IUPUI
Academic Policies and Procedures Committee (APPC)
Minutes
Friday November 7, 2014
UL 1116
1-3 pm
Minutes—Minutes of the Friday October 3, 2014 meeting were distributed electronically.
Information Items
 Spring application/admissions update—Chris Foley
o Overall, applications are down for spring which is not a trend that is unique to IUPUI. Currently most, if not all,
IU campuses are experiencing declines in spring applications. Admit rates are also down, but this is due to it
taking longer to process applications in the new OnBase system on both the Shared Services Center side as well
as on the campus admissions side. As a result, we are anticipating that spring enrollment of new students will
be down for the spring 2015 semester.
o Freshman applications for Fall 2015, however, are currently running between 5 and 10% ahead of Fall 2014
numbers. Offers of admission for fall freshmen are not as behind as for spring, mainly because these decisions
are essentially automated.
Table 1: Indianapolis Spring Applicants and Admissions as of November 6th, 2014
2nd Bachelor's Degree
Freshmen (Beginners)
High School Students (SPAN)
Intercampus Transfers
Returning Students
External Transfers
Visiting Students
Grand Total
Applicants
2013 2014
546
546
749
774
11
10
419
430
678
878
1910 1975
332
308
4645 4921
2015
360
674
41
404
617
1610
277
3983
Admits
2013
291
235
10
263
457
777
189
2222
2014 2015
339 172
255 224
9
41
247 181
546 292
910 387
204
95
2510 1392
Admit Rate
2013 2014
53% 62%
31% 33%
91% 90%
63% 57%
67% 62%
41% 46%
57% 66%
48% 51%
2015
48%
33%
100%
45%
47%
24%
34%
35%
Table 2: Change in Indianapolis Spring Applicants and Admissions as of November 6th, 2014
2nd Bachelor's Degree
Freshmen (Beginners)
High School Students (SPAN)
Intercampus Transfers
Returning Students
External Transfers
Visiting Students
Grand Total
Applicants
Admits
2 yr Δ 1 yr Δ
2 yr Δ
-34%
-34%
-41%
-10%
-13%
-5%
273% 310%
310%
-4%
-6%
-31%
-9%
-30%
-36%
-16%
-18%
-50%
-17%
-10%
-50%
-14%
-19%
-37%
1 yr Δ
-49%
-12%
356%
-27%
-47%
-57%
-53%
-45%
1

Changes to Military Withdrawal procedures—Winnie Wilson, Mary Beth Myers
o http://veterans.iupui.edu/practices/withdrawal.php
o The current policy was configured to deal with students who were called to active duty during the course of the
semester. We now have students who have been informed that they will be activated next semester. The
procedure is being revised so that the students can have their status changed in anticipation of being activated.
The revised policy statement will be shared when it is completed.

Procedure to waive general education requirements for students pursuing a second bachelor’s degree—Chris
Foley/Mary Beth Myers
o The IUPUI Gen Ed Task Force agreed that students returning to IUPUI to receive a second baccalaureate degree
should not be required to complete the IUPUI Gen Ed Core.
 Option A: (current)
 Registrar will run weekly report to identify Admit Type = BAC
 Registrar will update AAR to waive IUPUI Gen Ed requirement
 NOTE: Initial report after first admissions batch matriculation job = 163 students. The Registrar is
working on that list.
 Option B: (future)
 Add to a Student Group once admitted as BAC
 Student Groups may be used in AAR to automatically waive IUPUI Gen Ed requirement
 ISSUE: Our Admissions Office no longer processes these applications so would require adding this step
as part of the USSS process.
 Until we can confirm USSS buy in and processing, Registrar will handle using Option A
 Option C: (future future)
 Registrar/Admissions submitted proposal to USSS to adjust Admissions Batch Matriculation job which
runs each evening to recognize Admit Type = BAC and waive Gen Ed requirement as part of that batch
job
 Under discussion and review

Campus Bulletin Proposed Changes Update—Melissa Pollauf
o A small group has been formed to determine the best approach for the Campus Bulletin. Most units are linking
to the Bulletin and it is felt that there is great value in keeping the Bulletin. There is consideration of elements
that can be eliminated from the bulletin and replaced with links to academic unit websites.
o Elements to keep
 Programs and policies in place at the time the Bulletin is generated. This provides a good method for
archiving information.
 Degree requirements such as Gen Ed, Student Learning Outcomes, etc. are better presented as part the
Campus bulletin.
o Elements to eliminate
 List of Faculty (link to school website)
 List of Organizations and Services (link to school website)
 Need to investigate more possibilities for information to eliminate from the bulletin.
o Utilization of 2 versions of the Campus Bulleting
 There is a production version and the ‘in development’ version which contains updates for the next cycle.
 Changing to an annual cycle is under consideration
o The group is continuing to meet.

