QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
Contents
OHP 1: APPLICATION
1
OHP 2 A: ORGANIC PRODUCT PROFILE
4
OHP 2 B: ORGANIC PRODUCT PROFILE- NONORGANIC INGREDIENTS
6
OHP 2 C: ORGANIC PRODUCT PROFILE INGREDIENT & EXCLUDED METHODS DISCLOSURE
6
OHP 2D: ORGANIC PRODUCT PROFILE FLAVORS
8
OHP 3: Labeling of Product(s)
10
OHP 4: Product Process
15
OHP 5: Pest Management
16
OHP 6: Assurance of Organic Integrity
21
OHP 7: Record Keeping
29
OHP 8: Exemptions and Exclusions from Certification
31
OHP 9: QCS Certification and Mark Licensing Contract
32
OHP 10: US/Japan Export Arrangement Compliance Affirmation – Handler/Processor
35
OHP 11A: European Union (EC) 834/2007 & 889/2008 Regulation Compliance Affirmation –HANDLER/PROCESSOR
37
OHP 11B: US/European Union Equivalence
40
Not applying for export to the European Union
40
OHP 12: US-Canada Equivalence Arrangement -Compliance Affirmation - Handler/Processor
41
OHP 13: US-Taiwan Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
42
OHP 14: US-Korea Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
43
OHP 1: APPLICATION
NOP Rule 205.401
All Organic System Plan changes must be notified to QCS and approved prior to implementation, including use of new lands, inputs,
livestock or facility. Lands/facilities are not approved for use until added to Organic Certificate.
Name:
Operation Name:
QCS No.
CERTIFICATION CONTACT (Authorized Representative)
Contact person:
BILLING CONTACT
Contact person:
Address:
Address:
OHP, V3, R03, 3/20/15
Page 1 of 45
Date
Same as certification contact
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 1: APPLICATION
City:
352.377.8363
www.qcsinfo.org
NOP Rule 205.401
State:
Phone:
F
Zip:
Fax:
City:
State:
Phone:
Email:
Zip:
Fax:
Email:
PLANT PHYSICAL LOCATION (To Appear on Certificate)
Contact person:
Address:
City:
State:
Zip:
Phone:
Fax:
Email:
Driving Directions:
Are all facilities requested for certification in the same physical location?
Yes
No
If no, please attach a separate sheet providing complete physical location information and driving directions for all facilities requested for
certification.
Attachment
CONSULTANTS
Not Applicable (not using a consultant)
1. Consultant name and contact information:
2. Would you like QCS to:
Communicate with consultant
Communicate with you
Send copies of all documents to consultant
Other (specify)
3. Do you understand that QCS does not provide consultant services?
Yes
No
(Please note that it is your responsibility to update QCS of any modifications to the consultant information).
OPERATION’S LEGAL DESCRIPTION
Attachment applicable documents showing legal description
A Sole Proprietorship operating under an individual name or a fictitious name (dba) (if so, Attach a copy of Fictitious Name Filing if doing
business as any name other than the name of the actual person who is owner.
A Corporation (For Profit, Not for Profit, or LLC) (If so, attach a copy of Fictitious Name Filing if doing business as any name other than the
name of the corporation as it appears on the corporate filings with the state of incorporation, and attach a copy of the Certificate of Incorporation
issued by the state of incorporation, or other document providing the legal existence of the corporation and recognition of that fact by the state of
incorporation.
A Partnership (An unincorporated association of two or more persons or a joint venture) (If so, Attach a copy of the partnership agreement, if
any, and attach a copy of partnership registration with state, or other document from state recognizing the legal existence of partnership, if any.
Other unincorporated Association (If so, attach any formal document or agreement which establishes the rights and duties among members or
other persons holding an equity, profit sharing, voting or management interest in the organization, and attach a copy of registration with state, or
other document from state recognizing the legal existence of organization, if any.
OHP, V3, R03, 3/20/15
Page 2 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
OHP 1: APPLICATION
352.377.8363
www.qcsinfo.org
NOP Rule 205.401
A. GENERAL DESCRIPTION
1. Is your operation a
primary or
contract processor? (If marked contract processor, complete B. Contract Processor below)
2. Please provide a general description of the products you process:
3. Provide an estimate of organic production processed by your facility:
%
4. Mark (x) the type(s) of process(s) involved in handling/processing the product(s):
Cooking
Separating
Dehydrating
Baking
Distilling
Freezing
Curing
Extracting
Chilling
Heating
Drying
Slaughtering
Cleaning
Mixing
Grinding
Cutting
Fermenting
Milling
Wine Production
Churning
Preserving
Manufacturing and packaging, canning, jarring or otherwise enclosing food in a container to process an organically produced agricultural product
for the purpose of retarding spoilage or otherwise preparing the agricultural product for market.
Other, please explain:
B. CONTRACT PROCESSOR
Not Applicable
1. Do you contract with any handling/processing facility(s)?
Yes
No
1a. If yes, name and describe the facility(s)
3. Is the facility certified organic?
Yes
No
3a. If yes, submit an organic certificate as an attachment.
Attachment
4. If no, is the facility subcontracted to you?
Yes
No
4a. If no, submit a handling/processing application for facility.
Attachment
C. CERTIFICATION STATUS
1. Are you
currently certified organic or
previously been certified organic?
2. Year first certified:
3. Year when complete Organic System Plan Application was last submitted:
4. List previous organic certification by other agencies:
5. List current organic certification by other agencies:
6. Have you ever been denied certification?
Yes
No
6a. If yes, fully describe the circumstances in an attachment.
Attachment
7. Has your certification ever been suspended or revoked?
Yes
No
7a. If yes, fully describe the circumstances in an attachment.
Attachment
8. Were you issued noncompliance(s) with last year’s certification?
Yes
No
8a. If yes, have you received written confirmation that your noncompliance(s) have been corrected?
Yes
No
D. EXEMPT/EXCLUDED
1. Is the operation exempt or excluded from certification?
Yes
No If yes complete OHP 8.
1a. If exempt or excluded, do you understand that certification is not required and applying is considered a voluntary process?
E. EXPORT/INTERNATIONAL CERTIFICATION PROGRAMS
Yes
Not Applicable
1. Please indicate the countries to which you are seeking certification or compliance verification.
European Union (complete OHP 11A)
US-EU equiv. Arrangement (compete OHP 11B)
Canadian certification (complete Canadian Organic Handler/Processor Plan)
US-Canada Equiv. Arrangement (complete OHP 12)
OHP, V3, R03, 3/20/15
Page 3 of 45
No
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 1: APPLICATION
NOP Rule 205.401
US-Japan Export Arrangement (complete OHP 10)
Arrangement (complete OHP 14)
US-Taiwan Export Arrangement (complete OHP 13)
US-Korea Export
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 2 A: ORGANIC PRODUCT PROFILE
DATE:
Please complete an organic product profile for each product requested for certification. Organic Product Profiles must be kept current
throughout the year and any changes must be submitted to QCS for review and approval. If certification is requested for packaged
finished products, please complete the organic product profile for each product.
1.Name of the Product Requested for Certification:
2.List ID Marks/Brands, UPC/SKU, and/or net wt. of products using this OPP:
3.1. This product is packaged for:
4. Attach proposed labels for all finished products for which this OPP is used
Attachment
retail and/or
All labels must be reviewed and approved by QCS prior to printing.
Non-retail sale.
5. Percentage of Organic Ingredients:
6. Check which labeling category this product meets.
“100% Organic”
ingredients)
“Organic” (> 95% organic ingredients)
“Made with organic ingredients or food group(s)” (> 70% organic
7. Does this product contain sulfites, nitrates or nitrites added during the production or handling process?
8. Section A: Mark one of the following:
Product Processed and Handled OR
Yes
No
List of Only Packaged Finished Products
Instructions: List below all ingredients and/or processing aids (including water and salt) used in processing this product, check the applicable boxes
and supply the requested information. Add more rows if necessary. To calculate the percentage of organic ingredients: divide the total net weight
or volume of combined organic ingredients (excluding water and salt) by the total weight or volume of all ingredients (excluding water and salt).
#
DESCRIPTION
Ingredient or
Processing Aid
01
OHP, V3, R03, 3/20/15
Organic or Non Organic
Name of Supplier(s)
List more than one if applicable
Ingredient
Organic Attach organic certificate
Processing Aid
Non organic –Complete Section B
Page 4 of 45
Certifying Agent of
Supplier
% of
Finished
Product
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
Ingredient
Organic –Attach organic certificate
Processing Aid
Non organic –Complete Section B
352.377.0133
If you need additional rows, please supply an additional spreadsheet with similar columns as indicated above.
OHP, V3, R03, 3/20/15
Page 5 of 45
F
352.377.8363
www.qcsinfo.org
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 2 B: ORGANIC PRODUCT PROFILE- NONORGANIC INGREDIENTS
SECTION B: NONORGANIC
Not Applicable
Please refer to the following website for the current “National List of Allowed and Prohibited Substances”:
http://www.ams.usda.gov/nop/NOP/standards/ListReg.html
1. Do you understand that non organic nonagricultural substances used as ingredients or processing aids are allowed only when produced in
accordance with the restrictions specified in §205.605 of the National List?.
Yes
No
2. Do you understand that non organic agricultural substances used as ingredients or processing aids are allowed only when listed in §205.606 of
the National List in accordance with the restrictions specified and only when an organic form is not commercially available?
Yes
No
Please contact the QCS office for description of determination of commercial availability.
3. For each non organic agricultural ingredient or processing aid, supply written verification that the product was not commercially available
organically.
N/A
Attachment
4. Do you understand that non organic ingredients or processing aids must be produced or handled with without the use of excluded methods (as
defined in 7 CFR 205.2), ionizing radiation (as described in 21 CFR 179.26), and sewage sludge, and, must not contain sulfites, nitrates or nitrites
added during the production or handling process (except wine which may contain added sulfur dioxide)?
Yes
No
Your organic system plan must include documentation to verify that non organic substances meet the criteria of the National Organic
Program as described in 7 CFR 205.
