3 FY 2014 Implem ent Define and market individual donor benefit structure. Reassess Reevaluate individual donor program structure and benefits, aiming to increase individual donations by 50% from current levels by FY2016. Ongoing Establish relationships with corporations and funders. Plan Strengthen grant support from the foundation and corporate community. Ongoing Develop a fundraising plan. Engage Engage Board in fundraising initiatives. Q2 FY 2014 Ongoing Develop Develop a funder and donor database. Q1 FY 2014 Ongoing Q4 FY 2013 Plan Q3 FY 2013 Develop Create and implement a fundraising plan that includes resource and technology needs and an annual schedule of key milestones. ACTION Ongoing STRATEGIC GOAL Page | 8 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Marketing & Community Outreach Q3 FY 2014 Q4 FY 2014 FY 2015 FY 2016 Implement Implement Implement Implement Q2 FY 2014 RESPONSIBILITY Staff Deputy Director Funding Intern Deputy Director Consultant Funding Website Launch Website Development Website Development Website Development Hire Consultant RESOURCES Ongoing Ongoing Ongoing Ongoing Ongoing Executive Director, Staff Ongoing AAP participates in various art and art related conferences. Ongoing Strengthen AAP’s influence in issues affecting the arts sector by increasing active participation with local arts organizations and the professional artists’ community. Release RFP Map out and implement AAP’s website needs, such as: Online member directory Ability to pay dues online Member Forum Online purchase capability Q1 FY 2014 Findings Report Benchmark other websites for potential design concepts. Q4 FY 2013 Ongoing Update the member registry, so that XX members have work listed on the website. Q3 FY 2013 Design Redesign AAP website to enhance accessibility, visibility and userfriendliness, aiming to increase utilization of the website by 50%. ACTION Begin Research STRATEGIC GOAL Page | 9 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Marketing & Community Outreach Q4 FY 2013 Q1 FY 2014 Q2 FY 2014 Q3 FY 2014 Q4 FY 2014 FY 2015 FY 2016 Draft and implement a plan for engaging arts organizations, the media, and local businesses. RESOURCES RESPONSIBILITY Executive Director Staff Travel Offer 6-8 Implement Draft Plan Hospitality Implement Implement Implement workshops to high school students. Implement The AAP education program will continue providing monthly workshops in a wide range of the visual arts to high school students in Allegheny County. Q3 FY 2013 Implement Increase AAP’s visibility in the community by developing partnerships with local businesses, engaging the media community, and by strengthening connections with the local arts community in order to advertise AAP events and show artists’ work. ACTION Implement STRATEGIC GOAL AAP memberteachers Funding Executive Director Page | 10 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Infrastructure FY 2015 FY 2016 RESOURCES RESPONSIBILITY Executive Director Board Nominating Committee Executive Director Board President Volunteers Deputy Director Funding Executive Director Transition Board Responsibilities Back to AAP’s Board Ongoing Q4 FY 2014 Hire Coordinator Implement Implement Transition Board Responsibilities Back to AAP’s Board Ongoing Q3 FY 2014 Begin Search Process Hire a Volunteer Coordinator. Ongoing Develop volunteer job descriptions. Q2 FY 2014 Board Training Reevaluate current volunteer recruitment, management, and retention processes in order to build a strong volunteer base. Conduct Board training on roles and responsibilities of a traditional Board in order to transition AAP’s Board from a volunteer Board to a Board focused on fiscal responsibility. Q1 FY 2014 Develop Job Descriptions Revamp AAP’s Board Recruitment process to include: Board job descriptions Board contract Board orientation packet Q4 FY 2013 Recruit new members Build a functional committee structure and ensure that the board possesses the right skill sets needed (financial, legal, marketing, and fundraising) to function properly. Q3 FY 2013 Develop materials ACTION Revamp process STRATEGIC GOAL Page | 11 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Infrastructure FY 2015 FY 2016 RESOURCES RESPONSIBILITY Consultant Funding Executive Director Funding Executive Director Ongoing Ongoing Implement Q4 FY 2014 Ongoing Ongoing Ongoing Implement Q3 FY 2014 Implement Q2 FY 2014 Ongoing Ongoing Ongoing Ongoing Ongoing Executive Director Ongoing Consider implementing a member requirement to volunteer annually. Ongoing Hire new staff members, as needed. Q1 FY 2014 Implement Q4 FY 2013 Implement Develop the staffing model needed to accomplish AAP’s tasks. Q3 FY 2013 Ongoing Develop adequate staffing infrastructure to support organizational growth. ACTION Develop Model STRATEGIC GOAL Page | 12 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Three Year Financial Projections Financial projects are based on estimated operational and programmatic expenses and anticipated revenue over the next three years.1 Key financial assumptions are included after the tables. Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 - FY2016 TOTAL TOTAL TOTAL Jul '12 - Jun 13 Jul '13 - Jun 14 Jul '14 - Jun 15 TOTAL Jul '15 - Jun 16 Adjustm ent Ordinary Incom e/Expense Incom e 4000 · Contributed Incom e 4010 · Individual Donations 20,000.00 40,000.00 60,000.00 80,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 26,000.00 46,000.00 66,000.00 86,000.00 4010.3 · Restricted Donations 4010.3F · Donations for Artist Aw ards 40103F1 · Annual Total 4010.3F · Donations for Artist Aw ards Total 4010.3 · Restricted Donations Total 4010 · Individual Donations 4030 · Foundation Grants 30,000.00 30,000.00 30,000.00 30,000.00 Total 4030 · Foundation Grants 4030.1 · Education Grants 30,000.00 30,000.00 30,000.00 30,000.00 Total 4000 · Contributed Incom e 56,000.00 76,000.00 96,000.00 116,000.00 5010.1A · Mem ber 4,000.00 4,400.00 4,840.00 5,324.00 5010.1B · Non-Mem ber 1,000.00 1,100.00 1,210.00 1,331.00 0.00 0.00 1,500.00 3,000.00 Total 5010.1 · Exhibit Entry Fees 5,000.00 5,500.00 7,550.00 9,655.00 5010.2 · New Mem ber Screening Fees 2,250.00 2,475.00 2,722.50 2,994.75 50103A1 · Annual 5,000.00 5,000.00 5,000.00 5,000.00 50103A2 · Non-Annual 3,000.00 3,000.00 3,000.00 3,000.00 5000 · Earned Incom e 5010 · Program Fees 5010.1 · Exhibit Entry Fees 5010.3B · Additional Mem ber (4) 5010.3 · Sales 5010.3A · Artw ork Sales 50103A2 · Additional Non-Annual Total 5010.3A · Artw ork Sales Total 5010.3 · Sales 1,000.00 2,000.00 8,000.00 8,000.00 9,000.00 10,000.00 8,000.00 8,000.00 9,000.00 10,000.00 (6) 1 ParenteBeard will not issue an accountant’s compilation or examination report on the financial projections in connection with this report. Projections are based on financial information provided for by AAP and ParenteBeard makes no assumptions as to the accuracy of that information. ParenteBeard will not express an opinion or any other form of assurance on whether the projections are in conformity with AICPA presentation guidelines or whether the assumptions provide a reasonable basis for the projection. Page | 13 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 - FY2016 TOTAL TOTAL TOTAL Jul '12 - Jun 13 Jul '13 - Jun 14 Jul '14 - Jun 15 TOTAL Jul '15 - Jun 16 Adjustm ent 5010.4 · Annual Exhibition 5010.4A · Program Ads 