Marcom Awards for publications
o
MarCom Awards is a creative competition for any individual or company involved in the concept, writing and
design of print, visual, audio and web materials and programs. About 6000 entries come from corporate
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o
o
marketing and communication departments, advertising agencies, PR firms, design shops, production
companies and freelancers.
UG Admissions and Student Scholarships
 Two Platinum awards for the perennial winner, the Senior Prospect Stream and the Fall Counselor
Newsletter
 Four Gold awards: Variable Diploma postcards, HS Guidance Breakfast/NACAC Event invitations, the
Nonresident Viewbooks from last year, and the Freshman Admission packet.
 Honorable mention for the Office of Student Scholarships poster
University College
 One Platinum and 1 Gold
Academic Affairs Committee Report –John Watson, Chair
 The AAC is addressing the following items
1. What is the appropriate last day to withdraw from a course with grade of W or F. Advisor and instructor
signatures required. What is the purpose of the Dean’s signature and is the purpose being fulfilled?
2. Credit for veterans based on the military transcript and prior learning assessment
3. Request for review of the IU policy on Transfer of Credit from Two Year Institutions at the 300 and 400 level
 Background information provided to the AAC by Becky Porter
o In my work with the ICHE Statewide Transfer and Articulation Committee and in conversations with
IUPUI faculty, I continue to run into discussion about the IU policy on the Transfer of Credit from TwoYear Institutions. I believe that the policy merits amending so that it is more consistent with today’s
environment and the needs of our transfer students. (See policy statement below.)
o Although the policy title indicates that the policy only applies to 2-year institutions, the wording in the
body of the policy refers to 100 and 200 level courses transferred from any institution (2- or 4-year). A
more appropriate title would appear to be Transfer of Courses completed at the 100 and 200 levels.
o The introductory comments should be removed. Since VU has been approved to offer a limited number
of 4-year degrees, it is clear that the policy did not have the effect of limiting what could be offered. The
existence of this policy (or lack of a policy) will have negligible impact on what courses may be offered
by ITCC in the future. Since the proposed revision (in red below) affirms the role of the faculty in
determining the transferability of credit, the final clause in not necessary.
o The policy as it is written undermines the accurate transfer of credits in the following ways:
 The authority to determine equivalency should ultimately rest with the faculty of the departments
who are better able to make an assessment of the equivalencies.
 The number assigned to an IU course does not necessarily indicate the difficulty of
coursework. There is no standard guideline that permits the determination of what is or is not a
200- or 300-level course.
 The policy promotes the practice of using exceptions to indicate that a transferred course meets a
curricular requirement which makes provision of accurate degree maps and academic advising
reports more difficult to construct.
o Because there is not a definitive rationale for the difference in numbering between 200 level
coursework and 300 level coursework, the following revision (wording in red) to the policy is suggested:
INDIANA UNIVERSITY
Transfer of Credit from Two-Year Institutions Completed at the 100- and 200-level
(By action of University Faculty Council: March 27, 2001)
The UFC-EPC has drafted a policy address the problem of courses from 2-yr. institutions transferring to
IU campuses at the 300-level. The policy is meant to ensure that transfer students do not receive credit
at inappropriate levels, and that we do not create opportunities for 2-yr. institutions to offer courses
beyond their basic mandate transferable to IU.
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The text of the policy is as follows:
Credits earned at undergraduate institutions other than Indiana University in courses at first or secondyear levels (100/200-level courses or courses completed in two-year institutions) and transferred for IU
credit may not be recorded as equivalent to IU course credits at advanced (300/400) levels, or applied to
degree requirements normally fulfilled only by advanced level course credits, unless the department
responsible for the course authorizes the equivalency. If the course is on the Core Transfer Library (CTL)
and multiple IU campuses offer the course, agreement must be reached across the campuses where the
course is taught.
4. Development of a policy on overlap of credits from Minor to Major and Major to Major (item referred by APPC)
 BACKGROUND--At IUPUI, some degrees are configured with a generic degree name, e.g., Bachelor of
Science in Business, and specific majors within that degree. Other degrees are configured with a more
specific degree name, e.g., Bachelor of Science in Criminal Justice or Bachelor of Science in Computer
Engineering. In these cases, the major and the degree are synonymous.
 There is currently no IU policy that could be located or IUPUI policy or established best practice on how
many credit hours may overlap for a student to receive both a minor and a major in the same
program. The same is true with respect to courses required for a student to receive two majors within the
same degree, or two separate bachelor’s degrees. For example, it is possible for a student to complete the
requirements for a major and, with minimal additional coursework, complete a second major within the
same degree.
 A student completing the requirements for a certificate may complete the requirements for a minor or a
major/degree with additional coursework. In the campus administrative discussions, no concerns were
identified with the conversion of certificate credit hours into a minor or degree. The certificate was viewed
as an appropriate pathway to either a minor or major/degree.
 The concern rests with the appropriateness overlap of credits resulting in the award of both a Minor and a
Major two Majors or a Major and a degree in a second area, or two degrees.
 POLICY OPTIONS
 A campus policy could be established stating that each academic unit determines the appropriate level
of course overlap for their minors and majors.
 A campus policy could be established to set reasonable credit hour overlap guidelines.
 A campus policy could be established specifying acceptable overlap to be followed by all academic units.
 RECOMMENDATION--APPC recommends that the first option be adopted.
Items for Review, Discussion, or Action
 Course policy website http://registrar.iupui.edu/course_policies.html
o If you have suggestions for additions, please contact Becky Porter or Mary Beth Myers
Attendance
 Administrative Withdrawal – http://registrar.iupui.edu/withdrawal-policy.html
 Disabilities – http://aes.iupui.edu/policies.htm
 Emergency Withdrawal – http://registrar.iupui.edu/emergency_withdrawal.html
 Military Service – http://veterans.iupui.edu/practices/withdrawal.php
 Official Enrollment for Class Attendance – http://registrar.iupui.edu/official-enrollment-classattendance.html
 Religious Holidays – http://registrar.iupui.edu/religious.html
Academic Policy
 Auditing a Course – http://registrar.iupui.edu/auditcrs.html
 Experiential Learning – http://registrar.iupui.edu/experiential-learning.html
 Final Exam Scheduling – http://registrar.iupui.edu/final-policy.html
 Grade Book retention – http://registrar.iupui.edu/stud-rec-retention.html
 Grade Replacement – http://registrar.iupui.edu/replace.html
 Grade Forgiveness – http://registrar.iupui.edu/forgive.html
 Pass / Fail Option – http://registrar.iupui.edu/passfail.html
Conduct
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

