MUVUMBE SMALL HYDRO PROJECT
Instructions to Tenderers (ITT)
CONTRACT ADMINISTRATION
The proposed Contract would be governed under the “Conditions of Contract for
CONSTRUCTION FOR BUILDING AND ENGINEERING WORKS DESIGNED BY THE EMPLOYER”,
First Edition 1999, ISBN 2 -88432 022-9 prepared by the FEDERATION INTERNATIONALE DES
INGRNIEURS-CONSEILS (FEDIC) or INTERNATIONAL FEDERATION OF CONSULTING ENGINEERS.
For the prospective Tenderers, the tender documents will include a copy of the above
document.
1.
Project Summary
Project
- Muvumbe Small Hydro Project
The contract is divided into 4 Sub-Contracts, namely
MHU/C/1
- Construction of dam, intake, sedimentation tank and channel and
aqueducts from 0+000 to 1+100
MHU/C/2
- Construction of channel and aqueducts from 1+100 to 2+080, forebay
and civil works for penstock
MHU/C/3
- Construction of power house, tailrace and civil works for the switch yard
MHU/C/4
- Fabrication and installation of electro mechanical works
In addition Power Plants and electrical sub-station would be procured by the Employer
2.
Employer
- Muvumbe Hydro (U) Ltd.
No.29/33, Kampala Road, Amber House, 1st Floor, Suite B108
Kampala, Uganda. Web Address www.muvumbehydro.com
b. Colombo Office, 4th Floor, Access Towers, Union Place,
Colombo 2, Sri Lanka.
Employer’s Bank
- Account No. 9030008053269, Stanbic Bank Uganda Ltd,
Kabale Branch
3.
Project Developer
- Vidullanka PLC, a Board of Investment approved company,
incorporated in Sri Lanka.
Address
- 4th Floor, Access Towers, Union Place, Colombo 2, Sri Lanka.
Basis
- On exclusive permit issued by Electricity Regulatory Authority
(ERA), Republic of Uganda
Project Data
Location
- Muvumbe River, Maziba, Kabale District, South- Western Uganda
Access
- The site is accessible by a 24km gravel road, starting at 6km from
Kabale town on the Kabale – Mbarara highway
Capacity
- 6,500 kW, feeding 31.42 million units of (GWh) annually
River Flow
- 6.7 m3/s with a gross head of 120m
Location Environment - Elevation
- 1,600m above msl
Ava. Temp. - 18 deg C
Rainfall
- 1000 to 1500 mm annual
Project components
- Diversion Dam, Intake, Sedimentation Tank, Head race
channel, Forebay tank, Penstock, Power house, Tailrace,
Switchyard and Transmission line
Diversion Dam
- Concrete gravity structure, 13 m long, 2.3m maximum
height
Intake
- 9m wide, 1.7m high, 17m long with a steel log barrier and
lift gate
Sedimentation Tank Head race channel
- 1,975m long, 1,661mm open channel 3.1mx1.85m high,
580m on aquaducts
Forebay tank
- R.C. Structure 26m long, 6.5m wide and 5.85m deep
4.
Penstock
- Welded steel pipe 295m long, diameter 1.65m to 1.0m,
supported on piers and anchors
Power house
- 28m long 10m wide, two Francis turbines 4,000 kW and
2,500 kW
Switchyard
- 2 transformers and switchgear
Transmission line
- 33kV and 5.4 km in length
Period of Completion
It is proposed to complete the total project including civil works, machine installation
and commissioning within a period of 21 months and the proposed programme of works
with the relationship of items of work to different works are indicated. It is expected
that each contractor’s programme will follow the main Programme and individual
contractors will corporate each other for timely completion of the project.
Each Tender is expected to be accompanied with the Contractor’s Programme of Works
for the respective sector.
5.
Project Cost and Funding
The project is expected to cost U.S. Dollars 11.5 million. The investment is planned on
the basis of 70% to 30% debt to equity. The project is funded by N.D.B Bank in Sri Lanka
and Ugandan operations through Stanbic Bank in Uganda.