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 25,000.00 27,500.00 30,250.00 33,275.00 25,000.00 27,500.00 30,250.00 33,275.00 Total 5010 · Program Fees 42,250.00 45,475.00 51,522.50 57,924.75 Total 5000 · Earned Incom e 42,250.00 45,475.00 51,522.50 57,924.75 98,250.00 121,475.00 147,522.50 173,924.75 Total 5010.4 · Annual Exhibition 5010.7 · Mem bership Dues 5010.7A · Yearly Dues Total 5010.7 · Mem bership Dues Total Incom e Expense 7000 · General & Adm instrative 7010 · Salaries & Benefits 7010.1 · Salaries & Wages 7010.1B · Office Adm inistrator 9,000.00 32,033.00 32,993.99 33,983.81 48,000.00 49,440.00 50,923.20 52,450.90 7010.2 · Exhibition Coordinator 0.00 14,000.00 28,840.00 29,705.20 7010.3 · Volunteer Coordinator 0.00 0.00 0.00 15,000.00 57,000.00 95,473.00 112,757.19 131,139.91 3,534.00 5,919.33 6,990.95 8,130.67 826.50 1,384.36 1,634.98 1,901.53 2,000.00 2,060.00 2,121.80 2,185.45 7010.3 · Benefits - Exhibition Coordinator 0.00 0.00 2,380.00 2,380.00 7010.4 · Volunteer Coordinator 0.00 0.00 0.00 0.00 6,360.50 9,363.68 13,127.73 14,597.66 63,360.50 104,836.68 125,884.92 145,737.56 7020.1 · Audit 7,500.00 7,725.00 7,956.75 8,195.45 7020.2 · Accounting Consultant 6,200.00 6,386.00 6,577.58 6,774.91 7010.1C · Executive Director Total 7010.1 · Salaries & Wages (F) (G) 7010.2 · Em ployer Payroll Taxes 7010.2A · FICA 7010.2B · Medicare 7010.2C · PA Unem ploym ent Tax Total 7010.2 · Em ployer Payroll Taxes Total 7010 · Salaries & Benefits (F) (G) 7020 · Accounting Fees 7020.3 · Bank Service Charges 7020.3A · Checking & Money Market 120.00 123.60 127.31 131.13 7020.3B · Investm ent Accounts 3,000.00 3,090.00 3,182.70 3,278.18 7020.3C · Merchant 1,350.00 1,390.50 1,432.22 1,475.18 Total 7020.3 · Bank Service Charges 4,470.00 4,604.10 4,742.22 4,884.49 7020.4 · Payroll Service 1,000.00 1,854.00 1,909.62 1,966.91 7020.5 · Late fees/filing fees 250.00 257.50 265.23 273.18 Total 7020 · Accounting Fees 19,420.00 20,826.60 21,451.40 22,094.94 Page | 14 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 - FY2016 TOTAL TOTAL TOTAL Jul '12 - Jun 13 Jul '13 - Jun 14 Jul '14 - Jun 15 TOTAL Jul '15 - Jun 16 Adjustm ent 7040 · Professional Fees 7040.1 · Photographer 2,000.00 2,060.00 2,121.80 0.00 3,000.00 0.00 0.00 7040.3 · Feasibility Study for space/ lease (Consultant) 0.00 7040.2 ·Developm ent & Marketing Assistance (Consultant) 0.00 0.00 0.00 15,000.00 (K) (M) (N) 7040.2 · Board Training (Consultant) 2,185.45 0.00 10,000.00 10,000.00 2,000.00 5,060.00 12,121.80 27,185.45 7050.1 · Social Com m ittee 900.00 927.00 954.81 983.45 7050.2 · Meetings 450.00 463.50 477.41 491.73 7050.3 · Annual Exhibitions 4,000.00 4,120.00 4,243.60 4,370.91 7050.4 · Non-Annual Exhibitions Total 7040 · Professional Fees 7050 · Catering & Hospitality 2,400.00 2,472.00 2,546.16 2,622.54 7050.5 · Catering - (2) Additional Social events - 6 Total 0.00 2,648.00 4,796.00 6,944.00 7050.6 · Catering - Fundraising Event 1,339.00 0.00 5,000.00 0.00 7050.7 · Catering - (2) Additional Exhibitions (C ) (D) (B) 0.00 1,000.00 1,824.00 2,648.00 7,750.00 12,969.50 14,841.98 23,060.63 1,000.00 1,030.00 1,060.90 1,092.73 250.00 257.50 265.23 273.18 0.00 0.00 10,000.00 0.00 (I) 0.00 5,000.00 0.00 0.00 (E) Total 7070 · Supplies 1,250.00 6,287.50 11,326.13 1,365.91 7080 · Internet/Telephone 2,400.00 2,472.00 2,546.16 2,622.54 6,200.00 Total 7050 · Catering & Hospitality 7070 · Supplies 7070.1 · Office Supplies 7070.2 · Com puter Supplies 7070.3 · Com puter Supplies -Website analysis and re-design (May be Consultant 7070.3 · Com puter Supplies - Develop venue and partner databases (May be 7090 · Postage/Shipping 7090.1 · Postage 6,386.00 6,577.58 6,774.91 7090.2 · Postage- (2) Additional Social events - 6 Total 0.00 206.00 412.00 618.00 7090.3 · Postage - Fundraising event 0.00 103.00 0.00 0.00 7090.4 · Postage - (2) Additional Exhibitions 0.00 0.00 206.00 412.00 6,200.00 6,695.00 7,195.58 7,804.91 7100.1 · Annual 7,500.00 7,725.00 7,956.75 8,195.45 7100.2 · Non-Annual 4,230.00 4,356.90 4,487.61 4,622.24 3,296.00 4,944.00 Total 7090 · Postage/Shipping (C ) (D) (B) 7100 · Printing/Design 7100.3 · Printing - (2) Additional Social events - 6 Total 0.00 1,648.00 7100.4 · Printing - Fundraising event 0.00 1,133.00 0.00 0.00 7100.5 · Printing - (2) Additional Exhibitions 0.00 0.00 824.00 1,648.00 11,730.00 14,862.90 16,564.36 19,409.69 5,100.00 5,253.00 5,410.59 5,572.91 Total 7100 · Printing/Design 7110 · Rent-PCA (C ) (D) (B) Page | 15 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 - FY2016 TOTAL TOTAL TOTAL Jul '12 - Jun 13 Jul '13 - Jun 14 Jul '14 - Jun 15 TOTAL Jul '15 - Jun 16 Adjustm ent 7120 · Equipm ent Repairs & Maint 7120.1 · Copier 1,500.00 1,545.00 1,591.35 1,639.09 1,500.00 1,545.00 1,591.35 1,639.09 150.00 154.50 159.14 163.91 2,100.00 2,163.00 2,227.89 2,294.73 1,800.00 1,854.00 1,909.62 1,966.91 1,800.00 1,854.00 1,909.62 1,966.91 3,900.00 4,017.00 4,137.51 4,261.64 3,500.00 3,605.00 3,713.15 3,824.54 100.00 103.00 106.09 109.27 3,600.00 3,708.00 3,819.24 3,933.82 200.00 206.00 212.18 218.55 0.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 0.00 150.00 154.50 159.14 163.91 Total 7180 · Dues and Subscriptions 150.00 154.50 159.14 163.91 Total 7000 · General & Adm instrative 128,710.50 190,048.18 228,421.45 266,235.45 Total 7120 · Equipm ent Repairs & Maint 7130 · Travel 7140 · Insurance 7140.1 · Director's & Officers Liability 7140.2 · General Liability 7140.2A · Office Total 7140.2 · General Liability Total 7140 · Insurance 7150 · Marketing 7150.2 · Advertising 7150 · Marketing - Other Total 7150 · Marketing 7170 · Gifts 7175 · Personal Developm ent - Participate in Art related conferences Total 7175 · Personal Developm ent (J) 7180 · Dues and Subscriptions 7180.1 · Greater Pittsburgh Arts Council 8000 · Program Expenses 8010 · Education Expenses 8010.1 · Artist Educators 23,600.00 24,308.00 25,037.24 25,788.36 8010.3 · Facility Rental 1,800.00 1,854.00 1,909.62 1,966.91 8010.4 · Supplies 1,600.00 1,648.00 1,697.44 1,748.36 8010.5 · Transportation 8010.6 · 50% Educational Elem ent (Gallery Talk, Artistic Talk) 3,000.00 3,090.00 3,182.70 3,278.18 Total 8010 · Education Expenses 0.00 1,000.00 2,000.00 2,000.00 30,000.00 31,900.00 33,827.00 34,781.81 (H) Page | 16 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 - FY2016 TOTAL TOTAL TOTAL Jul '12 - Jun 13 Jul '13 - Jun 14 Jul '14 - Jun 15 TOTAL Jul '15 - Jun 16 Adjustm ent 8020 · Exhibition Expenses 8020.1 · Artists' Percentage of Sales 8020.1A · Annual 2,000.00 3,090.00 3,182.70 3,278.18 8020.1B · Non-Annual 2,400.00 2,472.00 2,546.16 2,622.54 8020.1C · Additional Non-Annual Total 8020.1 · Artists' Percentage of Sales 0.00 0.00 800.00 1,600.00 4,400.00 5,562.00 6,528.86 7,500.73 (L) 8020.2 · Artists' Aw ards 8020.2A · Annual 6,000.00 6,180.00 6,365.40 6,556.36 8020.2B · Non-Annual 0.00 2,060.00 2,121.80 2,185.45 8020.3 · Artist Aw ards - (2) Additional Exhibitions 0.00 0.00 686.66 1,373.32 6,000.00 8,240.00 9,173.86 10,115.14 8020.3A · Annual 2,000.00 3,090.00 3,182.70 3,278.18 8020.3B · Non-Annual 1,000.00 2,523.50 2,599.21 2,677.18 0.00 0.00 515.00 1,030.00 Total 8020.3 · Jurors Fees/Expenses 3,000.00 5,613.50 6,296.91 6,985.36 8020.4 · Venue Expenses 6,000.00 6,600.00 7,260.00 7,986.00 8020.5 · Supplies 1,400.00 1,442.00 1,485.26 1,529.82 Total 8020.2 · Artists' Aw ards (B) 8020.3 · Jurors Fees/Expenses 8020.4 · Jurer's Fees - (2) Additional