Meeting Minutes March 22, 2011
Meeting Called to Order at 5:03
Guest Speakers:

Director:
 Party my house 4:30/5 Saturday o 35 people? o Need a ride o Joe is helping fund o Hyvee
 Clothing Order o Adding a half zip with no hood o Bowling Shirt?
 New UPAC Board o 29 th go over positions o 5 th Nominations o 12 th Elections o 19 th Integrated Board o 26 th New Board – LAST MEETING – Grocery Bingo for the members after spending a lot of money =)
 Attendance o Updated thru last night’s event o BINGO – be there at 7:30 to help
Assistant Director:
 Display Case Updated o Putting Current Posters & Member of the Week in Display case!
 Relay for Life o Figuring out Fundraisers o Coins for Cancer at Spring Concert =)
 Member of the Week: Becca Longen
Special Events:
 List of Events to do in April o Bowling Night 4/8 – Called Westgate and April 8 th is Available
 Motion: Melissa makes a motion to have a $3 bowling night on Friday April 8 th from 11pm – 1am at Westgate bowl,
Students paying $3 for shoes, 3 Games, and bottomless pop, UPAC covering the rest. Seconded by Wilson. –
MOTION PASSES! o Twins 4/9 Busses at 2:30
 Tickets on sale 28 th
 Vote on 8 - $25 Gift certificates for randomly picked tickets

 Motion: Wilson makes a motion to spend $200 to buy 8 -
$25 gift certificates to give out to randomly award students who buy Twins tickets for the game on the April
9 th Not to be won by UPAC Members. Seconded by Kim.
MOTION – PASSES! o Comedy 4/15
 Co-sponsership Runner-Up & Senate o Relay for Life 4/16 o On Campus Movie 4/26
 Looking into No Strings Attached
 Check to see if Somsen is available o Bingo 4/28
 Same day as Block party o $3 Movie 4/30
 Saturday before Finals
 No Photo Booth for Concert
 No Mechanical Bull o Looking into later in the semester o RTTR has equal share of what we are going to do later
Public Relations:
 Twins posters and table toppers o Sent to Theis – not done yet
 Emailed Online ticket holders o Sent an email that Tracy sent
 Facebook Events o SAY YES!
 Twitter o 8 New followers
 TV Update o Getting a 25 foot Serial cable to connect our TV to the computer
 Updating Facebook & Twitter Status during Office Hours o Reminder in the office
Concerts:
 Sorry I wasn’t here, I was in the hospital with a Kidney Infection o Thank you for all your help last week!
 YouTube Concert o Darren is a No
 Spring Concert Info o Clothing
 Wear what you can sweat it and get dirty in
 CLOSED TOED SHOES
 We will send you home if you are not dressed appropriately
 We will send you home to eat, change, and what not

o Sign in and Sign out
 Check in to see if there is something to do
 Check out to go to classes o Stick to your job o Day of Show Schedule:
 7:30 AM Crew Call/Breakfast
 8:00 AM Production Load-In
 10:30 AM Runners Available
 11:00 AM The Band Perry & Thompson Square Arrive
 11:00 AM TBP Load-In
 12:00 PM Lunch for TBP & TS
 1:00 PM Continue TBP Load-in/Catering Delivered to Dressing
Rooms
 2:00 PM Ticket Booth Open for Will-Call Tickets/Set up Meet &
Greet Area
 3:00 PM Thompson Square Load-in
 5:00 PM Trusted Stranger Load-in
 6:00 PM Concession Stand Opens/Staff & Security
Meeting/Dinner for both bands
 6:30 PM Merchandise Areas set up in Hallway
 7:00 Doors Open
 10:30 PM Strike Production & Stage (take-down)
 10:45 PM Meet & Greet for UPAC Member & Guests o Assign Jobs
 WILL BE SENT OUT FOR REFERANCE
 Will Call Booth: Amy
 2pm: o Wilson o Melissa
 3pm: o Amanda Huston o Kim
 4pm: o Amanda Huston o Amanda H
 5pm: o Amanda Farrell o Megan K
 6pm: o Anna o Meghan
 7pm: o Brandi o Becca
 Signage:

 Haili
 Sam
 Anne Marie
 Nicole
 Stage Hands:
 Justin Day
 Reid Olson
 Derek Bauer
 Ticket Tearing: Eric & Sarah
 6pm: o Wilson o Kim o Melissa o Molly Rae o Jenna o Megan Catherine o Amanda Farrell
 7pm: o Andy Hamilton o James o Meghan o Anna o Kyra o Danielle Nelson o Jim o Danielle B
 8pm: o Danielle Nelson o Andy Hamilton o Wilson o Erica o Brandi o Andy
 9pm: o Wilson o Kim o Spenser (Dick) o Jaron A
 Wristbands: Liz & Steven
 6pm: o Haili o Erica o Kyra o Danielle B o Alisha

o Hayley o Brandi Grimm o Megan Larson
 7pm: o Amanda Farrell o Erica o Kim o Megan K o Alisha o Hayley o Molly Rae o Amanda H
 8pm: o Anna o Meghan o Kim o Melissa o Kristina o Taylor
 9pm: o Erica o Rachel o Andy o James o Don’t be afraid to ask how to help o You will get time to eat/take a break o Will have a meet and great for UPACers at some point, still working out details… o Schedule
 Will be sent out so you can reference it! o Check your email for a list of reminders from me o NEED COOLERS
 Wilson
 Kelly
 Kelly
 UPAC
 Sarah
 Andy
 Kyra? o Please do not be afraid to ask me ANY questions o It will be a long day.. o 7:30 AM is Report Time o DON’T MISS CLASS o Stage Set up
 Thursday night at 6:30 PM

o Please be respectful at the concert - YOU ARE THE FACE OF UPAC!
 Don’t come to the concert drunk…
Accounts:
 $30,150.11
 Lauren will not be here – Melissa will be stepping in
 Spending money to get useful for years to come
 Flip Cam tomorrow
Joe & Tracy:
 Tracy:
Spring Concert is a lot of work, a lot of fun, good team work o You won’t have a job that you cannot do o Bend from your knees o Closed toe shoes o You will get dirty – wear clothes you don’t mind getting dirty in o Don’t wear jeans that won’t be super long that you’d trip on o GO TO CLASS o Don’t be offended when we ask you to leave, we don’t want crowding o We need as many OR MORE people to help take down o If you have work gloves please wear them o Small breakfast for the members that are working – SMALL
 Joe: o You are rocking thing year o Worked the La Crosse Center last night o Email list
 Ten minutes survey should be coming out soon o Summer activities?
 Great PR for the students who are here during the summer
 Twins games? o Great year this year UPAC!