City of Santa Rosa
Local Hazard Mitigation Plan
Kick-off Meeting
Thursday November 19, 2015 (10:00-12:00)
35 Stony Point Road, Santa Rosa, CA
Santa Rosa Utilities Field Operations (UFO) Building in Room F
Agenda
1. Introductions (2-3 minutes)
2. Project Goals & Expectations (10 minutes)
3. Staffing & Communication Protocols (2-3 minutes)
4. Local Hazard Mitigation Plan (LHMP) Overview (15 minutes)
5. Engagement & Outreach (30 minutes)
a. LHMP Planning Team
b. Public outreach approach
6. Data Collection & Critical Facilities
a. Hazards of concern (20 minutes)
b. Critical facilities (15 minutes)
c. Mitigation strategies (15 minutes)
7. Work Plan & Schedule Review (10 minutes)
a. Overview of work program, key tasks, and schedule
b. Wrap-up and next steps
City of Santa Rosa: Local Hazard Mitigation Plan
Project Overview
The City of Santa Rosa is initiating a planning effort to prepare a Local Hazard Mitigation Plan (LHMP).
This plan serves as the City’s five-year strategic plan to analyze and mitigate natural hazards in the
community. Preparation of the LHMP increases the City’s eligibility for future disaster mitigation and
post-disaster grant funding from FEMA.
Local Hazard Mitigation Plan
DMA 2000 (Public Law 106-390) provides the legal basis for FEMA mitigation planning requirements for
State, local and Indian Tribal governments as a condition of mitigation grant assistance. DMA 2000
amended the Robert T. Stafford Disaster Relief and Emergency Assistance Act by repealing the previous
mitigation planning provisions and replacing them with a new set of requirements that emphasize the
need for State, local, and Indian Tribal entities to closely coordinate mitigation planning and
implementation efforts. The requirement for a State mitigation plan is continued as a condition of
disaster assistance, adding incentives for increased coordination and integration of mitigation activities
at the State level through the establishment of requirements for two different levels of state plans. DMA
2000 also established a new requirement for local mitigation plans and authorized up to 7 percent of
HMGP funds available to a State for development of State, local, and Indian Tribal mitigation plans.
Completion and acceptance of the City’s LHMP by FEMA opens up access to the following competitive
FEMA grant programs for the next 5 years:
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Hazard Mitigation Grant Program (HMGP)
Pre-Disaster Mitigation (PDM)
Under these programs up to 75% of the cost of an implementation project could be covered by a FEMA
grant.
Preliminary Goals of the Project
At the kick-off meeting, the project team will have the opportunity to discuss and confirm project goals.
Based on guidance from the General Plan, preliminary goals to consider include the following:
1. Implement the Local Hazard Mitigation Plan to better prepare Santa Rosa for disaster (City of
Santa Rosa General Plan, Noise and Safety Element, Objective NS-A-4).
2. Prohibit development in high-risk geologic and seismic hazard areas to avoid exposure to
seismic and geologic hazards (City of Santa Rosa General Plan, Noise and Safety Element,
Objective NS-C).
3. Minimize hazards associated with storm flooding (City of Santa Rosa General Plan, Noise and
Safety Element, Objective NS-D).
4. Minimize the potential for wildland fires (City of Santa Rosa General Plan, Noise and Safety
Element, Objective NS-G).
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City of Santa Rosa: Local Hazard Mitigation Plan
5. Prepare for climate changes (City of Santa Rosa General Plan, Noise and Safety Element,
Objective NS-H).
6. Provide for the safety of Santa Rosa citizens by maintaining efficient, well-trained, and
adequately equipped police and fire personnel (City of Santa Rosa General Plan, Public Services
and Facilities Element, Objective PSF-E-3).
7. Require erosion and sedimentation control measures to maintain an operational drainage
system, preserve drainage capacity, and protect water quality(City of Santa Rosa General Plan,
Public Services and Facilities Element, Objective PSF-I-3).
8. Maintain and enhance a disaster-resistant region by reducing the potential for loss of life,
property damage, and environmental degradation from natural disasters, while accelerating
economic recovery from those disasters (2010 LHMP).
9. Reduce the number of public and private buildings within the City that are vulnerable to the
effects of earthquakes, flooding, wildfire, and landslides (2010 LHMP).
Project Objectives
Drawn from the preliminary goals identified above, the following project objectives have been drafted.
Each objective has a corresponding question that will help refine the Plan’s approach.
A. Continued coordination with key stakeholders and other agencies.
a. Who are key stakeholders to contact?
B. A flexible and engaging public outreach campaign.
a. What are the lessons learned from previous outreach events?
C. Foster better communication and coordination within the City and surrounding areas.
a. What Cities/Agencies should be contacted regarding this project?
D. Address aging infrastructure issues to reduce/minimize future hazards and disasters.
a. What infrastructure is at risk in your opinion?
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City of Santa Rosa: Local Hazard Mitigation Plan
Santa Rosa Hazard Mitigation Planning Team
This core team of City staff members will participate in actively reviewing and commenting on
the City’s Local Hazard Mitigation Plan. The following is a listing of City departments that should
be involved. At least one staff member from each department should be in attendance for any
meetings scheduled for the project.
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General Services
Public Works
Utilities
Recreation & Parks
Community Development
Risk Management
Police
Fire
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City of Santa Rosa: Local Hazard Mitigation Plan
Critical Facilities
See attached Data Collection Packet.
Public Outreach Strategy
See attached Public Outreach Strategy.
Hazards of Concern Prioritization
See Hazards Ranking Worksheet
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City of Santa Rosa: Local Hazard Mitigation Plan
Schedule
Task
1. Community Engagement Strategy Development
a. Draft Strategy Development
b. Online Survey Development
c. Community Partner & Stakeholder Identification
d. Community Engagement Workshop
2. Hazards Assesssment Development
3. Development of Mitigation and Adaptation Goals and
Implementation Program
4. Local Hazard Mitigation Plan Preparation
a. Administrative Draft LHMP
b. Public Review Draft LHMP
c. Cal OES/FEMA Review Draft LHMP
d. Final Draft LHMP
5. Meetings/Coordination
a. Project Kickoff Meeting
b. LHMP Team Meeting #1
c. LHMP Team Meeting #2
d. LHMP Team Meeting #3
6. City Council Adoption
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Anticipated Deadline
November 19, 2015
November 19, 2015
November 19-30, 2015
November 30-December 4, 2015
November 19-December 11,
2015
December 4, 2015- January 15,
2016
January 22, 2016
February 8, 2016
March 1, 2016
June 2016*
November 19, 2015
November 30-December 4, 2015
December 14-18, 2015
January 4-8, 2016
June 2016*