Exhibitions 8020.6 · Supplies -(2) Additional Social events - 6 Total 0.00 618.00 1,236.00 1,854.00 8020.7 · Supplies - Fundraising Event 0.00 515.00 0.00 0.00 8020.8 · Supplies - (2) Additional Exhibitions 0.00 0.00 412.00 824.00 8020.8 · Venue - (2) Additional Exhibitions 0.00 0.00 4,120.00 8,240.00 20,800.00 28,590.50 36,512.88 45,035.04 50,800.00 60,490.50 70,339.88 79,816.85 179,510.50 250,538.68 298,761.33 346,052.30 -81,260.50 -129,063.68 -151,238.83 -172,127.55 -81,260.50 -129,063.68 -151,238.83 -172,127.55 -47,803.18 -22,175.15 -20,888.72 Total 8020 · Exhibition Expenses Total 8000 · Program Expenses Total Expense Net Ordinary Incom e Net Incom e Year over Year Difference (B) (C ) (D) (B) (B) Page | 17 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Assumptions Memo: Expense driven: A. Overall expense fundraising inflation: 3% annually B. Add two additional exhibitions each year at a cost of $3,683.33/event (Catering C. Increase by 2 additional social events each year at a cost of $2,000/event plus D. Conduct Fundraising Event - $3,000 (Catering $1,300, Postage $100, Printing $1,100, E. Develop a venue and partner database. (Online member directory and donor F. Hire an Exhibition Coordinator. (PT in 2013 @ 14,000 and FT in 2014 @ 28,000) G. Hire a Volunteer Coordinator. H. Add Educational element to 50% of exhibitions? (Gallery Talk, artistic talk, etc.) I. Website analysis and re-design Cost estimated at $10,000 to be done in 2014. J. Participate in various art and art related conferences? K. Conduct Board training. (Estimated @ $3,000 in 2014.) L. Adjusted Art Sales revenue increase into Artist % (Item 5010.3a2) of sales expense M. Feasibility Study for art space/ lease purchase N. Hire development and marketing assistance TOTAL ADJUSTMENTS Revenue/ Fundraising driven: 1. Individual Donations for awards (Currently 10 awards @ $600 totaling $6,000) 2. Educational Grants (2 @ $15,000 totaling $30,000) 3. Exhibitions and Operating Grants (4 @ various amounts- $10,000, $15,000, $35,000, 4. Exhibit entry fees ($15 per show * 6 shows* $50 members per show totaling 5. New Member Screening Fees $1,000 (25 people*$20*2). 6. Artwork Sales ($500 per show * 6 shows totaling $3,000) Adjusted in future years. 7. Annual Exhibition Program Ad revenues total $2,000. 8. Membership Dues 400 people @ $80 yearly membership due totaling $32,000 9. Endowment Drawdown $26,000 TOTAL ADJUSTMENTS Actual Expense 2013 2014 6,568 0 4120 3090 14000 0 1000 1000 0 2015 6,765 6,968 7588 15175.32 8240 12360 0 0 5000 30380 30380 0 15000 2000 2000 10000 1000 1000 3000 800 1600 13000 15000 29,778 74,773 2013 2014 % 3.00% 112,483 2015 0 1500 3000 0 1000 2000 0 2500 5000 Page | 18 Associated Artists of Pittsburgh 2013-2016 Strategic Plan 2013 PROGRAM BASED BUDGET Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions 0.00 0.00 0.00 0.00 Fundraising TOTAL Ordinary Incom e/Expense Incom e 4000 · Contributed Incom e 4010 · Individual Donations 4010.2 · Unrestricted Donations 20,000.00 0.00 20,000.00 4010.3 · Restricted Donations 4010.3A · Education 0.00 0.00 0.00 0.00 0.00 0.00 4010.3B · Exhibitions 0.00 0.00 0.00 0.00 0.00 0.00 4010.3E · New Gallery Space Donations 0.00 0.00 0.00 0.00 0.00 0.00 4010.3F · Donations for Artist Aw ards 40103F1 · Annual 6,000.00 0.00 0.00 0.00 Total 4010.3F · Donations for Artist Aw ards 0.00 0.00 0.00 4010.3 · Restricted Donations - Other 0.00 0.00 0.00 0.00 0.00 0.00 4030.1A · Fine Foundation-TACL 0.00 0.00 4030.1B · The Buhl Foundation-TACL 0.00 4030.1C · PNC Charitable Trust-VACOP 0.00 0.00 6,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 6,000.00 0.00 20,000.00 26,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 EQT Foundation 0.00 0.00 0.00 0.00 0.00 0.00 Grable Foundation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 Total 4010.3 · Restricted Donations Total 4010 · Individual Donations 6,000.00 4030 · Foundation Grants 4030.1 · Education Grants Total 4030.1 · Education Grants 30,000.00 30,000.00 30,000.00 4030.2 · Exhibitions & Operating Grants Hillm an Foundation 0.00 Bayer Laurel Foundation 0.00 0.00 0.00 0.00 0.00 0.00 PNC 0.00 McCune Foundation 0.00 Pittsburgh Foundation 0.00 RK Mellon Foundation 0.00 Heinz Endow m ents 0.00 Other Foundations Total 4030.2 · Exhibitions & Operating Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 4030 · Foundation Grants 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 4050 · Grants from Other Non-Profits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 6,000.00 0.00 20,000.00 56,000.00 Total 4000 · Contributed Incom e 0.00 Page | 19 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising TOTAL 5000 · Earned Incom e 5010 · Program Fees 5010.1 · Exhibit Entry Fees 5010.1A · Mem ber 0.00 0.00 0.00 2,000.00 2,000.00 0.00 4,000.00 5010.1B · Non-Mem ber 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 3,000.00 2,000.00 0.00 5,000.00 0.00 2,250.00 Total 5010.1 · Exhibit Entry Fees 5010.2 · New Mem ber Screening Fees 2,250.00 0.00 5010.3 · Sales 5010.3A · Artw ork Sales 50103A1 · Annual 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 50103A2 · Non-Annual Total 5010.3A · Artw ork Sales Total 5010.3 · Sales 5,000.00 0.00 0.00 5,000.00 3,000.00 0.00 3,000.00 5,000.00 3,000.00 0.00 8,000.00 0.00 5,000.00 3,000.00 0.00 8,000.00 5010.4 · Annual Exhibition 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 Total 5010.4 · Annual Exhibition 5010.4A · Program Ads 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 5010.5 · Late pick up fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 25,000.00 5010.7 · Mem bership Dues 5010.7A · Yearly Dues 5010.7B · Late fees-m em bership dues 25,000.00 0.00 Total 5010.7 · Mem bership Dues 0.00 5010.8 · First Night Artist Fee Incom e 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5010 · Program Fees 0.00 27,250.00 0.00 10,000.00 5,000.00 0.00 42,250.00 Total 5000 · Earned Incom e 0.00 27,250.00 0.00 10,000.00 5,000.00 0.00 42,250.00 0.00 0.00 0.00 0.00 0.00 6000.1 · Money Market Interest 0.00 0.00 0.00 0.00 0.00 6000.2 · Dividend Incom e 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27,250.00 30,000.00 16,000.00 5,000.00 20,000.00 98,250.00 5370 · Unrealized Gain(Loss) on Invest 6000 · Investm ent & Interest Incom e Total 6000 · Investm ent & Interest Incom e 6400 · Other Incom e Total Incom e Page | 20 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising TOTAL Expense 7000 · General & Adm instrative 7010 · Salaries & Benefits 7010.1 · Salaries & Wages 7010.1B · Office Adm inistrator 9,000.00 0.00 0.00 0.00 0.00 9,000.00 7010.1C · Executive Director 48,000.00 0.00 0.00 0.00 0.00 48,000.00 Total 7010.1 · Salaries & Wages 57,000.00 0.00 0.00 0.00 0.00 57,000.00 3,534.00 0.00 0.00 0.00 0.00 3,534.00 826.50 0.00 0.00 0.00 0.00 826.50 2,000.00 0.00 0.00 0.00 0.00 2,000.00 6,360.50 0.00 0.00 0.00 0.00 0.00 6,360.50 63,360.50 0.00 0.00 0.00 0.00 0.00 63,360.50 7020.1 · Audit 7,500.00 0.00 0.00 0.00 0.00 7,500.00 7020.2 · Accounting Consultant 6,200.00 0.00 0.00 0.00 0.00 6,200.00 0.00 7010.2 · Em ployer Payroll Taxes 7010.2A · FICA 7010.2B · Medicare 7010.2C · PA Unem ploym ent Tax Total 7010.2 · Em ployer Payroll Taxes Total 7010 · Salaries & Benefits 7020 · Accounting Fees 7020.3 · Bank Service Charges 7020.3A · Checking & Money Market 120.00 0.00 0.00 0.00 0.00 120.00 7020.3B · Investm ent Accounts 3,000.00 0.00 0.00 0.00 0.00 3,000.00 7020.3C · Merchant 1,350.00 0.00 0.00 0.00 0.00 1,350.00 0.00 0.00 0.00 0.00 0.00 4,470.00 0.00 0.00 1,000.00 7020.3E · Finance Charge Total 7020.3 · Bank Service Charges 4,470.00 0.00 0.00 7020.4 · Payroll Service 1,000.00 0.00 0.00 7020.5 · Late fees/filing fees 250.00 Total 7020 · Accounting Fees 19,420.