Sp
2014
Office Relocation
Project Proposal
College of Business EBTM 450
Role of Associate Dean Played by Eric Akindana, Timothy McDowell, and Ritu
Dangol
EBTM 450
Professor Neeraj Parolia
5/18/2014
Executive Summary
In order to prepare a preliminary project plan for the office relocation project the
Associate Dean was assigned to develop a proposal to be submitted to Dean Edwards for
approval. In our groups role as the Associate Dean we determined the necessary deliverables and
activities that must be completed in order to have a successful project outcome. The earliest
reasonable start date was May 15, 2015, with project duration of 48 days and an estimated cost
of $10,900.
By having the new department faculty offices grouped together it would provide
synergies and necessary support for a successful launch. It was determined 11 faculty offices
would be needed to house the new BA&T department. We began by identifying Dean Edwards
concern, which was the cost and logistics required to bring the BA&T faculty offices together in
the financial department office suite. In order to identify the costs related to specific activities we
analyzed our resources as well as potential contractors and were able to determine reasonable
estimates of expenses. After analyzing the cost we proceeded to develop a logistical method of
executing all the required task and activities, including predecessors when necessary.
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Statement of Scope
After analyzing the project parameters and requirements we developed a
prioritized objective of cost, time, and performance of the project. The scope of our project was
to provide a synergistic environment for faculty to launch the new department by August 10,
2015 with a budget of $15,000 or less.
The key limitations and parameters used to establish the scope and identify necessary activities
of this proposal can be viewed below

The project must be completed by the second Monday of August when faculty report to
campus for the fall semester.

The vacated offices in the Finance Department suite would need to be painted and the
floors striped/waxed

Office telephone numbers and room numbers would need to be updated in the university
directory

Desk chairs which are long overdue for replacement

Offices are assigned based on tenure

Faculty would need to determine the office furniture configuration

On-campus facilities personnel can move the furniture into the proper position for each
office

Two offices will require construction of framed walls with doors.