Academic Integrity – http://studentaffairs.iupui.edu/student-rights/student-code/
Academic Misconduct – http://registrar.iupui.edu/misconduct.html
Code of Conduct – http://www.indiana.edu/~code/
Related Policies
 IUPUI Equal Opportunity Policy – http://www.iupui.edu/~oeo/policy/
 Disabilities/Test Taking Notification Rule – http://aes.iupui.edu/faculty.htm
 Good Academic Standing – http://www.registrar.iupui.edu/good_academic_standing.html

Suggestions for additions included—
Policy on no attendance without enrollment
Policy on assignment of an Incomplete grade
Policy on the withdrawal process




Course Remonstrance process http://www.iupui.edu/~crsremo/
o An online Course Approval System is available to request a new course or request a course change. This system
allows a faculty member or other approved academic unit official to submit a request online which will then
route to designated individuals as part of a workflow process. Once the request has been approved at all levels,
the course request will be posted to the All University Course Remonstrance list on the 1st day of the upcoming
month; the current course list will be available for review until the end of the month. Objections to any
proposed courses should be raised by following the Course Remonstrance process.
o Concerns had been expressed in several meetings about the length of time to complete the process to have new
courses approved. To determine if there were opportunities to improve the process, Mary Beth Myers prepared
the information appended at the end of the minutes.
o In general, the administrative steps proceed smoothly. Areas that aren’t controlled are the length of time
courses may remain with department chairs, deans, or committees. Since some committees such as the
Graduate Affairs Committee do not meet during the summer, there is the potential for long delays.
o One important issue was identified. If a new course is being proposed, it is important that the checkbox for
General Education NOT be check since that will delay the course proposal from moving through the review
process until the following November when the review for consideration for inclusion in the Gen Ed core would
start. Once a course is approved, then the course can be submitted for review for the Gen Ed core.