5. Have you obtained written verification from each supplier of each non organic ingredient or processing aid listed in Section A, in the form of
written verification, including signature and date, attesting that the ingredient or processing aid was produced or handled 1) without the use of
excluded methods (as defined in 205.2), ionizing radiation (as described in 21 CFR 179.26), sewage sludge; 2) in accordance with the restrictions
specified in §205.605 of the National List; 3) in accordance with the restrictions specified in §205.606 of the National List; and 4) in products
represented as organic, does not contain sulfites, nitrates or nitrites added during the production or handling process (except wine which may
contain added sulfur dioxide)?
Yes
No
5a. If no, please send Section C, QCS Ingredient and Excluded Methods Disclosure, to each supplier to be returned to you and submitted to QCS
for review and consideration. For flavors complete section D
5b. If yes, provide the documentation for each supplier of each organic ingredient and/or processing aid.
Attachment
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 2 C: ORGANIC PRODUCT PROFILE INGREDIENT & EXCLUDED METHODS DISCLOSURE
SECTION C: INGREDIENT AND EXCLUDED METHODS DISCLOSURE
OHP, V3, R03, 3/20/15
Page 6 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
The Ingredient and Excluded Methods Disclosure must be completed by the manufacturer/supplier of non organic ingredients and
processing aids. Similar documentation may be copied and sent. Once completed and returned to you by the manufacturer/supplier,
submit this disclosure to QCS for review and consideration. Copy and paste to company letterhead for optimal usage of the form.
A. Dear Vendor:
RE: Ingredient and Excluded Methods Disclosure
In order to maintain our organic certification and to market our finished product as “organic ”or “made with organic”, we are required to obtain
information for nonorganic ingredients and processing aids to ensure the substance we purchased is allowed for use according to the description
and annotations as defined under 7 CFR 205 of the National Organic Program. Please supply responses to the questions listed below.
Company Name:
Name of Ingredient/Vendor product no:
Does this product contain ingredients, incidental ingredients, or processing aids that were produced and handled with the use of
excluded methods (as defined in 7 CFR 205.2)?
Yes
No
If yes, please choose one of the following:
The product (including incidental ingredients and processing aids) contains genetically modified DNA and/or proteins derived from genetically
modified DNA. Please describe below the source of the genetically modified DNA and/or proteins.
The product (including incidental ingredients and processing aids) was derived from a genetically modified source material, but should not
contain genetically modified DNA and/or the proteins derived from genetically modified DNA due to processing which removed them. Please identify
the source and describe below the testing method used to verify the absence of GMO’s.
B. Ingredient Disclosure. Attach Product Specification Sheet.
1.
2.
Attachment
Does the product meet the restriction specified in 7 CFR 205.605?
N/A
Yes
No
Does the product meet the restriction specified in 7 CFR 205.606?
N/A
Yes
No
Please contact the QCS office for the “Determination of Commercial Availability”. A report must be submitted to QCS for review before a
nonorganic substance listed in 205.606 can be approved.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Does this product contain synthetic ingredients?
Yes
No
Does this product contain synthetic carriers?
Yes
No
Does this product contain processing aids?
Yes
No
Does this product contain any ingredients that have any processing aids?
Yes
No
Does this product contain incidental food additives or incidental ingredients?
Yes
No
Does this product contain preservatives?
Yes
No
Does this product contain artificial flavors?
Yes
No
Does this product contain artificial colors?
Yes
No
Is this product produced using synthetic solvents (hydrocarbons, chlorinated, halogenated)?
Yes
No
Has this product (including it constituents) been exposed to Irradiation (as defined in 21 CFR 179.26)?
Yes
No
Have the agricultural components of this product been grown on land fertilized with sewage sludge (as defined in 7 CFR 205.2)?
No
14. For Salt only: Does the salt contain any free flowing and anticaking agents?
Yes
No
15. If the product is a FLAVOR, please also complete part C below.
This product is not a flavor.
OHP, V3, R03, 3/20/15
Page 7 of 45
Yes
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
If you have responded “yes” to any of the above questions, please provide a further explanation. Please provide as much detail as
possible.
This questionnaire is only to be signed by a qualified technical person 1
Pursuant to 7CFR §205.605(a)(9) and §205.105(e)(f)(g), I, on behalf of the supplier, hereby attest that the information provided in this form is
accurate and truthful to the best of my knowledge.
To the best of my knowledge, the above information is true and complete and the ingredient meets the criteria of the USDA National
Organic Program.
Date /Signature / Title
1
Falsifying statements to ACA’s or the Secretary under the NOP will be subject to possible fines
OHP 2D: ORGANIC PRODUCT PROFILE FLAVORS
SECTION D. Flavors
The USDA National Organic Program (NOP) allows the use of certain natural (non-synthetic) substances, including flavors, in products labeled
as “Organic” or “Made with Organic…(specified ingredients or food groups)” providing they comply with provisions established in the USDA NOP
(7 CFR Part 205).
The NOP defines Non-synthetic (natural) in 7 CFR 205.2: a substance that is derived from mineral, plant or animal matter and does not undergo
a synthetic process as defined in section 6502 (21) of the Act (7 U.S.C. 6502(21)). Under the terms of the Act, "synthetic" means a substance
that is formulated or manufactured by a chemical process or by a process that chemically changes a substance extracted from naturally occurring
plant, animal or mineral sources, except that such term shall not apply to substances created by naturally occurring biological processes.
Non-synthetic Flavors authorized under the NOP, Section 205.605 (a) must be from non-synthetic sources only and must not be produced
using synthetic solvents, carrier systems or any artificial preservative(s).
In addition, Sections 205.105 (e)(f)(g) respectively prohibit so-called “excluded” methods (GMOs), ionizing radiation or sewage sludge, defined
in 205.2, from being applied to any ingredients or products under the NOP.
FDA Definition of Natural Flavors FDA 21 CFR Part 101.22(a)(3): “… natural flavor or natural flavoring means the essential oil, oleoresin,
essence or extractive, protein hydrolysate, distillate, or any product of roasting, heating or enzymolysis, which contains the flavoring constituents
derived from a spice, fruit or fruit juice, vegetable or vegetable juice, edible yeast, herb, bark, bud, root, leaf or similar plant material, meat,
seafood, poultry, eggs, dairy products, or fermentation products thereof, whose significant function in food is flavoring rather than nutritional.
Natural flavors include [but not exclusively] the natural essences or extractives obtained from plants listed in §§182.10, 182.20, 182.40, and
182.50 and part 184 of this chapter, and the substances listed in §172.510 of this chapter.”
The use of this questionnaire is to determine compliance of a natural flavor for use in an “organic” or “made with organic…” product under the
terms of the NOP. QCS may request additional information as needed.
1. Identification of Natural Flavor Product (code/Name):
Supplier Name, Address:
1.a Type of flavor (select one or more as necessary):
Compounded flavor
Compounded WONF
OHP, V3, R03, 3/20/15
Extracts
Essential oil
Page 8 of 45
Isolate
Oleo resin
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 2D: ORGANIC PRODUCT PROFILE FLAVORS
Distillate
2. Flavor constituents:
Essential oil Isolate
Other (e.g. single flavor chemical):
Natural flavors authorized for use in NOP “organic” or “made with organic” products, in addition, must not be produced using synthetic
extraction solvents. Extraction may only use nonsynthetic, non-petroleum based solvents.
2a.Do all of the flavor constituents in the natural flavor product named above meet the FDA definition of a natural flavor (see above)?
No
2b.Is/are the natural flavor constituent(s) made using NOP-suitable extraction solvents*?
Yes
No
Yes
Not Applicable
2c.If the solvent used to extract the natural flavors is not listed as an example of one of the NOP-suitable extraction solvents please disclose:
Not Applicable
*Allowed natural extraction solvents include water, natural ethanol, super-critical carbon dioxide, authentic essential oil, and
natural vegetable oils. No hydrocarbon solvents, or chlorinated, or halogenated solvents may be used. Propane, hexane, and
freon are examples of solvents that are prohibited.
3. Non-flavor constituents and other ingredients:
Natural flavors authorized for use in NOP “organic” or “made with organic” products must not contain any synthetic carrier systems or any
artificial preservatives. This extends to synthetic processing aids, emulsifiers or antioxidants; i.e. prohibited substances include but are not
limited to: propylene glycol, polyglycerol esters of fatty acids, mono- and di-glycerides, benzoic acid, polysorbate 80, medium chain
triglycerides, BHT, BHA, triacetin, etc.
3a. Please list any carrier system(s) used in this Natural Flavor Product or attach an Ingredient Statement:
No carrier system(s) used
3b. Please list any preservative(s), other additives or foodstuff ingredients used in this Natural Flavor Product or attach an Ingredient Statement:
No preservative(s), or other additives used
3c. Are any of the NON-flavor constituent’s synthetic (see definition in Section C. above)?
3d. If synthetic, are they listed on the NOP National List at § 205.605(b)?
3e. Are any of the NON-flavor constituents USDA NOP certified Organic?
4. Glycerin used is produced by hydrolysis of fats and oils?
Yes
No
N/A, none used
5. Maltodextrin used is hydrolyzed primarily by enzymes.
Yes
No
N/A, none used
6. Citric acid used is produced primarily by fermentation of carbohydrates?
Yes
No
Yes
Yes
Yes
No
No
No
N/A
N/A
N/A
N/A, none used
7. Genetically Modified Organism (GMO) products may not be used at any stage in the process of making natural flavor products for NOP goods.
GMO uses a variety of methods used to genetically modify organisms or influence their growth and development by means that are not possible
under natural conditions or processes and are not considered compatible with organic production. Such methods include but are not limited to
recombinant DNA technology (including gene deletion, gene doubling, introduction of a foreign gene, and changing the positions of genes when
achieved by recombinant DNA technology); therefore, GMO-plant extracts may not be used nor may natural flavors be the product of GMO-yeast
fermentation, for example.
Was this Natural Flavor Product (including any solvents, carriers, preservatives or other processing aids used or contained therein) produced and
handled using excluded (GMO) methods?
