Awards for the Establishment, Improvement, and
Expansion of
Children’s Advocacy Centers
REQUEST FOR PROPOSALS
FY2014
December 2014
TABLE OF CONTENTS
OVERVIEW
3
WHAT IS NATIONAL CHILDREN’S ALLIANCE?
3
OBJECTIVES
3
ELIGIBILITY
4
AWARD APPLICATION REQUIREMENTS
4
AWARD CATEGORIES AND TYPES
5
HOW DO I APPLY?
8
APPLICATION DEADLINES
9
AWARD REVIEW PROCESS
10
AWARD APPLICATION CHECKLIST
12
AWARD DETAILS BY TYPE
14
FREQUENTLY ASKED QUESTIONS
30
TIPS FOR WRITING GOALS, OBJECTIVES, AND PERFORMANCE MEASURES
31
ATTACHMENTS
32
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
OVERVIEW
National Children’s Alliance, under a cooperative agreement with the United States Department of Justice Office of
Juvenile Justice and Delinquency Prevention (OJJDP), will administer $8,496,500 in federal funds for the
establishment, improvement, and expansion of Children’s Advocacy Centers (CACs) through this RFP. Please note
that specific award amounts may change. All awards are contingent upon the release of funding from the
United Sates Department of Justice.
What is National Children’s Alliance?
Founded in 1988 by Congressman Bud Cramer, National Children’s Alliance (NCA) is a membership organization
that supports and advocates on behalf of Children’s Advocacy Centers and multidisciplinary teams nationwide.
Children’s Advocacy Centers are facility-based programs, which utilize a multidisciplinary approach (including
child protective services, law enforcement, medical, and mental health services, victim services and prosecution) to
investigate and intervene in child abuse cases.
Objectives
The Victims of Child Abuse Act of 1990, as amended, authorizes the United States Department of Justice Office of
Juvenile Justice and Delinquency Prevention to provide funds for the development and implementation of
multidisciplinary child abuse investigation and prosecution programs. The objectives of this project are:
1. To increase the number of communities with access to the multidisciplinary team approach to
child abuse and the services of a Children’s Advocacy Center;
2. To increase the number of resource-poor, geographically isolated, rural, and/or underserved
communities developing a multidisciplinary approach to child abuse;
3. To increase access to Children’s Advocacy Center services and improve the quality of CAC
and multidisciplinary team response within states, through the National Children’s Alliance
State Chapters;
4. To improve the quality of forensic interviews, medical evaluations, and mental health
intervention provided by Children’s Advocacy Centers and multidisciplinary teams to child
abuse victims;
5. To enhance the CAC response in the District of Columbia and US territories; and
6. To offer excellent support to awardees and to provide monitoring and oversight of the awards
process.
For the purpose of this solicitation, child abuse is defined as serious physical or mental injury, sexual abuse or
negligent treatment of a child under 18.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Eligibility
In order to be considered for an award, applicants must meet the following eligibility requirements:
a. Applicants demonstrate their commitment to a multidisciplinary approach to child abuse. This may be
demonstrated through letters of support submitted by applicants.
b. Applicants must be committed to helping communities establish or improve facility-based Children’s
Advocacy Centers, which meet the needs of abused children for support and protection in a safe, childfriendly, and child-focused environment.
c. Applicants must be or designate a public or private, not-for-profit entity to receive and
administer awards.
d. Applicants that are NCA Accredited Children’s Advocacy Centers, NCA Associate/Developing Children’s
Advocacy Centers, NCA Affiliate Children’s Advocacy Centers, NCA Satellite Children’s Advocacy
Centers, Tribal MDTs, or Multidisciplinary Teams (in areas not currently served by a Children’s Advocacy
Center), must have in place a task force/steering committee or multidisciplinary team made up of
appropriate parties including representatives from local law enforcement, child welfare, prosecution,
medical, and mental health that meets at least quarterly.
e. State Chapter applicants must have a Board of Directors (if a non-profit organization) or an Advisory
Board or Oversight Committee (if a government entity).
AWARD APPLICATION REQUIREMENTS
Failure to comply with any of the stated requirements will result in automatic disqualification.
All Applicants:

Must follow the format described in the current document and the application and must contain all
documents and files required for the specific award type.

Must submit a narrative that is double-spaced, typed in Times New Roman, size 12 font with a one inch
margin on all sides. Tables will be counted towards the maximum page limitation allowed per award type.
The font within the table must be Times New Roman, size 12. The program narrative must not exceed
the maximum page limitation identified in the Application Requirements Chart (under attachments).
This page limit does not include cover sheets, budget and budget narratives or required attachments.
In order to assess each applicant’s risk of non-compliance for purposes of award monitoring, all applicants:

All applicants with annual actual expenses (as determined by United States generally accepted accounting
principles) in excess of $200,000 are required to have an audit of their financial statements. All applicants
with annual actual expenses (as determined by United States generally accepted accounting principles)
equal to or less than $200,000 are required to have a review of their financial statements.

Must be in good standing with reporting and funding requirements from any award previously received
from NCA.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
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Must be non-profit or government agencies. Awardees will be required to certify the accuracy of the
provided information, including Tax Identification Number ( EIN), and may be requested to provide proof
of their organizational status.

Applicants who are current NCA Accredited, NCA Associate/Developing, NCA Affiliate, or NCA Chapter
Members must maintain their membership status during the application process and the duration of the
grant and be in good standing with National Children’s Alliance:
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Current with reporting requirements (statistical and/or grant reports)
Has signed license and NCA accreditation materials as appropriate
Has signed annual affidavit of NCA accreditation standards compliance as appropriate
Current with annual dues

NCA Accredited applicants that currently are undergoing re-accreditation, who wish to apply for an award
either directly through NCA or as a sub-awardee, must be actively fulfilling their submission requirements
and deadlines at the time of application submission and throughout the life of any award.

NCA Accredited applicants in Pending status, who wish to apply for an award either directly through NCA
or as a sub-awardee, must be actively fulfilling their approved action plan and meeting all required
deadlines at the time of application submission, throughout the life of any award, and until all accreditation
issues are successfully resolved. The aforementioned requirement pertains both at the time of application
submission and throughout the award period.

A respondent to this solicitation that is also a new applicant for NCA accreditation under consideration at
the NCA October Board Meeting may apply as an accredited center pending the decision of the NCA
Board of Directors. Applicants denied accredited status or new applicants given “Pending” status at the
October Board Meeting will be deemed ineligible for funding exclusively available to accredited centers.
Regardless of the release date of the RFP, the NCA October Board Meeting is the determining guideline for
eligibility of new applicants for accreditation being considered for funding through the RFP process.
AWARD CATEGORIES AND TYPES
NCA provides funding opportunities for communities for a range of activities. There are awards that focus on
program improvement for mental health, and medical intervention efforts; chapter development; innovative
solutions for the District of Columbia and the US territories; and development, improvement, technical assistance
and training through state chapters. You may apply under more than one award type (Example: Program
Improvement and Program Development). However, you may apply for only one award within each award type
(Example: one submitted application under Program Improvement and one submitted application under Program
Development). All award funds are to be used over a one-year period beginning on January 1, 2015 and ending on
December 31, 2015. The following is an overview of the awards by category and type.
CATEGORY: INDIVIDUAL/COLLABORATIVE CAC AWARDS
Award Types:
a. Program Improvement
 Eligibility- NCA Accredited Children’s Advocacy Centers, NCA Associate/Developing
Children’s Advocacy Centers, NCA Affiliate Children’s Advocacy Centers, NCA Satellite
Children’s Advocacy Centers, Non-Member Multidisciplinary Teams (multidisciplinary
teams in areas in which there are no existing CACs), Tribal Multidisciplinary Teams.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
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Goals:
Applicant must choose only one of the goals listed below in their application.