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250.00 0.00 19,420.00 0.00 2,000.00 7040 · Professional Fees 7040.1 · Photographer 0.00 7040.3 · New Space Planning Total 7040 · Professional Fees 2,000.00 2,000.00 0.00 0.00 0.00 0.00 0.00 2,000.00 0.00 900.00 0.00 6,400.00 0.00 7,750.00 7050 · Catering & Hospitality 7050.1 · Social Com m ittee 7050.2 · Meetings 7050.3 · Exhibitions 0.00 900.00 450.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 450.00 900.00 0.00 7050 · Catering & Hospitality - Other Total 7050 · Catering & Hospitality 0.00 0.00 4,000.00 2,400.00 4,000.00 2,400.00 450.00 0.00 0.00 Page | 21 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising 0.00 0.00 250.00 0.00 0.00 1,250.00 0.00 0.00 2,400.00 0.00 6,200.00 TOTAL 7070 · Supplies 7070.1 · Office Supplies 7070.2 · Com puter Supplies 1,000.00 1,000.00 250.00 0.00 0.00 Total 7070 · Supplies 1,250.00 0.00 0.00 7080 · Internet/Telephone 2,400.00 0.00 0.00 4,000.00 600.00 1,000.00 600.00 0.00 0.00 0.00 0.00 0.00 4,000.00 600.00 0.00 1,000.00 600.00 0.00 6,200.00 7,500.00 0.00 0.00 7,500.00 0.00 7090 · Postage/Shipping 7090.1 · Postage 7090 · Postage/Shipping - Other Total 7090 · Postage/Shipping 0.00 7100 · Printing/Design 7100.1 · Annual 0.00 7100.2 · Non-Annual 7100.3 · Marketing 7100 · Printing/Design - Other Total 7100 · Printing/Design 0.00 0.00 1,830.00 0.00 2,400.00 0.00 0.00 0.00 0.00 0.00 2,400.00 0.00 11,730.00 0.00 0.00 5,100.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 4,230.00 0.00 1,830.00 0.00 5,100.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 0.00 150.00 0.00 0.00 0.00 0.00 150.00 7140.1 · Director's & Officers Liability 2,100.00 0.00 0.00 0.00 0.00 2,100.00 7140.1 · General Liability 1,800.00 3,900.00 0.00 0.00 0.00 0.00 0.00 3,900.00 7110 · Rent-PCA 7,500.00 0.00 0.00 7120 · Equipm ent Repairs & Maint 7120.1 · Copier Total 7120 · Equipm ent Repairs & Maint 7130 · Travel 0.00 7140 · Insurance Total 7140 · Insurance 1,800.00 7150 · Marketing 7150.2 · Advertising 100.00 0.00 0.00 3,500.00 0.00 0.00 3,600.00 Total 7150 · Marketing 100.00 0.00 0.00 3,500.00 0.00 0.00 3,600.00 7170 · Gifts 200.00 0.00 0.00 0.00 0.00 200.00 7180 · Dues and Subscriptions 150.00 0.00 0.00 0.00 0.00 150.00 Total 7180 · Dues and Subscriptions 7180.1 · Greater Pittsburgh Arts Council 150.00 0.00 0.00 0.00 0.00 0.00 150.00 Total 7000 · General & Adm instrative 101,980.50 3,330.00 0.00 18,000.00 5,400.00 0.00 128,710.50 Page | 22 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2013 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising TOTAL 8000 · Program Expenses 8010 · Education Expenses 8010.1 · Artist Educators 0.00 0.00 23,600.00 0.00 0.00 0.00 8010.2 · Independent Contractors 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8010.3 · Facility Rental 0.00 0.00 1,800.00 0.00 0.00 0.00 1,800.00 8010.4 · Supplies 0.00 0.00 1,600.00 0.00 0.00 0.00 1,600.00 8010.5 · Transportation 0.00 0.00 3,000.00 0.00 0.00 0.00 3,000.00 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 0.00 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 0.00 8020.2A · Annual 0.00 0.00 8020.2B · Non-Annual 0.00 0.00 0.00 8020.3A · Annual 8020.3B · Non-Annual Total 8010 · Education Expenses 23,600.00 8020 · Exhibition Expenses 8020.1 · Artists' Percentage of Sales 8020.1A · Annual 0.00 0.00 2,000.00 2,400.00 0.00 2,400.00 2,000.00 2,400.00 0.00 4,400.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 Total 8020.3 · Jurors Fees/Expenses 0.00 0.00 0.00 2,000.00 1,000.00 0.00 3,000.00 8020.4 · Venue Expenses 0.00 0.00 0.00 2,000.00 4,000.00 0.00 6,000.00 8020.5 · Supplies 0.00 0.00 0.00 800.00 600.00 0.00 1,400.00 0.00 0.00 0.00 12,800.00 8,000.00 0.00 20,800.00 0.00 0.00 30,000.00 12,800.00 8,000.00 0.00 50,800.00 101,980.50 3,330.00 30,000.00 30,800.00 13,400.00 0.00 179,510.50 -101,980.50 23,920.00 0.00 -14,800.00 -8,400.00 20,000.00 -81,260.50 -101,980.50 23,920.00 0.00 -14,800.00 -8,400.00 20,000.00 -81,260.50 8020.1B · Non-Annual Total 8020.1 · Artists' Percentage of Sales 8020.2 · Artists' Aw ards Total 8020.2 · Artists' Aw ards 8020.3 · Jurors Fees/Expenses Total 8020 · Exhibition Expenses Total 8000 · Program Expenses Total Expense Net Ordinary Incom e Net Incom e Page | 23 Associated Artists of Pittsburgh 2013-2016 Strategic Plan FY 2014 PROGRAM BASED BUDGET Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2014 General & Adm in Mem bership Annual Non-Annual Education Exhibitions Exhibitions 0.00 0.00 0.00 0.00 Fundraising TOTAL Ordinary Incom e/Expense Incom e 4000 · Contributed Incom e 4010 · Individual Donations 4010.2 · Unrestricted Donations 40,000.00 0.00 40,000.00 4010.3 · Restricted Donations 4010.3A · Education 0.00 0.00 0.00 0.00 0.00 0.00 4010.3B · Exhibitions 0.00 0.00 0.00 0.00 0.00 0.00 4010.3E · New Gallery Space Donations 0.00 0.00 0.00 0.00 0.00 0.00 4010.3F · Donations for Artist Aw ards 0.00 0.00 0.00 6,000.00 0.00 Total 4010.3F · Donations for Artist Aw ards 40103F1 · Annual 0.00 0.00 0.00 6,000.00 0.00 0.00 4010.3 · Restricted Donations - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 0.00 40,000.00 46,000.00 4030.1A · Fine Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1B · The Buhl Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1C · PNC Charitable Trust-VACOP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 EQT Foundation 0.00 0.00 0.00 0.00 0.00 0.00 Grable Foundation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 Total 4010.3 · Restricted Donations Total 4010 · Individual Donations 6,000.00 6,000.00 4030 · Foundation Grants 4030.1 · Education Grants Total 4030.1 · Education Grants 30,000.00 30,000.00 4030.2 · Exhibitions & Operating Grants Hillm an Foundation 0.00 Bayer Laurel Foundation 0.00 0.00 0.00 0.00 0.00 0.00 PNC 0.00 McCune Foundation 0.00 Pittsburgh Foundation 0.00 RK Mellon Foundation 0.00 Heinz Endow m ents 0.00 Other Foundations Total 4030.2 · Exhibitions & Operating Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 4030 · Foundation Grants 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 4050 · Grants from Other Non-Profits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 6,000.00 0.00 40,000.00 76,000.00 Total 4000 · Contributed Incom e 0.00 Page | 24 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2014 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 5000 · Earned Incom e 5010 · Program Fees 5010.1 · Exhibit Entry Fees 5010.1A · Mem ber 0.00 0.00 0.00 2,200.00 2,200.00 0.00 4,400.00 5010.1B · Non-Mem ber 0.00 0.00 0.00 1,100.00 0.00 0.00 1,100.00 Total 5010.1 · Exhibit Entry Fees 0.00 0.00 0.00 3,300.00 2,200.00 0.00 5,500.00 5010.2 · New Mem ber Screening Fees 0.00 2,475.00 0.00 2,475.