Yes
No
OHP, V3, R03, 3/20/15
Page 9 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 2D: ORGANIC PRODUCT PROFILE FLAVORS
8. Ionizing Radiation is prohibited for all uses involving food preservation, pest control and pathogen control in NOP products. Other radiation
uses, including food inspection, are permitted providing such use meets applicable FDA regulations, which establish limitations applicable to all
(organic and non-organic) food products.
Was ionizing radiation as described in 21 CFR 179.26 used in the processing of this natural flavor product?
Yes
No
9. Sewage Sludge (as a crop fertilizer) is solid, semisolid, or liquid residue generated during the treatment of domestic sewage in a treatment
works. Sewage sludge includes but is not limited to: domestic septage; scum or solids removed in primary, secondary, or advanced wastewater
treatment processes; and a material derived from sewage sludge. It is not permitted in the manufacture of any ingredients used in NOP products.
Was this Natural flavor Product derived from products using sewage sludge in their agricultural production?
Yes
No
This questionnaire is only to be signed by a qualified technical person 1
Pursuant to 7CFR §205.605(a)(9) and §205.105(e)(f)(g), I, on behalf of the supplier, hereby attest that the information provided in this form is
accurate and truthful to the best of my knowledge.
To the best of my knowledge, the above information is true and complete and the ingredient meets the criteria of the USDA National
Organic Program.
Date /Signature / Title
1
Falsifying statements to ACA’s or the Secretary under the NOP will be subject to possible fines
OHP 3: Labeling of Product(s)
NOP 205.303, 205.304, 205.307, 205.311
QCS clients are required to abide by the labeling requirements for retail and non-retail packaging. For all retail packaging, complete
Section A, and for non-retail packaging, complete Section B. Section(s) C and D must be completed if the USDA and/or QCS seal is
used on packaging.
All labels submitted for products in OHP 2 that are used on retail packaging must be reviewed and approved by QCS prior to printing
on packaging, stickers, etc.
SECTION A: RETAIL
Choose the applicable category(s), and answer the corresponding questions.
A1: 100% ORGANIC
Applicable
Not Applicable
1. Do the product(s) contain by weight or fluid volume, (excluding water and salt) 100 % organically produced ingredients? (i.e. all ingredients are
certified as 100% Organic)
Yes
2. Do you use a processing aid?
No
Yes
No
If a processing aid is added during the production or handling process, it must be certified organic.
OHP, V3, R03, 3/20/15
Page 10 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 3: Labeling of Product(s)
3. Is the processing aid certified organic?
Yes
F
352.377.8363
www.qcsinfo.org
NOP 205.303, 205.304, 205.307, 205.311
No
4. Check, if applicable, the marketing claim(s) displayed on the package:
100% Organic
Other
5. Do the package(s) display the statement “Certified Organic by (name of certification agency)” on the information panel, below the information
identifying the handler or distributor of the product, with no printed material or information in between?
6. Is the USDA Seal displayed on the package(s)?
Yes
No
Yes
If yes, complete Section C.
7. Do the package(s) display the seals, logos or other identifying marks of the organic certifying agent?
7a. If yes, which mark?
A2: ORGANIC
No
QCS Organic Seal (Complete Section D)
Yes
No
Other
Not Applicable
1. Do the product(s) contain by weight or fluid volume, (excluding water and salt) not less than 95 % organically produced ingredients?
Yes
No
1a. If yes, the remaining 5% ingredients in the product are (check all that apply):
Nonagricultural (non organic) substance(s) listed in §205.605 (National List)
Non-organically produced agricultural products listed in §205.606 (National List)
Other
2. Is the percentage of organic ingredients in the product displayed on the package(s)?
Yes
No
2a. If yes, does the size of the percentage statement not exceed one-half the size of the largest type size on the panel on which the statement is
displayed?
Yes
No
2b. If yes, does the percentage statement appear in its entirety in the same type size, style and color without highlighting?
3. Are all organic ingredients identified as “organic” in the ingredient statement?
Yes
Yes
No
No
3a. If yes, how are they identified?
With the word “organic”
With an asterisk or other reference mark which is defined below the ingredient statement to indicate the ingredient is organically produced.
4. Do you understand that water or salt may not be identified as organic?
Yes
No
5. Do the package(s) display the statement “Certified Organic by (name of certification agency)” on the information panel, below the information
identifying the handler or distributor of the product, with no printed material or information in between?
6. Is the USDA Seal displayed on the package(s)?
OHP, V3, R03, 3/20/15
Yes
No
If yes, complete Section C.
Page 11 of 45
Yes
No
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 3: Labeling of Product(s)
352.377.8363
www.qcsinfo.org
NOP 205.303, 205.304, 205.307, 205.311
7. Do the package(s) display the seals, logos or other identifying marks of the organic certifying agent?
7a. If yes, which mark?
F
QCS Organic Seal (Complete Section D)
A3: MADE WITH ORGANIC INGREDIENTS
Applicable
Yes
No
Other
Not Applicable
1. Do the product(s) contain by weight or fluid volume, (excluding water and salt) at least 70 % organically produced ingredients?
Yes
No
1a. If yes, the remaining 30% of ingredients in the product are (check all that apply):
Agricultural ingredients that are not organic
Nonagricultural (non organic) substance(s) listed in §205.605 (National List)
Non-organically produced agricultural products listed in §205.606 (National List)
Other
2. Are the remaining 30% of ingredients produced without the use of any of the following (check all that apply):
Excluded Methods (as defined in 7 CFR 205.2)
Sewage Sludge
Ionizing radiation
3. Do you understand that the USDA Seal must not be displayed on products labeled as “made with organic ……”?
Yes
No
4. Check, if applicable, the marketing claim(s) displayed on the package:
The statement “Made with Organic (Specified Ingredients)”
The percentage of organic ingredients
The statement “Made with Organic (Specified Food Groups)”
QCS organic Seal (complete Section D)
Other
5. If the package displays the statement “Made with Organic (Specified Ingredients)”, does the statement list not more than (3) three organically
produced ingredients?
Yes
No
Not applicable
6. If the package displays the statement “Made with Organic (Specified Food Groups)”, does the statement list not more than (3) three of the
following food groups: beans, fish, fruits, grains, herbs, meats, nuts, oils, poultry, seeds, spices, sweeteners, and vegetables or processed milk
products?
Yes
No
Not applicable
6a. Do you understand that all ingredients per food group must be organically produced?
OHP, V3, R03, 3/20/15
Page 12 of 45
Yes
No
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 3: Labeling of Product(s)
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP 205.303, 205.304, 205.307, 205.311
7. If the package displays “ Made with Organic (specific ingredients)” or “ Made with Organic “ Specific Food Groups)” does the size of the letter
not exceed one half the size of the largest type on the panel in which statement is displayed and does the statement appear in its entirety in the
same type size, style and color without highlighting?
Yes
No
Not applicable
8. If the percentage of organic ingredients in the product is displayed on the package(s), does the size of the percentage statement not exceed
one-half the size of the largest type size on the panel on which the statement is displayed?
Yes
No
Not applicable
8a. Does the percentage statement appears in its entirety in the same type size, style and color without highlighting?
9. Are all organic ingredients identified as “organic” in the ingredient statement?
9a. If yes, how are they identified?
With the word “organic”
Yes
Yes
No
No
With an asterisk or other reference mark which is defined below the
ingredient statement to indicate the ingredient is organically produced.
10. Do you understand that water or salt may not be identified as organic?
Yes
No
11. Do the package(s) display the statement “Certified Organic by (name of certification agency)” on the information panel, below or otherwise
near the information identifying the handler or distributor of the product, with no printed material or information in between?
SECTION B: NON-RETAIL
Applicable
Yes
No
Not Applicable
Labeling of non-retail containers used to transport or store raw or processed product.
1. Do you understand that non-retail containers used for transport or storage of organic product must display the production lot number of the
product?
Yes
No
Not Applicable
1a. If applicable, check information that may be found on non-retail containers:
Name of Certification Agency of final product
Identification of product as organic
Organic Integrity Special Handling Instructions
USDA Seal
Quality Certification Services seal or logo
2. Are any non-retail containers intended for export labeled in accordance with any requirements of the foreign country of destination or foreign
contract buyer for transporting (air or ship) product for export?
OHP, V3, R03, 3/20/15
Yes
Page 13 of 45
No
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 3: Labeling of Product(s)
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP 205.303, 205.304, 205.307, 205.311
2b. If yes, what is the product and country of destination?
3. Provide regulations or transportation specifications:
Attachment
4. Do you understand that transport containers and documents must accompany organic products and be marked “For Export Only”?
Yes
No
5. Do you understand that all product transported for export must have a sufficient audit trail that proves ingredients identified as organic were
organically produced and handled, verifies the quantities produced from ingredients, and traceable back no less than 3 years beyond their
creation?
Yes
No
SECTION C: USE OF THE USDA SEAL
Applicable
Not Applicable
1. Do you understand that the USDA seal must replicate the form and design as described in §205.311, and must be printed legibly and
conspicuously?
Yes
No
2. Check which design of the USDA Seal is marked on the product:
White background with a brown outer circle and with the term “USDA,” in green overlaying a white upper semicircle and with the term, “organic,”
in white overlaying the green lower half circle
OR
White or transparent background with a black outer circle and black “USDA,” on a white or transparent upper half of circle with a contrasting
white or transparent “organic” on the black lower half circle.
3. If applicable, does the green or black lower half of the circle include four light lines running from left to right and disappearing at the point on the
right horizon to resemble a cultivated field?
Yes
No
The USDA seal can be downloaded from the following website: http://www.ams.usda.gov/nop/Consumers/Seal.html
OHP, V3, R03, 3/20/15
Page 14 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 3: Labeling of Product(s)
SECTION D: USE OF THE QCS SEAL
F
352.377.8363
www.qcsinfo.org
NOP 205.303, 205.304, 205.307, 205.311
Applicable
Not Applicable
1. Do you understand that If the product label contains the certifying agents seal/mark, the seal/mark must be displayed less prominently than the
USDA Seal?
Yes
No
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 4: Product Process
NOP §205.270
A. PRODUCT FLOW
1. Provide a complete written description or schematic product flow chart which describes the movement of all organic products, from
incoming/receiving, through production and to outgoing/shipping. Indicate where ingredients are added and/or processing aids are used. Identify
equipment and storage areas.