To increase the ability to provide trauma-focused, evidence-supported mental
health treatment coordinated through and/or in the CAC/MDT.
To increase the ability to provide quality medical evaluations coordinated through
and/or in the CAC/MDT.
Preference will be given to collaborative projects that involve more than one CAC. Projects that impact
multiple CACs are strongly encouraged to apply. Any collaborative projects must include a letter of
support from their Chapter organization as well as from all organizations participating in the collaborative
application. All the participating organizations in such applications need to be listed on the application
itself; however, only one organization shall be appointed as a fiscal agent for the award.
A center can submit/participate in only one Program Improvement application.
b. Program Development –Satellite Centers
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Eligibilty- NCA Accredited Children’s Advocacy Centers that are applying to act as a
Host agency to a Satellite center
Those awardees that received a Program Development grant in FY13 or FY12 are not
eligible to apply for FY14 funds for this same grant type.
Goals:
 To increase Children’s Advocacy Center services for underserved areas and
enlarge service area.
 To establish a Satellite center in a previously un-served community, in compliance
with NCA-approved Chapter growth plans.
 To establish an NCA Satellite member center.
c. Children’s Advocacy Center Response for the States without an Accredited
NCA Chapter, US District of Columbia and US Territories - Guam, Puerto Rico, American
Samoa, and Northern Mariana Islands
 Eligibility- NCA Accredited Children’s Advocacy Centers in Maine, Nevada and District
of Columbia; NCA Associate/Developing Children’s Advocacy Centers, NCA Affiliate
Children’s Advocacy Centers and MDTs where there are no CACs in US territories.
 Goal:
 To improve the quality of the CAC or MDT response.
 To support the provision of services in geographical areas without an NCA
Accredited Chapter.
 To increase access to the services of an NCA Accredited Children’s Advocacy
Center.
d. Children’s Advocacy Center Response to Commercially Sexually Exploited Children (CSEC)
Awards
 Eligibility- NCA Accredited Children’s Advocacy Centers
 Those awardees that received a CAC Response to Commercially Sexually Exploited
Children (CSEC) grant in FY13 are not eligible to apply for FY14 funds for this same
grant type i.e. CSEC.
 Goal:
 To support the development and expansion of services to Commercially Sexually
Exploited Children provided by the CAC.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
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To support the development of a coordinated response to child sexual abuse for
commercial purposes through trainings and community awareness campaigns.
CATEGORY: CHAPTER AWARDS
Award Types:
a.
Chapter Development

Eligibility- States with 0-1 NCA Accredited Children’s Advocacy Center.

Goal: To develop a state chapter or to increase the organizational capacity of the Chapter
to provide technical assistance and support to Children’s Advocacy Centers and
multidisciplinary teams.
b.
Chapter Innovation

Eligibility- Chapters in good standing with NCA.

Goals: To develop and implement an innovative Chapter project that focuses on
enhancement of Chapter activity related specifically to one of the following two Priority
Focus Areas:
 Victim Advocacy
 Evidence Based Mental Health Assessment and Treatment
Priority will be given to innovative pilot initiatives with clear capability for replication by
other State Chapters in the future.
c. State Chapter Support to Children’s Advocacy Centers
i.
Tier I
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with
30 or more NCA Accredited Children’s Advocacy Centers within the state.
 Goals:
 To support the development, expansion, and improvement of Children’s
Advocacy Centers through funding, technical assistance, and training to
Children’s Advocacy Centers within the state.
 To develop innovative solutions, projects, and programs for providing
technical assistance and training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with
the requirements of chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding
and programs to CACs/MDTs.
ii.
Tier II
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
Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers
with 16-29 NCA Accredited Children’s Advocacy Centers within the state.
Goals:
 To support the development, expansion, and improvement of Children’s
Advocacy Centers through funding, technical assistance, and training to
Children’s Advocacy Centers within the state.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
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To develop innovative solutions, projects, and programs for providing
technical assistance and training to CACs and MDTs in the state.
To support the Chapter’s implementation of a growth plan consistent with
the requirements of Chapter standards for NCA Accreditation.
To develop sufficient Chapter infrastructure to properly administer funding
and programs to CACs/MDTs.
iii.
Tier III
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with
6-15 NCA Accredited Children’s Advocacy Centers within the state.
 Goals:
 To support the development, expansion, and improvement of Children’s
Advocacy Centers through funding, technical assistance, and training to
Children’s Advocacy Centers within the state.
 To develop innovative solutions, projects, and programs for providing
technical assistance and training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with
the requirements of Chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding
and programs to CACs/MDTs.
iv.
Tier IV
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with
2-5 NCA accredited Children’s Advocacy Centers within the state.

