CHS FACULTY
MANUAL
DOWNERS GROVE CAMPUS
LAST UPDATED: MARCH 2015
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TABLE OF CONTENTS
LINKS TO KEY DOCUMENTS.......................................................................................................................... 3
CAMPUS MAP ................................................................................................................................................ 4
ABOUT MIDWESTERN UNIVERSITY AND THE COLLEGE OF HEALTH SCIENCES ........................................... 5
OVERVIEW OF MIDWESTERN UNIVERSITY ................................................................................................... 6
ORGANIZATIONAL CHART ............................................................................................................................ 9
CHS PROGRAMS .......................................................................................................................................... 10
ACCREDITATION ......................................................................................................................................... 13
MISSION AND VISION .................................................................................................................................. 13
CHS WEBSITE ............................................................................................................................................. 14
ACRONYMS ................................................................................................................................................. 15
PEOPLE/DEPARTMENTS TO KNOW .............................................................................................................. 16
CONTACT INFO FOR SUPPORT DEPARTMENTS ............................................................................................ 17
QUICK LINKS TO COMMONLY ACCESSED POLICIES ..................................................................................... 18
FACULTY ..................................................................................................................................................... 21
FACULTY RESPONSIBILITIES ....................................................................................................................... 22
FACULTY SENATE ....................................................................................................................................... 23
PROMOTION IN RANK AND/OR TENURE ...................................................................................................... 24
FACULTY DEVELOPMENT PLAN .................................................................................................................. 25
PERFORMANCE EVALUATIONS .................................................................................................................... 26
SCHOLARLY ACTIVITY ................................................................................................................................ 27
CONSULTING TIME ...................................................................................................................................... 28
ENROLLMENT CERTIFICATION .................................................................................................................... 29
E-MAIL ........................................................................................................................................................ 30
TRAVEL ....................................................................................................................................................... 31
TEACHING RESOURCES ............................................................................................................................... 32
START UP FUNDS AND ORDERING EQUIPMENT .......................................................................................... 33
BLACKBOARD ............................................................................................................................................. 34
TIME KEEPING ............................................................................................................................................. 40
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WELCOME TO MIDWESTERN UNIVERSITY
Hello and welcome to the College of Health Sciences at Midwestern University! We are pleased
that you have joined our academic community! We have provided you with a list of important
items and websites for you to review in your first few weeks in your new position. There are
many things that will require your attention and we hope to make this transition as smooth as
possible.
LINKS TO KEY DOCUMENTS
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MWU website: http://www.midwestern.edu
CHS website http://www.midwestern.edu/chs-deans-office.html
Human Resources: https://www.midwestern.edu/current-employees.html
Academic Policies: http://www.midwestern.edu/university-policies.html
Faculty Senate: https://www.midwestern.edu/faculty-senate-home.html
Faculty Handbook http://www.midwestern.edu/documents.html
MWU Catalog http://www.midwestern.edu/course-catalog-home.html
Student Handbook http://mwunet.midwestern.edu/administrative/SS/ssStuHandbook.htm
Academic Calendars
https://www.midwestern.edu/downers_grove_il_campus/academic_calendar.html
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4
ABOUT MIDWESTERN UNIVERSITY AND
THE COLLEGE OF HEALTH SCIENCES
5
OVERVIEW OF MIDWESTERN UNIVERSITY
Midwestern University is a health care university. It was founded in 1900 as the American
College of Osteopathic Medicine and Surgery. The Downers Grove, Illinois, campus was
purchased in 1986, and the Chicago College of Osteopathic Medicine moved from its prior home
in Hyde Park, Illinois, to this western suburb. Following the relocation of the College, the Board
of Trustees voted to begin the development of new academic programs within the health
sciences. The Chicago College of Pharmacy began in 1991 and the College of Health Sciences
began in 1992. In 1993, the Board of Trustees unanimously approved a single educational
mission for the institution, and Midwestern University emerged. The College of Dental
Medicine-Illinois began in 2011.
Midwestern
University
Downers Grove, IL
Campus
CCOM
Chicago College of
Osteopathic
Medicine
CCP
Chicago College of
Pharmacy
CHS
College of Health
Sciences
CDMI
College of Dental
Medicine -Illinois
CCOM: The Chicago College of Osteopathic Medicine: 4-year program; 200 students per class;
degree offered: Doctor of Osteopathic Medicine (D.O.). The Dean is Dr. Karen J. Nichols
CCP: The Chicago College of Pharmacy: 4-year program; 214 students per class; degree
offered: Doctor of Pharmacy (Pharm.D.). The Dean is Dr. Nancy F. Fjortoft.
CDMI: The College of Dental Medicine: 4-year program; 125 students per class, degree offered:
Doctor of Dental Medicine (D.M.D.). The Dean is Dr. Lex MacNeil.
CHS: The College of Health Sciences is one college with two Deans (Dr. Fred D. Romano,
Dean, Downers Grove Campus; Dr. Jacquelyn M. Smith, Dean, Glendale Campus).
The Downers Grove campus houses 7 programs. The Dean is Dr. Fred D. Romano
o Physical Therapy Program: 34-month program; 56 students per class, degree offered:
Doctor of Physical Therapy (D.P.T.)
o Biomedical Sciences Program:
 Master of Biomedical Science: 21-24 month program; 29 students per class;
degree offered: Master of Biomedical Sciences (M.B.S.)
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o
o
o
o
o
Master of Arts in Biomedical Science: 9-month program; 70 students per class;
degree offered: Master of Arts in Biomedical Science (M.A.)
Occupational Therapy Program: 27-month program; 50 students per class, degree
offered: Master of Occupation Therapy (M.O.T.)
Physician Assistant Program: 27-month program; 86 students per class; degree offered:
Master of Medical Science (M.M.S.) in Physician Assistant Studies
Clinical Psychology Program: 5-year program; 30 students per class, degree offered:
Doctor of Psychology (Psy.D.)
Doctor of Health Sciences Program: 2.5-4 year part-time program; 10 students per class,
degree offered: Doctor of Health Science (D.H.S.) The DHS degree program is no longer
accepting applications or enrolling new students into the program.
Speech-Language Pathology Program: 7-quarters program; 40 students per class; degree
offered: Master of Science in Speech-Language Pathology (M.S.)
The Glendale, Arizona, campus was founded in 1995 when the Board of Trustees approved the
purchase of land and the building of this new campus. The Arizona College of Osteopathic
Medicine began in 1995, the College of Health Sciences in 1996, the College of Pharmacy–
Glendale in 1998, the College of Dental Medicine in 2006, and the Arizona College of
Optometry in 2009.
Midwestern
University
Glendale, AZ
Campus
AZCOM
Arizona College
of Osteopathic
Medicine
CPG
College of
Pharmacy Glendale
CHS
College of
Health
Sciences
CDM
College of
Dental Medicine
AZCOPT
Arizona College
of Optometry
CVM
College of
Veterinary
Medicine
AZCOM: The Arizona College of Osteopathic Medicine: 4-year program; 250 students per
class; degree offered: Doctor of Osteopathic Medicine (D.O.). The Dean is Dr. Lori Kemper.