Attachment
B. BY PRODUCTS
1. Will any by-products from the production process be sold as certified organic?
Yes
1a. If yes, list all organic by-products and provide Organic Profile Sheets for each by-product.
No
Not applicable
Attachment
C. WATER
1. Check ways water is used in processing:
product transport
2. Source of water:
None used
cleaning organic products
municipal
OHP, V3, R03, 3/20/15
on-site well
ingredient
cleaning equipment
other, specify
Page 15 of 45
processing aid
other (specify)
cooking
cooling
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 4: Product Process
F
352.377.8363
www.qcsinfo.org
NOP §205.270
3. Does the water meet the Safe Drinking Water Act?
Yes
4. What on-site water treatment processes are used?
None
No
5. Is steam used in the processing or packaging of organic products?
Water Test Attached
Yes
No
5a. If yes, describe how steam is used.
5b. If steam has direct contact with organic products, do you use:
steam filters
condensate traps
6. List products used as boiler additives.
testing of condensate
No direct contact
testing of finished products
No boiler additives used
other (specify)
Attach MSDS and/or label information for boiler additives
7. Describe how you monitor water quality.
8. How often do you conduct water quality monitoring?
weekly
monthly
annually
as needed
other (specify)
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 5: Pest Management
NOP Rule 205.271
A. FACILITY MAP
1. Attach a facility map showing the location of interior and exterior traps and monitors, and submit MSDS and/or label information for substances
used for pest control, if applicable.
Pest Control Facility Map Attachment
Pest Control MSDS/Label Attachments
OHP, V3, R03, 3/20/15
Page 16 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 5: Pest Management
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.271
B. PEST MANAGEMENT PLAN
1. Do you have a facility pest management plan in place to address §205.271 “Facility Pest Management Practice Standard” and §205.272
“Commingling and Contact with Prohibited Substance Prevention Practice Standard”?
1a. If yes, please attach a copy.
Yes
No
Attachment
2. Do you work with a pest control company?
Yes
No
2a. If yes, give name and contact information.
3. What area of the plant does the pest control company cover?
Exterior
Interior
Both
4. Have you notified the pest control company of the “Facility Pest Management Practice Standard” outlined in §205.271 and the “Commingling
and Contact with Prohibited Substance Prevention Practice Standard” outlined in §205.272?
Yes
No
5. What are your problem pests?
mice
spiders
birds
No pest problems
other pests (specify)
flying insects
crawling insects
rodents
gophers
6. Check all pest management measures used at your facility to prevent pests:
Stage One
good sanitation
removal of exterior habitat/food sources
removal of breeding areas
clean up spilled product
exclusion
maintaining inhabitable temperatures
sealed doors and/or windows
repair of holes, cracks, etc.
Screened windows, vents, etc.
physical barriers
sheet metal on sides of building exterior
mowing
air curtains
air showers
positive air pressure in facility
monitoring
incoming ingredient inspection for pests
inspection zones around interior perimeter
ultrasound/light devices
sticky traps
electrocutors
mechanical traps
scare eye balloons
freezing treatments
heat treatments
vacuum treatments
carbon dioxide
nitrogen
material recycling
on-site dumpster
daily pick-up of waste
composting
other (specify)
Stage Two
release of beneficials
precipitated silica
other (specify)
OHP, V3, R03, 3/20/15
pheromone traps
pyrethrum
vitamin baits
ryania
boric acid
rotenone
Page 17 of 45
diatomaceous earth
disodium octal tetrahydrate
rats
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 5: Pest Management
Stage Three
fumigation
fogging
crack and crevice spray
C. STAGE ONE: PEST PREVENTION PRACTICES
NOP Rule 205.271
other (specify)
Pest prevention practices must be the first and primary line of defense against pest infestation. Only upon documented use and failure
of such measures to control pests may a nonsynthetic or synthetic substance consistent with the National List may be applied, i.e.,
Stage Two measures.
STAGE ONE measures Not Applicable
1. Do you have records or supporting documentation demonstrating use of Stage One measures?
Yes
No
D. STAGE TWO: NONSYNTHETIC SUBTANCES OR SYNTHETIC SUBSTANCES LISTED ON THE NATIONAL LIST.
Stage Two measures may only be used when Stage One practices have failed to control the pest problem. Stage Two measures
include the use of the following: 1) non-synthetic, non-prohibited pest control substances that are botanically derived and whose
inert ingredients all are listed on the EPA List 4; and 2) synthetic substances that are listed on the National List (e.g., §205.601).
STAGE TWO measures Not Applicable
1. Which Stage One Preventative Measure(s) proved ineffective?
2. Do you have records or supporting documentation demonstrating the ineffectiveness of Stage One measures?
Yes
No
3. Do you understand that Stage Two inputs can only be used when Stage One measures have been proven insufficient?
Yes
No
4. List the STAGE TWO Substances Used As a Line of Defense Against Infestation:
Submit MSDS sheets for all substances listed below.
OHP, V3, R03, 3/20/15
Attachment
Page 18 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
OHP 5: Pest Management
Substance
352.377.8363
www.qcsinfo.org
NOP Rule 205.271
Target pest
Location
Method of
where used
Application
Date of last application
Status: approved(A)
Restricted (R)
Prohibited (P)
5. List all measures taken to prevent contact of organically produced products, ingredients, packaging materials, storage containers, etc. with the
substances used.
6. Are these measures documented?
OHP, V3, R03, 3/20/15
Yes
No
Page 19 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
352.377.0133
P
F
352.377.8363
www.qcsinfo.org
OHP 5: Pest Management
NOP Rule 205.271
E. STAGE THREE: USE OF PEST CONTROL SUBSTANCES NOT LISTED ON NATIONAL LIST
Stage Three measures may only be used when Stage One and Two measures have failed to control the pest problem. Stage Three
measures include the use of a synthetic substance not listed on the National List, provided, that the handler and certifying agent agree
on the substance, method of application, and measures to be taken to prevent contact of the organically produced products or
ingredients with the substance used.
STAGE THREE measures Not Applicable
1. Which Stage Two Measure(s) proved ineffective?
2. Do you have records or supporting documentation to demonstrate the ineffectiveness of Stage Three measures?
Yes
No
3. Do you understand that Stage Three measures can only be used when all other means have been proven insufficient?
Yes
No
4. Do you understand that you must contact the certifying agent for prior approval before using Stage Three Measures?
Yes
No
5. List the STAGE THREE Substances Used As a Line of Defense Against Infestation:
Submit MSDS sheets for all substances listed below.
Substance
Target pest
Attachment
Location
Method of
where used
application
Date of last
application
Status: approved(A)
Restricted (R)
Prohibited (P)
OHP, V3, R03, 3/20/15
Page 20 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 5: Pest Management
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.271
6. List all measures taken to prevent contact of organically produced products, ingredients, packaging materials, storage containers, etc., with the
substances used.
7. Are these measures documented?
Yes
No
8. If prohibited pest control products were used, what measures are you taking or planning to take to prevent their use in the future?
9. Are you required by local, State or Federal Law and regulation to use a prohibited substance?
Yes
No
9a. If yes, list substance(s)?
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 6: Assurance of Organic Integrity
NOP Rule 205.201(a)(b), and 205.272
NOP Rule requires that handling practices and procedures present no contamination risk to organic products from commingling with non-organic
products or contact with prohibited substances. Packaging materials, bins, and storage containers must not have contained synthetic fungicides,
preservatives, or fumigants. Reusable bags or containers must be clean and pose no risk to the integrity of organic products. Procedures used to
maintain organic integrity must be documented.
OHP, V3, R03, 3/20/15
Page 21 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
A. PROCESS MONITORING PROGRAMS
1. Do you have an organic integrity program in place to address areas of potential commingling and/or contamination?
Yes
No
1a. If yes, please attach a copy of your organic integrity program, or list specific control points you have identified in your process and state how
you have addressed them to protect organic integrity.
Attachment
1b. If no, do you have plans to implement an organic integrity program?
Yes
No
2. Do you have a Quality Assurance program in place?
Yes
No
2a. If yes, what program do you use?
ISO
HACCP
TQM
3. Are any outside quality assessment services used (e.g. AIB)?
Yes
other (specify)
No
3a. If yes, name of company:
4. Check the type(s) of Product Testing: (Check all that apply)
ingredients tested prior to purchase
ingredients tested upon receipt
finished products tested
other (specify)
5. Do you have a product recall system in place?
Yes
products tested during production
No
B. EQUIPMENT
1. List all equipment used in processing.
CHECK IF EQUIPMENT IS
EQUIPMENT NAME
OHP, V3, R03, 3/20/15
CLEANED PRIOR TO ORGANIC
CHECK IF EQUIPMENT IS
DEDICATED ORGANIC ()
PRODUCTION ()
CHECK IF THE EQUIPMENT IS
PURGED PRIOR TO ORGANIC
PRODUCTION ()
Page 22 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
2. If equipment is purged, describe purge procedures, and quantities purged.
3. Is purging of equipment documented?
Yes
No
C. SANITATION
1. Using the options below complete the sanitation chart:
sweeping
scraping
vacuuming
compressed air
steam cleaning
sanitizing
other (specify)
manual washing
2. Are all areas food grade that come into direct contact with organic product?
AREA
TYPE OF CLEANING
PRODUCTS USED
Receiving area
Ingredient storage
Product transfer
OHP, V3, R03, 3/20/15
Page 23 of 45
Yes
clean in place (CIP)
No
FREQ
CHECK IF CLEANING IS
DOCUMENTED ()
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
Production area
Production equipment
Packaging area
Finished product storage
Loading dock
Building exterior
Accidental spills
Other (specify)
Other (specify)
Other (specify)
OHP, V3, R03, 3/20/15
352.377.0133
Page 24 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
D. CLEANING AND SANITIZING SUBSTANCES
1. For each cleanser and sanitizer product used to clean and sanitize surfaces in contact with organic products, attach the MSDS and/or product
label.