Goals:
 To support the development, expansion, and improvement of Children’s
Advocacy Centers through funding, technical assistance, and training to
Children’s Advocacy Centers within the state.
 To develop innovative solutions, projects, and programs for providing
technical assistance and training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with
the requirements of Chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding
and programs to CACS/MDTs.
HOW DO I APPLY?
1) Carefully read the Applicant Eligibility, Application Requirements, and the Award Application Checklist.
2) Using the Instructions listed in this RFP, complete the appropriate application.
3) Complete the Program Narrative and Budget Narrative and save them as Word documents. Please
follow the formatting and content requirements for these forms.
4) Prepare and scan all additional materials, i.e. annual program budget, letters of support, resumes, and
job descriptions, if applicable. The files cannot exceed 25 MB combined and need to be in .doc, .xls, .pdf,
.rtf or .txt format. (For Macintosh users, please note the filename must include the appropriate 3 or 4 letter
extension.) Also, please do not attempt to upload a document that is password-protected or contains
macros. This will cause the process to fail.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
5) There is an Organizational Information and Grant Budget form to fill out online. In the system, you will
attach the previously prepared and aforementioned documents as attachments.
6) All applicants must submit their application via the NCA online system using these web links:
Program Improvement
Collaborative – Medical Focus
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35117
Collaborative – Mental Health Focus
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35118
Individual – Medical Focus
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35115
Individual – Mental Health Focus
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35116
Program Development
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35114
CAC Response for the US DC and US Territories
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35112
CAC Response to CSEC Awards
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35113
Chapter Grants
Chapter Development
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35106
Chapter Innovation
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35111
State Chapter Support to CACs Tier I
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35107
State Chapter Support to CACs Tier II
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35108
State Chapter Support to CACs Tier III
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35109
State Chapter Support to CACs Tier IV
https://www.GrantRequest.com/SID_1093?SA=SNA&FID=35110
Important: Please use only the corresponding link attached to each award type. Failure to do so will
result in incorrect coding and your application won’t reach the review panel.
Once you have saved your application and wish to continue, refer to your registration confirmation email
with the subject line “You have created a NCA account.” Click on the link within the email to get back to
the application you started.
You are strongly encouraged to thoroughly prepare for application submission by drafting all required
documents and thoroughly reading and adhering to RFP guidelines before beginning the online submission.
7) While technical support is available for the system, it has limited staffing. You are strongly encouraged not
to wait until hours before the deadlines to begin the online process. It is the responsibility of the applicant
to begin early enough to complete the process (including any technical support they may need to do so)
prior to the application deadlines.
APPLICATION DEADLINES
Deadline:
All Program Improvement, Program Development, CAC Response for the US DC and US Territories, CAC
Response to CSEC, Chapter Development, Chapter Innovation, State Chapter Support to CACs Tier 1,
State Chapter Support to CACs Tier 2, State Chapter Support to CACs Tier 3, State Chapter Support to
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
CACs Tier 4 applications must be successfully submitted via the online system by January 9th 2015, 5:00 pm
ET.
Late award applications will not be accepted.
Faxed, mailed, or e-mailed award applications will not be accepted.
Notification Procedures
For all applications, the online system will send you an e-mail confirmation immediately after successfully
submitting an award application. This will be the official notification of the receipt of the award application from
NCA. Please print and keep this for your records.
All applicants will receive notification for the outcome of their application by email by February 6th 2015,
5:00 pm ET.
A formal award packet will be available to awarded applicants shortly thereafter. No funds may be expended or
disbursed until award documents are signed and the project budget has received final NCA approval.
AWARD PERIOD— January 1, 2015—December 31, 2015.
General Questions for Awards Help Desk: Toll Free (800) 239-9950:
extension 107 cacprograms-southern@nca-online.org
extension 108 cacprograms-western@nca-online.org
extension 110 cacprograms-midwest@nca-online.org
extension 117 cacprograms-northeast@nca-online.org
Technical Assistance Questions:
NCA will offer a series of webinars intended to provide technical assistance around the application requirements
and process. These webinars, which will be offered in "listen only" format, will provide information by award
category and type. If you are interested in participating, please contact mthiel@nca-online.org for connection
information.
Webinar schedule:
December 16th, 2014 at 3:00 pm ET for Chapter award types
December 17th, 2014 at 3:00 pm ET for Individual CAC/Collaborative award types
In addition you may also contact the appropriate regional center for assistance regarding programmatic issues.
Northeast Regional Children’s Advocacy Center 1-800-662-4124
Southern Regional Children’s Advocacy Center 1-800-747-8122
Midwest Regional Children’s Advocacy Center 1-888-422-2955
Western Regional Children’s Advocacy Center 1-866-592-4272
AWARD REVIEW PROCESS
Applications
All applications receive a three step review process. First, NCA conducts an internal review. If the applicant has
successfully followed the general Grant Application Requirements, is in good standing, and is eligible for the award
type, the application will be forwarded to a peer review panel. The purpose of the peer review process is to provide
a technical and programmatic evaluation of all applications by professionals who are considered topic area experts
in order to make award recommendations to NCA.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Please note: if the applicant has not followed the award application requirements listed in the RFP, the
application will be immediately declined and will not be forwarded to the peer review panel.
The third step is budget approval, which is conducted internally by NCA staff, following award notification and
prior to the obligation, expenditure, or disbursement of award funds. All awards will have special conditions which
must be adhered to throughout the award period.
Evaluation Criteria
All competitive applications successfully completing the internal review process will be read and scored by panels
consisting of peer reviewers and one facilitator. A review panel will rate all applications based on the extent to
which they meet the evaluation criteria for the award type and category. The evaluation criteria and assigned point
values are outlined in this document.
Recommendations for funding are not final until approved by NCA’s Executive Director.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
AWARD APPLICATION CHECKLIST
All applications must contain the following information. Please review this checklist before submitting your online
application.
Organizational Information (to be completed online): The applicant must complete this information accurately,
as it is what is used to identify your agency and determine eligibility.
*For collaborative applications submitted under the Program Improvement type, the organizational information
should refer to the organization appointed as the fiscal agent/primary award contact under the application.
Program Narrative: The document must include the information outlined in the evaluation criteria. Please be sure
to address all of the sections within the identified page limitations.
*For collaborative applications submitted under Program Improvement, the applicant must clearly identify all
participating organizations under the application. Identifying information should include organization name, city,
and state. The application must be submitted by the organization appointed as the fiscal agent/primary award
contact under the application.
Award Budget (to be completed online): A clearly developed budget that does not exceed the maximum amount
available per award type and indicates how much funding will be allocated in each category.
The Leadership Conference (LC) expenses need to be allocated in the following manner: Registration fee
($550) under budget category “Other” and LC travel and lodging expenses as a separate line item under
category “Travel.”
Attention Chapter applicants: The sub-award money has to be included in the "Consultant" category total. In your
Budget Narrative (again, under the "Consultant" category), label and clearly separate as a sub-category the money
that you are planning to sub-award and your funding formula.
Budget Narrative: A clearly defined break down of all costs proposed in the grant’s budget section.

The applicant must propose budget costs that are in accordance with federal requirements. Proposed costs
should be in line with current federal per diem rates which can be located at www.gsa.gov. Per Diem rates
are updated throughout the year.

The applicant must include allowable costs under NCA guidelines. NCA cannot reimburse any
unallowable items. For a listing of allowable and unallowable items, please see attachments. In addition,
all awards must adhere to the latest addition of the Office of Justice Programs’ Financial Guide at
http://www.ojp.usdoj.gov/financialguide/ and relevant OMB circulars.
The budget narrative needs to include the following information for each individual position for which funds are
requested:
 Position title
 Annual salary (if hourly include rate x hours = salary)
 Actual dollar amount (of the salary) funded by NCA
 Percentage of the annual salary (or hourly rate) funded by NCA

Identify other sources used to pay the percentage not funded by NCA
For travel or training include the following information:
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Name of the training and location
Number of individuals attending (estimate if necessary)
Per diem rate (for lodging) x (number of people) x (number of days)
Travel cost
Registration fees
Please note that award funds may not be used to purchase or reimburse food/meals.
For funds requested for purchases include the following information:
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Type of purchase
Name of equipment
Description of equipment
Cost
Location of equipment
Please note that equipment purchases will be very closely scrutinized and must directly pertain to service
provision (i.e. recording equipment for forensic interviews, medical exams, etc.). No furniture or soft
furnishings may be charged to any NCA award.
For funds requested to conduct trainings include the following information:
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Consultant rate (meeting the federal daily rate of $650.00 or less)
Description and estimated cost of materials required to host the training
Per diem rate (for lodging) x (number of people) x (number of days)
Travel costs
Please note that award funds may not be used to purchase or reimburse expenses for food/meals.
For funds requested for rent/utilities include the following information:



Type of utilities
Estimated monthly breakdown of utility cost
Rent payment/lease payment per month
Annual Program Budget: Current year operating budget including income and expenses. For newly operating
programs, a projected budget will be accepted; however, this needs to be specified in the annual program budget.
For the agencies applying under the Program Development award, a clear separation between the Host and Satellite
center budget is required.
Letters of Support: Letters of Support are required under every award type. The letters must show support for the
submitted award application/project. For the Chapter award categories a Letter of Support from the NCA
Accredited CACs in the state is required to show support for the award application and the funding sub-awardee
formula. For the applicants to the Program Development category, a letter from the Chapter supporting the
development of the Satellite center is needed, as well as a Letter of Support from the local community.
*Certify that you have a Signed Memorandum of Understanding (MOU) or Interagency Agreement: You
will be asked to certify that you have a signed MOU or Interagency Agreement. Awardees may be required to
submit this document as a part of the special conditions of their award.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Resumes and Job Descriptions: If you are requesting funds for a position, a job description and resume must be
submitted as an attachment. If the position that you are requesting funding for has not been filled as of the
application due date, then a job description alone will suffice. However, it must be specified in the budget
narrative whether the positions are filled or unfilled at the time of submission of the application.
*The identified items are required for some award types. Please carefully read the application requirements
for your award application type to determine whether or not these items are required.
AWARD DETAILS BY TYPE:
PROGRAM IMPROVEMENT
(Total funds available- $195,000)



Eligibility- NCA Accredited Children’s Advocacy Centers, NCA Associate/Developing Children’s
Advocacy Centers, NCA Affiliate Children’s Advocacy Centers, NCA Satellite Child Advocacy
Centers, Non-Member Multidisciplinary Teams (multidisciplinary teams in areas in which there are no
existing CACs), Tribal Multidisciplinary Teams.
Maximum Award Amount- $15,000 (You may request less than the maximum award.)
Goals:
Applicant must choose only one of the goals listed below in their application.


To increase the ability to provide trauma-focused, evidence-supported mental health treatment
coordinated through and/or in the CAC/MDT.
To increase the ability to provide quality medical evaluations coordinated through and/or in the
CAC/MDT.
Preference will be given to collaborative projects that involve more than one CAC. Projects that impact
multiple CACs are strongly encouraged to apply. Any collaborative projects must include a letter of
support from their Chapter organization as well as from all organizations participating in the collaborative
application. All the participating organizations in such applications need to be listed on the application
itself; however, only one organization shall be appointed as a fiscal agent for the award.
A center can submit/participate in only one Program Improvement application.
Evaluation Criteria:
The application must be relevant to the award type goal(s) and true to the purpose of promoting and
achieving improvement in cultural competency, medical, or mental health services provision.
Development and Program Sustainability (55 points)
 Describe your current mental health response or medical response and the need for improvement (5
points)
 Describe the impact that this project would have on improving the provision of services in your
community and the need of your agency to implement this project. (5 points)
 Describe in detail a plan for improvement and the specific outcomes you are committing to achieving
with the grant funds. Please reference relevant source documents for evidence supported practices. (35
points)
 This detailed plan should include:
 Detailed goals and objectives
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758

 Detailed implementation plan and timeline
 Measurement for success and program evaluation plan
 Partner agency support for the activities
 Plan for sustainability beyond the grant period
Describe how this improves the agency’s ability to meet National Children’s Alliance national
standards for accreditation (10 points)
Organizational Capacity/Leadership (15 points)
 Governance structure sufficient to ensure adequate oversight and continuance of project (5 points)
 Leadership structure including staff expertise related to project (5 points)
 Success in previous program efforts such as new program development, expansion efforts, and
community outreach efforts (5 points)
Collaborative Project (10 points)
 List those organizations participating in the project and their respective roles
 Indicate the fiscal agent.
 Describe the impact beyond the applying entity
Budget (20 points)
 Budget that clearly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that provides support and all calculations for all proposed
project expenditures (10 points)
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Program Improvement grantees MUST designate and budget for one staff member to attend the
2015 NCA Leadership Conference in June 2015. For budgeting purposes, use the federal lodging
rates of Washington, DC. To include registration, airfare, ground transportation, and lodging,
please allocate no less than $2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33for Program Narrative Page Limit.
PROGRAM DEVELOPMENT – SATELLITE CENTERS:
(Total funds available-$125,000 )




Eligibilty- NCA Accredited Children’s Advocacy Centers that are applying to act as a host agency to a
Satellite center
Those awardees that received a Program Development grant in FY13 or FY12 are not eligible to apply
for FY14 funds for this same grant type.
Maximum Award- $25,000 (You may request less than the maximum award.)
Goals:

To increase Children’s Advocacy Center services for underserved areas and enlarge service area.

To establish a Satellite center in a previously un-served community, in compliance with NCAapproved Chapter growth plans.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758

To establish a NCA Satellite member center.
Evaluation Criteria:










Development and Program Sustainability (10 points)
History of development including description of the agency response to underserved populations.
Information about the services provided and caseload, including the number of children seen for
forensic interviews. (5 points)
Describe a plan for the long term success of the CAC including partner agencies (5 points)
Proposed Project (60 points)
Detailed description of proposed project and rationale (must fit within the scope of the goals) (10
points)
Detailed plan including the following: (35 points)
 Assessment of need of project. Utilize and/or reference gap analysis, Chapter growth plans, and/or
other documents that verify undeserved population(s) and support from Chapter in addressing
expansion in the identified community
 Strategy for implementation
 Detailed and attainable goals and objectives
 Realistic activity and task timelines including readiness for submission of Satellite Membership
Application to NCA within the award period
 Partner agency support for proposed expansion or development
 Local community support for the proposed Satellite center development
 Measurement for success
Sustainability for proposed project including program and finance (15 points)
Organizational Capacity/Leadership (15 points)
Governance structure of Host CAC sufficient to ensure adequate oversight and continuance of the
Satellite development (5 points)
Information about designated staff needed to coordinate the response and provision of services at the
Satellite center (5 points)
Success in previous program efforts such as new program development, expansion efforts, and
community outreach efforts (5 points)
Budget (15 points)
Budget that clearly matches the goals and objectives of the proposed project. (5 points)
Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures. (10 points)
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Program Development grantees MUST designate and budget for one staff member to attend the 2015
NCA Leadership Conference in June 2015. For budgeting purposes, use the federal lodging rates of
Washington, DC. To include registration, airfare, ground transportation, and lodging, please
allocate no less than $2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
CHILDREN’S ADVOCACY CENTER RESPONSE FOR THE STATES WITHOUT AN ACRREDITED
NCA CHAPTER, US DISTRICT OF COLUMBIA AND US TERRITORIES - GUAM, PUERTO RICO,
AMERICAN SAMOA, AND NORTHERN MARIANA ISLANDS
(Total funds available—$20,000)



Eligibility- NCA Accredited Children’s Advocacy Centers, Nevada and District of Columbia; NCA
Associate/Developing Children’s Advocacy Centers, NCA Affiliate Children’s Advocacy Centers and
MDTs where there are no CACs in US territories.
Maximum Award- $10,000 (You may request less than the maximum award.)
Goal:
 To improve the quality of the CAC or MDT response.
 To support the provision of services in geographical areas without an accredited NCA
Chapter.
 To increase access to the services of a NCA Accredited Children’s Advocacy Center.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Program History (5 points)
 History of development including description of current program efforts (5 points)
Organizational Capacity/Leadership (15 points)
 Governance structure detailing sufficient capacity to provide oversight to project (5 points)
 Leadership structure including staff expertise related to project; if using consultant(s) identify
qualifications (5 points)
 Describe the agency’s success in implementing the CAC response (5 points)
Proposed Project (20 points)
 Detailed description of proposed plan and rationale (10 points)
 Way in which this plan addresses one of the aforementioned identified goals of NCA for this grant
type. (10 points) In order to receive approval, you must reference and plan to report on ONE (or
more if you choose) National Children’s Alliance National Standard for Accreditation.
Detailed Plan Including the Following (40 points):
 Assessment of need of project
 Detailed goals and objectives
 Strategy for implementation and governance structure
 Measurement for success and timeline
Budget (20 points)
 Budget that clearly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that supports and provides calculations for all proposed project
expenditures (10 points)
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
Applicants outside of the District of Columbia must include registration, airfare, ground
transportation, and lodging, please allocate no less than $2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit
CHILDREN’S ADVOCACY CENTER RESPONSE TO COMMERCIALLY SEXUALLY EXPLOITED
CHILDREN (CSEC) AWARDS
(Total funds available- $100,000)




