Annual reporting requirements for Commonwealth Departments and Agencies
This timetable lists the annual regular reporting requirements for higher education institutions for Commonwealth
departments and agencies.
Ad hoc requirements that arise from time to time and reporting requirements for grant programs or programs where
timeframes may vary for individual institutions have not been included in this list. More information on these
requirements is available at
http://heimshelp.education.gov.au/sites/heimshelp/resources/pages/consolidated-timetable-other.
All requirements for the Department of Education are included in this consolidated list. These requirements are also
available separately in the Department of Education calendar at
http://heimshelp.education.gov.au/sites/heimshelp/resources/pages/higher-education-reporting-requirements.
September to November 2014
Accredited Organisation Annual Report to the Gene Technology Regulator
30 Sep
Reporting accreditation requirements, contact details and low risk dealings with
genetically modified organisms.
Office of the Gene Technology Regulator
Email: ogtr@health.gov.au
Phone: 1800 181 030
CRDC Research Final Report (FR)
Final Project Report due 60 business days after end of project contract.
30 Sep
Cotton Research and Development Corporation
Email: research@crdc.com.au
Phone: 02 6792 4088
PMC Away from Base for 'mixed-mode' delivery
Actual student enrolments in funded courses for current year
30 Sep
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: ITPT@pmc.gov.au
Phone: 02 6152 3193
HELP estimates
1 Oct
for CGS, HECS-HELP, OS-HELP, SA-HELP
for VET FEE-HELP
Department of Education
Email: FEP@education.gov.au
Page 1 of 16
Verification of 2014 first half year student data – deadline for sign-off
15 Oct
Higher education and VET student data with census dates between 1 January and
30 June 2014
See the Verifying your data toolkit
Department of Education
Email: HEIMS.datacollections@education.gov.au
PMC Commonwealth Scholarships Program
Bidding process for following year's scholarship allocation.
15 Oct
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: scholarships@pmc.gov.au
Phone: 02 6152 3194
Government Finance Statistics
The purpose of the collection is to measure the financial activities of governments and
reflect the impact of those activities on other sectors of the economy.
15 Oct
It provides a consolidated financial statement for the public sector; a comprehensive
view of transactions, assets and liabilities of the Commonwealth, and each state,
territory and local government; and provides data for input into the National Accounts.
Information on revenue, expenses, inventories, assets and liabilities are collected.
Only public universities are in scope of the collection.

Balance sheet results, 2012-13

March quarter 2014 key figures: all levels of government
Both annual and quarterly data is collected. Annual data is generally collected from
publicly available accounts. Quarterly data is collected 15 days after the end of each
quarter. October 15th 2014 for the September 2014 quarter.
Australian Bureau of Statistics
Email: public.finance@abs.gov.au
2014 Higher Education Student submission deadline
31 Oct
For census dates between 1 July and 31 August 2014.
Higher Education Student submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Page 2 of 16
TEQSA Provider Information Request (PIR)
31 Oct
TEQSA makes an annual request for information under section 28 of the TEQSA Act,
known as the Provider Information Request (PIR), from some registered higher
education providers in the sector. This ensures a core data set is available across all
providers in the sector, given that many providers do not currently report through the
Department of Education's existing national collections. TEQSA has structured the PIR to
ensure that where providers are already reporting required data through existing higher
education collections they do not need to supply the same information to TEQSA.
Tertiary Education Quality and Standards Agency (TEQSA)
TEQSA Information Management Team
Email: collections@teqsa.gov.au
Phone: 03 8306 2545
PMC Commonwealth Scholarships Program
Reconciliation of scholarships allocated and scholarships awarded.
