April 18, 2013 (X) Action Required (X) Informational MEMORANDUM NO. 018-13M ASSESSMENT & STUDENT INFORMATION TO: Educational Service District Superintendents School District Superintendents District Assessment Coordinators High School Principals High School Counselors FROM: Randy I. Dorn, State Superintendent of Public Instruction RE: Class of 2013 Assessment Graduation Requirements Update CONTACT: Kimberly DeRousie, State Test Coordinator kimberly.derousie@k12.wa.us (360) 725-6353 Assessment Hotline: (360) 725-6348 Agency TTY: (360) 664-3631 Laurel Nanke, Certificate of Academic Achievement (CAA) Operations Specialist laurel.nanke@k12.wa.us (360) 725-6223 Amanda Mount, Collection of Evidence (COE) Operations Specialist amanda.mount@k12.wa (360) 725-6037 Summary: The purpose of this memorandum is to inform districts and schools about the remaining opportunities available to 12th grade students in the Class of 2013 who have still not met one or more assessment graduation requirements. The Class of 2013 is the first cohort of students to be required to meet standard on the state assessment or legislatively approved alternative in Reading, Writing, and Mathematics. At this time, OSPI believes all but about 15 percent of students have fulfilled this requirement. For students who have not yet met standard in one or more subject areas, there are still opportunities, reflected in Table 1. Please note the new opportunity for students who did not meet standard on their February Collection of Evidence (COE) to submit an additional collection by June 12, 2013. MEMORANDUM NO. 018-13M ASI Page 2 April 18, 2013 TABLE 1 State Assessment Grades / GPA Comparison College Admission Equivalencies SAT/ACT/AP Collection of Evidence (COE) Transfer Student Options Special Circumstance Appeal Math Reading Writing End of Course (EOC) High School Proficiency High School Proficiency Spring 2013 Exam (HSPE) August 2013 Exam (HSPE) August 2013 (Overall 3.2 GPA (Overall 3.2 GPA (Overall 3.2 GPA to be eligible.) to be eligible.) to be eligible.) Cut scores: Cut scores: Cut scores: SAT - 390 SAT - 350 SAT - 380 ACT - 16 ACT - 13 ACT - 15 AP - 3 AP - 3 AP - 3 Augmented Collections due May 1 (scores May 28) Augmented Collections due May 1 (scores May 28) Augmented Collections due May 1 (scores May 28) First 12th grade submission First 12th grade submission First 12th grade submission Due May 1 (scores May 28) Due May 1 (scores May 28) Due May 1 (scores May 28) Second 12th grade Submission – 2013 only. Second 12th grade Submission – 2013 only. Second 12th grade Submission – 2013 only. Due June 12 (scores in August) Due June 12 (scores in August) Due June 12 (scores in August) A student who transfers from another state in the 11th or 12th grade may apply to receive a waiver of the assessment graduation requirement if the student has previously passed another state’s high school exam. The waiver does not grant the student a Certificate of Academic Achievement (CAA). See OSPI webpage for rules related to Transfer Student Options. See OSPI webpage for rules related to a Special Circumstance Appeal if student was unable to access tests due to unusual unavoidable circumstances. MEMORANDUM NO. 018-13M ASI Page 3 April 18, 2013 Students may re-take the large-scale state assessments as many times as they like in an attempt to meet assessment graduation requirements. The next mathematics EOC testing window will be the last three weeks of the school year. Results will be available September 3–6, 2013. The next reading and writing HSPE administration is August 13–15, 2013. Results will be available in early November 2013. For additional information contact OSPI State Test Coordinator, Kimberly DeRousie, by e-mail at: Kimberly.DeRousie@k12.wa.us or call the Assessment Hotline at (360) 725-6348. Districts, schools, parents, and students are also encouraged to attempt the additional Certificate of Academic Achievement (CAA) Options available to meet the standard on required assessments. CAA Options include the Grades/GPA Comparison, College Admission Test Score Equivalencies, and Collections of Evidence (COE). The Grades/GPA Comparison is calculated by the district and/or school and can be accessed at any time. A student must have attempted an assessment for the content area being considered (the EOC or the HSPE) at least one time and have an overall GPA of at least 3.2 in order to be eligible. The school or district then compares the grades of the student who did not meet standard on the EOC or the HSPE to the grades of students who did meet standard. If the student’s grades in that subject area are higher, they meet the assessment graduation requirement. Contact Laurel Nanke, CAA Options Specialist, at: laurel.nanke@k12.wa.us or call (360) 725-6223 for more information. College Admission Test Score Equivalency is another CAA option. To use the SAT equivalent, a student must earn an SAT score of 390 in math, or 350 in reading, or 380 for writing. To use the ACT, a student must earn a 16 in math, or a 13 in reading, or a 15 in writing. For the Advanced Placement Exam, a student who earns a 3 in any of the eligible content areas will have fulfilled the assessment graduation requirement. The following sites provide dates and locations of these tests: https://apstudent.collegeboard.org/home, www.satcollegeboard.org, or www.actstudent.org. Contact Laurel Nanke, CAA Options Specialist, at: laurel.nanke@k12.wa.us or call (360) 725-6223 for more information on filing the paperwork for this option. There is an RCW that says students can only submit one COE in a content area, but because of a lack of understanding around COE rules that limit submissions, OSPI has decided to accept a second submission for students who did not meet standard on their February COE. A full second collection can be submitted by June 12. Please see http://coe.k12.wa.us/Page/272 for further information on second submissions. These second collections will be scored in July/August, and results will be available in late-August. There will be no district reimbursement for second collections. Also the opportunity for a second COE submission is available only for students in 12th grade in the Class of 2013. We do not expect to make a second submission available next year unless there is a legislative change. For questions regarding COE, contact Amanda Mount, COE Operations Specialist, at: amanda.mount@k12.wa.us or call (360) 7256037. Score appeals are also available for state assessments and COEs. Please see http://www.k12.wa.us/assessment/WaiverAppeals/Appeals.aspx for information and rules related to score appeals. MEMORANDUM NO. 018-13M ASI Page 4 April 18, 2013 Districts are reminded that rules that are applied to meeting high school graduation requirements are not linked to participation in locally determined graduation ceremonies. Those decisions are made at the sole discretion of the district. OSPI strives to assist district, schools, and students in supporting the important job of preparing our students for graduation. The multiple opportunities to take the large-scale assessments and the additional CAA options are designed to make many routes possible for students to demonstrate the skills necessary for high school graduation. For questions regarding the content of this memorandum, please contact the Assessment Hotline at (360) 725-6348, agency TTY: (360) 664-3631, or by e-mail at: Assessment@k12.wa.us. K–12 EDUCATION Alan Burke, Ed.D. Deputy Superintendent ASSESSMENT & STUDENT INFORMATION Robin Munson, Ph.D. Assistant Superintendent OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Questions and complaints of alleged discrimination should be directed to the Equity and Civil Rights Director at (360) 725-6162 or P.O. Box 47200 Olympia, WA 98504-7200.