Faculty libraries and research documents which will need to be packed and moved

No renovation work can begin until the spring semester ends the third Friday in May
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Project Justification
The project for office relocation is centered on identifying and solving the faculty
members concerns about the physical location of their offices. The current office locations were
arranged in suites based on the faculty member’s department assignment. A recent relocation of
seven campus support staff from Van Alstyn to a new facility across campus made offices
available in the Finance Department suite, where 11 faculty offices needed to house the new
BA&T department. The faculty preferred to have their own office suite area but unfortunately
there were currently no unoccupied suites large enough for all 11 faculty member. However,
allocation of physical office space was not part of the initial proposal to start the new
department; the Dean agreed that having the new department faculty offices grouped together
would provide synergies and identity necessary to support their successful launch.
Thus it became necessary for our team to take on the role of the Associate Dean, Dr.
Stephens. We understood the importance of locating academic faculty offices together and took
the lead in developing the proposal.
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Project Estimates and Plan
When we began developing this proposal our team identified that the major objective was
the staff relocation process for the new department. We created a work breakdown structure
using the following activities vacated offices, frame walls, frame door, offices assigned, strip
floor, paint, determined furniture placement, replaced chairs, update room numbers, update
phone number, set up furniture, and wax floor to develop a plan with realistic estimates for the
project duration and cost.
After identifying each activity needed to complete the project, research was conducted
determining duration as well as the cost of each activity to be completed. The total project
duration is 48 days at a cost of $10,900.
The duration and cost of each activity can be viewed in the table below
Task Name
Duration
Entire Project
Allocate Specific Offices
Office Assigned
Vacated Offices
Carpentry
Frame Walls
Frame Doors
Finishes
Paint
Stripe Floor
Wax Floor
Office Equipment
Determine Furniture
Placement
Replace Chairs
Set Up Furniture
48 days
2 days
10 days
10 days
2 days
5 days
3 days
6 days
3 days
5 days
10 days
University Directory Upgrade
Cost
$10,900.00
$0.00
$0.00
$1000.00
$4,500.00
$3,000.00
$1,500.00
$2,500.00
$700.00
$1,200.00
$600.00
$2,650.00
$0.00
$1,650.00
$1000.00
$250.00
Update Phone Numbers
1 day
$125.00
Update Room Numbers
1 day
$125.00
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Our two primary resources for project completion were Barton Marlow construction
(outsourced) and Internal Employees. Estimated budget calculations are below.
Barton Marlow
Flooring
Striping and Waxing the floor are divided into two sections. To strip the floor, Cost of
good totaled at $250.00. For 6 employees, labor cost is $52.78 day for 3 days totaling $1,200.00.
Waxing the floor cost of gold sold is $150.00. For 2 employees, labor cost $37.50 a day for 6
days totaling $600.00. The grand total is $1,800.00
Painting
Painting Cost of goods totaled at $100.00. Barton Marlow will supply 2 workers at
$50.00 per day for 5 days. The grand total is $600.00.
Framing
Framing Walls and Doors are calculated into one price. 4 employees will work 12 days at
$66.67 per hour. In addition, Cost of goods totaled at $1,300.00 bring the grand total to
$4,500.000
Internal Employees
Facilities will provide 2 employees to for 4 hours per day at $25 dollars an hour for 10
days at a total cost of $2,000.00.Graduate Student, Nick Sutton will be paid $25.00 per hour,
working 5 hours for 2 days costing a total of $250.00. Dr. Stephens will work 4 hours for 2 days
costing the project zero dollars. Faculty will three days for eight hours also costing the project
zero. These costs will be included in the school budget.
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Gantt Chart
Task Name
Duration
Entire Project
48 days
Allocate Specific
Offices
Office Assigned 2 days
Vacated Offices 10 days
Carpentry
Frame Walls
10 days
Frame Doors
2 days
Start
Finish
Predecessors
Resource
Names
Fri 5/15/15 Thu 7/23/15
$10,900.00
$1,000.00
Wed
Thu 6/18/15 8
6/17/15
Fri 5/15/15 Fri 5/29/15
Mon
6/1/15
Mon
6/15/15
Fri 6/12/15
5
Tue 6/16/15 7
Dr. Stephens
Facilities
Barton
Marlow
Barton
Marlow
Finishes
,
5 days
Stripe Floor
3 days
Wax Floor
6 days
Office Equipment
Determine
Furniture
3 days
Placement
5 days
Set Up Furniture 10 days
University
Directory Upgrade
Update Phone
1 day
Numbers
Update Room
1 day
Numbers
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$0.00
$1,000.00
$4,500.00
$3,000.00
$1,500.00
$2,500.00
Paint
Replace Chairs
Cost
Mon
6/22/15
Wed
6/17/15
Thu
7/16/15
Fri 6/26/15
7,8,11
Fri 6/19/15
8
Thu 7/23/15 16
Barton
Marlow
Barton
Marlow
Barton
Marlow
$700.00
$1,200.00
$600.00
$2,650.00
Fri 6/19/15 Tue 6/23/15 4
Faculty
$0.00
Wed
6/24/15
Tue 6/30/15 14
Mark Downs
Office
Furniture
$1,650.00
Wed
7/1/15
Wed 7/15/15 15
Facilities
$1,000.00
$250.00
Thu
6/25/15
Wed
6/24/15
Thu 6/25/15 19
Nick Sutton
$125.00
Wed 6/24/15 4
Nick Sutton
$125.00
Network Diagram
4: Office Assigned
Milestone:
Wed 6/17/15
5: Vacated Offices
5/15/15-5/29/15
10 Days
8: Frame Doors
6/15/15-6/16/15
2 Days
14: Determine
Furniture Placement
6/19/15-6/3/15
3 Days
19: Update
Room Numbers
6/24/15
1 Days
7: Frame Walls
6/1/15-6/12/15
10 Days
11: Stripe Floor
6/17/15-6/19/15
3 Days
15: Replace Chairs
6/24/15-6/30/15
5 Days
10: Paint
6/22/15-06/26/15
5 Days
18: Update
Phone Numbers
6/25/15
1 Day
12: Wax Floor
7/16/15-7/23/15
6 Days
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16: Set-Up Furniture
Milestone
7/1/15
1 Day
Cash Flow Statement
$3,000.00
$2,500.00
$2,000.00
$1,500.00
$1,000.00
$500.00
$0.00
May May May May May June June June June July July July
3, 10, 17, 24, 31, 7, 14, 21, 28, 5, 12, 19,
2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015
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Recommendations
Based on the estimated cost and duration to complete this project we believe this proposal
will be the most efficient and cost-effective. We feel our project proposal will place the new
department in a position to achieve its goal of synergy and identity necessary for a successful
launch. We also believe that it is critical for the project to begin as soon as feasibly possible to
ensure that there is time for unexpected and unforeseen delays. In addition because of resource
constraints we strongly believe that the project should cost no more than $15,000 to complete.
Many factors have been taken into consideration to develop the proposal including time,
cost, scope, feasibility, and project purpose/objective. So we are confident in recommending
Dean Edwards to go forward with the approval process for our project proposal.
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