The Employer expects to get a substantial help under the “GET-FiT - Uganda”
programme; however the deal is under negotiation.
6.
Prequalification information
The tender for the contracts is only by invitation.
7.
Bid Language
The language of Tender and contract administration will be English.
8.
Tender
In Civil Construction contracts MHU/C/1, MHU/C/2 and MHU/C/3 are being tendered
simultaneously. The MHU/C/4 for Electro-mechanical works would be tendered
separately. The tenderers shall tender for all three contracts and are eligible to get one,
two or all three contracts.
9.
Issue of Tender Documents
Prospective tenderers may purchase a complete set of tender documents upon the
payment of a nonrefundable fee of U.S. Dollars 200 or on payment to Account No.
9030008053269, Stanbic Bank Uganda Ltd, Kabale Branch and on the presentation of
receipts. Documents are available at Muvumbe Hydro (U) Ltd, Kampala office at
No.29/33, Kampala Road, First Floor, Suit B 108, Kampala, Uganda by contacting Mr.
Rwkarayoto Bruce on +256 (0) 782 051210 or +256 (0) 702 051210 or at Muvumbe
Hydro (U) Ltd, Colombo Office, Level 4, Access Towers, 278, Union Place, Colombo 02,
Sri Lanka on or after 15 October 2014.
10.
Site visit and pre-bid meeting
The site visit will take place on 05th November 2014 and prospective tenderers and the
Employer’s staff will meet at JOPFAN COUNTRY Hotel, Plot 1, Bourdillon Road, Makanga,
Kabale at 08.00 AM. Phone numbers +256(0)486426055 and +256(0)772510973.
The Pre-bid meeting will take place on the 06th November 2014 in the same Hotel at
09.00 AM.
11.
Clarifications
Any further clarifications requested would be entertained until 13th November 2014 by
E Mail contacting Sandun Thalagala at sandunt@muvumbehydro.com or Tudor
Wijenayake at tudorw@muvumbehydro.com. The clarifications would be informed to all
tenderers.
12.
Employer’s address for the purpose of tender submission
Muwambe Hydro (U) Ltd.,No.29/33, Kampala Road, Amber House, First Floor Suite
B108, Kampala, Uganda
13.
Deadline for submission of tenders
The sealed tenders could be deposited in the Tender Box kept at Muwambe Hydro (U)
Ltd, No. 29/33, Kampala Road, Amber House, First Floor, Suite B 108, Kampala, Uganda
on or before 11th December 2014, 12.00 Noon. Sealed Tenders could also be sent by
courier to reach the Kampala Office, but the Employer would not be held responsible for
any delays.
14.
The Employer’s role in construction
The Employer may get involved in initial construction of Engineer’s facilities and the
construction of access roads. The maintenance of roads would be allocated to individual
contractors, as indicated in Bills of Quantities. The details of Employer’s role in
construction would be explained at the Pre-bid Meeting.
15.
Services by the employer
The Employer will establish/ employ/ and maintain following services /staff
a. Provide land for the establishment of contractor’s office, material store, staff and
worker accommodation
b. Provide land for open storage of bulky materials as sand and metal in a location
accessible to heavy vehicles.
c. Establish and run a quality control laboratory.
d. First Aid services including a resident Nurse.
e. The Employer will maintain an ambulance or a similar vehicle for the carrying of any
injured persons to the hospital.
f. Employ an Environmental Officer, Quality Control Officer and a Safety officer
16.
A. Services by Contractors MHU/C/1, MHU/C/2 and MHU/C/3
Each Contractor is expected to carry out following support services
a. Supply and install a construction water supply for all works under C/1, including 2 no
intake pumps from the river, pipelines, 10,000 liter water tank (including
construction of a suitable base), delivery lines to supply construction works. If small
streams in the locality can supply with better quality water year around, the water
source may be changed to a stream from the river. Details would be informed at the
Pre-bid meeting.
b. Supply and install a water treatment plant to produce potable water to construction
works, staff and workers.
c. Maintain and run the water supply system, including cost of chemicals for
treatment, supply of electricity power for pumping.