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5010.3 · Sales 5010.3A · Artw ork Sales 50103A1 · Annual 50103A2 · Non-Annual Total 5010.3A · Artw ork Sales Total 5010.3 · Sales 5,000.00 0.00 0.00 5,000.00 3,000.00 0.00 3,000.00 5,000.00 3,000.00 0.00 8,000.00 0.00 5,000.00 3,000.00 0.00 8,000.00 5010.4 · Annual Exhibition 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 Total 5010.4 · Annual Exhibition 5010.4A · Program Ads 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 5010.5 · Late pick up fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5010.7A · Yearly Dues 0.00 27,500.00 0.00 0.00 27,500.00 5010.7B · Late fees-m em bership dues 0.00 0.00 0.00 0.00 0.00 0.00 27,500.00 5010.7 · Mem bership Dues Total 5010.7 · Mem bership Dues 0.00 5010.8 · First Night Artist Fee Incom e 27,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5010 · Program Fees 0.00 29,975.00 0.00 10,300.00 5,200.00 0.00 45,475.00 Total 5000 · Earned Incom e 0.00 29,975.00 0.00 10,300.00 5,200.00 0.00 45,475.00 0.00 0.00 0.00 0.00 0.00 6000.1 · Money Market Interest 0.00 0.00 0.00 0.00 0.00 6000.2 · Dividend Incom e 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 29,975.00 30,000.00 16,300.00 5,200.00 40,000.00 121,475.00 5370 · Unrealized Gain(Loss) on Invest 6000 · Investm ent & Interest Incom e Total 6000 · Investm ent & Interest Incom e 6400 · Other Incom e Total Incom e Page | 25 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2014 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising TOTAL Expense 7000 · General & Adm instrative 7010 · Salaries & Benefits 7010.1 · Salaries & Wages 7010.1B · Office Adm inistrator 32,033.00 0.00 0.00 0.00 0.00 32,033.00 7010.1C · Executive Director 49,440.00 0.00 0.00 0.00 0.00 49,440.00 7010.1D · Exhibition Coordinator 14,000.00 95,473.00 0.00 0.00 0.00 0.00 95,473.00 7010.2A · FICA 5,919.33 0.00 0.00 0.00 0.00 5,919.33 7010.2B · Medicare 1,384.36 0.00 0.00 0.00 0.00 1,384.36 7010.2C · PA Unem ploym ent Tax 2,060.00 0.00 0.00 0.00 0.00 2,060.00 9,363.68 0.00 0.00 0.00 0.00 0.00 9,363.68 104,836.68 0.00 0.00 0.00 0.00 0.00 104,836.68 7020.1 · Audit 7,725.00 0.00 0.00 0.00 0.00 7,725.00 7020.2 · Accounting Consultant 6,386.00 0.00 0.00 0.00 0.00 6,386.00 7010.1E · Volunteer Coordinator Total 7010.1 · Salaries & Wages 0.00 7010.2 · Em ployer Payroll Taxes Total 7010.2 · Em ployer Payroll Taxes Total 7010 · Salaries & Benefits 7020 · Accounting Fees 7020.3 · Bank Service Charges 7020.3A · Checking & Money Market 123.60 0.00 0.00 0.00 0.00 123.60 7020.3B · Investm ent Accounts 3,090.00 0.00 0.00 0.00 0.00 3,090.00 7020.3C · Merchant 1,390.50 0.00 0.00 0.00 0.00 1,390.50 0.00 0.00 0.00 0.00 0.00 4,604.10 0.00 0.00 1,854.00 7020.3E · Finance Charge Total 7020.3 · Bank Service Charges 4,604.10 0.00 0.00 7020.4 · Payroll Service 1,854.00 0.00 0.00 7020.5 · Late fees/filing fees 257.50 Total 7020 · Accounting Fees 20,826.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 257.50 0.00 20,826.60 0.00 2,060.00 7040 · Professional Fees 7040.1 · Photographer 7040.2 · Board Training Consultant 0.00 7040.3 · New Space Planning Total 7040 · Professional Fees 2,060.00 3,000.00 0.00 0.00 3,000.00 0.00 0.00 2,060.00 0.00 0.00 0.00 0.00 0.00 5,060.00 0.00 927.00 0.00 6,592.00 0.00 12,969.50 7050 · Catering & Hospitality 7050.1 · Social Com m ittee 7050.2 · Meetings 7050.3 · Exhibitions 7050.5 · Catering - (2) Additional Social events 0.00 927.00 463.50 0.00 0.00 0.00 0.00 0.00 1,000.00 1,648.00 7050.6 · Catering - Fundraising Event 7050.7 · Catering - (2) Additional Exhibitions 0.00 4,120.00 2,472.00 4,120.00 2,472.00 463.50 1,339.00 1,000.00 0.00 0.00 0.00 2,463.50 3,914.00 0.00 7050 · Catering & Hospitality - Other Total 7050 · Catering & Hospitality 0.00 0.00 0.00 Page | 26 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2014 General & Adm in Mem bership Education 0.00 0.00 Annual Non-Annual Exhibitions Exhibitions Fundraising 0.00 0.00 257.50 0.00 0.00 6,287.50 0.00 0.00 2,472.00 618.00 0.00 6,386.00 TOTAL 7070 · Supplies 7070.1 · Office Supplies 7070.2 · Com puter Supplies 7070.3 · Com puter Supplies - Develop venue and partner databases (May be Consultant in 7040 above) 1,030.00 257.50 1,030.00 5,000.00 Total 7070 · Supplies 6,287.50 0.00 0.00 7080 · Internet/Telephone 2,472.00 0.00 0.00 4,120.00 618.00 0.00 7090 · Postage/Shipping 7090.1 · Postage 7090.2 · Postage- (2) Additional Social events - 4 Total 206.00 7090.3 · Postage - Fundraising event 103.00 1,030.00 7090.4 · Postage - (2) Additional Exhibitions 7090 · Postage/Shipping - Other Total 7090 · Postage/Shipping 0.00 0.00 0.00 0.00 0.00 4,120.00 927.00 0.00 1,030.00 618.00 0.00 6,695.00 0.00 7,725.00 0.00 0.00 7,725.00 7100 · Printing/Design 7100.1 · Annual 0.00 0.00 7100.2 · Non-Annual 0.00 1,884.90 0.00 7100.3 · Printing - (2) Additional Social events - 4 Total 1,648.00 7100.4 · Printing - Fundraising event 7100 · Printing/Design - Other Total 7100 · Printing/Design 2,472.00 4,356.90 1,133.00 0.00 0.00 0.00 4,665.90 0.00 5,253.00 0.00 0.00 1,545.00 0.00 0.00 1,545.00 0.00 0.00 154.50 0.00 7140.1 · Director's & Officers Liability 2,163.00 7140.1 · General Liability 1,854.00 0.00 2,472.00 0.00 14,862.90 0.00 0.00 5,253.00 0.00 0.00 1,545.00 0.00 0.00 1,545.00 0.00 0.00 0.00 154.50 0.00 0.00 0.00 0.00 2,163.00 4,017.00 0.00 0.00 0.00 0.00 0.00 4,017.00 7150.2 · Advertising 103.00 0.00 0.00 3,605.00 0.00 0.00 3,708.00 Total 7150 · Marketing 103.00 0.00 0.00 3,605.00 0.00 0.00 3,708.00 206.00 0.00 0.00 0.00 0.00 206.00 7110 · Rent-PCA 7,725.00 7120 · Equipm ent Repairs & Maint 7120.1 · Copier Total 7120 · Equipm ent Repairs & Maint 7130 · Travel 0.00 7140 · Insurance Total 7140 · Insurance 1,854.00 7150 · Marketing 7170 · Gifts 7175 · Professional Developm ent 1,000.00 7180 · Dues and Subscriptions 154.50 0.00 0.00 0.00 0.00 154.50 Total 7180 · Dues and Subscriptions 7180.1 · Greater Pittsburgh Arts Council 154.50 0.00 0.00 0.00 0.00 0.00 154.50 Total 7000 · General & Adm instrative 156,439.28 9,506.90 0.00 18,540.00 5,562.00 0.00 190,048.18 Page | 27 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2014 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 8000 · Program Expenses 8010 · Education Expenses 8010.1 · Artist Educators 0.00 0.00 24,308.00 0.00 0.00 0.00 8010.2 · Independent Contractors 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8010.3 · Facility Rental 0.00 0.00 1,854.00 0.00 0.00 0.00 1,854.00 8010.4 · Supplies 0.00 0.00 1,648.00 0.00 0.00 0.00 1,648.00 8010.5 · Transportation 0.00 0.00 3,090.00 0.00 0.00 0.00 3,090.00 0.00 0.00 31,900.00 0.00 0.00 0.00 31,900.00 0.00 0.00 0.00 3,090.00 0.00 0.00 0.00 0.00 0.00 3,090.00 8020.2A · Annual 0.00 0.00 0.00 8020.2B · Non-Annual 0.00 0.00 0.00 0.00 0.00 8010.6 · 50% Educational Elem ent (Gallery Talk, Artistic Talk) Total 8010 · Education Expenses 24,308.00 1,000.00 8020 · Exhibition Expenses 8020.1 · Artists' Percentage of Sales 8020.1A · Annual 8020.1B · Non-Annual Total 8020.1 · Artists' Percentage of Sales 0.00 0.00 3,090.00 2,472.00 0.00 2,472.00 2,472.00 0.00 5,562.00 6,180.00 0.00 0.00 6,180.00 0.00 2,060.00 0.00 2,060.00 0.00 6,180.00 2,060.00 0.00 8,240.00 0.00 3,090.00 0.00 0.00 3,090.00 0.00 1,545.00 0.00 2,523.50 8020.2 · Artists' Aw ards Total 8020.2 · Artists' Aw ards 8020.3 · Jurors Fees/Expenses 8020.3A · Annual 0.00 0.00 8020.3B · Non-Annual 0.00 978.50 Total 8020.3 · Jurors Fees/Expenses 0.00 978.50 0.00 3,090.00 1,545.00 0.00 5,613.50 8020.4 · Venue Expenses 0.00 0.00 0.00 2,200.00 4,400.00 0.00 6,600.00 8020.5 · Supplies 0.00 0.00 0.00 824.00 618.00 0.00 1,442.00 8020.6 · Supplies -(2) Additional Social events - 4 Total 8020.7 · Supplies - Fundraising Event Total 8020 · Exhibition Expenses Total 8000 · Program Expenses Total Expense Net Ordinary Incom e Net Incom e 