15 Nov
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: scholarships@pmc.gov.au
Phone: 02 6152 3194
CRDC Research Progress Report (PR Nov)
6 Monthly progress reports for projects contracted under the CRDC Research Deed.
30 Nov
Cotton Research and Development Corporation
Email: research@crdc.com.au
Phone: 02 6792 4088
December 2014 to February 2015
Annual Financial Statements
31 Dec
Non university higher education institutions – Financial year
Department of Education
Email: TSEnquiries@education.gov.au
Page 3 of 16
Government Finance Statistics
The purpose of the collection is to measure the financial activities of governments and
reflect the impact of those activities on other sectors of the economy.
15 Jan
It provides a consolidated financial statement for the public sector; a comprehensive
view of transactions, assets and liabilities of the Commonwealth, and each state,
territory and local government; and provides data for input into the National Accounts.
Information on revenue, expenses, inventories, assets and liabilities are collected.
Only public universities are in scope of the collection.

Balance sheet results, 2012-13

March quarter 2014 key figures: all levels of government
Both annual and quarterly data is collected. Annual data is generally collected from
publicly available accounts. Quarterly data is collected 15 days after the end of each
quarter. January 15th for the December 2014 quarter.
Australian Bureau of Statistics
Email: public.finance@abs.gov.au
2015 Commonwealth Scholarship offers – offers made up to 22 January
22 Jan
Commonwealth Scholarships toolkit | Commonwealth Scholarships submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Simulated Learning Environments Final report
14 Feb
Key performance targets identified in funding agreement. Financial report on funds
management.
Health Workforce Australia (Department of Health)
Email: health.workforce@health.gov.au
Priority-driven Collaborative Cancer Research Scheme
Annual Financial Statements or Audited Financial Acquittals with Annual Progress or
Final Reports.
28 Feb
Annual Financial Statements with Annual Progress Reports are due by end of February
each year.
Audited Financial Acquittals with Final Reports are due three months after end of funded
project period; there is no specific date for regular reporting.
Cancer Australia
Email: enquiries@canceraustralia.gov.au
Phone: 02 9357 9400
Page 4 of 16
Rural Clinical Training and Support (RCTS) Program
28 Feb
RCTS program, collection includes achievements against RCTS program parameters and
annual and mid-year income and expenditure statements.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
University Departments of Rural Health (UDRH) Program
28 Feb
UDRH program, collection includes achievements against UDRH Key Performance
indicators and annual and mid-year income and expenditure statements. This also
includes the UDRH Mental Health Project.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
Dental Training Expanding Rural Placements (DTERP) Program
28 Feb
DTERP program, collection includes achievements against DTERP program parameters
and annual and mid-year income and expenditure statements.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
March to May 2015
Clinical Training Funding
1 Mar
Key performance targets identified in funding agreement. Financial report on funds
management.
Health Workforce Australia (Department of Health)
Email: health.workforce@health.gov.au
University Applications and Offers submission deadline
13 Mar
2015 reporting year - reference date 27 February 2015
Department of Education
Email: HEIMS.datacollections@education.gov.au
Page 5 of 16
2014 Higher Education Student submission deadline
31 Mar
For census dates between 1 September and 31 December 2014.
Higher Education Student submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2014 SA-HELP submission deadline
31 Mar
For debt incurral dates between 1 July 2014 and 31 December 2014.
SA-HELP submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2014 OS-HELP submission deadline
31 Mar
For debt incurral dates between 1 July 2014 and 31 December 2014.
OS-HELP submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 Commonwealth Scholarships deadline – continuing students
31 Mar
Commonwealth Scholarships toolkit | Commonwealth Scholarships submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Higher Education Participation and Partnerships program (HEPPP) Annual report
31 Mar
Please note that Higher Education Participation and Partnerships Program (HEPPP)
Partnerships by allocation progress reports will be provided at varying dates throughout
2014.
Department of Education
Email: equity@innovation.gov.au
NHMRC Institutional Annual Compliance Report
31 Mar
Reporting on compliance with NHMRC, approved Standards and Guidelines in the
previous calendar year.
National Health and Medical Research Council
Email: postaward.managment@nhmrc.gov.au
Phone: 1800 500 983
Page 6 of 16
ARC End of Year Report
31 Mar
Universities report the amount of funds that have been expended in the previous
calendar year. More information on the End of Year Report is available on the ARC
website.
