July 10, 2015
Program and Budget Committee
Twenty-third Session
Geneva, July 13-17, 2015
Cost Efficiencies Realized in 2014 and/or Baselined in the
Proposed Program and Budget 2016/17
Cost efficiency
PPR
2014
Lower overall costs for the
processing of published
international PCT applications
resulting from enhanced
processing of financial
commitments for the outsourcing
of translation services, and an
increase in productivity
x
Reduction in translation costs of
international Madrid applications
resulting from lower costs for
outsourcing of translations
x
PB
2016/17
Annual
amount of
savings
(Swiss
francs)
Unit cost
(Swiss francs)
Notes
A reduction from
722 in 2013 to
662 in 2014 (i.e.
60 or 8.3 per
cent decrease)
The average cost of
processing a published
PCT application using a
new method is an
estimation which is
calculated by dividing the
total processing cost by
the number of published
PCT applications (Source:
WIPO Statistics Database,
March 2015).
Further details: PPR 2014
Program 5 Annex:
Indicators of PCT
Operations.
A reduction from
1,728 in 2013 to
1,598 in 2014
from (i.e. 130 or
7.5 per cent
decrease)
A substantial effort was
made to reduce travel
expenditure leading to a
decrease in both the
number of tickets issued
and the number of late
travel submissions.
349,000
Lower premiums resulting from
renegotiation of the new
insurance contract Professional
Accident Insurance (PAI)
x
200,000
Reduction in the cost of home
leave travel resulting from the
implementation of the new home
leave travel policy (OI 22/2014)
x
2,000,000
Lower average air ticket price
resulting from utilization of more
economical fares
x
x
Decrease in the overall
expenditure on air tickets
x
x
4,700,000
As a result of: a) lower
average air ticket price; b)
decrease in the overall
number of air tickets by
15% (in 2014 compared to
2013); and c) a change in
the policy for travel of ICS
contract holders.
Cost efficiencies realized in 2014 and/or baselined in the
proposed Program and Budget 2016/17
Cost savings for goods and
services procured by WIPO
x
Annual
amount of
savings
(Swiss
francs)
2,663,000
Reduction in energy consumption
for the Cooling System using
Geneva Lake water instead of
city water that does not require
use of machines to decrease
water temperature and thus
generates savings in electricity
and water consumption for the
operation of the Cooling System
x
35,000
Reduction in electricity
consumption in all WIPO
buildings resulting from the
installation of light presence
detectors, energy-efficient light
bulbs, light timing service in
parking and new more efficient
electric closets for the operation
of electrical installations in all
floors of all buildings.
x
15,000
Reduction in water consumption
resulting, inter alia, from the use
of lake water instead of city water
x
19,500
Termination of the leases of two
off-site storage areas
x
12,178
Termination of 32 abonnements
in Parking des Nations in several
batches between August and
December 2014.
x
3,404
Reduction in ordering of office
supplies
x
8,193
Cost efficiency
Further reduction in the number
of parking space in Parking des
Nations
PPR
2014
PB
2016/17
x
100,000
2
Unit cost
(Swiss francs)
Notes
Of which 1,598,000 Swiss
francs have been realized
through the Common
Procurement Activities
Group (CPAG) and
1,064,000 Swiss francs
realized from WIPO
negotiations after tenders
or negotiations with sole
suppliers.
Electricity was reduced by
2.2 per cent and water
consumption by 10 per
cent.
Meyrin IV storage
terminated on September
30, 2014
La Praille storage
terminated in November
2014.
Cost efficiencies realized in 2014 and/or baselined in the
proposed Program and Budget 2016/17
Cost efficiency
PPR
2014
PB
2016/17
Annual
amount of
savings
(Swiss
francs)
112,691
Unit cost
(Swiss francs)
A reduction in
average monthly
cost of device
from 177 in 2013
to 111 in 2014
(i.e. 66 or 37 per
cent decrease)
Notes
Implementation of a Mobile
Device Management (MDM)
system with more integrated
services offered at a lower cost.
(OI 17/2014)
x
Total expenditures with
former Swisscom
subscription decreased
from 799,815 Swiss francs
in 2013 (374 devices at
end of year) to 520,430
Swiss francs in 2014 (404
devices at end of year)
under new Swisscom
subscription using new
Blackberry Smartphone
device. A one-time project
cost of 166,784 is added
in 2014 that includes a
new device renewal,
Swisscom Credit Note for
device purchase, MDM
licenses and MDM
Infrastructure Setup.
Reduction in translation costs due
renegotiated contracts with
external translators, launching of
additional international tenders to
cover Arabic, Chinese and
Russian translations based on
the experiences gained in
outsourcing translation work of
French and Spanish and use of
Computer-Assisted Translation
and Terminological (CATT) tools.
x
Reduction in printing costs
following the renegotiation of the
base contract for printers.
x
300,000
Reduction in mailing costs due to
negotiated lower tariffs with
external mail service providers
and grouping of addresses
x
42,000
The amount represents a
4 per cent reduction from
2013.
Reduction in the number of
Security staff and the number of
hours of their work.
x
100,000
(2014)
A reduction from
3,700,000 Swiss francs
(43 Security staff) in 2013
to 3,600,000 Swiss francs
(40 Security staff) in 2014.
An estimated saving of
350,000 is foreseen in
2015 that will result from
the reduction in hours
(6600 hours reduction)
keeping the same number
of Security staff on
average rate of 53 Swiss
francs per hour.
A reduction in
the per word
translation cost
from 0.63 in
2013 to 0.59 in
2014 (i.e. 0.04
decrease per
word)
350,000
(2015)
3
A reduction in
the cost per page
from 0.19 in
2013 to 0.14 in
2014 (i.e. 0.05 or
26 per cent
decrease per
page)
Cost efficiencies realized in 2014 and/or baselined in the
proposed Program and Budget 2016/17
Cost efficiency
PPR
2014
Lower overall costs for the
processing of international
applications under the Hague
System
Annual
amount of
savings
(Swiss
francs)
PB
2016/17
x
Unit cost
(Swiss francs)
Notes
A reduction in
unit cost per
new/renewed
design from 420
in 2013 to 366 in
2014 (i.e.54 or
13 per cent
decrease)
A reduction in
unit cost per
recorded
document from
1,570 in 2013 to
1,483 in 2014
(i.e. 87 or 5.5 per
cent decrease)
While activities of the Office to
the United Nations in New York
are foreseen to continue
throughout the biennium
2016/17, it is proposed that the
current operating model, through
a physical office located in NYC,
continues only until the end of
2016 with a view to establishing
an alternate, more cost-effective
operating model for 2017.
x
310,000
Rental cost
Cost Recoveries in 2014
Annual amount
of savings
(Swiss francs)
Cost recovery
PPR 2014
Revenue generated by rental of WIPO
spaces to other entities
x
195,000
Revenue generated by the
reimbursement of the difference paid
between 2013 and 2014 by the
electricity provider for meeting the
annual electricity saving target
resulting from the implemented
electricity saving measures and as an
incentive for further reduced electricity
consumption.
x
21,300
Breakdown of costs
(Swiss francs)
124,766 ICC
17,500 Swisscom Antenna
32,500 Orange antenna
9,504 AMFIE (one standard office CAM)
9,298 UBS bank teller in GBI
One-off payment made by the electricity
provider at the end of the year
[End of document]
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