ATTACHMENT A
SPECIFICATIONS
The University of Northern British Columbia is seeking to purchase microscopes to replace the
current microscopes in four of its laboratories. Each lab has two different microscopes. One
compound microscope and one stereomicroscope equals a set. Lab 8-317 – 12 sets, Lab 8321 – 13 sets, 8-322 – 20set, and 8-325 23 sets for a total of 68 compound microscopes and
68 stereomicroscopes.
Vendor must completely assemble microscopes and ensure they are functioning properly.
Compound Microscopes
The current model that is to be replaced is an Olympus CH2. This microscope has adequately
met the teaching needs with the exception of being able to take pictures of specimens.
Would the compound microscopes being proposed provide, at minimum, the following? If not,
please indicate how they differ.
Yes
No
___
___
___
___
Interpupillary distance adjustable – approximately 55-70mm
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___
10x, 40x and 100x (oil immersion) objective lenses, revolving nosepiece
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10X eyepieces with reticule in one eyepiece for measurements
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One focusable ocular lens (diopter adjustment ring)
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Upper limit stage focus stop
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Coarse and fine focus knobs
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Mechanical Stage with Adjustable Knobs
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Kohler illumination
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Lamp 6V 20W
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Adjustable brightness
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Very durable (student use)
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Dust cover
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Binocular observation tubes for most of the microscopes in each lab
Trinocular observation tube, capable of being attached to a camera,
for 4 microscopes (1 per lab room)
Rotatable eyepiece holder to turn eyepieces towards different students
without having to turn entire microscope
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Additional information, if any, on specifications listed previously for proposed compound
microscopes. List in bullet form.
Yes
No
___
___
Is regular maintenance servicing (e.g. cleaning every two years) available:___
___
Is local (Prince George BC) service available for warranty and
non-warranty work?
If yes, provide details and costs:
Is installation by Vendor an option (see Schedule I(B))?
___
___
an option for resale by UNBC?
___
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an option for trade-in with Vendor?
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Is removal of current models by Vendor (see Schedule I(B)):
Stereomicroscopes
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The current model that is to be replaced is an Olympus SZ 30. This microscope has
adequately met the teaching needs, except for taking pictures.
Would the stereomicroscopes being proposed provide, at minimum, the following? If not,
please indicate how they differ.
Yes
No
___
___
___
___
Eyepiece reticule (micrometer) for measurements of specimens
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Interpupillary distance adjustable
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One focusable ocular lens (diopter adjustment ring)
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10x ocular lenses
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Working distance 110mm (more preferred)
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External light source or ring mounted light source – reflected and high
quality bright light, adjustable brightness level
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Zoom Magnification minimum range 0.9 to 4X _____________________ ___
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Zoom adjustable knob easy to reach (forward positioned)
Focus knob
Angled observation tube ___________________degrees
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Regular stand (no boom stand required)
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Reversible stage plate with white one side, black the other
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Durable (student use)
___
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Dust cover
___
___
Binocular eyepiece for most of the microscopes in each lab
Trinocular eyepieces, capable of being attached to a camera,
for 4 microscopes (1 per lab room)
Additional information, if any, on specifications listed above for proposed stereomicroscopes.
List in bullet form.
Yes
Is local (Prince George BC) service available for warranty and
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No
non-warranty work?
___
___
Is regular maintenance servicing (e.g. cleaning every two years) available:___
___
If yes, provide details and costs:
Is installation by Vendor an option (Schedule IV)?
___
___
an option for resale by UNBC?
___
___
an option for trade-in with Vendor?
___
___
Is removal of current models by Vendor:
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SCHEDULE I(A)
PROPONENT’S CHECKLIST
REQUEST FOR PROPOSAL
RFP15-1544
Proponent’s Checklist - please ensure the Proposal is submitted on time and
includes the following:
1)
2)
3)
4)
5)
6)
7)
Attachment A
Schedule I(B) Itemized Price List
Schedule II(A) & Schedule II(B) Signature Page
Schedule III Delivery
Schedule IV Installation
Schedule V Warranty
A brief summary highlighting features and specifications may be included (see
Attachment A).
Failure to sign your proposal will result in disqualification.
Note: There is a questionnaire that is part of the Bonfire submission. Please ensure you leave
yourself enough time to answer these questions. Most are a repeat of information requested
elsewhere in the RFP document. https://unbc.bonfirehub.ca/p/2776
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SCHEDULE I(B)
ITEMIZED PRICE LIST
The University of Northern British Columbia reserves the right to increase or delete any item or
number of items shown hereunder. The unit prices remain firm should quantities be adjusted.
