APPLICATION FOR EXHIBIT SPACE
ADDA-SR 28th ANNUAL CONFERENCE
February 27, 2016
ADHD in Today’s World
DoubleTree Houston Intercontinental Airport Hotel
Houston, TX
Attention Deficit Disorders Association -Southern Region (ADDA-SR) (hereinafter referred to as Management) hereby enters into the
following agreement with the exhibitor listed below.
RENTAL POLICY
1.
Rental fee: $60 per booth by 12/31/15, $75 per booth starting 1/1/2016
2.
The undersigned agrees to pay the rental fee WITH THIS APPLICATION ON or BEFORE February 5, 2016.
Payment may be
made by credit card or PayPal or make checks payable to ADDA-SR and mail with application to ADDA-SR, 12345 JONES
ROAD, SUITE 287-7, HOUSTON, TX 77070 or FAX application to 281-894-6883 and call with credit card information to 281-8944932.
3.
No cancellation of this contract will be accepted or refunded after February 5, 2016. A cancellation fee of $50 will be charged prior
to that date.
4.
No exhibitor may assign, sublet the whole or any part of the space allotted, nor exhibit herein any goods other than those
manufactured or handled by the exhibitor in the regular course of his business.
5.
ADDA-SR will be conducting a book sale as part of its fundraising efforts at the conference; we regret that
no book publishers or companies who sell books can be accepted as exhibitors. For other items, you
may take sales orders but not sell from your booth.
6.
Management reserves the right to refuse rental of booth to any exhibitor whose product or program, in the sole opinion of
Management is misleading, deceptive, in poor taste, or not in keeping with the general character of the Conference or Exhibition.
RULES AND REGULATIONS FOR EXHIBITORS
INSTALLATION, OPENING AND CLOSING OF EXHIBITS
The exhibit area shall be available for installing displays on Saturday, February 27, 2016 at 7:00 AM. Exhibits must be set to open by 7:30
a.m. The event is over at 5:00 pm but the book sales will be open until 5:30. You are encouraged to stay open until 5:30 but we ask each
exhibitor not to dismantle his booth before the last break is over at 4:00 PM.
EXHIBIT HOURS
Saturday, February 27
7:30 AM - 5:00 PM
Open to set up at 7:00 AM
CHARACTER OF EXHIBITS
Exhibitors are prohibited from the use of amplifying equipment or lighting which is distracting to adjacent exhibitors. Exhibitors are prohibited
from the use of costumed mannequins whose appearance in the sole judgment of the Conference Committee is offensive or in poor taste.
All activities, including distribution of samples, souvenirs, pamphlets, or papers must be confined to the booth space rented.
EXHIBIT PERSONNEL
Each exhibit must be manned by an attendant during the listed open hours of the exhibit. For the proper identification of exhibitor personnel,
a badge will be issued for each attendant listed on the application for exhibit space form. Management reserves the right to recall badges
used by unauthorized persons.
LIABILITY
By acceptance of exhibit space, exhibitor agrees that neither he nor his employees shall deface, mar, or otherwise injure the exhibit
premises. Nothing shall be pasted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or furniture. Any damage
resulting from actions of the exhibitor or his employees shall be made good by the exhibitor. Exhibitor agrees to protect, save, and keep the
Attention Deficit Disorders Association-Southern Region (ADDA-SR) and the DoubleTree Intercontinental Airport Hotel forever harmless
from any negligence of the exhibitor or those holding under the exhibitor as well as to strictly comply with the applicable terms and conditions
contained in this agreement between the Attention Deficit Disorders Association Southern Region and the DoubleTree Intercontinental
Airport Hotel regarding the exhibition premises, and further, exhibitor shall at all times, protect, indemnify, save, and keep harmless the
ADDA-SR and from any and all loss, cost, damage, liability or expenses arising from or out of by reason of said exhibitor's occupancy and
use of the exhibition premises or any part thereof. Exhibitors must comply with all local fire and safety regulations and must exercise all care
to avoid hazardous conditions of any kind in the display area.
RIGHT OF MANAGEMENT
Management reserves the right to rearrange the floor plan or relocate booths.
INSURANCE
All exhibitors are responsible at their own expense for property loss or damage or liability for personal injury.
SECURITY
Safekeeping of the exhibitor's property shall remain the responsibility of the exhibitor. Should you choose to leave items on or under your
table the Management and DoubleTree Intercontinental Airport Hotel will not be responsible.
CANCELLATION OF CONFERENCE
Should the scheduled opening of the 28th Annual ADDA-SR Conference be prevented or postponed by an emergency such as strikes,
destruction or damage of the exhibit premises, act of God, declaration of war by the President, or the like, the exhibitor expressly agrees that
the Conference Management may retain as much of the monies paid for rental of exhibit space as may be necessary to cover the expenses
incurred up to the time of the emergency.
VIOLATIONS
Violations of any of these regulations on the part of the exhibitor, his employees or agents, shall annul the right to occupy space and such
exhibitor will forfeit to Management all monies, which may have been paid. Upon violation of any of these regulations, on the part of the
exhibitor, his employees or agents, Management is given the right to terminate the right to occupy space and Management may re-enter and
take possession of the space and remove all persons and goods at the exhibitor's expense and risk and exhibitor shall pay all of such
expenses and all damages which Management may incur and forfeit all monies paid or due Management on account thereof. Exhibitor
expressly waives the service of written note to re-enter and terminate.
Exhibitor Agreement
Attention Deficit Disorders Association -Southern Region (ADDA-SR) (hereinafter referred to as Management) is hereby authorized to
reserve space for the use of the exhibitor listed below in the exhibit area of the 28th Annual ADDA-SR Conference to be held
February 27, 2016 at the DoubleTree Houston Intercontinental Airport Hotel, 15747 JFK Boulevard, Houston, Texas 77032.
The undersigned agrees to abide by all policy rules, requirements, restrictions and regulations as set forth in this agreement or as may be
especially designated by Management. Failure to abide by the rules and regulations will result in forfeiture of all monies paid or due
Management under terms of this agreement.
EXHIBITS:
One (1) 6' Draped table, two (2) chairs, name badges and one (1) tabletop sign, if needed, will be provided by the Conference Mgt.
Electricity must be requested to ensure placement near a plug.
Exhibitor:
NAME/COMPANY: _____________________________________________________
STREET: ______________________________________________________________
CITY: _____________________________ STATE: ______ ZIP: __________________
PHONE: (_____) ___________________ FAX: (_____) _________________________
EMAIL: _______________________________________________________________
Do you require electricity? _______YES
________NO
Principal Products to be displayed:
____________________________________________________________________________________
List the names of your exhibit representatives: _________________________________________________________________
(Name badges will be provided)
________________________________________________________
______________________________________________________________
______________________________________________________________
Feel free to bring your own table sign. However, we will provide a table tent sign for each booth and it should read:
_____________________________________________________
DATE: ___________________
SIGNATURE: ____________________________________________________