618.00 515.00 0.00 2,111.50 0.00 15,384.00 11,095.00 0.00 28,590.50 0.00 2,111.50 31,900.00 15,384.00 11,095.00 0.00 60,490.50 156,439.28 11,618.40 31,900.00 33,924.00 16,657.00 0.00 250,538.68 -156,439.28 18,356.60 -1,900.00 -17,624.00 -11,457.00 40,000.00 -129,063.68 -156,439.28 18,356.60 -1,900.00 -17,624.00 -11,457.00 40,000.00 -129,063.68 Page | 28 Associated Artists of Pittsburgh 2013-2016 Strategic Plan FY 2015 PROGRAM BASED BUDGET Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2015 General & Adm in Mem bership Annual Non-Annual Education Exhibitions Exhibitions 0.00 0.00 0.00 0.00 Fundraising TOTAL Ordinary Incom e/Expense Incom e 4000 · Contributed Incom e 4010 · Individual Donations 4010.2 · Unrestricted Donations 60,000.00 0.00 60,000.00 4010.3 · Restricted Donations 4010.3A · Education 0.00 0.00 0.00 0.00 0.00 0.00 4010.3B · Exhibitions 0.00 0.00 0.00 0.00 0.00 0.00 4010.3E · New Gallery Space Donations 0.00 0.00 0.00 0.00 0.00 0.00 4010.3F · Donations for Artist Aw ards 0.00 0.00 0.00 6,000.00 0.00 Total 4010.3F · Donations for Artist Aw ards 40103F1 · Annual 0.00 0.00 0.00 6,000.00 0.00 0.00 4010.3 · Restricted Donations - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 0.00 60,000.00 66,000.00 4030.1A · Fine Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1B · The Buhl Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1C · PNC Charitable Trust-VACOP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 EQT Foundation 0.00 0.00 0.00 0.00 0.00 0.00 Grable Foundation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 Total 4010.3 · Restricted Donations Total 4010 · Individual Donations 6,000.00 6,000.00 4030 · Foundation Grants 4030.1 · Education Grants Total 4030.1 · Education Grants 30,000.00 30,000.00 4030.2 · Exhibitions & Operating Grants Hillm an Foundation 0.00 Bayer Laurel Foundation 0.00 0.00 0.00 0.00 0.00 0.00 PNC 0.00 McCune Foundation 0.00 Pittsburgh Foundation 0.00 RK Mellon Foundation 0.00 Heinz Endow m ents 0.00 Other Foundations Total 4030.2 · Exhibitions & Operating Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 4030 · Foundation Grants 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 4050 · Grants from Other Non-Profits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 6,000.00 0.00 60,000.00 96,000.00 Total 4000 · Contributed Incom e 0.00 Page | 29 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2015 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 5000 · Earned Incom e 5010 · Program Fees 5010.1 · Exhibit Entry Fees 5010.1A · Mem ber 0.00 0.00 0.00 2,420.00 2,420.00 0.00 4,840.00 5010.1B · Non-Mem ber 0.00 0.00 0.00 1,210.00 0.00 0.00 1,210.00 2,420.00 0.00 7,550.00 0.00 2,722.50 0.00 0.00 5,000.00 3,000.00 0.00 3,000.00 5010.1C · Additional Mem ber 1,500.00 Total 5010.1 · Exhibit Entry Fees 0.00 0.00 0.00 5010.2 · New Mem ber Screening Fees 0.00 2,722.50 0.00 0.00 0.00 0.00 0.00 5,130.00 0.00 5010.3 · Sales 5010.3A · Artw ork Sales 50103A1 · Annual 50103A2 · Non-Annual 5,000.00 50103A2 · Additional Non-Annual Total 5010.3A · Artw ork Sales Total 5010.3 · Sales 1,000.00 0.00 0.00 0.00 5,000.00 4,000.00 0.00 9,000.00 0.00 0.00 0.00 5,000.00 4,000.00 0.00 9,000.00 5010.4 · Annual Exhibition 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 Total 5010.4 · Annual Exhibition 5010.4A · Program Ads 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 5010.5 · Late pick up fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5010.7A · Yearly Dues 0.00 30,250.00 0.00 0.00 30,250.00 5010.7B · Late fees-m em bership dues 0.00 0.00 0.00 0.00 0.00 0.00 30,250.00 5010.7 · Mem bership Dues Total 5010.7 · Mem bership Dues 0.00 5010.8 · First Night Artist Fee Incom e 30,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5010 · Program Fees 0.00 32,972.50 0.00 12,130.00 6,420.00 0.00 51,522.50 Total 5000 · Earned Incom e 0.00 32,972.50 0.00 12,130.00 6,420.00 0.00 51,522.50 0.00 0.00 0.00 0.00 0.00 6000.1 · Money Market Interest 0.00 0.00 0.00 0.00 0.00 6000.2 · Dividend Incom e 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32,972.50 30,000.00 18,130.00 6,420.00 60,000.00 147,522.50 5370 · Unrealized Gain(Loss) on Invest 6000 · Investm ent & Interest Incom e Total 6000 · Investm ent & Interest Incom e 6400 · Other Incom e Total Incom e Page | 30 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2015 General & Adm in Mem bership Education Annual Non-Annual Exhibitions Exhibitions Fundraising TOTAL Expense 7000 · General & Adm instrative 7010 · Salaries & Benefits 7010.1 · Salaries & Wages 7010.1B · Office Adm inistrator 32,993.99 0.00 0.00 0.00 0.00 32,993.99 7010.1C · Executive Director 50,923.20 0.00 0.00 0.00 0.00 50,923.20 7010.1D · Exhibition Coordinator 28,840.00 0.00 0.00 0.00 0.00 28,840.00 112,757.19 0.00 0.00 0.00 0.00 112,757.19 7010.2A · FICA 6,990.95 0.00 0.00 0.00 0.00 6,990.95 7010.2B · Medicare 1,634.98 0.00 0.00 0.00 0.00 1,634.98 7010.2C · PA Unem ploym ent Tax 2,121.80 0.00 0.00 0.00 0.00 2,121.80 10,747.73 0.00 0.00 0.00 0.00 0.00 10,747.73 125,884.92 0.00 0.00 0.00 0.00 0.00 125,884.92 7020.1 · Audit 7,956.75 0.00 0.00 0.00 0.00 7,956.75 7020.2 · Accounting Consultant 6,577.58 0.00 0.00 0.00 0.00 6,577.58 Total 7010.1 · Salaries & Wages 0.00 7010.2 · Em ployer Payroll Taxes Total 7010.2 · Em ployer Payroll Taxes 7010.3 · Em ployee Benefits Total 7010 · Salaries & Benefits 2,380.00 7020 · Accounting Fees 7020.3 · Bank Service Charges 7020.3A · Checking & Money Market 127.31 0.00 0.00 0.00 0.00 127.31 7020.3B · Investm ent Accounts 3,182.70 0.00 0.00 0.00 0.00 3,182.70 7020.3C · Merchant 1,432.22 0.00 0.00 0.00 0.00 1,432.22 0.00 0.00 0.00 0.00 0.00 4,742.22 0.00 0.00 1,909.62 7020.3E · Finance Charge Total 7020.3 · Bank Service Charges 4,742.22 0.00 0.00 7020.4 · Payroll Service 1,909.62 0.00 0.00 7020.5 · Late fees/filing fees 265.23 Total 7020 · Accounting Fees 21,451.40 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 265.23 0.00 21,451.40 7040 · Professional Fees 7040.1 · Photographer 0.00 7040.4 · Developm ent and Marketing Assistance 10,000.00 Total 7040 · Professional Fees 2,121.80 2,121.80 0.00 2,121.80 0.00 0.00 10,000.00 0.00 0.00 12,121.80 0.00 954.81 0.00 6,789.76 0.00 14,841.98 7050 · Catering & Hospitality 7050.1 · Social Com m ittee 0.00 954.81 477.41 0.00 0.00 0.00 0.00 0.00 7050.5 · Additional Social events - 4 Total 1,500.00 3,296.00 7050.7 · Additional Exhibitions (2) 1,000.00 7050.2 · Meetings 7050.3 · Exhibitions 7050 · Catering & Hospitality - Other Total 7050 · Catering & Hospitality 2,977.41 0.00 0.00 4,243.60 2,546.16 477.41 824.00 0.00 0.00 4,250.81 0.00 0.00 4,243.60 3,370.16 0.00 Page | 31 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2015 General & Adm in Mem bership Education 0.00 0.00 11,326.13 0.00 0.00 2,546.16 0.00 0.00 4,243.60 636.54 Annual Non-Annual Exhibitions Exhibitions Fundraising 0.00 0.00 265.23 0.00 0.00 11,326.13 0.00 0.00 2,546.16 1,060.90 636.54 0.00 6,577.58 TOTAL 7070 · Supplies 7070.1 · Office Supplies 7070.2 · Com puter Supplies 7070.3 · Com puter Supplies -Website analysis and re-design (May be Consultant in 7040 above) Total 7070 · Supplies 7080 · Internet/Telephone 1,060.90 265.23 1,060.90 10,000.00 0.00 7090 · Postage/Shipping 7090.1 · Postage 7090.2 · Postage- (2) Additional Social events - 4 Total 7090.4 · Postage - (2) Additional Exhibitions Total 7090 · Postage/Shipping 412.00 0.00 0.00 0.00 0.00 