None Used
MSDS/product label Attachment
2. Does an intervening event occur (such as a water rinse or pressure wash) after use of sanitizers?
Yes
No
3. Do you test food contact surfaces to ensure that the intervening event was sufficient to remove cleanser and sanitizer residues?
No
3a. If yes, are the test results documented?
Yes
Yes
No
3b. If yes, please explain process.
4. Where are cleaning/sanitizing materials stored?
E. SUBSTANCES IN DIRECT CONTACT WITH ORGANIC PRODUCT DURING PRODUCTION
1. List products used as defoaming agents in water that has direct contact with organic products.
1a. For each defoaming agent, attach the MSDS and/or product label.
No defoaming agents used
Attachment
2. List products used to clean and/or sanitize that are in direct contact with organic products (e.g. substances added to wash water).
used
2a. For each cleaning/sanitizing agent, attach the MSDS and/or product label.
Attachment
F. PACKAGING
1. Check types of packaging material used:
paper
cardboard
wood
glass
metal
foil
plastic
waxed paper
aseptic
natural fiber
synthetic fiber
other (specify)
OHP, V3, R03, 3/20/15
Page 25 of 45
None
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
2. Do the packaging materials, storage containers or bins contain synthetic fungicides, preservatives, or fumigants?
Yes
No
2a. If yes, describe exposure, including name of products used, and measures taken to ensure that a prohibited substance does not come into
contact with packaging materials.
3. Are packaging materials reused?
Yes
No
3a. If yes, describe how reusable packaging materials are cleaned prior to use.
4. Are any packaging materials dedicated organic?
Yes
No
5. Are any packaging materials provided by your client(s)?
Yes
No
6. Are any fungicides, fumigants, or pest control products used in this storage area?
Yes
No
6a. If yes, are measures implemented to protect packaging products from contact with prohibited substances?
Yes
No
G. STORAGE
1. Provide information on your storage areas by completing the following table.
Use
LOCATION
TYPE/CAPACIT
IDENTIFICATION
IS STORAGE UNIT
COMMENTS ON POTENTIAL FOR CONTAMINATION OR
Y
NAME OR
DEDICATED
COMMINGLING PROBLEMS
NUMBER
ORGANIC?
Ingredient
storage
Packaging
material
storage
In-process
storage
Finished
product
storage
Off-site
storage
Other
(specify)
H. OFF-SITE STORAGE
1. Provide name, address, phone number, contact person and type of products stored at off-site facility.
OHP, V3, R03, 3/20/15
Page 26 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
2. Do you understand that off-site facilities may be inspected by QCS?
Yes
3. Which of the following records do you keep for STORAGE?
ingredient inventory reports
finished product inventory reports
No
other (specify)
I. TRANSPORTATION OF ORGANIC PRODUCTS
INCOMING:
1. In what forms are incoming products received?
dry bulk
liquid bulk
tote bags
foil bags
other (specify)
tote boxes
metal drums
cardboard drums
paper bags
2. How are incoming products transported?
truck
tanker
rail
overseas container
3. Do you arrange incoming product transport?
Yes
other (specify)
No
4. If you use transport companies, have they been notified of organic handling requirements?
Yes
No
5. Are transport units used to carry nonorganic products or prohibited substances?
Yes
No
5a. If yes, do you ensure that inbound transport units are cleaned prior to loading organic products?
Yes
No
5b. If yes, is the inspection/cleaning process documented?
Yes
No
5c. If yes, check all steps taken to segregate organic products:
use of separate pallets
pallet tags identifying "organic"
organic product shrink wrapped
separate area in transport unit
organic product sealed in impermeable containers
other (specify)
6. Which of the following records do you keep for incoming products?
Organic Certificates
Transaction certificates
purchase orders
contracts
invoices
bills of lading
Customs forms
scale tickets
quality test results
Certificates of Analysis
receiving records
receiving summary log
other (specify)
IN-PROCESS:
1. How are in-process products transported?
OHP, V3, R03, 3/20/15
Page 27 of 45
receipts
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
2. How do you ensure that in-process transport units are cleaned?
3. Is the inspection/cleaning process documented?
Yes
No
3a. If yes, which of the following records do you keep for IN-PROCESS?
equipment clean-out logs
sanitation logs
ingredient inspection forms
blending reports
production reports
packaging reports
QA reports
other (specify)
TRANSPORTATION OF ORGANIC PRODUCTS (continued)
OUTGOING FINISHED:
1. In what form are finished products shipped?
dry bulk
liquid bulk
tote bags
mesh bags
cardboard cases
plastic crates
paper bags
other (specify)
2. How are outgoing products transported?
truck
tanker
rail
overseas container
other (specify)
foil bags
metal drums
3. Do you arrange outgoing product transport?
Yes
No
4. If you use transport companies, have they been notified of organic handling requirements?
Yes
No
5. Are transport units used to carry nonorganic products or prohibited materials?
Yes
No
5a. If yes, do you ensure that outgoing transport units are cleaned prior to loading organic products?
5b. If yes, is the inspection/cleaning process documented?
Yes
Yes
cardboard drums
No
No
5c. If yes, check steps taken to segregate organic products:
use of separate pallets
separate area in transport unit
pallet tags identifying "organic"
organic product shrink wrapped
organic product sealed in impermeable containers
other (specify)
6. Which of the following records do you keep for OUTGOING FINISHED PRODUCT?
shipping log
clean truck affidavits
bills of lading
scale tickets
OHP, V3, R03, 3/20/15
Page 28 of 45
purchase orders
sales orders
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 6: Assurance of Organic Integrity
sales invoices
sales summary log
phytosanitary certificates
audit control register
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.201(a)(b), and 205.272
export declaration forms
complaint log
other (specify)
shipping summary log
J. LOT NUMBER
1. Describe your lot numbering system.
2. Can your record keeping system track the finished product back to all ingredients?
3. Can your record keeping system balance organic ingredients in and organic products out?
Yes
Yes
No
No
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 7: Record Keeping
NOP 205.103
To facilitate a speedy review of your organic system plan and inspection of your facility, please remember to include the following, as applicable to your
operation:
APPLICATION (Submit to QCS office, as applicable)
Attachment
OHP 1
Driving Directions to all Locations requested for certification
Attachment
OHP 1
Legal Status of Organic Operation
Attachment
OHP 1
Organic Certificate(s) for Subcontracted Operations
Attachment
OHP 1
Application(s) for non-certified Subcontracted Operations
Attachment
OHP 1
Description of circumstances if previously denied organic certification
Attachment
OHP 1
Description of circumstances if previously suspended or revoked organic certification
Attachment
OHP 2
Proposed labels for all finished products for which this OPP is used
Attachment
OHP 2
Certificate(s) from each supplier of organic ingredients and/or processing aids
Attachment
OHP 2
For each non organic agricultural ingredient or processing aid, written verification that the product was not
commercially available organically
Attachment
OHP 2
Written verification from each supplier of each nonorganic ingredient and/or processing aid, stating the
material was not produced using prohibited methods or materials.
Attachment
OHP 2
Product Specification Sheet for ingredients
OHP, V3, R03, 3/20/15
Page 29 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 7: Record Keeping
NOP 205.103
Attachment
OHP 3
Regulations for any non-retail containers intended for export labeled in accordance with any requirements of
the foreign country of destination or foreign contract buyer for transporting (air or ship) product for export
Attachment
OHP 4
A complete written description or schematic product flow chart describing the movement of all organic
products, from incoming/receiving, through production and to outgoing/shipping
Attachment
OHP 4
Organic Product Profile (OPP) Sheets for each by-product
Attachment
OHP 4
Water Test
Attachment
OHP 4
MSDS and/or product label for boiler additives
Attachment
OHP 5
Facility map showing the location of traps and monitors, and submit MSDS and/or label information for
substances used for pest control
Attachment
OHP 5
MSDS and /or product label for pest control substances
Attachment
OHP 5
Facility pest management plan to address §205.271 “Facility Pest Management Practice Standard” and
§205.272 “Commingling and Contact with Prohibited Substance Prevention Practice Standard”
Attachment
OHP 6
Organic integrity program, or list specific control points you have identified in your process and state how you
have addressed them to protect organic integrity
Attachment
OHP 6
MSDS and/or product label for each cleanser and sanitizer used to clean and sanitize surfaces in contact with
organic products
Attachment
OHP 6
MSDS and/or product label for de-foaming agent(s)
Attachment
OHP 6
MSDS and/or product label for each cleanser and sanitizer that directly contacts organic products
Attachment
OHP 10
Documentation from supplier’s certifying agent verifying compliance with US-Japan Export Arrangement
Attachment
OHP 11
EC 834/2004, 889/2008 organic certificate
Attachment
OHP 12
Documentation from supplier’s certifying agent verifying compliance with US-Canada Equivalence
Arrangement
Attachment
OHP 13
Documentation from supplier’s certifying agent verifying compliance with US-Taiwan Export Arrangement
Attachment
OHP 14
Documentation from supplier’s certifying agent verifying compliance with US-Korea Equivalence Arrangement
INSPECTION (Make available Upon Inspection, as applicable)
Incoming
Records
In-process
Records
Out-going Records
OHP, V3, R03, 3/20/15
Organic Certificates
Transaction certificates
purchase orders
contracts
bills of lading
Customs forms
scale tickets
quality test results
receiving records
receiving summary log
other (specify)
equipment clean-out logs
production reports
sanitation logs
packaging reports
ingredient inspection forms
QA reports
shipping log
clean truck affidavits
bills of lading
sales orders
sales invoices
phytosanitary certificates
shipping summary log
sales summary log
audit control register
Page 30 of 45
invoices
receipts
Certificates of Analysis
blending reports
other (specify)
scale tickets
purchase orders
export declaration forms
complaint log
other (specify)
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 7: Record Keeping
NOP 205.103
1. Do you understand that records must disclose all activities and transactions of the operation, be maintained for 5 years, and demonstrate
compliance with the NOP Rule?
Yes
No
2. Do you understand that all relevant documents must identify products as "organic”?
Yes
No
3. Do you understand that all records must be available to the inspector, and NOP representatives for inspection and copying during normal
business hours?