CPG: The College of Pharmacy-Glendale: 3-year program (year-round); 150 students per class;
degree offered: Doctor of Pharmacy (Pharm.D.). The Dean is Dr. Mitchell Emerson.
CDMA: The College of Dental Medicine: 4-year program; 110 students per class; degree
offered: Doctor of Dental Medicine (D.D.M.). The Dean is Dr. Brad Smith.
AZCOPT: The Arizona College of Optometry: 4-year program; 50 students per class; degree
offered: Doctor of Optometry (O.D.). The Dean is Dr. Donald Jarnagin.
CVM: The College of Veterinary Medicine: 4-year program; 100 students per class; degree
offered: Doctor of Veterinary Medicine (D.V.M.). The Dean is Dr. Brian Sidaway.
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CHS: The College of Health Science in Glendale houses 9 programs. The Dean is Dr.
Jacquelyn M. Smith.
o Physical Therapy Program: 36-month program; 50 students per class, degree offered:
Doctor of Physical Therapy (D.P.T.)
o Biomedical Sciences Program:
 Master of Biomedical Science: 21-24 month program; 15 students per class;
degree offered: Master of Biomedical Sciences (M.B.S.)
 Master of Arts in Biomedical Science: 9-month program; 75 students per class;
degree offered: Master of Arts in Biomedical Science (M.A.)
o Occupational Therapy Program: 27-month program; 28-32 students per class, degree
offered: Master of Occupation Therapy (M.O.T.)
o Physician Assistant Program: 27-month program; 90 students per class; degree offered:
Master of Medical Science (M.M.S.) in Physician Assistant Studies
o Clinical Psychology Program: 4-year program; 10-20 students per class, degree offered:
Doctor of Psychology (Psy.D.)
o Arizona School of Podiatric Medicine: 4-year program; 32 students per class; degree
offered: Doctor of Podiatric Medicine (D.P.M.)
o Nurse Anesthesia Program: 27-month program; 28 students per class; degree offered:
Master of Science (M.S.) in Nurse Anesthesia
o Cardiovascular Science Program: 21-month program; 25-30 students per class; degree
offered: Master of Science (M.S.) in Cardiovascular Science
o Speech-Language Pathology Program: 7-quarters program; 40 students per class; degree
offered: Master of Science in Speech-Language Pathology (M.S.)
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ORGANIZATIONAL CHART
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CHS PROGRAMS
Biomedical Sciences Program
Healthcare providers must continue to strive for better technologies and treatments, become
better teachers of future generations of health care providers, and learn improved ways to
practice and care for patients. The Biomedical Sciences program prepares students for
professional study or employment in science and research.
Office Suite: Science Hall 203
Program Director: Michael J. Fay, Ph.D.
Administrative Staff: Kim Martinez, Karen Hart
https://www.midwestern.edu/programs-and-admission/il-master-of-biomedical-sciences.html
https://www.midwestern.edu/programs-and-admission/il-master-of-arts-in-biomedicalsciences.html
Clinical Psychology Program
Clinical psychology is the application of psychology to mental distress in a health and social care
context. Clinical Psychologists assess mental health problems; conduct and use scientific
research to understand mental health problems; develop, provide and evaluate psychological care
and interventions (psychotherapy). In America, they normally hold a Ph.D. or a Psy.D. graduate
degree, and often have postgraduate work experience.
Office Suite: Alumni Hall North 350
Executive Program Director: Arthur Freeman, Ed.D., Sc.D., ABPP
Administrative Staff: Garry Treft, Fay Alvarado
https://www.midwestern.edu/programs-and-admission/il-clinical-psychology.html
Doctor of Health Science Degree Program
Midwestern University's Physical Therapy and Occupational Therapy Programs jointly offer a
course of study leading to the Doctor of Health Science (DHS) degree. The goal of this part-time,
inter-professional doctoral degree curriculum is to prepare licensed physical therapists,
occupational therapists and other health professionals for advanced and specialized professional
roles. The DHS degree program is no longer accepting applications or enrolling new students
into the program.
Office Suite: Alumni Hall North 330
Associate Director: Susan Cahill, Ph.D., OTR/L
https://www.midwestern.edu/programs-and-admission/il-doctor-of-health-science-degree.html
Occupational Therapy Program
Occupational therapy is skilled treatment that helps individuals achieve independence in all
facets of their lives. It gives people the "skills for the job of living" necessary for independent
and satisfying lives. Services typically include:
 Customized treatment programs to improve one's ability to perform daily activities
 Comprehensive home and job site evaluations with adaptation recommendations
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Performance skills assessments and treatment
Adaptive equipment recommendations and usage training
Guidance to family members and caregivers
Occupational therapy practitioners are skilled professionals whose education includes the study
of human growth and development with specific emphasis on the social, emotional, and
physiological effects of illness and injury.
Office Suite: Alumni Hall North 330
Program Director: Kimberly A. Bryze, Ph.D., OTR/L
Administrative Staff: Sheila Williford, Linda Cesario
https://www.midwestern.edu/programs-and-admission/il-occupational-therapy.html
Physician Assistant Program
PAs are licensed to practice medicine with physician supervision. As part of their
comprehensive responsibilities, PAs conduct physical exams, diagnose and treat illnesses, order
and interpret tests, counsel on preventative health care, assist in surgery, and in most state, write
prescriptions. PAs practice in Family Medicine, Internal Medicine, Pediatrics, Obstetrics and
gynecology, Surgery, Cardiovascular surgery, Orthopedics, Emergency medicine.
Office Suite: Alumni Hall North 310
Program Director: Sandhya Noronha, MD
Administrative Staff: Michele Carbone, Sue Laurenzana
https://www.midwestern.edu/programs-and-admission/il-physician-assistant-studies.html
Physical Therapy
According to the American Physical Therapy Association, "Physical therapists are health care
professionals who maintain, restore, and improve movement, activity, and health enabling
individuals of all ages to have optimal functioning and quality of life, while ensuring patient
safety and applying evidence to provide efficient and effective care. In addition, physical
therapists are involved in promoting health, wellness, and fitness through risk factor
identification and the implementation of services to reduce risk, slow the progression of or
prevent functional decline and disability, and enhance participation in chosen life situations."
Office Suite: Alumni Hall North 340
Program Director: Donna J. Cech, PT, DHS, PCS
Administrative Staff: Cathy Pratscher, Kris Runyon, Jill Podolski
https://www.midwestern.edu/programs-and-admission/il-physical-therapy.html
Speech-Language Pathology
The Speech-Language Pathology Program provides academic, research, and clinical experiences
that culminate in the Master of Science (M.S.) in Speech-Language Pathology degree. The
program of study spans seven quarters of study, with degree completion targeted for 21 months.
Five quarters of didactic coursework are followed by two quarters of internship experiences.