Eligibility- NCA Accredited Children’s Advocacy Centers
Those awarded a CAC Response to Commercially Sexually Exploited Children (CSEC) grant in FY13
are not eligible to apply for FY14 funds for this same grant type i.e. CSEC.
Maximum Award Amount- $25,000 (You may request less than the maximum award.)
Goal:
 To support the development and expansion of services to Commercially Sexually Exploited
Children provided by the CAC.
 To support the development of a coordinated response to child sexual abuse for commercial
purposes through trainings and community awareness campaigns.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Development and Program Sustainability (15 points)
 History of development including description of the agency response to CSEC (5 points)
 Describe a plan for the long term success of the CAC including partner agencies (10 points)
Proposed Project (55 points)
 Detailed description of proposed project and rationale (10 points)
 Detailed plan including the following (30 points):
 Assessment of need of project
 Strategy for implementation
 Detailed and attainable goals and objectives
 Realistic activity and task timelines
 Partner agency support for proposed expansion or development
 Measurement for success
 Sustainability for proposed project including program and finance (15 points)
Organizational Capacity/Leadership (15 points)
 Governance structure sufficient to ensure adequate oversight and continuance of project (5 points)
 Leadership structure including staff expertise related to project (5 points)
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758

Success in previous program efforts such as new program development, expansion efforts, and
community outreach efforts (5 points)
Budget (15 points)
 Budget that clearly matches the goals and objectives of the proposed project (5 points)
 Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures (10 points)
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
Applicants outside of the District of Columbia must include registration, airfare, ground
transportation, and lodging, please allocate no less than $2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit
CHAPTER AWARDS:
IMPORTANT




All Chapter awardees will be required to participate in a regional Office of Justice’s Programs’
Financial Management Seminar or NCA-sponsored webinar on Financial Management during the
course of the award. NCA will provide additional information upon award.
Those chapter awardees who provide sub-award funding to individual Children’s Advocacy Centers
will be required to utilize NCA-provided customizable template, request for professional services
(RFP), sub-awardee application, sub-awardee agreement and other sub-awardee documents. This
sub-awardee RFP process will occur after the Chapter awards are made.
All recipients of awards in the “Chapter Awards” category are required to have a financial audit.
Electronic copy of the audit must be submitted to NCA no later than 9 months after the end of the
fiscal year.
All Chapter awards require submission of a grant application that meets the requirement of the
current RFP
CHAPTER DEVELOPMENT :
(Total funds available- $10,000)



Eligibility- States with 0-1 NCA Accredited Children’s Advocacy Center.
Maximum Award- $10,000 (You may request less than the maximum amount.)
Goal: To develop a state chapter or to increase the organizational capacity of the Chapter to provide
technical assistance and support to Children’s Advocacy Centers and multidisciplinary teams.
Evaluation Criteria:
The application must be relevant to the award type goal as stated above.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Development and Program Sustainability (15 points)
 Describe the development history of CACs and MDTs within the state (5 points)
 Description of the members of state network/alliance of CACs (5 points)
 Describe the history of successful projects undertaken by state network/alliance (5 points)
Proposed Program Efforts (40 points)
 Detailed description of proposed project and rationale (10 points)
 Detailed plan including the following (20 points):
 Assessment of need of project
 Goals and objectives
 Strategy for implementation
 Measurement for success and timeline
 Sustainability for proposed project including program and finance (10 points)
Organizational Capacity/Leadership (30 points)
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing so (5
points)
 Describe the governance structure for this project (5 points)
 Leadership structure including staff expertise related to project (10 points)
 Demonstration of support for proposed project among tribal CACs/MDTs or members of state
alliances/networks of CACs (10 points)
Budget (15 points)
 Budget that clearly corresponds to the goals and objectives of the project (5 points)
 Budget Narrative with a level of detail that supports and provides calculations for all proposed project
expenditures (10 points)
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit
CHAPTER INNOVATION:
(Total funds available- $34,500)



Eligibility- Chapters in good standing with NCA.
Maximum Award- $34,500 (You may request less than the maximum amount.)
Goal: To develop and implement an innovative Chapter project that focuses on enhancement of Chapter
activity related specifically to one of the following two Priority Focus Areas:
 Victim Advocacy
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758


Evidence Based Mental Health Assessment and Treatment
Priority will be given to innovative pilot initiatives with clear capability for replication by other State
Chapters in the future.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
*Chapters with proven track record of timely and accurate grant reporting submissions (20 points)
The scoring will be conducted as part of the initial screening of the application by NCA staff. Grant
applications that do not pass the twenty point benchmark will not be subject to external grant review
scoring.
Organizational Capacity and Leadership (30 points)
 History of development including description of current program efforts(5 points)
 Describe Chapter organizational capacity:
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing
so (10 points)
 Describe organizational structure including staff expertise related to the project. Detailed staff
positions and staff responsibilities (5 points)
 Demonstration of support for proposed project among NCA Accredited members among the
Chapter (10 points)
Proposed Project (50 points)
In meeting the goals and objectives of this award type the proposed project needs to focus on
enhancement of Chapter activity related specifically to one of the two priority focus areas listed above.
You may choose to do one or a combination of the following: a) create a joint project among
CACs/MDTs within the state (example, statewide victim advocacy training or statewide mental health
initiative); b) directly fund the improvement of existing Children’s Advocacy Centers within the state
(example, funding all NCA Accreditated Children’s Advocacy Centers within the state in their efforts
to improve the victim advocacy or mental health services provided by their agency).

Detailed description of proposed plan and rationale to meet the aforementioned NCA goals for this
award type. (10 points)

Detailed plan including the following (20 points):
 Assessment of need of project
 Goals and objectives
 Strategy for implementation and governance structure
 Measurement for success and activity timeline

Describe what makes this project an innovative pilot initiative (10 points)

Describe how this project may be replicated in the future for use of other State Chapters (10 points)
Budget (20 points)
 Budget that clearly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that supports and provides calculations for all proposed project
expenditures (10 points)
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit
STATE CHAPTER SUPPORT TO CHILDREN’S ADVOCACY CENTERS
(Total Funds Available- $8,012,000)
Tier I (Total Funds Available—$1,780,000)
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with 30 or more NCA
Accredited Children’s Advocacy Centers within the state.
 Award— See Tier Matrix for further guidance on the award ranges
 Goals:
 To support the development, expansion, and improvement of children’s advocacy centers
through funding, technical assistance, and training to children’s advocacy centers within the
state.
 To develop innovative solutions, projects, and programs for providing technical assistance and
training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with the requirements of
Chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding and programs to
CACs/MDTs.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Organizational Capacity and Leadership (40 points)
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing
so (20 points)
 Describe organizational structure including staff expertise related to project. Detail staff positions
and staff responsibilities (20 points)
Proposed Project (40 points)
In meeting the goals and objectives of this award type you may choose to do one or some combination
of the following: a) create a joint project among CACs/MDTs within the state (example, Statewide
forensic interviewing training or statewide medical evaluation initiative); b) directly fund the
improvement of existing Children’s Advocacy Centers within the state (example, funding all NCA
Accreditated Children’s Advocacy Centers within the state in their efforts to improve one or more
National Standards for Accreditation); c) directly fund new development or expansion of Children’s
Advocacy Centers within the state.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
In order to receive approval, you must reference and plan to report on how your proposed plan
relates to supporting activities under one National Children’s Alliance National Standards for
Chapter Accreditation or the way in which it provides technical assistance and/or training directly
relating to one or more National Standards for Accreditation for Children’s Advocacy Centers.