The costs of above would be paid under BOQ.
B.
Additional services by Contractor for MHU/C/1,
Additionally, the Contractor for MHU/C/1 is expected to produce and deliver pipe
borne supply of general purpose water and provide electricity with a 5KVA
generator to Engineer’s Office Complex. The contractor would be paid under the
relevant BOQ items.
NOTE : Some of the services expected under Item 16 may change and would be
clarified during the Pre-bid Meeting.
17.
Maintenance of Roads
The area under each contractor is shown in the layout drawing. The employer will
construct 4 m wide gravel access roads including culverts as given in the drawings. The
maintenance of the roads under each section would be the responsibility of each
contractor and the contractor will be eligible for payment under the relevant BOQ
items. However, every contractor will have the right to use all roads in the project.
18.
Employment of Expatriate staff
If the contractor wishes to employ expatriate staff, in addition to Ugandan personnel,
the employment would be subjected to relevant immigration laws of Uganda. Any
expenditure incurred in travelling from the country of the staff member and complying
with the laws of Uganda is considered included in the rates.
19.
Rates and Taxes
The contractor is expected to abide by the laws of Uganda for rates and taxes in
Company basis and the employees would be subjected to taxation in Uganda.
20.
Price Adjustment
The total project is expected to be completed within 21 months and individual contracts
are expected to be completed within 21 months. The BOQ is priced in U.S. Dollars and
payments to the contractor would be in U.S. Dollars and Price Adjustments will not
apply.
21.
Currencies of the Tender
The tender would be in U.S. Dollars.
22.
Period of Tender Validity
240 days from the day of Tender Closure
23.
Percentage of Annual Increase
The tenders are in U.S. Dollars and the Contractor’s would not be eligible for price
increases.
24.
25.
Amount of Tender Security
MHU/C/1
- Minimum 1% of Tender Price
MHU/C/2
- Minimum 1% of Tender Price
MHU/C/3
- Minimum 1% of Tender Price
MHU/C/4
- Minimum 1% of Tender Price
Number of copies of the Tender to be completed and returned
Two
26.
Submission of Contractor’ Bills
The contractor shall submit Bills (Interim Payment Certificates) for works carried out
during each month.
27.
As –Built drawings
The Contractor is expected produce As-Built drawings for the Works carried out and
need to be submitted to the Engineer after the completion of each project item. Nonsubmission of the As-Built drawings or poor presentation, the Contractor shall receive
none, or only part of the relevant payment stipulated in the B.O.Q.
28.
Currency Conversion
For currency conversion purposes of the contract, Ugandan Shilling and Sri Lankan Rupee
would be converted to U.S. Dollars and the conversion parity rates would be as following.
The parity rates was computed based on the mid buying /selling rates for Ugandan Shilling
to U.S. Dollar issued by Bank of Uganda and mid buying /selling rates for Sri Lankan Rupee
to U.S. Dollar issued by Central Bank of Ceylon, 30 days prior to the day issue of Invitation to
Bids and is given below.
Ugandan Shilling to U.S. Dollar
- 2,605.00
Sri Lankan Rupee to U.S. Dollar
29.
- 130.19
Domestic contractor’s eligibility to receive a margin of preference in tender
Ugandan domestic tenderers will not receive a margin of preference during the selection of
the contractor.
30.
Standard forms and amount of performance securities
Tender Security (Bid Bond) – The intended tenderer is expected to submit a Tender
Security as per the standard form given attached, as a Bank Guarantee from a reputed
bank acceptable to the Employer, amounting to a value not less than 2.5% of the
Contract Price.
Performance Security - The successful tenderer is expected to submit a Performance
Security as per the standard form given attached, as a Bank Guarantee from reputed
Bank acceptable to the Employer, amounting to a value not less than 15% of the
Contract Price.
31.
Dispute Adjudication Agreement
One Sole Member, to be appointed mutually agreed by the Contractor and the
Employer.
…………………………………………………………………..
Signature of Tenderer