Yes
No
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 8: Exemptions and Exclusions from Certification
NOP 205.101
Some operations may be exempt or excluded from certification. Complete OHP 8 only if you have responded “yes” to section “D.
Exempt/Excluded” in OHP1: Application.
A. EXEMPT FROM CERTIFICATION
1. Is the operation exempt from certification because the gross agricultural income from organic sales totals $5,000 or less annually?
Yes
Not Applicable
2. If yes, do you understand that products shall not be used as ingredients identified as organic in processed products produced by another
operation?
Yes
No
3. Is the operation exempt from certification because it is a retail food establishment or portion of a retail food establishment that handles
organically produced agricultural products but does not process them?
Yes
Not Applicable
4. Is the operation exempt from certification because it or portion of the handling operation only handles agricultural products that contain less than
70 percent organic ingredients by total weight of the finished product (excluding water and salt)?
Yes
Not Applicable
5. Is the operation exempt from certification because it is a handling operation or portion of a handling operation that only identifies organic
ingredients on the information panel?
Yes
Not Applicable
If you answered yes, to the above:
6. Do you understand that you must comply with the provisions for prevention of contact of organic products with prohibited substances set forth in
205.272 with respect to any organically produced ingredients used in an agricultural product?
Yes (Submit OSH 6)
No
7. Do you understand that you must comply with the labeling provisions of NOP §205.305 and 205.310?
Yes (Submit OSH 3)
No
8. Do you understand that you must maintain records sufficient to prove that ingredients identified as organic were organically produced and
handled, verify quantities produced from such ingredients, and maintain records for no less than 3 years beyond their creation and the records
must be available to the inspector and NOP representatives for inspection and copying during normal business hours?
Yes
No
OHP, V3, R03, 3/20/15
Page 31 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 8: Exemptions and Exclusions from Certification
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP 205.101
B. EXCLUDED FROM CERTIFICATION
1. Is the product packaged or otherwise enclosed in a container prior to being received or acquired by the operation, and does the product remain
in the same package or container and is not otherwise processed while in the control of the handling operation?
Yes
No
2. Is the operation excluded from certification because the handling operation is a retail food establishment or portion of a retail food establishment
that processes on the premises of the retail food establishment, raw and ready-to-eat food from agricultural products that were previously labeled
as “100 percent organic”, “organic”, or “made with organic (specified ingredients or food groups)”?
Yes
No
3. If you answered yes to any of the above:
4. Do you understand that you must comply with the provisions for prevention of contact of organic products with prohibited substances set forth in
205.272 with respect to any organically produced ingredients used in an agricultural product?
Yes (Submit OSH 6)
No
5. Do you understand that you must comply with the labeling provisions of NOP §205.310?
Yes (Submit OSH 3)
No
Name of Preparer:
Does this form supersede one previously filed for this operation?
Yes
No
By signing below, I attest, under penalty of law that the answers provided in this form are true to the best of my knowledge.
Signature of Preparer:
Date:
OHP 9: QCS Certification and Mark Licensing Contract
NOP Rule 205.202 & 205.203.(b)-(c)
Effective on the date which Florida Certified Organic Growers and Consumers, Inc., doing business as Quality Certification Services (QCS)
issues a USDA National Organic Program certificate to
___________________ (Client), QCS and Client enter into this contract and agree
to be bound by its provisions regarding the certification services provided by QCS and the authorized uses of the QCS certification mark and its
variants. By signing this contract, Client and QCS agree to be bound by the following provisions:
1.
Period of Performance: This contract becomes effective on the date on which QCS issues a USDA National Organic Program certificate to
Client. The contract remains in effect until it is renewed through the execution of a new contract or is terminated or cancelled pursuant to the
provisions of sections 6, 12, 13 and/or 14 of this contract.
2.
USDA National Organic Program Final Rule Incorporated by Reference: The use of the term “organic” in the marketing or labeling of
products in the United States is regulated by the United States Department of Agriculture (USDA) and governed by the provisions of the
National Organic Program Final Rule (Rule) codified in 7 CFR Part 205 of the Federal Regulations. This agreement incorporates the current
Rule and all future changes to the Rule published in the Federal Register. Both QCS and Client have an independent responsibility to obtain
a current copy of the Rule, have a copy in their possession, and understand its provisions. QCS and Client agree to abide by and fulfill the
OHP, V3, R03, 3/20/15
Page 32 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 9: QCS Certification and Mark Licensing Contract
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.202 & 205.203.(b)-(c)
Rule, its provisions and all amendments and legally binding interpretations issued by the federal courts or the USDA as they apply to the
respective rights and duties of QCS and Client.
3.
Scope of NOP Certification by QCS: The receipt of NOP Certification through QCS warrants only that client is in compliance with the Rule
as set forth in 7 CFR Part 205. NOP Certification through QCS does not warrant compliance with any other federal, state, local, or international
law relating to the production, handling, processing, or marketing of agricultural products or the safety of Client’s practices and products. It
is Client’s responsibility to identify and comply with all federal, state, and local laws, and obtain all required permits, applicable to Client’s
operation. Client agrees to indemnify QCS and hold QCS harmless against any claims that may arise related to Client’s failure to comply
with applicable federal, state, local, and international laws, permits, and food safety and handling regulations
4.
Ownership of the QCS Mark and Variants: QCS has sole ownership of the QCS logo displayed in the letterhead of this contract and all
variants of that logo (Marks). QCS also has sole ownership of the name Quality Certification Services, the abbreviation QCS, and the phrases
“Certified Organic by Quality Certification Services,” “Certified Organic by QCS,” “Certified by Quality Certification Services,” and “Certified
by QCS,” (Mark Phrases) as these phrases relate to organic certification. QCS has the exclusive right to license the use of QCS Marks and
Mark Phrases to entities who have received certification by QCS and for the purpose of marketing and labeling organic products. Client does
not have the right to use any of the QCS Marks or Mark Phrases except as described in section 5 of this contract. Client understands that
QCS Marks and Mark Phrases are distinctive in the organic market and may not be altered or challenged in any way.
5.
Use of QCS Marks and Mark Phrases: Client may use QCS Marks and Mark Phrases in the promotion, labeling, and marketing of products
listed on Client’s Product Verification Form (Verification) issued by QCS in conjunction with a USDA National Organic Program certificate
(Certificate). Client will not use QCS Marks or Mark Phrases in a confusing or misleading manner, or to market, label, or promote products
that are not listed on Client’s current Verification. Client will not use QCS Marks or Mark Phrases to mislead or confuse consumers about
Client’s identity, the relationship between Client and QCS, or in any manner that brings QCS into disrepute. Client will submit copies or
illustrations of all labels, signs, advertisements, and other promotional materials bearing QCS Marks or Mark Phrases to QCS for approval
prior to use. QCS will respond in a timely manner and will not unreasonably withhold approval if the use of the QCS Marks and Mark Phrases
is consistent with the Rule and this contract.
6.
Compliance with Organic System Plan: This contract is effective after QCS has reviewed the Organic System Plan (OSP) submitted by
Client for compliance with the Rule. Client warrants that the information submitted in the OSP is complete and accurate. Upon issuance of
a Certificate, QCS has determined that Client complies with the Rule or will be compliant after addressing all minor noncompliances issued
in conjunction with the Certificate. Client will address all minor noncompliances within the timeline provided by QCS and to QCS’s reasonable
satisfaction. Client’s operations will at all times be compliant with the OSP approved by QCS and any noncompliance resolutions approved
by QCS. Client will inform QCS of any proposed changes to the OSP and will not implement those changes until approved by QCS. If Client
believes that immediate changes to the OSP are necessary for safety, health, or compelling financial reasons, reasonably believes that such
changes are compliant with the Rule, and assumes all risk that such changes may not be found compliant with the Rule, Client may effect
the necessary changes in the OSP and inform QCS of the changes within 30 days. QCS will review the changes for compliance with the
Rule. Client understands that, if said modifications to the OSP appear to violate the Rule, they will be handled in accordance with the
noncompliance procedures in the Rule, including possible suspension, revocation and/or cancellation of Client’s Certificate and this contract.
Client has an affirmative and ongoing duty to ensure that QCS has accurate, timely, and complete information about the OSP as well as any
complaints or investigations which relate to the organic integrity of its operations. Client agrees to keep records of all complaints made known
to them and to take appropriate action with respect to such complaints and any deficiencies found in products that affect compliance with the
requirements for certification. Client will document these actions will provide copies of these records to QCS on request Providing false,
misleading, or inaccurate information to QCS is a violation of this contract and the Rule, and may lead to the imposition of civil fines as
described in the Rule. Client will make necessary arrangements for QCS to conduct the evaluation/inspections and surveillance (if required).
This includes the examination of documentation and records, and providing access to the relevant equipment, location(s), area(s), personnel,
and client’s subcontractors; investigation of complaints; and the participation of observers, if applicable;
7.
Fees: Client has a duty to pay all applicable certification deposits and fees in a timely fashion and in accordance with QCS written policies
and procedures and the applicable provisions of the Rule. The QCS fee structure in effect on the effective date of this contract governs the
fees and deposits that must be paid to QCS for the services provided in this contract. QCS will provide Client 60 days’ written notice of any
change in the fee structure. If Client fails to object in writing within 30 days of QCS mailing the notice, this contract and Client’s financial
OHP, V3, R03, 3/20/15
Page 33 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
OHP 9: QCS Certification and Mark Licensing Contract
352.377.0133
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.202 & 205.203.(b)-(c)
obligations to QCS are modified to incorporate the change in fee structure. If client delivers an objection in writing within 30 days after QCS
mails the written notice, QCS may terminate this contract one-year from its effective date by mailing Client written notice of the termination.
8.
Client’s Warranties and Indemnification: Client warrants that, to the best of Client’s knowledge, the operations and products described in
the OSP submitted and approved by QCS are compliant with all federal, state, and local regulations, laws, codes, and ordinances in the
jurisdiction in which the OSP provides goods or services. Client acknowledges that QCS’s approval of its OSP is solely a determination of
Client’s compliance with the Rule and is made solely for the purpose of marketing organic products or services. Client agrees to only make
claims regarding the certification consistent with the approved scope of certification and will not use the certification in a manner that is
misleading or unauthorized and which will not bring QCS into disrepute. Client agrees to indemnify QCS, its employees, officers, owners,
and subcontractors against third party claims arising from Client’s operations that do not involve the Rule or the scope of certification as
described in section 3 of this contract. If any portion of the Client’s OSP includes areas open to the public in the normal course of business
for the sale of produced, manufactured or processed goods or food, and Client maintains a liability insurance policy, Client will name QCS as
an additional insured on said policy.
