Breed Pavilion / Breed Demonstration Application
Friday, April 1 – Sunday April 3, 2016
Application Deadline March 15, 2016
The Breed Pavilion will be located in a designated portion of the Southern States Legends Stable or in the First
Bank & Trust Company Pavilion (Final location pending). This area will serve as the hub for breed promotions
and education. Participants in this area will receive two permanent stalls (one for a horse and one for exhibit
space). Additional stalls may be purchased. Participants in the Breed Pavilion have the opportunity to perform
on Saturday and Sunday in the Breed Showcase. The Breed Showcase will allow participants a 3-5 minute
presentation of the versatility of their breed. We have a limited # of stalls available so please make your
reservations early.
Parade of Breeds will serve as the closing event on Friday, April 1, opening night of the Virginia Horse
Festival. This event will begin at 6:00pm in the First Bank & Trust Company Pavilion/Southern States Club
Master Arena, a 125’ x 240’ covered arena with seating area for over 1,000 spectators. Your Breed Association
or Farm must be participating in the Breed Pavilion to be considered for selection to perform during this event.
Participants will have a total of 10-15 minutes (2 – 4 minutes/horse) to illustrate the versatility of their breed.
We encourage the inclusion of multiple horses in each performance. Please be prepared to provide any music
and/or narrative script to be included in the presentation. A narrator will be available or participants are
welcome to provide their own. If you would like to be considered for this additional opportunity please review
Breed Demonstration Details and complete the brief description of demonstration section.
PLEASE PRINT
Please Check: ___New Participant
___Parade of Breeds
___Returning Participant
___Breed Showcase
BREED:
_____________________________________________________________________
CONTACT NAME:
_____________________________________________________________________
ADDRESS:
_____________________________________________________________________
CITY:
___________________________________ STATE: _____ ZIP: ________________
PHONE:
(
CELL: (
) _____________________
EMAIL:
__________________________________ FAX: (
) _____________________
WEB SITE (if any):
_______________________________________
) ______________________
Breed Pavilion Rates
Breed Stall & 10’ x 10’ booth
Additional Breed Pavilion Stall
$ 450.00 x______# =_______ Total
$ 200.00 x______# =_______ Total
Additional Stalls for Friday, Parade of Breed participants
(These stalls will not be in the Breed Pavilion)
$ 25.00 x______# =_______ Total
_______ Grand Total
(Please include Payment with Application)
Make Payments to The Virginia Horse Festival
Signature of Applicant ___________________________________________ Date ______________
*Parade of Breeds, Friday evening only
*Breed Showcase, Saturday & Sunday events
Please read carefully. Proper planning and adherence to the deadlines below will ensure your participation and the
quality of our events will be successful.
The Parade of Breeds will be held Friday evening and is the featured event scheduled to provide entertainment as the
closing activity of the horse festival’s opening day. Demonstrations scheduled for 10 – 12 minutes per breed.
The Breed Showcase will be held Saturday and Sunday at various times, demonstrations restricted to 5 minutes per
participant.
Application Deadline March 15, 2016
Script Deadline March 20, 2016 A detailed narrative script for demonstration is required. Please include names of
participants/horses and details explaining planned activities in the ring to ensure we provide quality education and
entertainment for spectators.
After receipt of all requested information, each organization will be informed of their designated times for demonstrations.
Please be sure to indicate the amount of time you anticipate for your demonstration.
Due to the large number of participants in the breed demos, it may not be possible to honor all requests during each
demo/showcase; requests will be confirmed on a first come first served basis.
The Parade of Breeds and Breed Showcase are intended to be educational demonstrations providing history of the breed
and breed specific details that distinguish one from another. Demonstrations and scripts should not promote horses for
sale, farms, stallions, training programs, etc. Promotion of participating organizations and their respective national breed
organization is appropriate and permissible.
A mandatory participant meeting will be held on opening day of the Festival at 1:00 pm. All organizations participating
in the Parade of Breeds and/or Breed Showcase must have a representative present. Please bring final scripts and music
saved to CD or DVD. Scripts must be typed (handwritten scripts will not be accepted), double spaced and no less than 12
pt. font.
Brief Description of Demonstration:
____ Parade of Breeds
____ # of horses
____ Script
____ Breed Showcase
____ Minutes required for performance
____ Music
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Insurance. Unless Licensee, at its expense, provides Commonwealth Fairs & Events, Inc. with satisfactory alternate insurance at least
five (5) business days prior to commencement of the Event listing CFE, Inc. as additional insured, CFE may obtain the following
insurance covering the Event and Licensee’s activities in the Facility (the premium for which shall be included as part of the License
Fee): (1) a commercial general liability insurance policy in the amount of $1,000,000.00 for bodily injury and $1,000,000.00 for property
damage, including blanket contractual liability and independent contractors coverage’s; and (2) commercial automotive bodily injury and
property damage insurance in the amount of $1,000,000.00 (including an extension of hired and non-owned coverage). No election by
CFE not to obtain any or all such insurance policies shall give rise to any claim or liability against CFE related to any Loss that may
have been covered by any such policy had such a policy been obtained. At its expense and to the extent required by law, Licensee
shall provide applicable workers compensation insurance for Licensee’s employees. On each such required policy: (i) Licensee shall be
the insured; (ii) CFE, Inc. shall be named as additional insured’s; and (iii) the insurer shall be required to waive subrogation claims. No
such policy shall in any way limit the liabilities or obligations of Licensee under this Agreement, including, without limitation, Licensee’s
indemnification obligations.
Return to:
Virginia Horse Festival, Glenn Martin, Event Manager, P.O. Box 130, Doswell VA 23047
gmartin@statefairva.org; Phone: (804)994-2858, Fax: (804)994-2927.