Revisions to Definitions of Degrees, Majors, etc.
o Found under Registrar website, Chairs tab http://registrar.iupui.edu/chairs/degrees.html
o See listing of Degrees, Certificates and Articulations http://registrar.iupui.edu/chairs/degrees.html
o Under Additional Resources select Definitions of Degrees, Majors, Minors, and Certificates
o See appended document for proposed changes
o One suggestion was made for the addition of a word in the definition of a minor which is indicated in the
document below in red.

Administrative proposal for handling students who have FNNs in all courses, but 1—Mary Beth Myers
o A group is being brought together to analyze the multiple considerations, such as financial aid and bursar, and
will develop a proposal.
Future Agenda Items
 Matriculation date and degree requirements
 IUPUI Campus Bulletin Change Proposal—February 2015
 Certificate in Data Analytics, Department of Computer and Information Science—School of Science
 Baccalaureate degree Law in Liberal Arts—School of Liberal Arts
 Conversion of an Area Certificate in Informatics to a stand-alone Certificate—School of Informatics and Computing
 Degree name change from Bachelor of Art Education to Bachelor of Fine Arts in Art Education—Herron School of Art
and Design
 Bachelor degree in Dental Hygiene to replace the Associate degree—School of Dentistry
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



Bachelor of Science in Biostatistics and Data Science—Fairbanks School of Public Health
Undergraduate Certificate in K-12 English as a Second Language Teaching—School of Education
Undergraduate Certificate in Literacy and Learning—School of Education
Undergraduate Certificate in Inclusive Special Education in Urban Schools (K-12)—School of Education
Bachelor of Social Work Online—School of Social Work
Major in Nonprofit Management and Leadership within the Bachelor of Science in Public Administration--SPEA
Meeting Schedule
Website: http://registrar.iupui.edu/appc/
2014-15 Academic Year
Date
Time
Location
November 7, 2014
1:00 – 3:00
UL 1126
December 5, 2014
January 9, 2015
February 6, 2015
March 6, 2015
April 10, 2015
May 1, 2015
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
CE 309
CE 406
CE 309
CE 406
CE 305
UL 1126
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
Date
September 11, 2015
October 2, 2015
November 6, 2015
December 4, 2015
January 8, 2016
February 5, 2016
March 4, 2016
April 8, 2016
May 6, 2016
2015-2016 Academic Year
Time
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
Th
6
e following shows changes proposed for these definitions. Strikethrough is used for language to be removed. Added language
appears in blue
Definitions of Academic Programs
A Baccalaureate degree normally requires at least four but not more than five years of full-time equivalent collegelevel work. This includes all bachelor’s degrees conferred in a five-year cooperative (work-study) program. A
cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it
allows students to combine actual work experience with their college studies. This also includes bachelor’s degrees in
which the normal four years of work are completed in three years. At IUPUI By ICHE regulations, a baccalaureate
degrees requires a minimum of are limited to 120 credits, though individual schools can require a higher number of
credits as determined appropriate. The Indiana Commission for Higher Education will only consider a degree proposal
for more that 120 credits in cases where it is required for accreditation or licensure purposes.
A Major is an approved area of study leading to an approved academic degree. The major may or may not be part
of the conferred degree title, depending on whether the degree will be listed separately by the Indiana Commission for
Higher Education in its degree inventory. A major for a baccalaureate degree usually requires 30 or more course hours
of specialized study within the plan of study for the degree. In some degree programs, major requirements can make
up a large portion of the requirements for the degree.
A Concentration or Specialization is an academic subject established as an area field of specialization focus within a
degree major. A concentration name is not part of the degree title, but can appear on the student’s transcript and
would not normally appear on the student transcript but, if requested and approved, it could.
A Track is an optional curricular path within a major or concentration that can be chosen by a student to meet
his/her specific education or career needs. It can appear on the student’s transcript. A track would not normally appear
on the student transcript but, if requested and approved, it could.
A Minor is a structured program that is generally 15-18 credit hours. There are three types: 1) departmental or
single-discipline minors, 2) inter-school, inter-departmental or cross discipline minors, and 3) thematic minors. A minor
is only posted to the student’s transcript concurrent with a the baccalaureate degree.
Certificate programs provide a means for Indiana University the university to respond with a high degree of
