8th Grade Graduation Breakfast Checklist
Communications:
Parent volunteer and donation letter (early May)
o includes signups for setup/cleanup for graduation activities.
o requests a $20 donation from each 7th grade family.
o Suggestion: plan a work party for invitations, place cards, bulletin board items
Graduation invitation:
o Sent home in red envelope in mid to late May
o Class size plus extras
o Envelopes addressed in silver pen (To the family of “Student Name”)
Parent info letter (email) 1-2 weeks before:
o Remind volunteers what they have signed up to do.
o Request cookies for graduation reception.
Thank you letter (email) to?
SETUP DAY BEFORE BREAKFAST:
Bulletin Board (as you come in hall from parking lot):
Theme: Use die-cut letters for the inspiration saying with black background
8th grade teacher provides class photos from K-8 plus additional photos of students who joined StL later.
1 small or large table with black/red tablecloth for any additional memorabilia (Mrs. Williams has items.)
Graduates’ Table:
Black plastic tablecloths (different color than other tables ( 7 – 8’ tables)
Centerpieces – 50-55 potted plants (class size plus extras) in white or red; placed in plastic; wrapped in
tissue paper (white, red, black) and tied with ribbon, raffia, etc.
Placemats (8th grade teachers provide)
Place cards for each graduate
Dinner-sized napkins with “Congratulations” or Happy Graduation (class size plus extras – 55)
Place settings –utensils (plastic or real) set out, plates matching napkins left in kitchen
Plastic graduation cups (12 – 16 oz.) with Congratulations Graduate saying (class size plus extras – 55)
Graduation confetti (white, red, silver) – optional - purchased or punched if someone has punch
Parent/Grandparent and Faculty Table:
Red plastic tablecloths 18 – 8’ tables, 10 round tables, 2 – 8’ tables for faculty (25 rectangle includes extra
for bulletin board table and reception tables)
Place setting-utensils, plates, juice glasses, coffee cups from Kitchen. Bought 300 - 8 oz plastic cups for
juice (kitchen did not have enough glasses). Used available small juice glasses.
White (nice quality) napkins (Costco) – 250 - 300
4 place cards (“Reserved for Faculty”)
Stage area and Hall area:
2 bunches of balloons (20 total) red and white - one on each side of the stage.
Posters/artwork from Mrs. Herridge – on bulletin board or placed on walls.
Art teacher usually provides self-portraits of the graduates. We placed them on the wooden pull down
kitchen doors (black butcher paper for background). Used ? to mount (provided by art teacher)
Setup table(s) to display graduate artwork
3 lattice standards covered with black butcher paper. Die cut large red graduation caps. Hang with
graduate’s picture. Graduate’s name on cap. Placed at an angle to hide kitchen/dishwasher window.
Graduation Banner – hung by parish janitorial staff
Coffee and juice table covered in red plastic table liner. Juice, coffee and water pitchers on table hidden
behind lattice standards near kitchen.
Set up podium. (found in table/chair storage closet)
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June 1, 2011
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