Event Accreditation Information Sheet
Organisations that join SLSGB have the opportunity to utilise SLSGB benefits packages for their
events. There are two options for an organisation to take in the accreditation process (see figure 1):
1. Accredited Event
2. Accredited Event with Service Level Agreement
Definition of an event: An organised temporary occurrence of competition, working in alignment
with or an agreed modification of SLSGB competition rules, outside of the day-to-day SLSGB
approved or endorsed education and training activities.
Figure 1 – SLSGB Event Accreditation Benefits
Service
Option 1 – Accredited Event
Option 2 - Accredited Event with Partnership Delivery
Insurance
Promotion
SLSGB members insured
SLSGB Day membership
available
Event organisers
Listed as SLSGB accredited
event on national website
Allowed to display SLSGB logo
Potential for cross-sport
recognition by NGBs
SLSGB members insured
SLSGB Day membership available
Event organisers (not businesses, but need to provide
opportunity for businesses to work with us)
Listed as SLSGB accredited event on national website
Allowed to display SLSGB accredited event logo
Examples of support available, subject to agreement:
 Poster
 Competitor information packs
 Design services
 E-newsletter/s
 Partnership branding opportunities
 Promotion at other SLSGB events
 Promotion on SLSGB displays
 Promotion to SLSGB partner organisations
 Media coverage
 Event video
 Post Event results
 Facebook and twitter feeds
Further
Support
and
Services
None
Examples of support available, subject to agreement:
 Event management system and liaison with
authorities
 Office support
 Possible support via partner organisations
 Safety services and planning
 Event documentation templates
 Use of SLSGB equipment e.g. Tents, Buoys,
Staging, Archways, Trailers, Radio, Banners,
flags, Sound system, Event arena equipment
 Event medals and prizes
 Online event entries
 Event entertainment
 Event marshalling
 Event qualifications
How does an event become accredited?
An event organiser must first complete an Event Accreditation Application form and relevant
paperwork such as risk assessment. Secondly, the forms will go before the SLSGB Lifesaving Sport
Commission for approval. The expected turn around for the decision is up to 20 working days. The
application will be evaluated by the Lifesaving Sport Commission as either a high, medium or low risk
event, and allocate an inspector accordingly.
Inspection Risk Matrix
Events will be monitored according to level of risk posed to SLSGB in line with the SLSGB
accreditations risk matrix, as below.
Risk Rating
Rating Action Bands
To establish Residual Risk Rating (Band) multiply “Likelihood” by the “Severity”
Likelihood
Severity
Band
Action Required
1 Most Unlikely
1 Trivial Impact
1 & 2 Minimal/Trivial risk
2 Unlikely
2 Slight Impact
2, 3 & 4 Low risk
Monitor control measures for
continued effectiveness. If
previously inspected with good
results, re-inspect within 3 years.
The organisations should maintain
annual internal audits, which may
be spot checked.
3 Likely
3 Serious. Chronic Impact
6 & 8 Medium risk
4 Most Likely
4 Major Impact
9, 12 & 16 High risk
Implement inspection within
accreditation period e.g. first year
of centre or patrol accreditation. If
the accreditation is for an event,
internal audit results should be
provided by the applicant (subject
to agreement by the appropriate
commission or SLSGB delegate,
who may propose a full inspection)
Stop the activity. Improve or
increase controls immediately.
Inspect, as soon as reasonably
practicable, prior to recommencing
the activity
How does an event gain a service level agreement?
For an organisation to receive additional support and services, an Event Accreditation Application
form with relevant paperwork such as risk assessment should be completed along with a Service
Level Agreement. The expected turn around for the decision is up to 30 working days.
Will there be spot checks?
Yes, your event may be subject to a spot check Inspections. This is to assess the organisation is
completing their obligations under the accreditation process. Failure to undertake the
responsibilities of the agreement may result in the event accreditation status being revoked.
Are we insured as the event organisers?
Yes, you are insured for events undertaking SLSGB activities, when becoming an accredited event.
However, you must adhere to SLSGB rules, procedures and policies.
Are the people competing insured?
Yes, if they are current SLSGB members or SLSGB day members.
Are our helpers insured?
Yes, your helpers are insured if they are undertaking an SLSGB role at the events and deemed
suitably and sufficiently competent to undertake the role, and are current members.
Are the spectators and additional non life saving equipment insured?
No, the spectators and non-life saving equipment are not insured, but SLSGB members have public
liability insurance within their membership package. Further insurance may be required.
Are participants in non-accredited events insured?
No, non-accredited events are not covered under SLSGB insurance; neither are the participants or
event team.
What level of promotion will occur?
If you take Option 1 – Accredited Event, your event will be listed on the SLSGB online calendar.
If you take Option 2 – Accredited Event with Service Level Agreement, your event will be eligible for
all benefits agreed in the Service Level Agreement process.
What is the value of the support and services available from SLSGB?
The cost of support and services from SLSGB will depend on the extent of support or services you
require. Please contact SLSGB for more information.
What resources are there to help me with my event accreditation?
 SLSGB Event Accreditation Application Form
 SLSGB Event Service Level Agreement
 SLSGB Event Standard Operating Procedure
 SLSGB Event Local Operating Procedure template
 SLSGB Event Support and Inspection Toolkit
 SLSGB Qualifications and Awards
Event Service Level Agreement
This document is designed to establish a formal agreement of responsibilities for Surf Life Saving
(SLSGB) events to ensure appropriate completion of responsibilities from all parties involved.
How Does This Document Work?
Responsibility is taken/negated for each criteria by indicating with either a ‘O’ or a ’X’, respectively
under the SLSGB and PO columns. Details regarding any agreement should be completed in the
‘details/notes’ section of the respective section. Resources to assist with each responsibility are
available as indicated in the respective resources column.
Please note:

Agreement of each section of the document is indicated by signing and dating, below the
respective table.

Amendments to any agreement should have a one line strike through, initialled and dated,
prior to adding the new agreement.

_________________________ (organisation) will be referred to as partnering organisation
(PO) for the purpose of this document.
Key for Table Completion
Glossary
O = To be completed
CEO
Chief Executive Officer
EM
Event Manager
EO
Event Coordinator
EWO
Event Welfare Officer
= Mandatory criteria in any partnership event
GS
Gear Steward
= 5 star event criteria
LO
Lead Official/Referee
= 4 star event criteria
MO
Marketing Officer
OSC
Open Sports/Volunteer Coordinator
PO
Partner Organisation
SC
Sports Commission
SLSGB
Surf Life Saving Great Britain
SO
Safety Officer
WSO
Water Safety Officer
X = Not to be completed
Writing (+initial & date) = agreement no longer stands
= 3 star event criteria
NB. If you wish your event to have a star grading then the following
grades apply:

A 5-star event must fulfil all 5-star, 4-star and 3-star criteria

A 4-star event must fulfil all 4-star and 3 star criteria

A 3-star event must fulfil all 3-star criteria
Please complete all elements of the tables and state N/A or strike through for irrelevant areas.

Concept Section agreed by SLSGB Sports Commission (SC), or agreed SLSGB delegates.

Communication & Marketing, Supporters & Sponsorship Sections are to be agreed by SLSGB
marketing officer, agreed delegates also possible)

All other areas may be agreed by the Sports or Event manager, agreed SLSGB delegate also
possible)
Product 0 – Business Case
Event Project Brief
Outline the business case for this event detailing:
Participation (benefits, drawbacks, risks, options)
Performance (benefits, drawbacks, risks, options)
Profile and Recognition (benefits, drawbacks, risks, options)
Product Quality (benefits, drawbacks, risks, options)
Profit (benefits, drawbacks, risks, options)
Responsibilities – who will be allocated to fulfil the roles of:
Events Programme Board
Event Manager
Team Leaders
Event Coordinator
Safety Officer
Gear Steward
Volunteer co-ordinator
Marketing Officer
Entertainment/additional
activities
Lead Official/Referee
Event Welfare Officer
Senior Event User
Representative
Senior Executive Staff
Primary Event Provider
Product 1 - Event Concept
Detail
Comments
Event Location
Event Name
Event Start Finish Date
Event Start-Finish Time
Partnering
Organisation - lead
contact and details
Address
Email
Phone
Event floor plan and
budget
SOP & LOP
Written agreement
from venue
owner/local
council/stakeholders
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 2 - SLSGB Competition Details
Criteria
SLSGB
PO
None
Details/notes
Resources
Age groups
Event Rules
Entry Prerequisites
Event Registration
and deadline
Event Entry Fee
Individual/team
Medal and prize
Allocation
Competitor vests,
costumes or
apparel
Event Goodie bags
Competition/
delivery Schedule
Competitor info
packs
Event entries
compilation
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 3 - Safety and Planning
SLSGB
PO
None
Details/notes
Resources
NOP and appendix
document
Risk management
and safety plan
(back of beach)
Risk management
and safety plan
(water)
Traffic
Security and
stewards
Safeguarding
Insurance
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 4 – Infrastructure and Logistics
SLSGB
PO None
Details/notes
Resource
Contractors
Tents/Marquees
Staging
PA System
Buoys, ropes anchors
Podiums
Archways
Banners and flags
SLS equipment
trailer
Radios
Fencing
Tractor
Van
Beach Vehicle
Seating
Scaffolding
Toilets
Generators/electric
Lighting
Computers, printers,
office/admin
equipment
Tables and chairs
First-aid Equipment
Fire safety
Equipment
Additional
infrastructure/equip
ment
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 5 – Volunteers and Staff
SLSGB
PO
None
Details/notes
Resources
Volunteer food
provision (Specify
details)
Volunteer
accommodation
provision (Specify
details)
Volunteer travel
provision (Specify
details)
Volunteer clothing
and apparel
Volunteer info
pack
Volunteer/Staffing
Schedule and
checks
Event Manager
Event Co-ordinator
and admin
Event Promotion
and marketing
Water Safety
Officer
Beach Safety
Officer
Safeguarding
Officer
Gear Steward
Local authorities
Liaison
Local residents
Liaison
Lead Official
Officials
Helpers
Manual Helpers
Announcer
Stewards
Time keepers
Safety Crews
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 6 - Publicity
SLSGB
PO None
Details/notes
Resources
Pre-event report
Post event report
Post event results
posting
Event posters
Press releases
Pre event photos/
video clips
Post event video
clips
Promotion at
conferences/other
events
Signage to Events
Signage at Events
Website page
Website updates
Communicated to
partner sport
organisations for
publication
External markets
(specify)
Facebook/twitter
YouTube video
post
Local print media
National print
media
National
broadcasting
Additional
communication
and marketing
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date _____________
Section 7 - Fundraising
SLSGB
PO None Details/notes
Resources
Income from new sponsors
to be allocated to
Income from other sources
to be allocated to (specify,
i.e. traders, entry fees,
party)
All sponsor agreements to
be co-ordinated and
confirmed by (specify date
and organisation)
Current
Sponsors/Supporters/trader
Agreements
Potential funding leads
Potential supporter/trader
targets
Sponsor product and brand
positioning and benefits
plan
Authority of Sponsor
agreements to be recruited
by team leaders
Potential Conflicts to be
avoided
Agreed Charity SLSGB
Trader Recruitment
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 8 – Design and Branding
SLSGB
PO None Details/notes
Resources
Interactive
activities
Displays
Prize giving
Presentations
Post event
party/meal
opportunity
Other
Entertainment
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________
Section 9 – Entertainment and Additional sports/Activities
SLSGB
PO None Details/notes
Resources
Entertainment
Schedule
Interactive
activities
Displays
Prize giving
Presentations
Post event
party/meal
opportunity
Other
Entertainment
Agreement by:
Print (SLSGB Representative) ________________ Position ________________ Date ______________
Print (PO Representative) ________________ Position ________________ Date ______________