Detailed description of proposed plan meeting the aforementioned NCA goals for this award, including
the following: (40 points):




Goals and objectives
Strategy for implementation
Measurement for success
Activity timeline
*Please note that chapters receiving grant award funds will be required, as a part of their reporting requirements, to
update an existing service coverage map for their state/chapter, as a part of the annual Gap Analysis. More
information will be provided in the special conditions page of your grant award documents.
Budget (20 points)
 Budget that directly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures (10 points)
 Those Chapters that propose to directly fund Children’s Advocacy Centers and/or MDTs MUST
include their proposed funding formula or indicate they intend to utilize a funding formula provided by
National Children’s Alliance (this NCA funding formula may not exceed $9,000 per NCA-accredited
CAC). All funding to CACs and/or MDTs must utilize a clearly defined funding formula or be
competitively awarded. Chapters may submit a funding formula they are currently using with existing
funding to CACs within their state; or, a new funding formula agreed upon by a NCA Accredited
Children’s Advocacy Centers within their state; or, indicate the use of a NCA funding formula. A
special condition of each Chapter grant will be the approval by NCA of any funding plan/formula prior
to the obligation, disbursement, or expenditure of grant award funds.
 Chapters may retain up to $50,000 of the total grant award for grant administration and Chapter
infrastructure related to the management of the project. No less than 10% of the total requested grant
amount should be allocated to grant management and administration expenses.
 Those proposals that fund statewide projects (such as statewide medical service provision or forensic
interview training, for example) may include Chapter personnel costs that are directly related to this
service provision. This will not be counted towards the grant administration and Chapter infrastructure
expenses.
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Tier II (Total Funds Available— $2,557,000)
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with 16-29 NCA accredited
Children’s Advocacy Centers within the state.
 Award— See Tier Matrix for further guidance on the award ranges
 Goals:
 To support the development, expansion, and improvement of Children’s Advocacy Centers through
funding, technical assistance, and training to Children’s Advocacy Centers within the state.
 To develop innovative solutions, projects, and programs for providing technical assistance and
training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with the requirements of
chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding and programs to
CACs/MDTs.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Organizational Capacity and Leadership (40 points)
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing
so (20 points)
 Describe organizational structure including staff expertise related to project. Detail staff positions
and staff responsibilities (20 points)
Proposed Project (40 points)
In meeting the goals and objectives of this award type you may choose to do one or some combination
of the following: a) create a joint project among CACs/MDTs within the state (example, Statewide
forensic interviewing training, or statewide medical evaluation initiative); b) directly fund the
improvement of existing Children’s Advocacy Centers within the state (example, funding all NCA
Accreditated Children’s Advocacy Centers within the state in their efforts to improve one or more
National Standards for Accreditation); c) directly fund new development or expansion of Children’s
Advocacy Centers within the state.
In order to receive approval, you must reference and plan to report on how your proposed plan
relates to supporting activities under one National Children’s Alliance National Standards for
Chapter Accreditation or the way in which it provides technical assistance and/or training directly
relating to one or more National Standards for NCA Accreditation for Children’s Advocacy Centers.

Detailed description of proposed plan meeting the aforementioned NCA goals for this award, including
the following: (40 points):
 Goals and objectives
 Strategy for implementation
 Measurement for success
 Activity timeline
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
*Please note that Chapters receiving grant award funds will be required, as a part of their reporting requirements, to
update an existing service coverage map for their state/chapter, as a part of the annual Gap Analysis. More
information will be provided on the Special Conditions Page of your grant award documents.
Budget (20 points)
 Budget that directly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures (10 points)
 Those Chapters that propose to directly fund Children’s Advocacy Centers and/or MDTs MUST
include their proposed funding formula or indicate that they intend to utilize a funding formula
provided by National Children’s Alliance (this NCA funding formula may not exceed $9,000 per NCAaccredited CAC). All funding to CACs and/or MDTs must utilize a clearly defined funding formula or
be competitively awarded. Chapters may submit a funding formula that they are currently using with
existing funding to CACs within their state; or, a new funding formula agreed upon by accredited
Children’s Advocacy Centers within their state; or, indicate the use of an NCA funding formula. A
special condition of each Chapter grant will be the approval, by NCA, of any funding plan/formula
prior to the obligation, disbursement, or expenditure of grant award funds.
 Chapters may retain up to $50,000 of the total grant award for grant administration and Chapter
infrastructure related to the management of the project. No less than 10% of the total requested grant
amount should be allocated to grant management and administration expenses.
 Those proposals that fund statewide projects (such as statewide medical service provision or forensic
interview training, for example) may include Chapter personnel costs that are directly related to this
service provision. This will not be counted towards the grant administration and Chapter infrastructure
expenses.
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit.
Tier III (Total Funds Available—$2,403,000)
 Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with 6-15 NCA accredited
Children’s Advocacy Centers within the state.
 Award— See Tier Matrix for further guidance on the award ranges
 Goals:
 To support the development, expansion, and improvement of Children’s Advocacy Centers through
funding, technical assistance, and training to children’s advocacy centers within the state.
 To develop innovative solutions, projects, and programs for providing technical assistance and
training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with the requirements of State
Chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding and programs to
CACs/MDTs.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Organizational Capacity and Leadership (40 points)
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing
so (20 points)
 Describe organizational structure including staff expertise related to project. Detail staff positions
and staff responsibilities (20 points)
Proposed Project (40 points)
In meeting the goals and objectives of this award type you may choose to do one or some combination
of the following: a) create a joint project among CACs/MDTs within the state (example, Statewide
forensic interviewing training, or statewide medical evaluation initiative); b) directly fund the
improvement of existing Children’s Advocacy Centers within the state (example, funding all NCA
Accreditated Children’s Advocacy Centers within the state in their efforts to improve one or more
National Standards for Accreditation); c) directly fund new development or expansion of Children’s
Advocacy Centers within the state.
In order to receive approval, you must reference and plan to report on how your proposed plan
relates to supporting activities under one of the National Children’s Alliance National Standards for
Chapter Accreditation or the way in which it provides technical assistance and/or training directly
relating to one or more National Standards for Accreditation for Children’s Advocacy Centers.