9.
Confidentiality: QCS, its agents, and its subcontractors will maintain the confidentiality of Client’s confidential business information and not
disclose such information without the approval of Client, except that QCS may disclose information requested pursuant to the apparent
authority of a government agency or subpoena. Client will identify particularity what information is to be considered confidential business
information. General information which appears on the Certificate and Verification, as well as contact information for Client, is not considered
confidential business information. QCS and Client will maintain the confidentiality of all communications between Client and QCS and the
contents of any inspection report written as a result of an onsite inspection. However, Client may disclose information to its agents, parent
company, or subsidiaries and/or as requested pursuant to an apparent valid authority or government agency or subpoena.
10. Subcontractors: reserves the right to use subcontractors for the performance of inspections, soil testing, product testing, and other work
related to certification. All subcontractors performing inspections and other work on behalf of QCS are subject to the confidentiality provisions
of section 9 of this contract.
11. Certificate, Privileges, and Rights Not Assignable: The Client’s Certificate, the consequent privilege to use the term “organic” under the
Rule, and the rights granted to Client under this contract are not transferable or assignable. Any attempt by Client to assign the Certificate,
its privileges, or its rights under this contract is void. If providing copies of certification documents to others, Client agrees to reproduce and
provide copies in their entirety.
12. Renewal by Execution of New Contract: No less than 60 days prior to the annual anniversary date of the effective date of this contract,
QCS will mail Client annual update forms and a new Certification and Mark Licensing Contract. If Client wishes to commit to a new contract,
Client will complete all of the annual update forms provided by QCS, sign a new contract, and submit to the conditions of continuing certification
described in the Rule, including a new compliance determination and onsite inspection. The new contract may contain new or different terms
and provisions. If a new contract is signed by both QCS and Client, the present contract is terminated on the effective date of the new
contract. If Client does not deliver the annual update forms, a signed new contract, and applicable fees and deposits to QCS prior to the
anniversary of the effective date of this contract, QCS may commence noncompliance procedures as described in the Rule. Such procedures
may lead to the suspension or revocation of the Certificate and cancellation of this contract.
13. Termination of Contract: Client may request to terminate this contract at any time if Client has no outstanding financial obligation to QCS
and no unresolved material noncompliances. Client may terminate this contract by mailing or faxing a written notice to QCS stating the
following: 1) that Client wishes to surrender its Certificate; 2) that Client recognizes that it may no longer use the term “organic” in the marketing
or labeling of products for sale (except that an exempt or excluded operation, as described in the Rule, need not provide this statement in the
notice); 3) that Client will immediately cease using the QCS Mark and Mark Phrases. In addition, Client must return the original Certificate
and Verification issued to Client by QCS. If QCS reasonably determines that Client has no unresolved material noncompliances or unpaid
financial obligations, QCS will accept Client’s surrender of its Certificate, terminate this contract, and notify Client in writing of the termination.
QCS will make this determination in a timely manner. QCS may terminate this contract based upon Client’s written objection to a proposed
modification of the fee structure as described in section 7 of this contract.
OHP, V3, R03, 3/20/15
Page 34 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
OHP 9: QCS Certification and Mark Licensing Contract
F
352.377.8363
www.qcsinfo.org
NOP Rule 205.202 & 205.203.(b)-(c)
14. Cancellation for Noncompliance: QCS may cancel this contract if Client does not comply with the Rule or the terms of this contract. Prior
to cancellation of this contract and revocation or suspension of the Certificate, QCS will follow the due process provisions in the Rule, including
the provision of Client with notice and the opportunity to respond, rebut, and/or correct any noncompliances. If QCS suspends or revokes
Client’s Certificate in accordance with the procedures provided in the Rule, this contract is cancelled on the effective date of the effective date
of the suspension or revocation of the Certificate. Upon termination of certification, Client will discontinue its use of all advertising matter that
contains any references to organic or organic certification and takes all action as required by QCS.
15. Severability: The provisions of this contract are severable; should any provision be invalidated, the remaining provisions remain in effect.
16. Governing Law and Venue: This contract is governed by the laws of the State of Florida. Client and QCS will litigate any disputes which
arise between them only in the courts of the Eighth Judicial Circuit Court of Florida located in Gainesville, Florida.
17. Modification of Contract: Any modification of this contract must be in writing and agreed to in writing by both Client and QCS.
18. Application to International Program. All provisions of this contract apply equally to clients who have requested one or more of the following
international certification programs provided by QCS: EU 834/07 & 889/08, US/Canada Equivalence Agreement, US/Japan Export
Arrangement, US/Taiwan Export Arrangement and US/Korea Equivalency Arrangement. This agreement incorporates by reference all
applicable regulations and legally binding interpretations of those regulations. The receipt of any international certification through QCS
warrants only that client is in compliance with the applicable equivalency or export agreement. Client agrees to indemnify QCS and hold QCS
harmless against any claims that may arise related to Client’s failure to comply with international laws related to food production and handling.
The following parties have read, understand and agree to be bound by this contract:
CLIENT AGREEMENT AND ACKNOWLEDGEMENT
Acknowledged and agreed to by
on behalf of
(Person Signing)
on
(Title of Person Signing)
(Date)
as
(Client)
(Signature of Client or Client’s Agent)
CLIENT AGREEMENT AND ACKNOWLEDGEMENT
Acknowledged and agreed to by
on behalf of Quality Certification Services.
(Person Signing)
as
on
(Title of Person Signing)
(Date)
(Signature of Authorized QCS Employee)
OHP 10: US/Japan Export Arrangement Compliance Affirmation – Handler/Processor
List all products you wish to export to Japan. Check the corresponding box to indicate whether the product requested for export is
submitted with the corresponding OPP (Organic Product Profile in section OHP2). Please submit an OPP for each product below that is
marked as “No OPP”.
NOT APPLYING FOR EXPORT TO
JAPAN
PRODUCTS FOR EXPORT TO JAPAN
OHP, V3, R03, 3/20/15
OPP
Page 35 of 45
No OPP
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
US/Japan Export Arrangement Verification:
Do you have documentation from the supplier’s certifying agent for all ingredients used to manufacture products intended for export to Japan
to verify the following:
1. Were the crops /products produced without the use of alkali-extracted humic acid?
If yes, attach documentation.
Yes
Attachment
2. Were the crops/products produced without the use of lignin sulfonate as a flotation agent? Yes
If yes, attach documentation.
No
No
Attachment
3. Do you understand that for each product to be exported, an Export Affidavit for Japan must be completed by the client and signed by QCS prior
to the export of product? Yes
No
Affirmation
I affirm that all statements made in this US/Japan export arrangement compliance affirmation are true and correct. No prohibited materials under
the US/Japan Export Arrangement have been used to produce any of the organic products listed above. I agree to provide further information as
required by QCS and authorized representatives of the NOP.
Signature:
OHP, V3, R03, 3/20/15
Title:
Page 36 of 45
Date:
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 11A: European Union (EC) 834/2007 & 889/2008 Regulation Compliance Affirmation –
HANDLER/PROCESSOR
Any producer of organically certified goods or those who are seeking first time certification and who intend to export organic products
to the European Union, must complete an EU Compliance Plan in order for QCS to verify compliance with Regulation (EC) 834/2007
& 889/2008. Regulation (EC) 834/2007 & 889/2008is the legal basis for production, processing and trade of organic products in 25
countries of the European Union and only products certified according to this regulation can be labeled as "organic".
Producers of crops, livestock and/or processed products, must comply with all applicable items of (EC) 834/2007 & 889/2008. Once
we are notified in writing, QCS will provide the EU Regulation Compliance Plan and all other necessary forms to those clients who
wish to export their organic products to any of the 25 countries listed in this guidance document (Table 1). The EU Regulation
Compliance Plan must be provided along with the required Organic System Plan
The following is a description of the policies and procedure that must be met prior to the authorization for export of organic goods certified as organic
to the European Union.
1.
Applicant request(s) in writing, either in your Organic System Plan or in a separate letter, your intention of exporting organic
goods to the European Union.
2.
Applicant complete(s) and submit(s) the EU Compliance Plan and any additional forms, as applicable, to QCS for review.
3.
Certifying agent issue(s) an official EU Transaction/Export Certificate for requested organic products only after compliance with
Regulation (EC) 834/2007 & 889/2008 has been fully verified.
QCS is both USDA accredited for ISO guide 65 compliance and is an accredited certification program of the USDA National Organic Program.
QCS is audited annually by USDA Certification Branch ISO Guide 65 auditors. Accreditation verifies that the certification program is operating
according to our policies and procedures, and that we are certifying to the appropriate standard (e.g. (EC) 834/2007 & 889/2008 and USDA
National Organic Program).
EU REGULATION COMPLIANCE PLAN
General Information
Name of Operation:
Contact Person:
Processor/Handler Plan Information
Please provide answers and information to all the following questions and items.
List all the organic products you wish to export to EU:
OHP, V3, R03, 3/20/15
Page 37 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 11A: European Union (EC) 834/2007 & 889/2008 Regulation Compliance Affirmation –
HANDLER/PROCESSOR
A. Certified Organic Ingredients
Are all organic ingredients certified to the standards of (EC) 834/2007 & 889/2008 or grown in compliance with (EC) 834/2007 & 889/2008?
Note: This can be stated on the organic certificate or a written declaration can be provided from the supplier’s certifier. Please note that the
supplier’s certification body must satisfy the requirements laid down in the conditions of standard EN 45011, which is equivalent to ISO guide 65,
according to EU regulation.
Yes
No
1. a If yes, please attach the documentation.
Attachment
B. Ingredients of Non-agricultural origin (reference Annex VIII, section A or B)
Does the product contain non-agricultural ingredients?