Students may elect to complete a master's thesis or an alternate research-based capstone.
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Graduates of the program will be prepared for entry-level positions as speech-language
pathologists in a variety of educational or healthcare settings.
Office Suite: Alumni Hall North 209
Program Director: Tina Veale, Ph.D., CCC-SLP
Administrative Staff: Dinah Kotthoff
https://www.midwestern.edu/programs-and-admission/il-speech-language-pathology.html.
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ACCREDITATION
https://www.midwestern.edu/about/accreditations.html
Midwestern University is accredited by The Higher Learning Commission, A Commission of the
North Central Association of Colleges and Schools (HLC/NCA), 230 South LaSalle Street, Suite
7-500, Chicago, IL 60604-1413; 800/621-7440.
Individual programs have their own independent accrediting bodies as well.
MISSION
Midwestern University
Midwestern University's historical and sustaining philosophy dedicates the institution and its
resources to the highest standards of academic excellence to meet the educational needs of the
healthcare community.
Vision
Midwestern University will provide a safe and healthy environment that challenges its faculty,
staff, and students to:
 Promote and maintain the osteopathic philosophy
 Nourish intellectual creativity and foster the critical thinking and communication skills
that stimulate personal growth and engender professional development
 Support the teaching, scholarly activity, and service capabilities of the University
 Respect, appreciate, and acknowledge the achievements of all members of the academic
community
 Embrace cultural and social diversity in the academic community and the community-atlarge
College of Health Sciences
The College of Health Sciences is dedicated to excellence in the education of professionals who
will meet the healthcare and service needs of the community. This mission is expressed in the
education, scholarship, and service objectives of the programs of the College of Health Sciences.
Program
Individual programs have their own mission statements and/or vision statements.
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CHS WEBSITE
http://www.midwestern.edu/CHS_Deans_Office.html
The CHS Website provides information on CHS and its programs, as well as resources for
faculty, staff, and students. Faculty and staff resources include frequently asked questions;
policies, procedures and forms; a syllabi template; information on research and scholarship; and
more. Students have access to information on international rotations, subsidized housing, as well
as the Student Council. Links to other websites containing information on academic calendars,
block schedules, and catalogs for both campuses are also available.
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ACRONYMS
Acronym
Colleges
AZCOM
AZCOPT
CCOM
CCP
CDMA
CDMI
CHS
COPTI
CPG
CVM
CHS Programs & Schools
AZPod
BMS
CP or Clin Psych
CVSP or CVS
NA
OT
PA
PT
SLP
Degrees Offered
DPM
DPT
MA
MBS
MMS
MS
MS
MS
MOT
PsyD
Meaning
Arizona College of Osteopathic Medicine
Arizona College of Optometry
Chicago College of Osteopathic Medicine
Chicago College of Pharmacy
College of Dental Medicine - Arizona
College of Dental Medicine - Illinois
College of Health Sciences
College of Optometry (Fall 2016)
College of Pharmacy- Glendale
College of Veterinary Medicine
Arizona School of Podiatric Medicine
Biomedical Sciences
Clinical Psychology
Cardiovascular Sciences
Nurse Anesthesia
Occupational Therapy
Physician Assistant
Physical Therapy
Speech-Language Pathology
Doctor of Podiatric Medicine
Doctor of Physical Therapy
Master of Arts in Biomedical Science (1 year program)
Master of Biomedical Science (2 year program)
Master of Medical Science in Physician Assistant Studies
Master of Science in Cardiovascular Sciences
Master of Science in Nurse Anesthesia
Master of Science in Speech-Language Pathology
Master of Occupational Therapy
Doctor of Psychology
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PEOPLE/DEPARTMENTS TO KNOW
Name
Fred D. Romano, Ph.D.
Angelique Hall, M.S.Ed.
Ext.
7435
7436
Sarah Wengel
6388
Business Services Cindy DeMarie
Business Services A/P Carolyn Jenkins
Karen Fong
Purchasing - Kathy Brodin
ITS Help Desk
Campus Facilities - Ceil Wilson
6354
Human Resources
Payroll –
Lisa Podbevsek
Debbie Dabaco
Copy Center
Security - Carlos Sanchez
Mail Room - Ted Paleczny
Media Resources
6119
3954
3877
6031
7361
6084
7110
6246
6317
7402/7111
6473
6176
Description
Dean of CHS – Downers Grove Campus
Assistant Dean of CHS, Downers Grove
Campus
Administrative Coordinator, CHS Dean’s
Office, Downers Grove Campus
For help with expense reports, answer business
office policy questions, etc.
For help with check requests (*note that all
check requests are processed in Business
Services-Glendale)
For help with all purchasing questions
Information Technology Services help desk
For help with issues related to
facilities/maintenance
For assistance with HR related matters
For assistance with payroll related matters
Bulk copies and special copy requests
Assistant Director of Security
FedEx or Certified Mail package supplies
For all media related questions
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CONTACT INFO FOR SUPPORT DEPARTMENTS
Accreditation & Support Services
The Office of Accreditation & Support Services plays a vital role in the self-study process. This
office maintains and utilizes its resources to provide administrative support, evidentiary
documentation, and advisement on final document preparation and eventual submission to all of
the University's academic programs. The office reviews all documents for consistency, style, and
accuracy prior to the President's final review and approval. In many cases, the office also
integrates drafts, edits, and produces in its entirety the report submitted to the accrediting body.
Business Services
This site provides various forms and policies for anything having to do with expenses, accounts
payable, payroll, purchasing, and travel. Looking for the Expense Policy? You’ll find it on this
site. You’ll also find the Off-Campus Purchasing Approval Form, your allowance for meals
and incidentals when traveling, and your travel budget for conferences.
Centralized Office of Experiential Education (COEE)
Visit the COEE site to find forms and policies regarding affiliation agreements, international
rotations, and student compliance auditing. This site also provides training documents for the
COEE Centralized Database, templates for affiliation agreements, and more.
Clinical Skills and Simulation Center (CSC)
The CSC provides services to the University in the area of healthcare simulation education and
assists University colleges and programs in identifying opportunities for implementation and
integration of patient simulation technology into existing healthcare curricula.
Communications
The Office of Communications is a collaborative team of professionals with expertise in
communications, graphic design, web development, printing and publications, media relations,
and alumni relations. This office consists of four units – Marketing, Publications, Media
Relations, and Special Events. On this site, you’ll find the Midwestern University Style Guide,
which addresses some of the most common style questions you may have and is composed of a
grammatical topics section and graphical topics section, and more.
You’ll find online communications-related forms (Community Group Event, Continuing
Education Event, and Special Event) at https://online.midwestern.edu/employee/index.cgi
Copy Center
Submit projects to the Copy Center on this site. The Copy Center requires at least 48 hours to
complete your project. Also, remember that it only costs $0.02 to have a job copied in the Copy
Center versus $0.10 to print it on your departmental printer, so please use the services of the
Copy Center as often as possible.
Development and Alumni Relations
The Office of Development & Alumni Relations serves to strengthen the bond between alumni
and their respective colleges as well as invite, encourage and inspire the alumni to support their
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alma mater through charitable giving. In addition, this office provides the necessary support to
help programs identify, cultivate and solicit gifts and sponsorships from outside organizations,
corporations and foundations. You’ll find the Donation Request Approval Form and the Gifts in
Kind Approval Form on this site.
Emergency Response Team (ERT)
Who are the ERT members on each campus? What is the University’s Emergency Response
Plan? What should I do if there is a lockdown on campus? Find answers to those questions and
more on this site.
Faculty Senate
On this site, faculty can access the Faculty Handbook, a description of all Program, College,
and University committees, and committee assignments.
Human Resources (HR)
HR provides services to the University in recruiting and training, administration of compensation
and benefits, administration of policies and procedures, faculty related issues, and employee
relations. HR also assists departments in meeting their staffing goals, managing job performance,
and interpreting policy. Many employee forms can be found on the HR site.
Quick links to commonly accessed HR policies:
Core Business Hours Policy: http://www.midwestern.edu/Current_Employees/Policies.html
The core business hours are 8:00 a.m. to 4:30 p.m. Variations 30 minutes before or after the core
hours are allowed without additional authorization.
Dress Code: http://www.midwestern.edu/Current_Employees/Policies.html
MWU has a business casual dress code policy. On Fridays, employees may wear jeans.
Flex Time: https://www.midwestern.edu/Documents/protected/employee/HR/SickFlex%20%2005%2011.pdf
Vacation Time:
https://www.midwestern.edu/Documents/protected/employee/HR/VacationPolicy_04_12.doc
Information Technology Services (ITS)
Visit the ITS site to learn more about Blackboard and CARS (and how to submit Project
Request Forms), ID cards, and the Student Response System (“clickers”). ITS can help
employees access their K and H drives off campus.
Library
The Library’s collection ranges from print to electronic resources and includes a variety of
databases. The Library specializes in information for the professional and student health care
provider. Library staff welcomes library users over 100 hours per week. Search for ebooks and
ejournals, learn how to gain off-campus access to the Library, and learn how to order materials
on this site.
Media Resources
Media Resources offers a number of services, including the creation of ID badges, audio visual
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support, photography, and video services. You can complete the A/V Set-Up Request Form and
reserve equipment on this site.
MWU Clinics
The Midwestern University Clinics are a one-stop solution for comprehensive family healthcare
at state-of-the-art facilities. The Dental Institute is a comprehensive dental clinic providing a
wide-range of treatments conducted by student-dentists in the final years of professional
education under the close supervision of faculty mentors. The Speech-Language Institute teams
expert faculty speech-language pathologists with graduate student clinicians to address
communication and swallowing challenges of children and adult clients. The Physical Therapy
Institute provides general services that address many types of orthopedic conditions as well as
specialty services in Men’s & Women’s Health; TMJ Dysfunction (TMD) and TMJ Dysfunction
(TMD); and Vestibular/Dizziness Issues. The Family Medicine Practice/Osteopathic
Manipulative Medicine (OMM) Clinic features fully-licensed osteopathic doctors who employ a
holistic philosophy to healthcare – treating the entire family with an emphasis on preventative
medicine and health maintenance. The clinic is located at 3450 Lacy Road in Downers Grove.
Office of Institutional Research and Educational Assessment (OIREA)
The primary function of OIREA is to serve the needs of the University for the design, collection,
and assessment of institutional data that facilitate evidence-based decision making. OIREA
coordinates the University's comprehensive learning assessment program which tracks and
benchmarks direct evidence of student learning - evidence such as student performance on
professional licensure and certification examinations.
Office of Research and Sponsored Programs (ORSP)
ORSP is charged with providing research assistance to the Midwestern University community by
identifying funding sources, assisting in proposal budget preparation, reviewing and endorsing
proposals, negotiating contracts/ agreements/Material Transfer Agreements, providing intramural
funds, interpreting guidelines and promoting compliance with agency and University policies.
The ORSP is dedicated to facilitating the research and research-related programs of faculty,
administration, students and staff at Midwestern University. On this site, faculty will find useful
information, including funding opportunities, IRB procedures, and the grants application
process.
Registrar
The Registrar’s Office works in partnership with students, alumni, faculty and staff to provide
information and resources regarding academic records, calendars, block schedules and
registration to provide a seamless transition from matriculation through the alumni years. The
course Add/Drop Form is available on this site.
Risk Management
Risk Management assists the University community in identifying, managing and mitigating risk
and ensuring risk management processes are integrated into the University's practices,
operations, and activities. One of its objectives is to improve the effectiveness of risk
management and control processes at the University.
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Safety & Security
If a visitor is coming to campus, please complete the Visitor Registration Form found on this
site. Traffic/parking regulations are also available on this site.
Student Clubs
For a list of clubs and organizations at the Downers Grove Campus, go to:
http://mwunet.midwestern.edu/administrative/SS/ssActivities.htm
Student Financial Services
Visit this site for information related to financial aid, including the cost of attendance, exit
counseling, scholarships, and refund dates.
Student Services
The Office of Student Services provides and oversees many services for MWU students,
including: housing; student activities; student government; community outreach; counseling;
tutoring; insurance; immunizations; and testing and learning strategies.
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FACULTY
21
FACULTY RESPONSIBILITIES
as defined in the Faculty Handbook
The faculty have primary responsibility delegated by the Board of Trustees for such fundamental
areas as admission, curriculum, subject matter, method of instruction, scholarly activity, and
those aspects of student life which relate to the educational process. The faculty, with the
approval of the Board of Trustees, sets the requirements for the degrees awarded by the
respective colleges, determines when the requirements have been met, and recommends to the
respective college dean who recommends to the President, who in turn recommends to the Board
of Trustees that the degree be granted. As such, the faculty assumes primary responsibility for
planning, developing, implementing and evaluating curricula both at the departmental and
college level; for setting the standards and procedures for admission, evaluation, promotion and
graduation of students; for overseeing the conduct of research; for actively and willingly
participating in University governance; and individually furthering their own education,
improving their teaching, pursuing professional achievement in their academic discipline and
encouraging health care training. In the area of postdoctoral education (internship, residency,
postdoctoral fellowship and continuing professional education), faculty members may be
requested to certify attendance, participation and competency of individuals involved in
postdoctoral training and continuing education programs upon the request of the various
certifying agencies of the respective professional associations.
Generally, faculty shall satisfy these responsibilities through active participation in faculty
meetings of their department/program, their college, the University, and the University Faculty
Senate; by serving on departmental/program, college, University, and Senate committees; by
performing assigned duties; by maintaining through self‐initiative a demonstrable continuing
education program that sustains and enriches their teaching and promotes recognition of
professional achievement and continued professional promise; by engaging in student academic
counseling; and by community and professional service.
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FACULTY SENATE
http://www.midwestern.edu/faculty-senate-home.html
The authority of the faculty of Midwestern University is expressed through the University
Faculty Senate. The Faculty Senate shall establish, subject to approval by the Board of Trustees,
the following:
1. policy relating to the academic matters of the University; and
2. policy and procedure relating to the welfare of the faculty, as described in the Faculty
Handbook.
The Senate shall establish committees, standing and special, as necessary to conduct its
authorized business, collect information, promote faculty interest, and express faculty opinion.
Senators: http://www.midwestern.edu/senators.html
Documents: http://www.midwestern.edu/documents.html
Includes Constitution and Bylaws, University Faculty Handbook, College Handbook
Subsections, Committees, and documents related to the Rank and tenure Process
Schedule: http://www.midwestern.edu/schedule-x3625.html
Minutes: http://www.midwestern.edu/minutes.html
Description of Committees:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CommitteeSystems.pdf
Committee Assignments:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CommitteeAssignments.pdf
The four standing committees for each CHS program are:
 Accreditation Self-Study and Assessment Committee
 Admissions Committee
 Academic Review Committee
 Education Committee
See above for the charge of the committees and membership.
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PROMOTION IN RANK AND/OR TENURE
MWU Faculty Handbook:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Faculty%20Handbook.pdf
CHS Subsection of the Handbook:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CHS%20Handbook%20Su
bsection.pdf
See both the main handbook and the CHS subsection for details on promotion in rank and/or
tenure.
Overview of the Rank and Tenure Application Process:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Overview%20of%20RT%
20Application%20Process.pdf
Rank and Tenure Application Checklist:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/RT%20Application%20Ch
ecklist.pdf
Rank and Tenure Committee:
This committee is responsible with reviewing applications and supporting documents for
promotion to rank and tenure. The committee makes a recommendation to the Dean of CHS, and
to the Faculty Senate.
24
FACULTY DEVELOPMENT PLAN





Prepared each year in July
Developed by faculty member with oversight by program director
Percentages in the different categories can change if responsibilities change
Is the foundation for the performance evaluation – same categories
No specific University Form; see your Program Director for a template
From the CHS Subsection of the Faculty Handbook:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CHS%20Handbook%20Su
bsection.pdf
Faculty Professional Development Plan
A. Definition:
The faculty professional development plan is a document, developed jointly by the
faculty member and the program director, which outlines the goals and duties of the
faculty member for the upcoming year. It serves to foster communication between the
director and faculty, to provide a framework for evaluation, and formulate short-term
goals directed toward long-term career goals.
B. Process:
All faculty members with a 0.5 FTE or greater will have a faculty development plan
developed during an evaluation meeting with the program director by no later than June
30 each year. Faculty development plans for faculty with an appointment of less than 0.5
FTE are encouraged but optional. *It is expected that all CHS faculty, regardless of
FTE, complete a faculty development plan.
C. Content:
Faculty members in the College of Health Sciences at MWU, whether full-time or parttime, should exhibit qualities of excellence in teaching, scholarship, and institutional and
public service. In addition, the academician should be a role model for students and
health care professionals. The faculty member's development plan shall reflect the
functions, duties, assignments, time commitments and all other professional activities.
Faculty members in the College should exhibit a balance among the three components of
an academician: teaching, scholarship, and service. However, it is recognized that the
best use of professional talent may sometimes necessitate that a faculty member's
contribution in one area may predominate. However, all members of the College faculty
should have a minimum of 10% of their faculty time designated for each of the three
components of faculty life, teaching, scholarship and service. Examples of elements for
inclusion in the faculty professional development plan are listed in the Midwestern
University Faculty Handbook.
25
PERFORMANCE EVALUATIONS
To locate the Performance Evaluations forms, go to http://www.midwestern.edu/currentemployees/forms.html


Faculty: use the Faculty Review form
Faculty with Administrative Responsibilities: use the Faculty Administrator Review
form
For faculty:



Three categories: teaching, service, scholarship (and administrative if relevant). These
items are detailed in the Faculty Handbook, found at:
http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Faculty%20Handb
ook.pdf
Based on accomplishments listed in Faculty Development Plan (FDP) that was prepared
the previous July: the percentages identified in FDP are the percentages used to calculate
evaluation score in faculty performance evaluation.
Used to document scholarship each year; important for rank and tenure.
26
SCHOLARLY ACTIVITY
https://www.midwestern.edu/chs-deans-office/resources-faculty-and-staff/research-andscholarship.html
CHS Vision of Scholarship
The College of Health Sciences at Midwestern University encourages the pursuit of all
categories of scholarship and is committed to providing the resources, consistent with University
policy, to support college faculty in his/her scholarly activity. The pursuit of scholarship is
consistent with the mission and strategic objectives of the College, it supports academic
excellence and the teaching and learning process, it fosters/advances innovation, and is important
for the continuing quality of academic programming and student training.
The College expects all faculty members to engage in scholarship as a responsibility of their
faculty appointment. The College supports Boyer's¹ definition of scholarship and offers Boyer's
paradigm for the different categories of scholarship: Scholarship of Discovery: aimed at
developing new knowledge; Scholarship of Integration: involves the review of knowledge and
creative synthesis; Scholarship of Application: uses knowledge in solving problems; and
Scholarship of Teaching: involves critical analysis of knowledge about teaching.
The evidence of scholarship must be a peer-reviewed product that is disseminated outside of the
University. Please see the CHS subsection of the Faculty Handbook for additional information.
¹ Boyer, E. L. (1990). Scholarship reconsidered: Priorities of the professoriate. Princeton, NJ:
Carnegie Foundation for the Advancement of Teaching.
All CHS AZ and IL Faculty Research Interests
See what research/scholarly activity faculty are currently engaged in and what their future
research/scholarly activity interests are.
Faculty Resources
Research equipment or expertise (i.e. qualitative or quantitative statistics, survey construction,
etc) that other CHS faculty can use.
Interprofessional Mentor Research: (coming soon)
View a list of CHS faculty who are willing to include and mentor you in their research project.
Research Facilitation Grant
In conjunction with the Office of Research and Sponsored Programs (ORSP), the College of
Health Sciences provides intramural funds to support the purchase of animals, supplies and other
consumable materials, and non-capital equipment items; payment of consultants is approved on a
case-by-case basis. Note: Midwestern faculty cannot receive “add” pay for intramural grant–
related activities. Typically, proposals are submitted for: pilot studies to obtain preliminary
results and/or continuation and/or completion of on-going research projects. The maximum
award for an individual grant is $6,000 for no longer than a 12-month period.
27
CONSULTING TIME
Faculty will occasionally be asked to provide consulting or other services to individuals and
organizations outside of Midwestern University.
The Consulting Time Request Form can be found at:
http://www.midwestern.edu/Documents/CHS%20Dean/chs_ConsultTimeReq.doc
The Consulting Policy can be found at: http://www.midwestern.edu/UniversityPolicies.html and
includes the activities that are approved for consulting time.
Before faculty can take part in such activities, they must receive approval from the Dean. The
Consulting Time Request Form is used to request that approval. The process is:
1. Faculty member to fill out the Consulting Time Request Form
2. Program Director signs the form approving the request.
3. Email the Consulting Time Request Form to the Dean's administrative assistant for
signature. The Dean will need to approve all requests.
4. The Dean's office will email a copy of the approved form bearing the Dean's signature to
the program’s Administrative Assistant and copy the individual requesting the consulting
time.
5. Keep a copy for your files.
6. The CHS Dean’s Office will send out a quarterly report to all Program Directors and
copy Administrative Staff to review the consulting time for their Program.
International Consulting:
If a faculty member wishes to provide consulting at an international location (anywhere other
than the 48 states located on the North American continent), a different form should be
completed. Go to
http://www.midwestern.edu/Documents/CHS%20Dean/chs_ConsultTimeReq_intl.doc to view
this form. Please note that additional signatures are needed for international consulting so the
approval process will take longer. Allow at least 2-3 weeks.
28
ENROLLMENT CERTIFICATION
Course directors are responsible for checking class rosters to ensure that registration is accurate.
Registration is tied to tuition and how much students are charged. We need to make sure they
are charged appropriately. Course directors will receive an email and will be directed where to
go on the website to certify enrollment during the certification period at the start of each quarter.
Reminder notices will be sent, and the Dean’s Office will also follow-up.
This is MANDATORY and must be accomplished in a timely manner.
29
E-MAIL
Frequently Used E-mail Addresses
IL Copy Center: for requesting copier maintenance
IL Help Desk: for computer or technical help
ILMailroom: for mail requests and to order reams of paper
IL_MediaResources: for arranging computer set-up in classrooms
IL Maintenance: for requesting or reporting needed maintenance
Outlook E-mail Addresses
Outlook contains e-mail addresses for all University faculty, staff, students and departments. To
access an e-mail address: open a new e-mail, click the “To” button and type in the last name of
the person to be e-mailed. You may also type the person’s name in the “To” bar. Please note
that all students have a green globe image next to their name. IMPORTANT: Many people have
similar names, so it is very important to verify that you use the correct e-mail address, especially
when sending sensitive or confidential information. Remember, always check the "to" line
before hitting "send"!
Student E-mails
Students are not allowed to send mass e-mails to other students in their class. For example, if the
president of the class of 2015 wants to invite everyone in the class to a meeting, they will send
the AA or Sr. AA an e-mail with what they want to say and which class (or classes) to send it to.
Copy the message into a new e-mail and send it out to the appropriate students. ALSO – send a
copy to the “IL (Program Name)” address so the faculty are aware of the student activities and
events. The students may reply to you – simply forward their reply to the student who originated
the mass mailing. This is to be used for school-related events only.
To do a mass mailing to an entire class:
1. Open a new e-mail
2. Select To
3. Under the Address Book heading, select Student Group
4. Select the appropriate student group based on program and graduation year
5. Complete the body of the e-mail and send
30
T RAVE L
Business Office: https://www.midwestern.edu/business-services.html
CHS Website: https://www.midwestern.edu/chs-deans-office/resources-faculty-andstaff/policies-procedures-and-forms.html
Domestic:
Visit the Business Office site for the Travel Policy, Travel Request Form, Meal and Incidental
Rates, and more.
International:
Visit the CHS website for information about international travel. Additional steps and approvals
are necessary.
Process for Requesting Approval for International Conferences
International Travel Request Form
Budget Form (example of how to complete the budget form)
Uniformity of Travel Budget for Conferences
Example of How to Complete the Travel Request Form for International Conferences
31
TEACHING RESOURCES
Course Syllabus (coming soon)
How to develop an effective course syllabus
Syllabi template
How to prepare an effective PPT presentation
How to Use Clickers Effectively
https://www.midwestern.edu/chs-deans-office/resources-faculty-and-staff/retreats.html
View the 2010 retreat documents.
Scholarship of Teaching and Learning:
http://library.midwestern.edu/content.php?pid=262526&sid=3126707
Teaching and Learning Seminar Series
https://www.midwestern.edu/teaching-and-learning-seminar-series.html
The mission of the Teaching and Learning Seminar Series (TLSS) is to provide new faculty from
a variety of disciplines with the basic information and essential tools needed to effectively teach
students in the health professions. Topics are taught through a combination of didactic
presentations, discussions, and hands-on workshop activities, and are presented by University
faculty that have expertise in certain topics. Refer to the website for the current schedule and
videos of past presentations.
32
START UP FUNDS AND ORDERING EQUIPMENT
How do I use my start-up money?
For eligible faculty only:
The start-up dollar amount is specified in your faculty contract. Once you start at the University,
the Dean will notify the Business Office of how much start-up money is available and ask them
to set up a restricted account for you. The Business Office will email you the account # once it
has been set up. For subsequent purchases, you will use that account number. You will also need
to keep track of the net balance in the account.
Capital Expenditure Requisition (CER)
A Capital Expenditure Requisition (CER) is used to purchase assets which have a cost of $1500
or greater and a useful life of more than one year. EXCEPTION: All information technology
requests greater than $500 must be submitted via a CER.
CERs are numbered, multi-page documents with a control number in the upper right-hand
corner. Forms can be requested from the Purchasing Department.
33
BLACKBOARD
Blackboard is used to organize and maintain information about courses being offered.
Create A Course
Request a new course to be created for your class by filling out a Blackboard Course Request
Form, which can be found under the Forms section of the Information Technology Services
(ITS) Intranet Page (http://mwunet.midwestern.edu/administrative/UCS/ucsForms.htm), and
interoffice or fax it to ITS. Once your course is created, ITS will provide you with login
information.
Login to Blackboard
To login to Blackboard, access http://midwestern.blackboard.com/ . Use the login information
provided by ITS (see above).
Control Panel
All of the course management tools can be found under the Control Panel area of your course.
The Control Panel is only accessible to users with the role of Instructor or Teaching Assistant
(TA). To reach this area:
1. Open your course in Blackboard
2. Select Control Panel from the menu on the left
Make Course Available
When a course is created, it is visible only to Instructors and Teaching Assistants (TAs). The
course is NOT available to the students until you choose to do so. To make your course
available to the students:
1. Open your course in Blackboard
2. Select Control Panel from the menu on the left
3. Select Customization, followed by Properties
4. Set the option Make Course Available to Yes under 3. Course Availability
5. Select Submit
At this point, the course is available to all students enrolled in the course.
Roles and Security
User Roles control the availability and privileges of system tools and special content areas
User Role
Student
Teaching Assistant
Instructor
Description
User is able to access all available course content and will be
graded on Assessments.
User is able to control most aspects of the course through the
Course Control Panel. TAs may not change the role of a user
in the course.
User is able to control all aspects of the course through the
Course Control Panel.
34
List All Users Enrolled in a Course (Teaching Assistant or Instructor)
1. Open the course in Blackboard
2. Select Evaluation under Control Panel
3. Select Performance Dashboard
4. Select the Show All button at the bottom of the page
5. Use the Printer icon to print the list of students
Add Users to Course
To add a new user to an existing course, a user's account must be added via Control Panel.
1. Open the course in Blackboard
2. Go to Users and Groups under Control Panel
3. Select Users
4. Select the Enroll User button and select Find Users to Enroll
5. Enter the username or Browse if you don't know the username. Select Submit.
6. The user will be added with the role of Student
Change a User Role within a Course (Instructors Only)
1. Open the course in Blackboard
2. Go to Users and Groups under Control Panel
3. Select Users
4. Enter the search criteria you want to search by and select Go
5. Once the search results are on the screen, look for the user in question and click the down
arrow next to the username
6. Select Change User's Role in Course
7. Select the appropriate Role and select Submit
Announcements
To post announcements to the default view for a course
1. Open the course in Blackboard
2. Go to Course Tools under Control Panel
3. Select Announcements
4. Select Create Announcement. Edit Mode must be On
5. Enter a Subject and a Message in the appropriate boxes
6. Under the Options section, specify the availability of the announcement
7. Under the Course Links section, a link to another area of the course can be added if needed
8. Select Submit to finish
Once completed, the announcement becomes available to students with the appropriate options
and/or date restrictions, if any
Assignments
Instructors can deliver assignments and tests to students via the Assignments content area.
Performance results are recorded in the Grade Center and can be modified at any time by an
Instructor or TA. Scores from tests delivered through Blackboard are automatically recorded in
the Grade Center. Instructors can set up tests to be taken multiple times and there are various
ways of grading these attempts.
35
To Add an Assignment
1. Open the course in Blackboard
2. Select Assignments under the Course Content section
3. Select Evaluate. Edit Mode must be On
4. Select Create Assignment
5. Under the Assignment Information section, enter a Name, Point Value, and Instructions for
the assignment
6. Under the Assignment Files section, attach a file or files if needed
7. Under the Availability section, select the availability options for the assignment
8. Select Submit to create your assignment
Once the assignment has been setup, students will be able to review it from their Assignments
menu. Students can then submit their response and attach any files if needed. The students must
click on the assignment to upload their files. Their response is recorded in the Grade Center
from which Instructors and TAs can assign a point grade to the assignment.
To Add a Test or Quiz
Posting a test or quiz is a two-step process. First, create the test:
1. Open the course in Blackboard
2. Select Course Tools under Control Panel
3. Select Tests, Surveys, and Pools
4. Select Tests and the select Build Tests
5. Provide a Name, Description, and Instructions for the test
6. Select Submit
Second, deploy the test:
1. Open the course in Blackboard and ensure Edit Mode is On
2. Select Assignments
3. Select Evaluate and Create Test
4. Select the test to be deployed and select Submit
5. In the Test Options window, review and make any necessary changes to Test Availability,
Test Feedback, and Test Presentation. The Make Link Available or Display After/Until
options must be set for students to view the test. Change the options accordingly and select
Submit.
Grade Center (Review Student Grades)
1. Open the course in Blackboard
2. Select Evaluation under Control Panel
3. Select Grade Center
4. Scroll to the column with the assignment name in the row of the student to be reviewed.
5. Select the down arrow and select View Grade Details
6. Scroll to the Attempts section. Select either clear and attempt, open an attempt in progress, or
edit the student's grade.
Course Documents, Course Information, External Links
Class handouts, documents, syllabus, presentations, articles, etc. can be posted in any of the
content areas. This includes Course Documents, Course Information, and External Links.
1. Open the course in Blackboard
36
2. Select the content area where the item is to be posted
3. Select Create Item, Build, and Collaborate, then select the type of item that will be posted
4. Follow the rest of the instructions to post an item and make it available to students.
There are a number of options which can be adjusted for each item posted. The options provide
a high degree of control so the course can be better managed. Some of the options are:
 Availability: make the item available or unavailable to students
 Tracking: track the number of views for each item
 Date/Time Restrictions: set date restrictions on when the item becomes available to
students
 Attachments: add/remove attachments to any item posted
Discussion Board
The Discussion Board enables threaded, asynchronous discussions. Instructors can set up
multiple forums around different topics. Instructors can determine whether students can
moderate, modify, delete, post anonymously, include attachments, and other options. Forums
can be sorted/viewed by thread, author, date, or subject and are completely searchable. Lastly,
there are specific statistics that report on each user's participation level.
A basic discussion board consists of a forum with discussion threads in it. The forum is the
umbrella that covers all discussions for one or multiple topics.
Creating a new Forum (creating a discussion board)
1. Open the course in Blackboard
2. Select Course Tools under Control Panel
3. Select Discussion Board
4. Select the respective Discussion Board name
5. Select Create Forum
6. Enter a Title and Description for the forum
7. Select your Forum Settings and click Submit
Adding Discussion Threads to a Forum - add discussion threads for student to respond to
1. Open the course in Blackboard
2. Select Course Tools under Control Panel
3. Select Discussion Board
4. Select the Discussion Board name
5. Select the Forum where a new thread is to be added
6. Select Create Thread
7. Enter a Subject and Message for the thread
8. Select Submit
At this point, the forum has been created and a new discussion thread has been added to it.
Students can participate by accessing the forum and replying to the discussion thread.
Instructors and TAs have the ability to control all aspects of the forum including
locking/unlocking threads, removing postings, adding new threads, etc.
37
Groups
To support peer collaboration, instructors can use the Groups tool to form multiple groups of
students. Each group can be given it own file exchange area, Discussion Board, Virtual
Classroom, and a Group Email tool to send message to all group members. Students can belong
to multiple groups simultaneously, so an instructor might assign different groups for different
assignments or projects.
Create a Group
1. Open the course in Blackboard
2. Select Users and Groups under Control Panel
3. Select Groups
4. Select Create Single Group or Create Group Set for multiple groups
5. Select Self-Enroll to have students enroll themselves in the groups. Select Manual Enroll to
allow the instructor to enroll students
6. Provide a Name, Description, Tool Availability, and Membership for the group
7. Select Submit
8. Select OK to return to the Groups page
Add/Remove Users to a Group
1. Open the course in Blackboard
2. Select Users and Groups under Control Panel
3. Select Groups
4. Select the down arrow next to the group name. Select Edit
5. Select the option that best fits the action to be completed: add users to a group, remove users
from a group, list users in a group
Managing Group Activities (group discussion board, group email, file exchange, and/or virtual
classroom)
1. Open the course in Blackboard
2. Select Users and Groups under Control Panel
3. Select Groups
4. Select the Group name to be edited
5. Select an area to manage for this group. For instance, to start a discussion board for the
group, select Group Discussion Board to set it up. An email or a file can be sent to the group
from this screen
Content Areas
Content areas can be added to the course menu in the upper left corner of the course. Content
areas include sections like Course Documents, Content, and Information.