Detailed description of proposed plan meeting the aforementioned NCA goals for this award, including
the following: (40 points):
 Goals and objectives
 Strategy for implementation
 Measurement for success
 Activity timeline
*Please note that chapters receiving grant award funds will be required, as a part of their reporting requirements, to
update an existing service coverage map for their state/chapter, as a part of the annual Gap Analysis. More
information will be provided on the Special Conditions Page of your grant award documents.
Budget (20 points)
 Budget that directly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures (10 points)
 Those Chapters that propose to directly fund Children’s Advocacy Centers and/or MDTs MUST
include their proposed funding formula or indicate that they intend to utilize a funding formula
provided by National Children’s Alliance (this NCA funding formula may not exceed $9,000 per NCAaccredited CAC). All funding to CACs and/or MDTs must utilize a clearly defined funding formula or
be competitively awarded. Chapters may submit a funding formula they are currently using with
existing funding to CACs within their state; or, a new funding formula agreed upon by NCA
Accredited Children’s Advocacy Centers within their state; or, indicate the use of an NCA funding
formula. A special condition of each Chapter grant will be the approval by NCA of any funding
plan/formula prior to the obligation, disbursement, or expenditure of grant award funds.
26
Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758


Chapters may retain up to $50,000 of the total grant award for grant administration and Chapter
infrastructure related to the management of the project. No less than 10% of the total requested grant
amount should be allocated to grant management and administration expenses.
Those proposals that fund statewide projects (such as statewide medical service provision or forensic
interview training, for example) may include Chapter personnel costs that are directly related to this
service provision. This will not be counted towards the grant administration and Chapter infrastructure
expenses.
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit.
Tier IV (Total Funds Available— $1,272,000)



Eligibility—NCA recognized State Chapters of Children’s Advocacy Centers with 2-5 NCA accredited
Children’s Advocacy Centers within the state.
Award— See Tier Matrix for further guidance on the award ranges
Goals:
 To support the development, expansion, and improvement of Children’s Advocacy Centers through
funding, technical assistance, and training to Children’s Advocacy Centers within the state.
 To develop innovative solutions, projects, and programs for providing technical assistance and
training to CACs and MDTs in the state.
 To support the Chapter’s implementation of a growth plan consistent with the requirements of
Chapter standards for NCA Accreditation.
 To develop sufficient Chapter infrastructure to properly administer funding and programs to
CACS/MDTs.
Evaluation Criteria:
The application must be relevant to the award type goal(s) as stated above.
Organizational Capacity and Leadership (40 points)
 Define the legal entity and fiscal agent that will administer award funds and its capacity for doing
so (20 points)
 Describe organizational structure including staff expertise related to project. Detail staff positions
and staff responsibilities (20 points)
Proposed Project (40 points)
In meeting the goals and objectives of this award type you may choose to do one or some combination
of the following: a) create a joint project among CACs/MDTs within the state (example, Statewide
forensic interviewing training, or statewide medical evaluation initiative); b) directly fund the
27
Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
improvement of existing Children’s Advocacy Centers within the state (for example, funding all NCA
Accreditated Children’s Advocacy Centers within the state in their efforts to improve one or more
National Standards for Accreditation); c) directly fund new development or expansion of Children’s
Advocacy Centers within the state.
In order to receive approval, you must reference and plan to report on how your proposed plan
relates to supporting activities under one of the National Children’s Alliance National Standards for
Chapter Accreditation or the way in which it provides technical assistance and/or training directly
relating to one or more National Standards for Accreditation for Children’s Advocacy Centers.

Detailed description of proposed plan meeting the aforementioned NCA goals for this award, including
the following: (40 points):
 Goals and objectives
 Strategy for implementation
 Measurement for success
 Activity timeline
*Please note that Chapters receiving grant award funds will be required, as a part of their reporting requirements, to
update an existing service coverage map for their state/chapter, as a part of the annual Gap Analysis. More
information will be provided in the special conditions page of your grant award documents.
Budget (20 points)
 Budget that directly corresponds to the goals and objectives of the proposed project (10 points)
 Budget Narrative with a level of detail that provides support and calculations for all proposed project
expenditures (10 points)
 Those Chapters that propose to directly fund Children’s Advocacy Centers and/or MDTs MUST
include their proposed funding formula or indicate that they intend to utilize a funding formula
provided by National Children’s Alliance (this NCA funding formula may not exceed $9,000 per NCAAccredited CAC). All funding to CACs and/or MDTs must utilize a clearly defined funding formula or
be competitively awarded. Chapters may submit a funding formula that they are currently using with
existing funding to CACs within their state; or, a new funding formula agreed upon by NCA
Accredited Children’s Advocacy Centers within their state; or, indicate the use of an NCA funding
formula. A special condition of each Chapter grant will be the approval by NCA of any funding
plan/formula prior to the obligation, disbursement, or expenditure of grant award funds.
 Chapters may retain up to $50,000 of the total grant award for grant administration and Chapter
infrastructure related to the management of the project. No less than 10% of the total requested grant
amount should be allocated to grant management and administration expenses.
 Those proposals that fund statewide projects (such as statewide medical service provision or forensic
interview training, for example) may include Chapter personnel costs that are directly related to this
service provision. This will not be counted towards the grant administration and Chapter infrastructure
expenses.
 All recipients of NCA awards are required to have a financial audit. An electronic copy of the audit
must be submitted to NCA no later than 9 months after the end of the fiscal year.
 Grantees MUST designate and budget for one staff member to attend the 2015 NCA Leadership
Conference in June 2015. For budgeting purposes, use the federal lodging rates of Washington, DC.
To include registration, airfare, ground transportation, and lodging, please allocate no less than
$2,000 total.
28
Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
 Please keep in mind that equipment costs will be very closely scrutinized and must directly relate to
service provision.
 Please see page 33 for Program Narrative Page Limit.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
FREQUENTLY ASKED QUESTIONS/ FURTHER INFORMATION ABOUT APPLYING
1)
Can award applications be sent by mail, fax, or email? No, all award applications must be
submitted via the online system. No hard copies of the award application will be accepted.
2)
If I am applying online do I still need to send a copy of my application to NCA? No, you will
only need to submit your application online. All necessary copies will be made by NCA.
3)
Can I apply for more than one award on the electronic system? Yes, you may apply for
multiple awards via the online system.
4)
Can we submit additional information not requested by the RFP? No, only submit
applications and attachments that are described in the RFP. Additional information that is sent will not be
considered with the application. Do not include reporting forms from another award, application for
membership, or any other correspondence with your application.
5)
Can I apply for more than one award within the same award type? No, each CAC may only
apply for one award within each award type, regardless of whether it is an individual or collaborative
application.
6)
How can I find out if my application has been received by NCA? Once you have successfully
completed the submission process, you will receive an e-mail confirmation indicating that the application
has been received by NCA.
7)
What if I miss the deadline? Late applications will not be accepted under any circumstances.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
TIPS FOR WRITING GOALS, OBJECTIVES, AND PERFORMANCE MEASURES
Goals
Goals are expected outcomes that provide a program direction
 Goals should be working toward furthering the mission of the organization.
 Goals should not have time frames.
 Goals lend a sense of direction for the program and they are the reasons a program should be funded.
Example of a Goal:
To decrease the amount of time a child who has allegedly been sexually abused must wait to receive a childfriendly forensic exam by a qualified professional.
Objectives
Objectives should contain the following elements:
 Time frame,
 Target of the change,
 Results to be achieved, and
 Specific tasks and the person responsible for performing the task.
Example of an Objective:
To provide on-site forensic medical exams to 90% of alleged child victims of sexual abuse in Cumberland County
as designated by the agency’s signed protocol. The CAC director will hire a pediatric SANE nurse by January 15,
2009 to conduct on-site medical exams.
Performance Measures