Please do not submit hand written responses.
The prices below should be for the product cost only. Any other charges for packaging,
shipping, handling, etc., should be filled out on the page as indicated.
I/We herby list below an itemized unit breakdown of prices as follows:
NOTE 1:
NOTE 2:
NOTE 3:
NOTE 4:
NOTE 5:
Please fill out the unit pricing and extended amounts as indicated below.
Pricing below must be submitted in Canadian Funds.
Any costs that are to be charged to the University must be indicated
below. The University will NOT pay for any amounts invoiced that have
not been included in Schedule I(B)
For alternative bids, please copy the blank forms (see Schedule I),
complete, label as alternative and submit.
Indicate in the proposal submission the brand name and the part number
of what is being proposed.
Goods listed to be as described in Attachment A.
ITEM QUANTITY
1
2
68 each
68 each
DESCRIPTION
EXTENDED
PRICE
Compound Microscope
Proposed Make and Model:
__________________________
$_______
$_______
Stereomicroscope
Proposed Make and Model:
__________________________
$_______
$_______
Other Costs, if any, for supply of Microscopes:
(warranty, maintenance, etc)
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UNIT
PRICE
Subtotal
Shipping (if any)
GST
PST
Option:
1a.
68 each
3.
Compound Microscope with a 4 or 5x lens as well
$_______
Proposed Make and Model:
____________________________
Details of any variances from microscope quoted for item #1:
Labour:
Removal of current 136 microscopes (optional)
(indicate if removal is from UNBC campus to become
property of vendor or if removal from lab to UNBC
warehouse to remain UNBC property)
To completely build and ensure functional (install)
136 new microscopes
Other Costs for removal and/or building of microscopes:
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$_______
$_______
$_______
$_______
$_________
$_________
Labour Subtotal
GST
PST
4.
Discount/Rebate (optional) for removal from campus
for 136 current microscopes:
$________
$________
$________
$________
Indicate what would happen with the 86 current
Microscopes if they were removed from UNBC’s campus
and became possession of the Vendor:
Note: A majority of the scopes are 20 years old. A minority are
broken but most are showing their age with stripped focusing
screws, objective lenses scratched, etc
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SCHEDULE II(A)
PROPOSAL SIGNATURE(S)
REQUEST FOR PROPOSAL
RFP15-1544
The undersigned agrees not to withdraw or modify this Proposal for a period of sixty (60) days
from submission deadline.
NAME OF FIRM:
_________________________________________________
AUTHORIZING SIGNATURE:
______________________________________
Official Capacity:
______________________________________
Print Name
_________________________________________________
Address:
_________________________________________________
City:
_________________________________________________
Province or State:
_________________
Date:
_________________________________________________
Telephone:
_________________
E-mail:
_________________
Postal or Zip Code: ___________
Fax:________________________
Duly authorized officers of the Proponent(s) shall properly execute the Proposal as follows:
If the Proponent is a corporation, the proposal shall be signed in the name and under the seal of the
corporation by a duly authorized officer of the corporation, with the designation of hislher official
capacity, and attested properly. The proposal shall show the place in which the corporation is
chartered.
If the Proponent is an individual, he or she shall sign the proposal in person or by representative and be
witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is
by representative, his or her power of attorney or other authorization shall be stated, and a certified
copy thereof shall be attached to the Proposal.
If the Proponent is a joint venture or partnership, the proposal shall be signed by each of the persons or
firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement
shall be attached to the Proposal. A joint venture will not be accepted unless the joint venture
agreement or some other signed and legally binding instrument is certified and attached to the
proposal, containing provisions for one of the parties to the joint venture to be in full direction of the
project and to exercise this direction through a single individual, to be appointed Manager of Operations
with the consent of all parties to the joint venture agreement.
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SCHEDULE II (B)
PROPOSAL RESPONSE FORM
REQUEST FOR PROPOSAL
RFP15-1544
____________________
This proposal response form must be completed by each Proponent and forwarded to The
University of Northern British Columbia. All requirements outlined in the Request for Proposal
with their submission and any other documentation requested by UNBC, and any important
information developed by the Contractor as part of its presentation, must accompany this form.