Yes
No
2.a If yes, are the ingredients of non-agricultural origin listed in EU 889/2008 Annex VIII A or B, and are the ingredients used in accordance with
the stated specific conditions? Please refer to the addendum titled “Annex VIII”. Note: If a non-agricultural ingredient is used that is not listed in
Annex VI, section A, it must either be discontinued or the producer must be able to demonstrate that a recognized EU regulatory authority has
granted a derogation (i.e., an allowed deviation from the standard) for use of that ingredient.
Yes
No
C. Processing aids and other products which may be used for processing of ingredients of agricultural origin from organic
production (reference Annex VIII, section B)
Are processing aids or other substances used in the processing of the product?
Yes
No
3a. If yes, are the processing aids and other products which may be used for processing listed in Annex VIII, section B, and are the processing
aids used in accordance with the stated specific conditions? Please refer to the addendum titled “Annex VIII”. Note: If a processing aid is used
that is not listed in Annex VIII, section B, it must either be discontinued or the producer must be able to demonstrate that a recognized EU
regulatory authority has granted a derogation (i.e., an allowed deviation from the standard) for use of that ingredient.
Yes
No
D. Water for cleaning and sanitizing
1.
After the use of cleaning and sanitizing substances on food contact surfaces, does an intervening event occur (i.e., hot water rinse or
documented purge), so the substances do not come in contact with the organic food?
Yes
No
2.
Are any substances added to the potable water during the handling and processing of the product?
OHP, V3, R03, 3/20/15
Page 38 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 11A: European Union (EC) 834/2007 & 889/2008 Regulation Compliance Affirmation –
HANDLER/PROCESSOR
Yes
No
5a. If yes, please list substances.
Affirmation
I affirm that all statements made in this EU Regulation Compliance Plan are true and correct. Only materials listed in Council Regulation (EC)
834/2007 & 889/2008 for the purposes indicated have been used to produce the organic products listed here. I agree to provide further information
as required by QCS.
I agree to, in cases where my operation and/or the subcontractors of my operation are certified by different certification bodies to EU standards, the
exchange of information between those authorities or bodies;
I agree in cases where my operation and/or the subcontractors may operation change organic certification body, to the transmission of my OSP
and related certification documents to the subsequent certification body;
I understand that if this operation withdraws from certification to the European Union (EC) 834/2007 & 889/2008 Regulation Compliance Program
QCs shall maintain the operations certification documents for a period of at least five years and inform, without delay, the relevant competent
authority and control authority or control body;
I agree to inform the QCS without delay of any irregularity or infringement affecting the organic status of this operation’s product or organic products
received from other operators or subcontractors.
Signature:
Title:
Addendum.
The Council Regulation (EEC) No. (EC) 834/2007 & 889/2008 can be found at the following website:
834/2007 http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2007:189:0001:0023:EN:PDF
889/2008 http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32008R0889:EN:NOT
OHP 11A revised V3, R2, 2/27/15
OHP, V3, R03, 3/20/15
Page 39 of 45
Date:
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 11B: US/European Union Equivalence
Not applying for export to the European Union
A. Product Verification
List all the organic products you wish to represent as organic in the European Union.
Products
OPP
No OPP
B. US-European Union Organic Equivalence
Complete this section if you are located in the United States, or the final processing and packaging of your organic products occurs in the United
States, and plan to export to the European Union under the terms of the US-European Union Organic Equivalence Arrangement.
1. Are you
located in the United States, or
export to the EU)?
the final processing and packaging of organic products occurs in the United States (no direct
2. Do you produce apples or pears or products using ingredients derived from apples or pears? Yes
2a. If yes, were apples or pears produced using antibiotics (streptomycin)? Yes
No
No
Crops produced using antibiotics (streptomycin for fire blight control in apples and pears) may not be represented as organic in the European
Union.
Affirmation
I affirm that all statements made in this US/EU Equivalency section are true and correct. I agree to provide further information as required by
QCS.
Signature:
OHP, V3, R03, 3/20/15
Title:
Page 40 of 45
Date:
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 12: US-Canada Equivalence Arrangement -Compliance Affirmation - Handler/Processor
If you are certified to the NOP and are located outside of Canada, please complete the list of products requested for certification below
and section B.
NOT APPLYING US-CANADA EQUIVALENCE
ARRANGEMENT
List all organic products that will be exported to Canada. All products requested for export must be listed in your current OPP. Please
submit an OPP (Organic Product Profile in section OHP2) for each product below that is marked as “No OPP”.
PRODUCTS
OPP
No OPP
A. US-Canada Equivalence Arrangement (Only for NOP certified operations located outside of Canada).
Materials
Do you have documentation from all your ingredient supplier’s certifying agents confirming all ingredients used to manufacture products
intended for export to Canada have been verified as compliant to the terms of the US-Canadian agreement?
1. Yes
No
If yes, attach documentation.
Attachment
Affirmation
OHP, V3, R03, 3/20/15
Page 41 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
I affirm that all statements made in this US/Canada equivalence arrangement compliance affirmation are true and correct. No prohibited materials
under US/Canada equivalence arrangement have been used to produce any of the organic products listed above. I agree to provide further
information as required by QCS and authorized representatives of the NOP.
Signature:
Title:
Date:
OHP 13: US-Taiwan Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
List all organic products you wish to export to Taiwan. Check the corresponding box to indicate whether the product requested for export is
submitted with the corresponding OPP (Organic Product Profile in section OHP2). Please submit an OPP for each product below that is marked
as “No OPP”.
NOT APPLYING FOR EXPORT TO
PRODUCTS FOR EXPORT TO TAIWAN
OPP
No OPP
TAIWAN
US-Taiwan Export Arrangement Verification:
1. Can you demonstrate all ingredients were grown or processed without the use of NOP prohibited materials?
Yes
No
2. Can you demonstrate that any meat products used in processed product were from animals managed without the use of systemic pain killers or
analgesics, including Lidocaine or Procaine?
Yes
No
N/A no meat products used in exported products
2a. If yes, attach documentation from the supplier’s certifying agent.
OHP, V3, R03, 3/20/15
Page 42 of 45
Attachment
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
Affirmation:
1) I affirm that all statements made in this Taiwan Standards Compliance Affirmation are true and correct.
2) No prohibited materials under NOP have been used to produce any of the organic products listed above.
3) I agree not to put up for sale any product for which I have requested certification; and bearing the word organic or its derivatives and the QCS s
mark, for as long as I have not been informed of the decision made by the QCS stating that the products are certified;
4) I agree to reveal before hand to QCS, the identity of any other company for which I intend to manufacture products under license, and thus as
a result can use the QCS’s mark (name and logo) on the label of the products that it intends to market under its own brand name even though it
does not hold a compliance certificate for those products;
5) I agree to allow representatives from the NOP to access during normal working hours, documentation and sites used to produce certified
products, for the purposes of examination and copying within as part of QCS’s assessment;
6) I agree to pay the corresponding fees requested by QCS; and
7) I agree to make all necessary arrangements for the processing of any complaints directed towards my operation;
Signature:
Title:
Date:
OHP 14: US-Korea Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
ist all organic products you wish to export to Korea. Check the corresponding box to indicate whether the product requested for export is
submitted with the corresponding OPP (Organic Product Profile in section OHP2). Please submit an OPP for each product below that is marked
as “No OPP”.
PRODUCTS FOR EXPORT TO KOREA
OPP
No OPP
NOT APPLYING FOR EXPORT TO KOREA
OHP, V3, R03, 3/20/15
Page 43 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 14: US-Korea Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
US-Korea Export Arrangement Verification:
1. Do all products meet the Korean Food Code for Processed Food
Processed food” refers to a food manufactured, processed and packaged by adding food or food additives to food raw materials (agricultural,
forestry, livestock, or marine products), transforming food raw materials (such as grinding or cutting) till their original form cannot be
recognized, or mixing such transformed ones or adding food or food additives to such mixture. However, where, without the use of food
additives or other materials, the agricultural, forestry, livestock, or marine products are simply cut, peeled, salted, ripened, or heated (except
the cases where heating is performed for sterilization or heating causes significant changes to those products) till their original forms can be
recognized or where sanitary risks from treatment processes are not expected and food raw materials are simply treated so as to allow
organoleptic identification of food quality, such food products are excluded from the definition of the processed food.
Yes
No
, If not which products do not?
2. Is final packaging for Korean exported product done in the United States? Yes
No
, If not which do not?
3. Can you demonstrate that if any apple or pear ingredients are used in processed product they have been sourced from suppliers that have not
used antibiotics? Yes
No
N/A – products do not contain appel or pear ingredients.
4. Can you demonstrate all ingredients were grown or processed without the use of NOP prohibited materials?
Yes
No
Affirmation:
1) I affirm that all statements made in this Korea Standards Compliance Affirmation are true and correct.
2) No prohibited materials under NOP have been used to produce any of the organic products listed above.
3) I agree not to put up for sale any product for which I have requested certification; and bearing the word organic or its derivatives and the QCS’s
mark, for as long as I have not been informed of the decision made by the QCS stating that the products are certified;
4) I agree to reveal before hand to QCS, the identity of any other company for which I intend to manufacture products under license, and thus as
a result can use the QCS’s mark (name and logo) on the label of the products that it intends to market under its own brand name even though it
does not hold a compliance certificate for those products;
5) I agree to allow representatives from the NOP to access during normal working hours, documentation and sites used to produce certified
products, for the purposes of examination and copying within as part of QCS’s assessment;
6) I agree to pay the corresponding fees requested by QCS; and
7) I agree to make all necessary arrangements for the processing of any complaints directed towards my operation;
OHP, V3, R03, 3/20/15
Page 44 of 45
QCS NOP ORGANIC HANDLER/PROCESSOR PLAN
Quality Certification Services (QCS)
PO Box 12311 Gainesville FL 32604
P
352.377.0133
F
352.377.8363
www.qcsinfo.org
OHP 14: US-Korea Export Arrangement - Compliance Affirmation – HANDLER/PROCESSOR
Signature:
OHP, V3, R03, 3/20/15
Title:
Page 45 of 45
Date: