ICC Agenda: 12/5/14 1. Call to Order: 9:31am 2. Chair Report – Shelby Takenouchi The clickers are here and we are currently working to see how the process will be working starting next semester. Meeting time for next semester will possibly be Mondays 5:30pm-7:30pm. There were some issues this semester but that’s what happens as ICC grows and changes. Treasurer checks purchase requests in mornings and/or evenings so clubs would have to wait until those times to get purchase request approved. 3. Treasurer Report – Arthuro Monge Budget Breakdown per month: Big Ticket: $4,977.33 Small Ticket: $2,986.39 Travel: $1,990.93 Rollover: $310 Available for this meeting $8,278.33 Big Ticket: $5,287.33 4. ICC Liaison - Senator Kwan This semester has been the one with the most continuous attendance. If you (Reps) know you can’t make it to meetings for next semester, please let new Representatives know about ICC and any changes that were made this semester. Anyone with questions about the changes or structure can contact Senator Kwan. 5. Advisor Report - Steve Lerer ICC did good work this semester, ASUCM did give more money and more responsibility to ICC this semester. Budget could increase for next year so there will be more funds available. Budget call will start in January when we come back from break. It is necessary to go through budget call since there will be more changes coming up next academic year. For clubs who get funding through Senate, they may not be able to anymore because that money won’t be available. Mid-year progress reports are due tonight. Samantha will be representing OSL Staff next semester at ICC meetings. 6. New Business (Big & Small Ticket Meeting) Total Requests – Big Ticket: $5,150 Small Ticket: $810 a. Proposal (Big Ticket) - - - a.i. ICC (#59)-Philanthropy Week a.ii. Student Alumni Association a.iii. $5,440 Week long Philanthropic event which will start with the annual Thank-a-Thon event held to show gratitude and appreciation to donors who have contributed to the growth of our school and supported UC Merced students in need. This is a two day event with a goal of 2,000 student- handwritten letters to thank the donors who have supported us. There will be a philanthropy fair on Wednesday in which businesses from the community will come and promote philanthropy in the community and a photo/video day of students who received scholarships on Thursday so they can personally thank the donors and put a face to the name in hopes of continued support to our school. Food and refreshments will be served to encourage students to come. Amount reduced to $5,150. Donors are encouraged/motivated to donate more when they see donation is being appreciated. Expecting over 1,000 students and over 2,000 letters due to previous turn-outs. Last year there were 700 students and some students wrote up to 7 letters. Amount requested is for facilities for the CA Room for two days, posters and AFrames from TAPS, pizza, fruit snacks, fruit, water, thank-you cards and envelopes, balloons and helium, paper pads, index cards, and pens. Proposal Passed b. Proposal (Small Ticket) - - b.i. ICC (#58) The Robotics Society 3D Printer b.ii. Robotics Society b.iii. $810 The 3D Printer will be used during all of Robotics Society's Tabling and events. It will also be used for making custom pieces for the current Sumo-bot competition. As discussed with ASUCM Treasurer, David A. , certain rules and availability will apply to the printer. Amount requested is for the 3D Printer and 5 rolls of film. Clubs can email Robotics Society if interested in using 3D Printer. Proposal Passed 7. Announcements Dec 9 is Ctrl+Alt+Del in the Lantern Hermanos Unidos Dodgeball Tournament – teams of 7 and there will be a first place prize today from 3-6pm MeChA posadas will be today 6-10pm. Those that will be caroling need to meet at the Lantern at 6pm. Suggestions: Very efficient, many clubs, larger budget (15 reps agree) if more clubs go to ICC rather than Senate then there will be more funds allocated to ICC for the next academic year. 8. Adjournments