PROPOSAL
We, ____________________________, having examined the Request for Proposal and all
other information and documents included in the Request for Proposal, do hereby offer and
agree to supply as described herein.
1.
Receipt of the following addenda is acknowledged:
Addendum No._______________
Date: __________________
Addendum No._______________
Date: __________________
Addendum No._______________
Date: __________________
2.
The University reserves the right to waive irregularities and informalities, to reject
proposals from Contractors found not to be responsive according to the terms of the
invitation, and the right to reject all proposals.
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SCHEDULE III
DELIVERY
REQUEST FOR PROPOSAL
RFP15-1544
Please provide delivery time of materials to UNBC from point when the purchase order is
issued. Earliest installation could occur between December 7 and December 18, 2015. Then
the next available installations would be February 9 – February 12, 2016 and/or April 12 – July
31, 2016.
All four labs do not need to be replaced at the same time, but all 4 labs need to have the exact
same microscopes. If proponent is including installation as an option in proposal, indicate
below a timeline for installation.
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SCHEDULE IV
INSTALLATION
REQUEST FOR PROPOSAL
RFP15-1544
If install is part of the proposal installation, please describe what this entails.
At minimum, the Vendor is to completely build and ensure functional, all of the microscopes
ordered.
Is this included in the Proposal? If yes, is it included in the microscope purchase price or is it
included in the labour cost?
These questions can be answered in the Questionnaire that form part of the proposal
submission. See Bonfire Submissions Instructions.
For any work performed by the Vendor on the UNBC campus:
Proof of insurance must be presented at the time the RFP is awarded.
The proponent warrants and represents that it has the following insurance coverage:
General Liability Insurance with a limit of not less than $2,000,000.00 inclusive per
occurrence for bodily injury, (including death) and damage to property including loss of
use thereof. Such insurance shall include coverage for broad form property damage,
contractual liability, completed operations and product liability. The University of
Northern British Columbia shall be named as an additional insured on the policy, but
only with respect to the operations of the vendor in the performance of this contract.
The proponent with whom the University wishes to award warrants and represents that
it shall comply with the relevant Workers’ Compensation Board requirements.
If eligible for Workers Compensation Insurance, the Vendor shall maintain Workers
Compensation coverage and shall at all times pay or cause to be paid any assessment
or contribution required to be paid pursuant to the Workers’ Compensation Act. Said
coverage shall fully cover all employees, employers, partners, proprietors, officers and
directors of Consultant and Sub-contractors involved in any aspects of The Work at the
Place of Work. Prior to Commencement Date, Date of Substantial Performance, the
issuance of the final payment and at any other time during the Agreement, the
University may request the Vendor and Sub-Contractors to provide evidence that all
required assessments and contributions have been paid. If the Vendor and/or Subcontractors fail to do so the University may deduct the amount of assessment or
contribution from any payment due or to become due to Vendor.
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The Vendor will at all times be responsible for and will indemnify, defend and save
harmless the University and the members of its board of governors, its officers,
employees,
contractors,
subcontractors
and
agents
(the
“University’s
Representatives”) from all claims, demands, losses, costs (including, without limitation,
legal costs on a solicitor and own client basis, incurred by the University in enforcing or
interpreting the terms of this Agreement, or with respect to any matter which is the
obligation of the Vendor under this Agreement), damages, liens, actions, suits or other
proceedings, including, without limitation, claims arising by reason of any injury to or
death of any person, or damage to any property, including consequential loss, by
whomsoever suffered, made, brought or prosecuted and howsoever caused which are
in any manner based upon, occasioned by, or attributable to this Agreement, or any
action taken or thing done by the Vendor in exercise or purported exercise by the
Vendor of any right arising hereunder, or omitted to be so taken or done or maintained,
or in respect of any matter in connection with or arising out of the Vendor’s operations in
connection herewith unless and to the extent the same is directly caused by the gross
negligence of the University, or by any cause the University would reasonably expect to
be beyond the Vendor’s control, including third party labour disputes or acts of God.
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SCHEDULE V
WARRANTY
REQUEST FOR PROPOSAL
RFP15-1544
Provide warranty information. Indicate where servicing would take place and where the
nearest service depot is located for warranty and non-warranty.
Provide timeline information on repairs and maintenance.
Provide costs associated with repairs and maintenance (warranty & non-warranty), including
any associated with travel, shipping, and indicate FOB point.
Is servicing in Prince George BC available? Please explain.
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