Local Government Valuation List
Version: 0.2
Author: Joel Mazurek
Modification Date: 15/11/2013
1. Report/Extract Details
Identifier
SE1031
Name
Local Government Valuation List
Legacy Ref No
L564
LOTS Name
VJS05, VJS06, VJS08 Electronic Valuation List, Gazettal
List
Description
Annual extract that provides a full electronic valuation list for Local Government for the proposed financial year.
Type
Data Extract and Report
CRS Number(s)
Data Source
SAILIS
Delivery Method
Notification email to Local Government email address.
Secure link (https) in email to download file.
Trigger and
Dependencies
Scheduled and,
Frequency
Scheduled on GV Completion Date for each Local
Government,
Adhoc
Adhoc, initiated by LSG
Display Format
Fixed Width Text File and,
Excel
Presentation Format
Text File and,
XLS File
Reporting Tool
TBC
External Stakeholders
Local Government (68 in total)
Required Response
Time
Overnight Batch Queue
Data Delay
Up to 24 hours
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 1 of 11
2. Selection Criteria
Field
Local Government
Entity
VALUATION RECORD
Input Control
Drop Down List
Comments
Refer Fixed Value List - VALUATION_LGA
Multi-Select
Mandatory
No
Yes
3. Results (listed in display order)
Common Name
TXT
Start
Position
Excel Column
Label
SAILIS Field
SAILIS Entity
LOTS Type
SAILIS Type
Valuation Record Details

1 row per Valuation Number
Row Type
1
Row Type
Derived
DERIVED
char(1)
varchar2(1)
Valuation Number
Valuation
Number
Valuation Number
VALUATION RECORD
Record Status
Record Status
Status
VALUATION RECORD
number(2)
number(5)
number(2)
char(1)
number(1)
number(2)
number(5)
number(2)
derived
varchar2(30)
Water District
Indicator
Values Required
Indicator
Water District
Ind
Value Type
In Water District YN
VALUATION RECORD
N/A
varchar2(1)
VR Type ID
VALUATION RECORD
number(1)
varchar2(3)
Year Operative
Year Op
Effective From
VALUATION RECORD
number(2)
number(4)
Date in SAILIS
Current Site Value
Current Site Value
Notional Indicator
Current Capital Value
Current Capital Value
Notional Indicator
Proposed Site Value
Current SV
CSV Not Ind
Site Value
Derived
VALUE
DERIVED
number(9)
char(1)
number(10)
varchar2(1)
Current CV
CCV Not Ind
Capital Value
Derived
VALUE
DERIVED
number(9)
char(1)
number(10)
varchar2(1)
Proposed SV
Site Value
VALUE
number(9)
number(10)
File Ref: Document1
SE1031 – Local Government Valuation List
Comments
Where row represents:

Valuation Record details, display V

Occupant Details, display O
Valid Values:

Current

Proposed Current
Displayed as Y or N
Valid Values:

SV – Site Value Only

CV – Capital Value Only

SCV – Site and Capital Value
Displays the start of the financial year that the
Record came into force
Display Year (CCYY) only
Extract the latest current rating Site Value
Where current rating Site Value is a Notional Value
display N, else display null
Extract the latest current rating Capital Value
Where current rating Capital Value is a Notional
Value display N, else display null
Extract the latest proposed rating Site Value
Page: 2 of 11
Common Name
TXT
Start
Position
Excel Column
Label
SAILIS Field
SAILIS Entity
LOTS Type
SAILIS Type
Proposed Site Value
Notional Indicator
Proposed Capital
Value
Proposed Capital
Value Notional
Indicator
Unit Type
Unit Number
Floor Level Type
Floor Level Number
Building Name
Allotment Number
Street Number From
Street Number To
Street Name
Street Type
Street Suffix
Suburb
Postcode
Descriptor
Plan Type
Plan Number
Land Use Code
PSV Not Ind
Derived
DERIVED
char(1)
varchar2(1)
Proposed CV
Capital Value
VALUE
number(9)
number(10)
PCV Not Ind
Derived
DERIVED
char(1)
varchar2(1)
Property
Location
LUC
Unit Type
Unit No
Floor Level Type
Floor Level No
Building Name
Lot No
Street No
Street No To
Street Name
Street Type
Street Suffix
Suburb
Postcode
Descriptor
Plan Type
Plan Number
Land Use
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
VALUATION PARCEL
VALUATION PARCEL
LAND USE
N/A
number(3)
N/A
N/A
N/A
N/A
char(12)
N/A
char(16)
char(4)
N/A
char(21)
number(4)
char(20)
char(1)
char(6)
number(4)
varchar2(4)
varchar2(7)
varchar2(4)
varchar2(5)
varchar2(50)
varchar2(6)
varchar2(6)
varchar2(6)
varchar2(45)
varchar2(4)
varchar2(4)
varchar2(46)
number(4)
varchar2(50)
varchar2(1)
varchar2(6)
number(4)
Local Government
Code
Improvements
Land Area
Frontage
Primary Zone
LGC
LGC Land Use ID
LAND USE
number(1)
number(1)
Description
Land Area
Frontage
Zone
Description
Site Area M2
Frontage M
Zone,
Policy,
Precinct
VALUATION RECORD
VALUATION RECORD
VALUATION RECORD
ZONE
char(15)
number(8)
number(5)
char(10)
varchar2(15)
number(12)
number(8,2)
varchar2(15),
varchar2(15),
varchar2(15)
NRM Area Code
Future Valuation
File Ref: Document1
Suburb
Property
Location cont.
Plan ID
NRM
Future Valuation
NRM Region ID
Valuation Number
VALUATION RECORD
VALUATION RECORD
number(2)
number(2)
allow for a
maximum of 2
‘\’s
number(2)
number(2)
SE1031 – Local Government Valuation List
Comments
Where proposed rating Site Value is a Notional
Value display N, else display null
Extract the latest proposed rating Capital Value
Where proposed rating Capital Value is a Notional
Value display N, else display null
Refer to business rule ‘Plan and Title’
Refer to business rule ‘Plan and Title’
Extract the latest Land Use Code at the Valuation
Record level
Display the Local Government Code which
corresponds to above Land Use.
Display a concatenation of the latest Zone, Policy
and Precinct Codes assigned at the Valuation
Record Level.
Separate each field with a ‘\’. Where no value exists
for a field, still insert the ‘\’ i.e. R1\\102
Extract the proposed renumbered Valuation
Page: 3 of 11
Common Name
TXT
Start
Position
Excel Column
Label
Number
Number
Title Prefix
Title Volume
Title Reference
SAILIS Field
SAILIS Entity
Volume Type
Volume No
TITLE REFERENCE
TITLE REFERENCE
Folio No
Derived
TITLE REFERENCE
DERIVED
Ownership No
OWNERSHIP GROUP
Abbreviated Owner
Names
Ownership
Number
Abbreviated
Owner Names
Abbrev Name
Address Type
Address Type
Postal Type
Postal Number
Unit Type
Unit Number
Floor Level Type
Floor Level Number
Building Name
Allotment Number
Street Number From
Street Number To
Street Name
Street Type
Street Suffix
Suburb
State
Postcode
Other Line 1
Other Line 2
Owner Address
Title Folio
Multiple Title Indicator
Ownership Number
LOTS Type
number(5)
number(2)
char(1)
char(2)
char(4)
char(4)
char(1)
SAILIS Type
Comments
number(5)
number(2)
derived
varchar2(2)
varchar2(4)
Number, if renumbering does not exist display null
varchar2(4)
varchar2(1)
Refer to business rule ‘Plan and Title’
Where >1 current Title Reference is linked to a
Valuation Record display ‘+’ else display null
Retrieve from Valuation Record
OWNERSHIP GROUP
number(7)
varchar2(1)
char(35)
number(7)
derived
varchar2(35)
Address Type
ADDRESS
N/A
varchar2(1)
Postal Type
Postal No
Unit Type
Unit No
Floor Level Type
Floor Level No
Building Name
Lot No
Street No
Street No To
Street Name
Street Type
Street Suffix
Suburb
State
Postcode
Other Line 1
Other Line 2
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
ADDRESS
N/A
N/A
N/A
number(3)
N/A
N/A
N/A
N/A
char(12)
N/A
char(16)
char(4)
N/A
char(21)
N/A
number(4)
char(23)
char(23)
varchar2(11)
varchar2(11)
varchar2(4)
varchar2(7)
varchar2(4)
varchar2(5)
varchar2(50)
varchar2(6)
varchar2(6)
varchar2(6)
varchar2(45)
varchar2(4)
varchar2(4)
varchar2(46)
varchar2(3)
number(4)
varchar2(50)
varchar2(50)
Refer to business rule ‘Plan and Title’
Refer to business rule ‘Plan and Title’
Retrieve the abbreviated owner name(s) which
correspond to the ownership on the Valuation
Record
Valid Values:

O – Other (unstructured address)

