Willow International Community College Center
Program Review Goals & SLO Assessment
Annual Progress Report
Program
Year
Contacts
Disabled Students Programs and Services (DSP&S)
2012-2013
Ryen Hirata DSP&S Counselor/Coordinator
 Program Review report submitted previous fall, no Annual Progress report needed.
Goal
(as appropriate, identify the campus where
the recommendation applies)
1. Use SARS for student
appointments and student
services data tracking.
Proposed
Timeline
Activities/Facilities/
Resources Needed, Include
Curriculum/Equipment Necessary to Estimate Costs
Accomplish Goal
Spring 2013 Program set-up, migrate from Staff training time and
outlook to SARS, staff training technological support.
on program.
College and District
Support
Original Version: Uniform use
of MIS codes/SARS for data
collection and tracking.
2. Uniform use of MIS codes to
streamline
Fall 2014
3. Add a Part-time, permanent,
OAIII position to DSP&S, WI
N/A
Status
Spring 2013: Revised original
version to clearly delineate two
different goals (current #1 and
#2) – will result in a aligning
with RC’s current #1 and #2
Original Version: Staff
goals.
Original Version:
collaboration and agreement
College/District support. SARS used for all student
between RC and NC on SARS Staff meeting time,
appointments and most student
codes that will migrate to MIS technological support
services data tracking within
and training
DSP&S.
Staff collaboration and
Staff meeting time, staff Spring 2013: Revised original
agreement on codes,
collaboration, college
version of goal #1 to clearly
implementation of code use.
and district support.
delineate two different goals
(current #1 and #2) – will result
in a aligning with RC’s current
#1 and #2 goals.
RC and WI DSP&S using same
codes. Continuing monitoring to
ensure consistency is required.
District support is also needed to
ensure data from SARS is
correctly coded for transfer into
Datatel DSP&S screen and for
matriculation coding.
Complete DO hiring process.
Program Review/SLO Annual Progress Report – approved 08/23/2012
Approx. salary for
OA111=$20,000.
DSP&S and
College/District support
for salary.
Outcome
 Revised
 Completed
 Revised
 Ongoing Maintenance
Spring 2013: The goal is
 Deleted
outdated due to current changes
in staffing. DSP&S Director
position was changed to be a
DSP&S Counselor/Coordinator
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4. Utilize testing center to provide
quiet, reduced distraction,
accessible, monitored location
for administration of testing
accommodations
Fall 2013
Set-up testing center to
implement test proctoring.
Purchase and setup video
monitoring system.
District/campus support
of effort. Video
monitoring equipment:
$2,000.
Spring 2013: Revised Original
Version due to changes in test
proctoring policies and
procedures.
Original Version: Purchase
Original Version:
and setup video monitoring
District/campus support
system, staffing to monitor
of effort. Video
tests. (i.e. stand alone system or monitoring equipment:
Tegrity & webcam)
$2,000
Summer 2013 This will require additional
14 hours/week for 12
Spring 2013: The goal is
college/district/institutional
weeks.
outdated due to current changes
support.
in staffing. DSP&S Director, an
administrative position was
Original Version: This will
Original Version: 21
changed to be a DSP&S
Original Version:
Add a part-time adjunct
require additional
hour/week hourly
Counselor/ Coordinator faculty
certificated DSP&S Counselor.
college/district/institutional
counselor x 44 weeks. position. Therefore additional
support.
coverage is needed for summer
coverage.
6. Provide adequate staffing to
Spring 2013 Hire & schedule adequate staff $9, 500 to hire (2)
Spring 2013: This goal is
appropriately monitor test
or student workers to monitor student aides to work 19 outdated due to current changes
proctoring services.
test proctoring services.
hours/week, for 42
in location of DSP&S
weeks (SU, FA, SP
counselor/coordinator and test
semesters) or OA III for proctoring policies/procedures.
approx. $20,000 salary. The revised goal addresses the
current concerns to utilize/staff
the testing center and implement
Original Version:
Original Version:
Original Version:
Increased student aides for test
Hire (2) 19 hour per week
DSP&S and
test proctoring services. For
monitoring, office work (2)
student aides to work 48 weeks College/District support Spring 2013 funding was
per year.
for funding.
available to assist with staffing.
7. Implement on-line training
Spring 2013 Set up DARE program on NC District/College Tech
Spring 2013: Awaiting district
faculty training
websites; distribute
support, coordination
prioritization to install and
w/RC.
support DARE program.
8. Maintain up to date technology.
Ongoing Maintain computers, hardware, Institutional/District
Spring 2013: All technology is
software, current licenses and funds to cover costs,
up-to-date and functional at this
upgrades (i.e. Kurzweil,
tech support to
time.
Inspiration, FastForWord
implement, training for
Progress Tracker, Jaws)
staff/students on how to
use.
Original Version:
Establish video monitoring
system in the Assessment
Center
5. Add a part-time adjunct
certificated DSP&S counselor
to cover Summer.
Program Review/SLO Annual Progress Report – approved 08/23/2012
 Revised
 Revised
 Revised
 In-Progress
 Ongoing Maintenance
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1.
Provide any additional changes made to the Program that were not a part of your Program Review report.
 WI DSP&S counselor/coordinator was hired Fall 2012 and replaced a DSP&S director position.
 Modified and revised goals 1, 2, 4, 5, 6
 Deleted goal 3
2.
List in detail any new Program needs and a brief rational for this need.
 Ensure DSP&S student files are compliant with Title V requirements/MIS student numbers: Due to current concerns of DSP&S student file compliance,
Willow International reviewed all DSP&S files, updated, and completed an internal audit. 75 files were identified as severely non-compliant and were therefore
made as inactive. Of the remaining files (approximately 200) there was a large number of files that were incomplete (only need one or two forms), attempts will
be made to make these files compliant by the end of the year, but overall there will be an expected decrease in actual students claimed, due to a stronger
enforcement of reporting requirements and Willow International’s effort to ensure all of the DSP&S student files are in compliance for MIS reporting. An
external audit of files is scheduled to occur at the end of the 12-13 academic year.
 Modify policies, procedures, and forms for test proctoring and notetaking: Due to concerns of test security and lack of awareness of accommodation practices at
Willow International Community College Center, there was an urgent need to update and modify accommodation procedures to increase test security, increase
encourage appropriate test implementation, and increase instructor awareness of the DSP&S program. Created new policies, procedures, forms for test
proctoring and notetaking. Implemented forms starting SP 2013. Will review and assess effectiveness of new forms after Spring 2013.
3.
Summarize the progress your Program has made this year on PLO assessment.
 Reviewed current program review and PLO documents
 Revised and modified PLO’s
4.
Provide any additional information that your Program would like to share.
 There is a conscience effort to make Willow International Community College Center a universally designed campus therefore integrating the DSP&S office,
programs, and services into general college procedures, practices and facilities. For Spring 2013, the DSP&S counselor/coordinator office moved into student
services general office area and the testing center was designated as the primary area for test proctoring. Will continue to focus on making the campus
universally designed as needed in the future.
Program Review/SLO Annual Progress Report – approved 08/23/2012
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