Performance measures evaluate whether the objectives have been achieved.
Performance measures should be concrete and state how the success of an objective will be quantified.
Performance measures should include a timeframe for measuring success.
Examples of Performance Measures:
1. Forensic medical evaluations will be provided at the Cumberland County CAC to at least 60 alleged child
victims of sexual abuse during the time period of January 2009-December 2009 as measured by statistics kept
by the center’s case tracking software.
2. During this grant year, 100% of the cases as defined by agency’s signed protocol will be referred for a medical
evaluation.
Resources
Kettner, P.M., Moroney, R.M. & Martin, L.L. (1999) Designing and Managing Programs: An Effectiveness-Based
Approach. Thousand Oaks: Sage Publications.
This project is supported by a Cooperative Agreement from the Office of Juvenile Justice and Delinquency
Prevention, Office of Justice Programs, U.S. Department of Justice. Points of view or opinions in this document
are those of the author and do not necessarily represent the official position or policies of the U.S. Department of
Justice.
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Attachments
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Grant Type
Program Improvement
CAC Response for the
US District of
Columbia and US
Territories
Program narrative (not
including budget,
budget narrative or
other attachments)
must not exceed the
number of pages
indicated below.
5
Letters of Support
Required
Letters of Support Accepted From
Partner agencies within the MDT/CAC.
In addition, those organizations submitting a
collaborative proposal need to attach a letter of
support from their Chapter(s) as well as from
all organizations participating in the
collaborative application.
Partner agencies within the MDT/CAC.
5
Required
Partner agencies within Satellite service area.
Program Development
10
Required
CAC Response to
CSEC
10
Required
Chapter Development
5
Required
Chapter Innovation
10
State Chapter Support
to CACs (Tiers I—IV)
10
Required
Required
AND
Chapter support letter for the development of
the Satellite center
Partner agencies within the MDT/CAC.
CAC/MDTs within their state membership
organization.
Chapter Board of Directors (if non-profit) or
Oversight Committee (if governmental entity).
AND
CAC/MDTs within their state membership
organization.
Chapter Board of Directors (if non-profit) or
Oversight Committee (if governmental entity).
AND
NCA Accredited Children’s Advocacy Centers
within their state, demonstrating the support of
the NCA members for the submitted
application and funding formula (This can be
collated into one letter with multiple
signatures).
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
NATIONAL CHILDREN’S ALLIANCE PROVIDES FUNDING THROUGH A COOPERATIVE AGREEMENT WITH THE
UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION.
Allowable Costs
Use the following list of Allowable and Unallowable costs as a guideline. It does not mention every item(s) that is
allowed for purchase with NCA funds. All costs must be incurred during the grant year. Please direct questions
about specific items to the Grants Management Department at 1-800-239-9950. For additional guidance and
information always consult the DOJ Financial Guide at
http://www.ojp.usdoj.gov/financialguide/
Travel




Airfare, railway fare, bus fare
o Most economical fare (coach class)
Shuttle service and taxicab fares
o To/from/between airports, hotels, and conference centers ONLY
Tolls
Parking fees
Lodging


Up to the maximum federal lodging rate for the city + applicable taxes
o Available at www.gsa.gov
Per diem rate (for lodging) x (number of people) x (number of days)
Training



Registration fees
Rental of conference rooms, meeting space, staff offices
Equipment rental
Mileage


Auto travel to meetings, trainings, and work-related events for staff and consultants
Up to the maximum federal mileage rate
o Available at www.gsa.gov

Gas reimbursement only if mileage reimbursement is not requested
Consultant
Defined as anyone not on agency’s payroll and receiving compensation for work.


Up to the maximum daily consultant rate: $650/day based on a 8 hour day, if a consultant works less than 8
hours follow the rate of $81.25 a hour
Trainers
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758







Speakers
Professional services
Computer technicians
Therapists
Interviewers
Nurses
Any individual conducting contract work on the CACs behalf (medical exams, therapy, accountants, etc.)
Personnel


Salaries
Fringe benefits
Supplies



General office supplies
Printing materials and supplies
Software or other technology tools that are below $5,000
Equipment



Interviewing equipment
Medical equipment
Software above $5,000
Other











Postage
Publications and periodicals (i.e. medical journals, advocacy related, managerial)
Publicity (i.e. brochures, ads, signs)
Recording, transcription, or translation services
Membership fees for organizations other than National Children’s Alliance
NCAtrak and other case tracking software
Insurance
Rent/lease of space for agency
Electric, gas, water
Telephone, Internet, teleconferencing
Maintenance and grounds keeping services
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Unallowable Costs



Any expenditure that is not directly related to the Children’s Advocacy Center and the mission of the CAC
is unallowable.
Any activity or payment related to lobbying or fundraising (to finance related or complementary project
activities) is unallowable.
Any expenditure not directly related to the NCA-approved goals and objectives of the project.
Travel




Recreational trips during a conference (from training center to mall or restaurant)
Cancellation fees or ticket change fees
Rental Cars (Unless the agency has clearly demonstrated that this is the least expensive means of
transportation for group travel)
Meals & Incidentals- no FY14 grant funds may be used to purchase or reimburse meals or food. There will
be no exceptions during the grant period.
Lodging


Telephone, Internet charges, laundry, movie costs, or mini bar charges incurred at the hotel
Lodging costs that exceed the federal per diem rate as published on www.gsa.gov for the dates and
destinations of travel cannot be charged to these grant funds. They are unallowable costs.
Training





Entertainment
Sporting events
Passport charges or visa fees
Cancellation fees
Attrition fees
Personnel





Dual compensation of salaried employees
Stipends for attending training
Bonuses
Health insurance reimbursement unless purchased through the CAC
Salary for employees or consultants for time spent lobbying or fundraising
Rent/Utilities



Late fees
Indirect costs or administrative fees (i.e. an agency pays a percentage of a building’s total utility fees),
unless these are documented by receipts/invoices and proofs of purchase with clear indication of the
agency’s percentage
Rent or utilities paid to any individual that is a staff person (or immediate family member) of the Children’s
Advocacy Center or fiscal agent for the grant award
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758
Other















Land acquisition
Corporate formation fees
Non-profit incorporation fees
NCA annual Membership fees
NCA Accreditation and Re-Accreditation fees
Under chapter sub-awards – Chapter membership fees
New construction
Routine renovations
Remodeling
Mortgages
Capital campaigns
Vehicle purchases
Alcohol purchases
Furniture of any kind and soft furnishings of any kind
Artwork (i.e. paintings, murals, frames, sketches, sculptures)
 NCA grant funds cannot be used for paintings, murals, frames, etc. even if the center deems it
child appropriate/child friendly.

Giveaways of any kind- examples:



Toys (therapeutic toys used during therapy or interviews are allowable)
Clothing items
Food and beverages (even for children who come for an interview)
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Victims of Child Abuse Act (VOCA) Children’s Advocacy Center National Subgrants Program 2014-CI-FX-K006; CFDA 16.758