S – Street Address

C – Complex Address

P – Postal Address
Refer to business rule ‘Owner Address’
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 4 of 11
Common Name
Other Line 3
Other Line 4
Country
Sale Date
TXT
Start
Position
Excel Column
Label
SAILIS Field
SAILIS Entity
LOTS Type
SAILIS Type
Sale Date
Other Line 3
Other Line 4
Country
Date
ADDRESS
ADDRESS
ADDRESS
DEALING
char(23)
N/A
N/A
char(6)
varchar2(50)
varchar2(50)
varchar2(30)
date
Sale Price
Consideration
Consideration
DEALING
number(8)
number(10)
Sale Type
Sale Type
Sale Type
SALE
char(1)
number(2)
Occupant Indicator
Occupant
Indicator
Derived
DERIVED
char(1)
varchar2(1)
Parent Valuation
Number
Valuation Number
VALUATION RECORD
number(2)
number(5)
number(2)
char(1)
number(2)
number(5)
number(2)
derived
Parent Valuation
Number
N/A
Comments
Retrieve the Sale Date for the last sale recorded
against the Valuation Record.
Display as CCYYMMDD
Retrieve the Consideration for the last sale recorded
against the Valuation Record.
Retrieve the Sale Type Code for the last sale
recorded against the Valuation Record.
SAILIS contains extra Sale Types
Where >1 Occupant exists on the Valuation Record
for the proposed financial year display Y, else
display null
This field is to be displayed in the formatted Excel
output only. This field will not appear in the text file
as multiple rows may be required.
Display all parent Valuation Numbers separated by
a comma
Occupant Details

Extract proposed Occupant details where Occupant Indicator = Y

1 row per Occupant

Repeat directly after Valuation Record details within the text file extract

Display on a separate worksheet within Excel file extract
Row Type
1
Row Type
Derived
DERIVED
char(1)
varchar2(1)
number(2)
number(5)
number(2)
derived
number(4)
Valuation Number
Valuation
Number
Valuation Number
VALUATION RECORD
Occupant Number
Occupant
Number
Property
Description
Occupant
Description
LUC
Occupant ID
OCCUPANT
number(2)
number(5)
number(2)
char(1)
number(4)
Property ID
OCCUPANT
char(12)
varchar2(30)
Occupant Name
OCCUPANT
char(15)
varchar2(30)
Land Use
OCCUPANT
number(4)
number(4)
Property Description
Occupant Description
Land Use Code
File Ref: Document1
SE1031 – Local Government Valuation List
Where row represents:

Valuation Record details, display V

Occupant Details, display O
Repeat the Valuation Number for each Occupant
Occupant IDs will be displayed in the 0010, 0020
format as recorded in SAILIS
Extract the latest proposed Land Use Code at the
Page: 5 of 11
Common Name
TXT
Start
Position
Excel Column
Label
SAILIS Field
SAILIS Entity
Local Government
LGC
LGC Land Use ID
LAND USE
Code
Proposed Occupant
Proposed SV
Site Value
VALUE
Site Value
Proposed Occupant
Proposed CV
Capital Value
VALUE
Capital Value
Full Owner Details

This data is to be included as a separate worksheet in the formatted Excel output only

This data will not appear in the text file as multiple rows may be required
N/A
Valuation Number
Valuation
Valuation Number
VALUATION RECORD
Number
Given Name
Surname
Capacity
N/A
N/A
N/A
Given Name(s)
Surname
Capacity
Given Names
Surname
Role Title
OWNER GROUP ROLE
OWNER GROUP ROLE
OWNER GROUP ROLE
LOTS Type
SAILIS Type
number(1)
number(1)
number(9)
number(10)
number(9)
number(10)
number(2)
number(5)
number(2)
char(1)
char(46)
char(46)
char(4)
number(2)
number(5)
number(2)
derived
varchar2(100)
varchar2(200)
char(4)
Comments
Occupant level
Display the Local Government Code which
corresponds to above Land Use.
Extract the latest proposed rating Site Value at the
Occupant level
Extract the latest proposed rating Capital Value at
the Occupant level
Repeat the Valuation Number for each Owner
Capacity or role of owner i.e. Exec, Decd, etc.
4. LOTS Data Elements not required for SAILIS Extract
Common Name
Current Start
Position
LOTS Attribute
LOTS Type
SAILIS Type
Secondary Zone Percentage
Data Collection Unit (DCU)
Property Location Indicator
Rural Address
76
78
116
117
valn_second_zc.szcpercn
valn_master.dcu
valn_master.rurploci
dl20_rural_prop.rurprop
number(2)
number(2)
number(1)
char(109)
N/A
N/A
N/A
N/A
Pensioner Number
Degree Remission
Secondary Zone
359
369
392
valn_pen_det.pensno
valn_pen_det.degrem
valn_second_zc.zonecode
char(10)
number(3)
char(10)
N/A
N/A
N/A
File Ref: Document1
SE1031 – Local Government Valuation List
Comments
Field not migrated.
Field not migrated.
Field not migrated.
Field not migrated. All property address information in
SAILIS is structured in AS5490 format.
Field not migrated. DCSI now responsible
Field not migrated. DCSI now responsible
Field not migrated.
Page: 6 of 11
5. Business Rules
1.
Valuation Record
Extract all Valuation Records for the required Local Government where:

Record Status is Current or Proposed Current and,

VR Type ID is SV or CV or SCV
Extract all Valuation Records and where >1 Occupant exists for the proposed financial year, extract all corresponding Occupants.
2.
Scheduling
Schedule extract and report to run for each Local Government on the night of their corresponding GV Completion Date,
(VALUATION.LGA_SCHEDULE_DATES.COMPLETION_DATE)
Extract and report are also required on an adhoc basis as Local Governments often require updates towards the end of the financial year.
When triggered from the SAILIS report menu, schedule for overnight processing and deliver to the required Local Governments as
required.
3.
Rating Value
Where a Notional Site and/or Capital Value exists at the Valuation Record or Occupant level:

Retrieve the Notional Site and/or Capital Value
Where a Notional Site and/or Capital Value does not exist at the Valuation Record or Occupant level:

Retrieve the Site and/or Capital Value
4.
Plan and Title
Extract the lowest Plan Number linked to the Valuation Record.
Extract the lowest current Title linked to the lowest numbered Plan and Parcel for each Valuation Record.
5.
Owner Address
SAILIS structured address information will be standardised in the AS4590 format. Owner Addresses will be stored in one of four formats.
Where Address Type is O – Other (Unstructured), the following will be extracted:

Other Line 1

Other Line 2

Other Line 3

Other Line 4

Country
Where Address Type is S – Street Address, the following will be extracted:

Unit Type

Unit Number

Street Number

Street Number To

Street Type

Street Suffix

Suburb

State

Postcode
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 7 of 11
Where Address Type is C – Complex Address, the following will be extracted:

Unit Type

Unit Number

Floor Level Type

Floor Level Number

Building Name

Lot Number

Street Number

Street Number To

Street Name

Street Suffix

Suburb

State

Postcode
Where Address Type is P – Postal Address, the following will be extracted:

Postal Type

Postal Number

Suburb

State

Postcode
Any of the above fields which do not contain any data will not be extracted.
Existing LOTS owner addresses will be migrated as Address Type O, owner addresses created within SAILIS may be of any type
6.
Sort Order
Order Extract by:

Valuation Number in ascending order then by,

Valuation Record details, Row Type = V then by,

Occupant details, Row Type = O then by,

Occupant ID in ascending order
7.
Report Backup
Report is to be backed up for a total of 90 days to allow LSG access if required
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 8 of 11
6. Report Formatting Rules
1.
Worksheets
Display Valuation Record details on worksheet one
Display Occupant details on worksheet two
2.
Field Concatenations
Property Location – concatenate as per SAILIS UI address standards, Suburb is required as a separate column.
Plan ID – <Plan Type><Plan Number>
Title Reference – <Volume Type><Volume Number>“/”<Folio No>
Owner Address – concatenate as per SAILIS UI address standards
3.
Formatting
Format worksheets to:

Narrow Margins

Arial font size 9
The ‘wrap text’ option is required for the following columns:

Property Location

Zone

Abbreviated Owner Names

Owner Address

Parent Valuation Number
Set the default print option to:

A3 Landscape

Scaling to fit all columns on one page

Header row to repeat on each page
4.
Discussion Points
Alternative printing options are available such as displaying half the output on the front of a page and the balance on the back using the
double sided print option. The Valuation Number would be repeated on the back page for use in manual searching and data can be
reshuffled so the more commonly referred to fields are listed at the beginning.
Columns can be removed or hidden if not required. Consider if all fields listed above are relevant.
The current Gazettal List includes the following fields which at this time have not been included in the proposed SAILIS Valuation List:

Heritage Indicator

Allotment ID
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 9 of 11
7. Report Format Example
Formatted_Excel_Val
uation_List_Example.xlsx
8. Existing LOTS Extract Examples
Open in WordPad
9. Existing LOTS Gazettal List (xml)
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 10 of 11
10.
Existing LOTS Gazettal List (printable)
File Ref: Document1
SE1031 – Local Government Valuation List
Page: 11 of 11