Australian Research Council
Email: ARC-EndofYearReports@arc.gov.au
Phone: 02 6287 6600
ARC Progress Report by exception
31 Mar
Universities report any issues that have affected the progress of the project in any way
during the last calendar year. More information on the Progress Report by exception is
available on the ARC website.
Australian Research Council
Email: ARC-EndofYearReports@arc.gov.au
Phone: 02 6287 6600
Simulated Learning Environments Financial report
31 Mar
Key performance targets identified in funding agreement. Financial report on funds
management.
Health Workforce Australia (Department of Health)
Email: health.workforce@health.gov.au
PMC Away from Base for 'mixed-mode' delivery
31 Mar
Estimated enrolments in funded courses for current year
Previous year Financial Acquittal
Previous year Performance Report
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: ITPT@pmc.gov.au
Phone: 02 6152 3193
PMC Indigenous Tutorial Assistance Scheme - Tertiary Tuition
Previous year Financial Acquittal
Previous year Performance Report
31 Mar
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: ITPT@pmc.gov.au
Phone: 02 6152 3193
Page 7 of 16
Milestone report on SIEF Scholarships
1 Apr
The Science and Industry Endowment Fund (SIEF) requests reports to assess progress
against the agreed milestones and to monitor proper use of the SIEF funds.
Science and Industry Endowment Fund
Email: sief@sief.org.au
Table A and B providers' revised CGS & HELP estimates due
1 Apr
for CGS, HECS-HELP, OS-HELP, SA-HELP
Department of Education
Email: FEP@education.gov.au
Clinical Training Placement Census
15 Apr
The Survey of Clinical Training Placements collects data on student load and clinical
training placement activity, across a range of clinical settings for professional-entry
medical, nursing, dentistry and allied health courses.
Annual submission due mid April.
Health Workforce Australia (Department of Health)
Email: health.workforce@health.gov.au
Government Finance Statistics
The purpose of the collection is to measure the financial activities of governments and
reflect the impact of those activities on other sectors of the economy.
15 Apr
It provides a consolidated financial statement for the public sector; a comprehensive
view of transactions, assets and liabilities of the Commonwealth, and each state,
territory and local government; and provides data for input into the National Accounts.
Information on revenue, expenses, inventories, assets and liabilities are collected.
Only public universities are in scope of the collection.

Balance sheet results, 2012-13

March quarter 2014 key figures: all levels of government
Both annual and quarterly data is collected. Annual data is generally collected from
publicly available accounts. Quarterly data is collected 15 days after the end of each
quarter. April 15th for the March quarter 2015.
Australian Bureau of Statistics
Email: public.finance@abs.gov.au
Page 8 of 16
Survey of Research and Experimental Development, Higher Education Organisations
22 Apr
Collects information on research and development, including expenditure, type of
research activity, source of funds, field of research, socio-economic objective, and
human resources. All universities and other higher education institutions are in scope of
the collection.
Collected biannually in respect of previous (single) calendar year. Data for 2014 will be
collected between 22 April 2015 and 28 August 2015.
Australian Bureau of Statistics
Email: innovation.technology@abs.gov.au
NHMRC Annual Financial Statement
Reporting on grant funding receipt and expenditure during the previous calendar year.
30 Apr
National Health and Medical Research Council
Email: postaward.managment@nhmrc.gov.au
Phone: 1800 500 983
2014 Higher education completions submissions deadline
30 Apr
Reporting units of study and courses completed in 2014
Unit of Study Completions submission | Past Course Completions submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Higher Education Superannuation Program (HESP)
30 Apr
Supplementation of superannuation expenses claim form due with supporting
documentation under the Higher Education Superannuation Program (HESP).
Liability letters (i.e., AASB 119 reports and relevant supporting documentation.) under
the HESP.
Verification of 2014 student and completions data – deadline for sign-off
15 May
Higher education and VET student and completions data for 2014 reporting year
See the Verifying your data toolkit
Department of Education
Email: HEIMS.datacollections@education.gov.au
PMC Commonwealth Scholarships Program
Reconciliation of scholarships allocated and scholarships awarded.
15 May
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: scholarships@pmc.gov.au
Phone: 02 6152 3194
Page 9 of 16
PMC Commonwealth Scholarships Program
Bidding process for reallocation of unawarded scholarships following May reconciliation.
15 May
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: scholarships@pmc.gov.au
Phone: 02 6152 3194
University Applications and Offers submission deadline
27 May
2015 reporting year - reference date 13 May 2015
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 Higher Education Student submission deadline
31 May
For census dates between 1 January and 31 March 2015.
Higher Education Student submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
ACIAR Annual Report
31 May
Outlines progress achieved against the agreed objectives of the project during the
reporting period.
Australian Centre for International Agricultural Research (ACIAR)
Email: david.shearer@aciar.gov.au
Phone: 02 6217 0548
PMC Indigenous Support Program
31 May
The Indigenous Education Statement provides information about enrolment, retention
and completion of courses by Aboriginal and Torres Strait Islander students in higher
education, including comparative data between Aboriginal and Torres Strait Islander and
non-Indigenous student cohorts and information concerning expenditure.
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: scholarships@pmc.gov.au
Phone: 02 6152 3194
Page 10 of 16
June to August 2015
2015 Commonwealth Scholarship deadline – offers made up to 15 June
15 Jun
Commonwealth Scholarships toolkit | Commonwealth Scholarships submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 Staff submissions deadline for Table A and B providers
30 Jun
Full-time and Fractional Full-time (FT) & Estimated Casual (EC) data as at 31 March 2015
and Actual Casual (CA) data as at 31 December 2014.
Department of Education
Email: HEIMS.datacollections@education.gov.au
Annual Financial Statements
30 Jun
Table A and B providers
Department of Education
Email: FEP@education.gov.au
Annual Financial Statements
30 Jun
Non university higher education institutions – Calendar year
Department of Education
Email: TSEnquiries@education.gov.au
Acquittal of Australian Government financial assistance
30 Jun
Financial Statement Guidelines for Australian Higher Education Providers
Department of Education
Email: ppfinance@education.gov.au
Higher Education Research Data Collection
30 Jun
HERDC Research Income Report
Department of Education
Email: RBGrants@education.gov.au
Higher Education Research Data Collection
30 Jun
HERDC Research Publications Report
Department of Education
Email: RBGrants@education.gov.au
Page 11 of 16
Higher Education Research Data Collection
30 Jun
HERDC Audit Certificate
Department of Education
Email: RBGrants@education.gov.au
Higher Education Research Data Collection
30 Jun
HERDC Vice-Chancellor's Certification Statement
Department of Education
Email: RBGrants@education.gov.au
NHMRC Final Report
Collect information about the outcomes of the research.
30 Jun
A Final Report must be submitted to NHMRC no later than six months after the funding
period has been completed, usually 30 June.
National Health and Medical Research Council
Email: postaward.managment@nhmrc.gov.au
Phone: 1800 500 983
NHMRC Acquittal Statement
Reporting on grant income and expenditure for the entire funding period.
30 Jun
An Acquittal Statement must be submitted within six months after the funding period
has been completed, usually 30 June.
National Health and Medical Research Council
Email: postaward.managment@nhmrc.gov.au
Phone: 1800 500 983
Page 12 of 16
Government Finance Statistics
The purpose of the collection is to measure the financial activities of governments and
reflect the impact of those activities on other sectors of the economy.
15 Jul
It provides a consolidated financial statement for the public sector; a comprehensive
view of transactions, assets and liabilities of the Commonwealth, and each state,
territory and local government; and provides data for input into the National Accounts.
Information on revenue, expenses, inventories, assets and liabilities are collected.
Only public universities are in scope of the collection.

Balance sheet results, 2012-13

March quarter 2014 key figures: all levels of government
Both annual and quarterly data is collected. Annual data is generally collected from
publicly available accounts. Quarterly data is collected 15 days after the end of each
quarter. July 15th for the June quarter 2015.
Australian Bureau of Statistics
Email: public.finance@abs.gov.au
2016 Course of Study and Campus submissions deadline
1 Aug
Higher education providers offering courses in 2016
Course of Study submission | Campus submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Simulated Learning Environments Progress report
14 Aug
Key performance targets identified in funding agreement. Financial report on funds
management.
Health Workforce Australia (Department of Health)
Email: health.workforce@health.gov.au
Rural Clinical Training and Support (RCTS) Program
15 Aug
RCTS program, collection includes achievements against RCTS program parameters and
annual and mid-year income and expenditure statements.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
Page 13 of 16
University Departments of Rural Health (UDRH) Program
15 Aug
UDRH program, collection includes achievements against UDRH Key Performance
indicators and annual and mid-year income and expenditure statements. This also
includes the UDRH Mental Health Project.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
Dental Training Expanding Rural Placements (DTERP) Program
15 Aug
DTERP program, collection includes achievements against DTERP program parameters
and annual and mid-year income and expenditure statements.
Universities are required to submit bi-annual progress reports - 28 February & 15
August.
Department of Health
Email: RCTS@health.gov.au
Verification of 2015 Staff data – deadline for sign-off
15 Aug
Higher education providers who submitted 2015 staff data
See the Verifying your data toolkit
Department of Education
Email: HEIMS.datacollections@education.gov.au
Survey of Research and Experimental Development, Higher Education Organisations
28 Aug
Collects information on research and development, including expenditure, type of
research activity, source of funds, field of research, socio-economic objective, and
human resources. All universities and other higher education institutions are in scope of
the collection.
Collected biannually in respect of previous (single) calendar year. Data for 2014 will be
collected between 22 April 2015 and 28 August 2015.
Australian Bureau of Statistics
Email: innovation.technology@abs.gov.au
Flagship Collaboration Fund Cluster reporting
29 Aug
The Flagship Collaboration Fund (FCF) requests reports to monitor proper use of funds
and expended contributions of partners.
Commonwealth Scientific and Industrial Research Organisation
Email: Kathy.Dunn@csiro.au
Page 14 of 16
CRDC Research Annual Financial Report (SER)
30 Aug
Project Final Statement of Expenditure & Receipts (SER) due 40 business days after end
of project contract.
Cotton Research and Development Corporation
Email: research@crdc.com.au
Phone: 02 6792 4088
NHMRC Progress Report
Collect information about the progress of the research.
31 Aug
Annual progress reports must be submitted to NHMRC by 30 April following each
calendar year of funding.
Mid-term progress reports must be submitted two months after the midpoint of the
grant, usually 31 August in the third year.
National Health and Medical Research Council
Email: postaward.managment@nhmrc.gov.au
Phone: 1800 500 983
2015 Higher Education Student submission deadline
31 Aug
For census dates between 1 April and 30 June 2015.
Higher Education Student submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 SA-HELP submission deadline
31 Aug
For debt incurral dates between 1 January and 30 June 2015.
SA-HELP submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 OS-HELP submission deadline
31 Aug
For debt incurral dates between 1 January and 30 June 2015.
OS-HELP submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
2015 Commonwealth Scholarships deadline – continuing students
31 Aug
Commonwealth Scholarships toolkit | Commonwealth Scholarships submission
Department of Education
Email: HEIMS.datacollections@education.gov.au
Page 15 of 16
PMC Indigenous Tutorial Assistance Scheme - Tertiary Tuition
Mid-year Progress Report
31 Aug
Department of the Prime Minister and Cabinet
Indigenous Tertiary Programs
Email: ITPT@pmc.gov.au
Phone: 02 6152 3193
Page 16 of 16