flexibility in meeting emerging needs for educational programs. They may address professional development needs of
practitioners in a wide variety of areas, or they may provide focused areas of study for students pursuing other
academic programs. Certificates ordinarily include 12-29 credits, though in some cases they have more than 30 credits.
Certificates of 30 credits or more require ICHE approval. All new certificates require ICHE approval, regardless of the
number of credits. Certificate programs may be offered at the undergraduate and graduate levels. They culminate in
Trustee approval for awarding a certificate as the functional equivalent of a diploma. Completion of a certificate
program is posted on the student’s transcript and culminates in the awarding of an official University certificate which
looks similar to a diploma.
These programs of study Certificate programs are intended to be housed and supported within existing academic
units. Credit certificate programs typically will be primarily comprised of courses already present in the curriculum.
Generally, courses required in credit certificate programs will apply to related degree programs in the supporting
sponsoring academic unit. Thus, credit certificate programs often perform a recruitment function, serving as stepping
stones to participation in a degree program.
Certificates may be posted to the student’s transcript upon completion of their requirements.
Online/Distance Education Programs
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Degrees and Certificates that will be offered primarily or exclusively via online/distance education require
additional levels of documentation and approval. The threshold for review is if the program will be offered 50% or
more in an online/distance format. Approval is required for new programs that meet the above criteria and for the
addition of an online/distance education option that meet the above criteria to a program already offered in a
traditional setting/format.
A Dual Degree program is one designed to allow students to concurrently pursue two distinct degrees in two or
more areas of study from two separate schools or at two degree-levels (such as Baccalaureate and Masters) from one
school. Each degree may be completed and awarded independent of each the other when requirements for the degree
are met. Frequently, depending upon the school, courses from one degree program may be used to meet requirements
in the additional degree area.
A Dual Major program is one in which students are majoring in more than one plan of study within the same
degree area. Dual major programs result in one degree with two majors being awarded from one school/college. Dual
majors are not awarded independently from one another but are awarded at the same time the single degree is
completed and awarded.
In the Student Information System (SIS):
A degree is known as a degree
A major, certificate, or minor is known as a plan Majors Minors and Certificates are known as plans.
A concentration or track is known as a sub-plan Concentrations, Specializations, Tracks are known as subplans.
Baccalaureate degree source: IPEDS Glossary and administrative practice.
Source for all other information: ICHE policy and proposal forms; campus/university administrative practice
Definitions approved by APPC 3/4/2011; Revision 11/3/2014 pending approval
Enrollment Management
9/18/2014
11/3/14
8
COURSE REMONSTRANCE "Worst Case" TIMELINE
0
(Initiator)
TIMELINE
1
2
3
4
5
6
Department Review
few departments use
See Note About
Aging Reports
(Estimating 30
days)
Department (Chair) Approval
School Review
School (Dean) Approval
General Education Approval
few departments use, LIBA uses
Required
See Note About
Aging Reports
(Estimating 30
days)
If Gen Ed
Holding until
November
Prior to end of
month to assure
on upcoming
remonstrance
list
USSS Review, Mandy
7
Campus Council Review 1
n/a
n/a
8
Campus Council Review 2
n/a
n/a
9
Campus Approval, Mary Anne
Black
Prior to end of
month to assure
on upcoming
remonstrance
list
GENERAL TIMELINES BASED ON
COURSE
UG
Grad
UG
Grad
Course Course Course Course
(IU)
(IU)
(PU)
(PU)
0
0
0
0
30
0
30
0
30
0
30
0
30
30
30
30
0
0
0
0
0
0
0
0
10
Curriculum Review, Dezra Despain
If GRAD
30
30
11
University Graduate SchoolReview, Dr. Blum
If GRAD
2
2
12
Pre-Remonstrance
holding area for next remonstrance
list
From 1 to 30
days depending
on when the
course makes it
through levels 111 above
30
30
30
30
30
30
30
30
20
20
13
Remonstrance
system-wide remonstrance web
site for 30 days
30 days for
review
14
Post-Remonstrance
If Remonstrance is filed
????
15
Purdue Approval
If PU course
16
Campus Final Approval, Dr. Blum
If GRAD and PROF
17
University Graduate SchoolApproval, Dr. Blum
If GRAD
18
USSS Final Approval, Mandy
Bartley
Final Save to Course Catalog
From 10 - 30
days
TOTAL DAYS
30
150
2
2
0
0
30
184
30
170
30
204
All Courses
UG Courses only
GRAD Courses only
NOTE: It is possible that Purdue Grad course takes longer than 20 days; info not available at this time
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