206.00 4,243.60 1,048.54 0.00 1,060.90 842.54 0.00 7,195.58 206.00 7,956.75 0.00 0.00 7,956.75 7100 · Printing/Design 7100.1 · Annual 0.00 0.00 7100.2 · Non-Annual 1,941.45 0.00 2,546.16 7100.3 · Printing - (2) Additional Social events - 4 Total 3,296.00 0.00 0.00 7100.5 · Printing - (2) Additional Exhibitions Total 7100 · Printing/Design 0.00 0.00 0.00 5,237.45 0.00 7110 · Rent-PCA 5,410.59 0.00 0.00 7120 · Equipm ent Repairs & Maint 1,591.35 7120.1 · Copier 4,487.61 0.00 3,296.00 0.00 824.00 7,956.75 3,370.16 0.00 16,564.36 824.00 0.00 0.00 5,410.59 0.00 0.00 0.00 0.00 0.00 1,591.35 0.00 0.00 1,591.35 0.00 0.00 159.14 0.00 0.00 0.00 0.00 159.14 7140.1 · Director's & Officers Liability 2,227.89 0.00 0.00 0.00 0.00 2,227.89 7140.1 · General Liability 1,909.62 4,137.51 0.00 0.00 0.00 0.00 0.00 4,137.51 7150.2 · Advertising 106.09 0.00 0.00 3,713.15 0.00 0.00 3,819.24 Total 7150 · Marketing 106.09 0.00 0.00 3,713.15 0.00 0.00 3,819.24 212.18 0.00 0.00 0.00 0.00 212.18 Total 7120 · Equipm ent Repairs & Maint 7130 · Travel 0.00 7140 · Insurance Total 7140 · Insurance 1,909.62 7150 · Marketing 7170 · Gifts 7175 · Professional Developm ent 1,000.00 7180 · Dues and Subscriptions 159.14 0.00 0.00 0.00 0.00 159.14 Total 7180 · Dues and Subscriptions 7180.1 · Greater Pittsburgh Arts Council 159.14 0.00 0.00 0.00 0.00 0.00 159.14 Total 7000 · General & Adm instrative 191,205.59 10,536.80 0.00 19,096.20 7,582.86 0.00 228,421.45 Page | 32 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2015 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 8000 · Program Expenses 8010 · Education Expenses 8010.1 · Artist Educators 0.00 0.00 25,037.24 0.00 0.00 0.00 8010.2 · Independent Contractors 0.00 0.00 0.00 0.00 0.00 0.00 25,037.24 0.00 8010.3 · Facility Rental 0.00 0.00 1,909.62 0.00 0.00 0.00 1,909.62 8010.4 · Supplies 0.00 0.00 1,697.44 0.00 0.00 0.00 1,697.44 8010.5 · Transportation 8010.6 · 50% Educational Elem ent (Gallery Talk, Artistic Talk) 0.00 0.00 3,182.70 0.00 0.00 0.00 3,182.70 0.00 0.00 33,827.00 0.00 0.00 0.00 33,827.00 0.00 0.00 0.00 3,182.70 0.00 0.00 3,182.70 0.00 0.00 2,546.16 0.00 2,546.16 3,346.16 0.00 6,528.86 2,000.00 Total 8010 · Education Expenses 8020 · Exhibition Expenses 8020.1 · Artists' Percentage of Sales 8020.1A · Annual 8020.1B · Non-Annual 8020.1C · Additional Non-Annual 800.00 Total 8020.1 · Artists' Percentage of Sales 0.00 0.00 0.00 3,182.70 8020.2A · Annual 0.00 0.00 0.00 6,365.40 0.00 0.00 6,365.40 8020.2B · Non-Annual 0.00 0.00 0.00 0.00 2,121.80 0.00 2,121.80 2,808.46 0.00 9,173.86 8020.2 · Artists' Aw ards 8020.3 · Artist Aw ards - (2) Additional Exhibitions Total 8020.2 · Artists' Aw ards 686.66 0.00 0.00 0.00 6,365.40 0.00 3,182.70 0.00 0.00 3,182.70 0.00 1,591.35 0.00 2,599.21 8020.3 · Jurors Fees/Expenses 8020.3A · Annual 0.00 0.00 8020.3B · Non-Annual 0.00 1,007.86 8020.3C · Juror's Fees - (2) Additional Exhibitions 515.00 Total 8020.3 · Jurors Fees/Expenses 0.00 1,007.86 0.00 3,182.70 2,106.35 0.00 6,296.91 8020.4 · Venue Expenses 0.00 0.00 0.00 2,420.00 4,840.00 0.00 7,260.00 0.00 1,260.72 8020.5 · Supplies 8020.8 · Supplies - (2) Additional Exhibitions 636.54 0.00 0.00 0.00 848.72 8020.8 · Venue - (2) Additional Exhibitions Total 8000 · Program Expenses Total Expense Net Ordinary Incom e Net Incom e 636.54 4,120.00 8020.6 · Supplies -(2) Additional Social events - 4 Total Total 8020 · Exhibition Expenses 412.00 4,120.00 1,236.00 1,236.00 0.00 2,243.86 0.00 15,999.52 18,269.51 0.00 36,512.88 0.00 2,243.86 33,827.00 15,999.52 18,269.51 0.00 70,339.88 191,205.59 12,780.65 33,827.00 35,095.72 25,852.37 0.00 298,761.33 -191,205.59 20,191.85 -3,827.00 -16,965.72 -19,432.37 60,000.00 -151,238.83 -191,205.59 20,191.85 -3,827.00 -16,965.72 -19,432.37 60,000.00 -151,238.83 Page | 33 Associated Artists of Pittsburgh 2013-2016 Strategic Plan FY 2016 PROGRAM BASED BUDGET Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2016 General & Adm in Mem bership Annual Non-Annual Education Exhibitions Exhibitions 0.00 0.00 0.00 0.00 Fundraising TOTAL Ordinary Incom e/Expense Incom e 4000 · Contributed Incom e 4010 · Individual Donations 4010.2 · Unrestricted Donations 80,000.00 0.00 80,000.00 4010.3 · Restricted Donations 4010.3A · Education 0.00 0.00 0.00 0.00 0.00 0.00 4010.3B · Exhibitions 0.00 0.00 0.00 0.00 0.00 0.00 4010.3E · New Gallery Space Donations 0.00 0.00 0.00 0.00 0.00 0.00 4010.3F · Donations for Artist Aw ards 0.00 0.00 0.00 6,000.00 0.00 Total 4010.3F · Donations for Artist Aw ards 40103F1 · Annual 0.00 0.00 0.00 6,000.00 0.00 0.00 4010.3 · Restricted Donations - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 0.00 80,000.00 86,000.00 4030.1A · Fine Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1B · The Buhl Foundation-TACL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4030.1C · PNC Charitable Trust-VACOP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 EQT Foundation 0.00 0.00 0.00 0.00 0.00 0.00 Grable Foundation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 Total 4010.3 · Restricted Donations Total 4010 · Individual Donations 6,000.00 6,000.00 4030 · Foundation Grants 4030.1 · Education Grants Total 4030.1 · Education Grants 30,000.00 30,000.00 4030.2 · Exhibitions & Operating Grants Hillm an Foundation 0.00 Bayer Laurel Foundation 0.00 0.00 0.00 0.00 0.00 0.00 PNC 0.00 McCune Foundation 0.00 Pittsburgh Foundation 0.00 RK Mellon Foundation 0.00 Heinz Endow m ents 0.00 Other Foundations Total 4030.2 · Exhibitions & Operating Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 4030 · Foundation Grants 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 4050 · Grants from Other Non-Profits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 6,000.00 0.00 80,000.00 116,000.00 Total 4000 · Contributed Incom e 0.00 Page | 34 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2016 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 5000 · Earned Incom e 5010 · Program Fees 5010.1 · Exhibit Entry Fees 5010.1A · Mem ber 0.00 0.00 0.00 2,662.00 2,662.00 0.00 5,324.00 5010.1B · Non-Mem ber 0.00 0.00 0.00 1,331.00 0.00 0.00 1,331.00 2,662.00 0.00 9,655.00 0.00 2,994.75 0.00 0.00 5,000.00 3,000.00 0.00 3,000.00 5010.3C · Additional Mem ber 3,000.00 Total 5010.1 · Exhibit Entry Fees 0.00 0.00 0.00 5010.2 · New Mem ber Screening Fees 0.00 2,994.75 0.00 0.00 0.00 0.00 0.00 6,993.00 0.00 5010.3 · Sales 5010.3A · Artw ork Sales 50103A1 · Annual 50103A2 · Non-Annual 5,000.00 50103A2 · Additional Non-Annual Total 5010.3A · Artw ork Sales Total 5010.3 · Sales 2,000.00 0.00 0.00 0.00 5,000.00 5,000.00 0.00 10,000.00 0.00 0.00 0.00 5,000.00 5,000.00 0.00 10,000.00 5010.4 · Annual Exhibition 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 Total 5010.4 · Annual Exhibition 5010.4A · Program Ads 0.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00 5010.5 · Late pick up fee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5010.7A · Yearly Dues 0.00 33,275.00 0.00 0.00 33,275.00 5010.7B · Late fees-m em bership dues 0.00 0.00 0.00 0.00 0.00 0.00 33,275.00 5010.7 · Mem bership Dues Total 5010.7 · Mem bership Dues 0.00 5010.8 · First Night Artist Fee Incom e 33,275.