To Add a Content Area
1. Open the course in Blackboard
2. Select the Plus symbol in the Content Area section
3. Select Create Content Area
4. Enter a Name. Check the Available to Users box if students are to be allowed to view the
Content Area
38
5. Select Submit
6. Select the area and add Items to it
Course Tools
Course Tools can be turned on/off to customize the toolbars and look and feel of the course
To Add/Remove Course Tools sections
1. Open the course in Blackboard
2. Select Customization under Control Panel
3. Select Tool Availability
4. Check or uncheck the boxes of the tools to be available
The most up-to-date information on Blackboard can be found in the "Getting Started with
Blackboard" course in the Blackboard system. In addition, under Control Panel, select Help to
see the Instructor's manual.
39
TIME KEEPING
MWU keeps track of time worked, vacation, etc, through Ceridian. The following presentation
for exempt, salaried employees will show you how to enter your time through this system:
http://www.midwestern.edu/Documents/protected/employee/HR/TimeProCeridianSalaried8_29_
12_2.ppt
The payroll staff are Lisa Podbevsek (630-515-7110) and Debbie Dabaco (630-515-6246).
Contact either to receive your Ceridian user name and an instruction manual.
Personal Days: http://www.midwestern.edu/Current_Employees/Policies.html
All faculty are provided with 2 personal days each year (depending on start date). Faculty can
take the personal days any time during the calendar year. The personal days expire annually in
mid-December and do not roll over.
Sick/flex time: http://www.midwestern.edu/Current_Employees/Policies.html
In order to allow employees to make the best use of their accrued sick time, flexibility has been
added so that sick time can be utilized for more reasons than simply the employee’s illness. Flex
sick time may be used for the following reasons other than personal illness:
 Required court appearance.
 Medical or dental appointments approved ahead of time, which cannot reasonably be
scheduled during non-working hours.
 The unexpected absence of a baby-sitter or the illness of a child requiring the employee’s
caring for the child.
 To care for an ill family member as defined by the Family and Medical Leave Act (if
three (3) or more consecutive days are utilized, a statement from the family member’s
physician will be required).
 Paternity leave.
 To attend the funeral of an individual not included under the Bereavement policy
(maximum of 3 days).
 To extend bereavement time (beyond 3 days) for an immediate family member as defined
by the Bereavement policy.
Vacation: http://www.midwestern.edu/Current_Employees/Policies.html
It is the responsibility of the employee to request the vacation time in advance through Ceridian
TimePro. Once requested, the manager/supervisor must then approve the requested time in
advance through Ceridian TimePro which will also ensure that vacation time is being taken in
accordance with the policy.
Programs vary in the way that faculty are required to submit notification of time off. Some
programs require faculty to submit a form when they want to take vacation time or other time
off. See your program Director to find out if you should use a program-specific form or if you
can use the CHS form at: http://www.midwestern.edu/Documents/CHS%20Dean/VacationFlex%20Time%20Off%20Form%203-10-11.doc
40
Ceridian Time Pro Top 10 Questions
1. What is the link for Ceridian Time Pro?
https://online.midwestern.edu
2. How do I request vacation time, personal days and consulting time?
Click on My Time System, Time Code Request, click on the ADD button –click on the
date for the First Requested Date to the Last Requested Date you are requesting off –
click the drop down for the time code request you would like off, if the request is for 8
hours – Click Submit. If you are requesting 4 hours, you will need to enter the start and
stop time that equals 4 hours. If you are not a Full Time Salary Employee, you will need
to put in your start time and end time that will equal 4 or 8 hours. If you are requesting
more than one consecutive day off, that includes a weekend or holiday, you will need to
make 2 separate requests. You do not need to key in colons and remember after 1200 key
in a “p” for pm. Do not key in time for lunch.
3. How do I retract vacation time, personal days and consulting time?
You need to go to My Time System – Time Code Request – This is your time code
request list and it has everything requested from the present to the future. If you want to
see all of your requests including the past, change the date range on the calendar to an
earlier time and click Refresh List (located above the calendar). The list will show the
date requested, how many hours requested, if it was Vacation, Personal or Consulting,
and the status of your request.
The date you want to retract will appear, click on the date you want retracted and it will
take you to another page where under status you get a drop down box, click on the drop
down “retract”, and click Submit. Once your supervisor approves the retraction it will be
removed from your timecard.
If you plan to add a new request for that same day, it will give you a message that you
have previously submitted a request for that day, just ignore the message and click
Submit again.
4. What are the Time Codes that I can add to my timecard?
Flex, Bereavement and Jury Duty do not need to be requested. Go directly to your
timecard and “add” a row and enter the information.
5. Approving Time Code Requests:
If you are a supervisor, you will need to approve your employees Time Code Requests
before each pay period ends. Please be sure to check the accruals for that employee to
make sure they have the time available. To find the accruals, you can go into your
employee’s timecard and click on the Accrual Tab, or you can click Reports (in the top
left hand drop down), Supervisor, Accrual Balances, enter an End Date (ex. 10/31/2012)
in the Date Range, change Output Type to HTML and click Schedule. On the next page,
do not change the date and time and click Submit. To view the report, click on the yellow
box indicating Requested Reports and click View to view the report. Also before
41
approving be sure to check that the time they are requesting is correct, that they are not
requesting a weekend and they have indicated the hours correctly.
6. Errors on Timecards:
It is very important to check for errors on your timecard. If you have an error, there will
be a red circle and a description of the error under the Operations bar on your timecard.
You will not receive hours for the day/days that have the error, so your blue summary
box will be incorrect. Be sure to correct the error before signing your timecard and check
your blue summary box to make sure your hours are correct. Your supervisor is not able
to approve your timecard if there is an error.
7. My Time Code Request shows moved to timecard but it is not on my timecard:
If your time code request has been approved but does not appear on your timecard, go to
My Timecard, Pay Period Summary, click on the pay period ending date that should
include your time code request and click the Submit button. By doing this, the system is
processing your timecard to allow the request to be populated on your timecard.
8. How do I put holidays on my timecard?
For hourly employees, the holidays will automatically be on your timecard for that pay
period. If you are an hourly shift employee, you will need to make sure the holiday is
coded with the appropriate shift. Salaried employees do not need to put holidays on their
timecards. When the University President allows faculty and staff to leave two hours
early before a holiday, that day is consider a full day for time reporting purposes.
9. How do I sign my timecard?
Your timecard needs to be signed by the end of each pay period before your supervisor
approves it. To do so, you need to go into your timecard, check the total hours in the blue
summary box, and if correct enter your password in the password box and click Sign. If
you enter your password and click Submit your timecard will not be signed.
10. How do I Logout of Ceridian Time Pro?
It is very important that you click the Logout button on the top right hand side. Do not
click the red X at the very top of the screen. By clicking the red X, you are not logged out
of Ceridian Time Pro and your supervisor cannot access your timecard for approval.
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