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5010 · Program Fees 0.00 36,269.75 0.00 13,993.00 7,662.00 0.00 57,924.75 Total 5000 · Earned Incom e 0.00 36,269.75 0.00 13,993.00 7,662.00 0.00 57,924.75 0.00 0.00 0.00 0.00 0.00 6000.1 · Money Market Interest 0.00 0.00 0.00 0.00 0.00 6000.2 · Dividend Incom e 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36,269.75 30,000.00 19,993.00 7,662.00 80,000.00 173,924.75 5370 · Unrealized Gain(Loss) on Invest 6000 · Investm ent & Interest Incom e Total 6000 · Investm ent & Interest Incom e 6400 · Other Incom e Total Incom e Page | 35 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2016 General & Adm in Mem bership Education 0.00 0.00 Annual Non-Annual Exhibitions Exhibitions Fundraising 0.00 0.00 0.00 0.00 15,000.00 0.00 0.00 131,139.91 TOTAL Expense 7000 · General & Adm instrative 7010 · Salaries & Benefits 7010.1 · Salaries & Wages 7010.1B · Office Adm inistrator 33,983.81 7010.1C · Executive Director 52,450.90 7010.1D · Exhibition Coordinator 29,705.20 7010.1E · Volunteer Coordinator 33,983.81 15,000.00 0.00 0.00 131,139.91 0.00 0.00 7010.2A · FICA 8,130.67 0.00 0.00 0.00 0.00 8,130.67 7010.2B · Medicare 1,901.53 0.00 0.00 0.00 0.00 1,901.53 7010.2C · PA Unem ploym ent Tax 2,185.45 Total 7010.1 · Salaries & Wages 0.00 7010.2 · Em ployer Payroll Taxes 7010.3 · Em ployee Benefits 2,380.00 0.00 0.00 0.00 0.00 2,380.00 14,597.66 0.00 0.00 0.00 0.00 0.00 14,597.66 145,737.56 0.00 0.00 0.00 0.00 0.00 145,737.56 7020.1 · Audit 8,195.45 0.00 0.00 0.00 0.00 8,195.45 7020.2 · Accounting Consultant 6,774.91 0.00 0.00 0.00 0.00 6,774.91 Total 7010.2 · Em ployer Payroll Taxes Total 7010 · Salaries & Benefits 7020 · Accounting Fees 7020.3 · Bank Service Charges 7020.3A · Checking & Money Market 131.13 0.00 0.00 0.00 0.00 131.13 7020.3B · Investm ent Accounts 3,278.18 0.00 0.00 0.00 0.00 3,278.18 7020.3C · Merchant 1,475.18 0.00 0.00 0.00 0.00 1,475.18 0.00 0.00 0.00 0.00 0.00 4,884.49 0.00 0.00 1,966.91 7020.3E · Finance Charge Total 7020.3 · Bank Service Charges 4,884.49 0.00 0.00 7020.4 · Payroll Service 1,966.91 0.00 0.00 7020.5 · Late fees/filing fees 273.18 Total 7020 · Accounting Fees 22,094.94 0.00 0.00 0.00 0.00 0.00 0.00 273.18 0.00 22,094.94 0.00 2,185.45 0.00 0.00 10,000.00 0.00 0.00 27,185.45 0.00 983.45 0.00 7040 · Professional Fees 7040.1 · Photographer 0.00 2,185.45 7040.3 · Feasibility Study for space/ lease (Consultant) 15,000.00 7040.2 ·Developm ent & Marketing Assistance (Consultant) Total 7040 · Professional Fees 10,000.00 0.00 0.00 25,000.00 0.00 0.00 0.00 983.45 491.73 0.00 2,185.45 7050 · Catering & Hospitality 7050.1 · Social Com m ittee 7050.2 · Meetings 0.00 0.00 7050.3 ·Exhibitions 4,370.91 7050.5 · Additional Social events - 4 Total 2,000.00 7050.6 · Fundraising Event 5,000.00 7050.7 · Additional Exhibitions (2) 1,000.00 7050 · Catering & Hospitality - Other Total 7050 · Catering & Hospitality 0.00 8,491.73 491.73 2,622.54 4,944.00 0.00 0.00 1,648.00 0.00 0.00 0.00 5,927.45 0.00 4,370.91 4,270.54 0.00 2,648.00 0.00 23,060.63 0.00 Page | 36 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2016 General & Adm in Mem bership Education 273.18 0.00 0.00 Total 7070 · Supplies 1,365.91 0.00 0.00 7080 · Internet/Telephone 2,622.54 0.00 0.00 4,370.91 655.64 Annual Non-Annual Exhibitions Exhibitions Fundraising 0.00 0.00 273.18 0.00 0.00 1,365.91 0.00 0.00 2,622.54 655.64 0.00 6,774.91 TOTAL 7070 · Supplies 7070.1 · Office Supplies 7070.2 · Com puter Supplies 1,092.73 1,092.73 0.00 7090 · Postage/Shipping 7090.1 · Postage 7090.2 · Postage- (2) Additional Social events - 4 Total 7090.4 · Postage - (2) Additional Exhibitions Total 7090 · Postage/Shipping 1,092.73 618.00 0.00 0.00 0.00 0.00 412.00 4,370.91 1,273.64 0.00 1,092.73 1,067.64 0.00 7,804.91 412.00 8,195.45 0.00 0.00 8,195.45 7100 · Printing/Design 7100.1 · Annual 0.00 0.00 7100.2 · Non-Annual 1,999.69 0.00 2,622.54 7100.3 · Printing - (2) Additional Social events - 4 Total 4,944.00 0.00 0.00 7100.5 · Printing - (2) Additional Exhibitions Total 7100 · Printing/Design 0.00 0.00 4,622.24 0.00 4,944.00 0.00 1,648.00 8,195.45 4,270.54 0.00 19,409.69 1,648.00 0.00 0.00 5,572.91 0.00 0.00 1,639.09 0.00 0.00 1,639.09 0.00 6,943.69 0.00 5,572.91 0.00 0.00 1,639.09 0.00 0.00 1,639.09 0.00 0.00 163.91 0.00 0.00 0.00 0.00 163.91 7140.1 · Director's & Officers Liability 2,294.73 0.00 0.00 0.00 0.00 2,294.73 7140.1 · General Liability 1,966.91 4,261.64 0.00 0.00 0.00 0.00 0.00 4,261.64 7150.2 · Advertising 109.27 0.00 0.00 3,824.54 0.00 0.00 3,933.82 Total 7150 · Marketing 109.27 0.00 0.00 3,824.54 0.00 0.00 3,933.82 218.55 0.00 0.00 0.00 0.00 218.55 7110 · Rent-PCA 7120 · Equipm ent Repairs & Maint 7120.1 · Copier Total 7120 · Equipm ent Repairs & Maint 7130 · Travel 0.00 7140 · Insurance Total 7140 · Insurance 1,966.91 7150 · Marketing 7170 · Gifts 7175 · Professional Developm ent 1,000.00 7180 · Dues and Subscriptions 163.91 0.00 0.00 0.00 0.00 163.91 Total 7180 · Dues and Subscriptions 7180.1 · Greater Pittsburgh Arts Council 163.91 0.00 0.00 0.00 0.00 0.00 163.91 Total 7000 · General & Adm instrative 222,812.86 14,144.78 0.00 19,669.09 9,608.73 0.00 266,235.45 Page | 37 Associated Artists of Pittsburgh 2013-2016 Strategic Plan Associated Artists of Pittsburgh Organizational Projections Financial Projections FY2016 General & Adm in Annual Non-Annual Mem bership Education Exhibitions Exhibitions Fundraising TOTAL 8000 · Program Expenses 8010 · Education Expenses 8010.1 · Artist Educators 0.00 0.00 25,788.36 0.00 0.00 0.00 8010.2 · Independent Contractors 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8010.3 · Facility Rental 0.00 0.00 1,966.91 0.00 0.00 0.00 1,966.91 8010.4 · Supplies 0.00 0.00 1,748.36 0.00 0.00 0.00 1,748.36 8010.5 · Transportation 0.00 0.00 3,278.18 0.00 0.00 0.00 3,278.18 0.00 0.00 34,781.81 0.00 0.00 0.00 34,781.81 0.00 0.00 0.00 3,278.18 0.00 0.00 3,278.18 0.00 0.00 2,622.54 0.00 2,622.54 4,222.54 0.00 7,500.73 8010.6 · 50% Educational Elem ent (Gallery Talk, Artistic Talk) 25,788.36 2,000.00 Total 8010 · Education Expenses 8020 · Exhibition Expenses 8020.1 · Artists' Percentage of Sales 8020.1A · Annual 8020.1B · Non-Annual 8020.1C · Additional Non-Annual 1,600.00 Total 8020.1 · Artists' Percentage of Sales 0.00 0.00 0.00 3,278.18 8020.2A · Annual 0.00 0.00 0.00 6,556.36 0.00 0.00 6,556.36 8020.2B · Non-Annual 0.00 0.00 0.00 0.00 2,185.45 0.00 2,185.45 3,558.77 0.00 10,115.14 8020.2 · Artists' Aw ards 8020.3 · Artist Aw ards - (2) Additional Exhibitions Total 8020.2 · Artists' Aw ards 1,373.32 0.00 0.00 0.00 6,556.36 0.00 3,278.18 0.00 0.00 3,278.18 0.00 1,639.09 0.00 2,677.18 8020.3 · Jurors Fees/Expenses 8020.3A · Annual 0.00 0.00 8020.3B · Non-Annual 0.00 1,038.09 8020.4 · Juror's Fees - (2) Additional Exhibitions 1,030.00 Total 8020.3 · Jurors Fees/Expenses 0.00 1,038.09 0.00 3,278.18 2,669.09 0.00 6,985.36 8020.4 · Venue Expenses 0.00 0.00 0.00 2,662.00 5,324.00 0.00 7,986.00 8020.5 · Supplies 0.00 0.00 0.00 874.18 655.64 0.00 1,529.82 8020.8 · Supplies - (2) Additional Exhibitions 824.00 8020.8 · Venue - (2) Additional Exhibitions 8,240.00 8020.6 · Supplies -(2) Additional Social events - 4 Total Total 8020 · Exhibition Expenses Total 8000 · Program Expenses Total Expense Net Ordinary Incom e Net Incom e 1,854.00 0.00 2,892.09 0.00 16,648.91 25,494.05 0.00 45,035.04 0.00 2,892.09 34,781.81 16,648.91 25,494.05 0.00 79,816.85 222,812.86 17,036.87 34,781.81 36,317.99 35,102.77 0.00 346,052.30 -222,812.86 19,232.88 -4,781.81 -16,324.99 -27,440.77 80,000.00 -172,127.55 -222,812.86 19,232.88 -4,781.81 -16,324.99 -27,440.77 80,000.00 -172,127.55 Page | 38
