CITY UNIVERSITY OF HONG KONG
Jockey Club Academy Hall (Hall 4) Academian Scholarships
2012-2013
Regulations
Jockey Club Academy Hall is committed to whole-person education. To recognize residents’
outstanding pursuit of the Academian culture, i.e. Academic Excellence, Balanced Development
and Community Citizenship, a scholarship scheme is established with the following regulations for
this academic year:
1.
The Scholarships are known as "Jockey Club Academy Hall Academian Scholarships".
2.
The maximum amount of scholarships awarded each year, irrespective of the number of
awards, shall not exceed the amount of FIVE times the hall fee of one semester of
double-room occupancy in the following academic year (i.e. 2013/14, hereafter “the
Subsequent Academic Year”.
3.
Payment shall be arranged for the scholarship recipients by offsetting in PART of in FULL of
the recipients’ hall fee as required for Semester A or Semester B, whichever is appropriate. If
the scholarship recipient is not required to pay for the hall fee in the Subsequent Academic
Year, the hall-fee grant will automatically be forfeited.
4.
Eligibility:
To be eligible to apply for the Scholarships, an applicant must meet the following requirements:
i.
ii.
iii.
iv.
v.
Be a resident of Jockey Club Academy Hall at the time of application; and
Has resided in Jockey Club Academy Hall for at least one full semester at the time of
application (summer term excluded);and
Will continue to reside in Jockey Club Academy Hall in the Subsequent Academic Year;
Has not breached any University or Hall regulations; and
Be a non-final year student at the time of application.
5. Assessment Criteria
i.
The assessment criteria for awarding the Scholarships are in alignment with the ‘ABC’
Academian culture of the Hall. They include but are not limited to the following:
A – Academic Excellence measured by the GPA(≥ 3.0) in Semester A of
the year of application (i.e. 2012/13, hereinafter “the Application
Year”) and/or significant academic improvement measured by the
change in GPA in the Application Year and the immediate preceding
year;
B – Balanced Development in intellectual, social, aesthetic, physical and
moral life, measured by the Academian Index based on participation
in activities organized by the Student Residence Office, the Residence
Tutors and the Residents’ Association; and
C – Community Citizenship measured by good conduct and outstanding
contributions to building a supportive living and learning
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environment in the Hall.
6. Conditions of Award Acceptance:
i.
The scholarship scheme is not applicable to those residents whose hall fees have
already been covered by any other scholarship/award scheme.
ii.
The scholarship recipient is required to reside in one of the semesters in Jockey Club
Academy Hall in the Subsequent Academic Year and will be expected to actively
participate in hall life and organize academic-related activities in the Subsequent
Academic Year and work closely with the hall management team to promote academic
excellence and balanced development.
iii.
Should a scholarship recipient subsequently fail to meet the requirements as stated in
the Regulations of Hall Scholarships or violate the Code of Student Conduct,
Regulations at Student Residence, or the Hall Rules of Jockey Club Academy Hall, the
Scholarship Selection Panel or the Residence Master reserves the right to withdraw the
award of scholarships at any time of the year, including the Subsequent Academic Year.
iv.
With an objective to nurture our students and to promote caring culture, the Community
Relations Committee of the University Council has recommended that each scholarship
recipient is expected to make an annual donation of at least HK$200 to City University
of Hong Kong for student support via CityU Alumni Giving Club when they are in
employment after graduation. This term has been incorporated into all
scholarship/prize/award/bursary schemes, whether they are donated by external donors
or contributed by University funding, with effect from February 2008.
7. Procedures and Time Schedule for the Scholarships:
The procedures for awarding the Scholarships consist of the following three stages:
7.1
Application:
i.
Interested applicants should submit:
a) A completed application form (available on-line and at the Student Residence
Office); and
b) A written recommendation from his/her Residence Tutor
ii. All application information has to be submitted to the Residence Master of Jockey
Club Academy Hall (mailbox# 12A) no later than the announced deadline. Late
applications will not be considered.
7.2
Selection Interview:
i.
Short-listed candidates may be requested to attend an interview with a selection
panel on a date to be announced.
ii. The selection panel will comprise the Residence Master of Jockey Club Academy
Hall or her designate, Director of SRO or her designate, a staff member of the
University, and no more than two other members invited either from within or
outside the University.
7.3
Results Announcement:
i. Results will be announced before the end of the Semester B of the Application
Year.
ii. All decisions by the Selection Panel are final. No further appeals will be accepted.
January 2013
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CITY UNIVERSITY OF HONG KONG
Jockey Club Academy Hall (Hall 4) Academian Scholarships
Application Form
Part I
Personal Particulars
Name (in English): * Mr. / Miss
(in Chinese, if any):
Place of Birth:
* College/ Department:
Programme Title & Year:
Student I.D. No.:
Starting Date of Residence at
Jockey Club Academy Hall:
Room No.:
Email Address:
Telephone No. in Hall:
Mobile Phone No.:
* Delete as appropriate
Part II Academic Performance (Please attach a copy of academic report)
Applicant’s GPA: _________________ (GPA in Semester A)
_________________ (GPA in last year, if available)
Part III
Participation in Hall Activities
Please complete the form in the Attachment.
Part IV Contribution to Hall (please use separate sheet)
Please submit a 400-word essay to share the following with us:
1. Your past contribution in developing a supportive learning environment in the Hall.
2. Your past contribution in developing a harmonious living environment in the Hall.
3. Your suggestion of one activity that you would organize in assisting the Hall to further pursue the
Academian Culture, i.e. Academic Excellence, Balanced Development and Community Citizenship if
awarded the Academian Scholarship.
Part V Additional Information (please use separate sheet if necessary)
Please include other information you find useful in supporting your application, such as financial need with
proof of your family income, Government Grant & Loan awarded in the current academic year, etc.
(Non-means Tested Loan is not considered.)
Part VI
Declaration by Applicant
1. I declare that the details given above are true, complete and correct and I understand that any
misrepresentation of facts would lead to my disqualification for the captioned scholarship.
2. I agree that should there be any subsequent changes of my personal data, or change of my status as a
CityU student (e.g. withdrawal, termination of study), I shall inform the Residence Master of Jockey
Club Academy Hall immediately.
3. I agree to the data usage mentioned below:
-
As a basis for selection by the University or donors for the available scholarships.
For transferring to the Award System in SDS and the University if and when the application is successful.
4. I understand that the University reserves the right to withdraw the scholarship, partially or in full,
should I fail to fulfil the obligation(s) as required in the Hall Scholarship Regulations.
Signature: _____________________________
Date: ___________________________
IMPORTANT: Recommendation by Residence Tutor
Please pass your application to your Residence Tutor for consideration and recommendation at least 7 days
before the deadline of application.
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Attachment
Jockey Club Academy Hall (Hall 4)
Academian Scholarships
Name : ________________________________
Room No. : _____________________________
Participation in Hall Activities (Please ‘’ the appropriate box for your participation in the year.)
Professor Edmond Ko Cup
(figure in bracket represents the
Academian Index awarded for each
activity)
Aquatic Competition
Athlete Competition
Soccer Competition
Table Tennis Competition
Photography Competition
Hall
Representative/
Substitute
(80)
Participant#
Helper/Cheerer
(10/ session ;
* Special)
(20 / match ;
* Special)
□
□
□
□
Sessions □
Sessions □
Sessions
□
Entries □ 1 Independent Entry
(*50/ entry) (*30); or
(maximum 2 entries) □ 2 Entries (*50); or
□ 1 Story Entry (*50)
Matches
Matches
□
(choose one only)
Basketball League
Badminton Competition
Singing Competition
□
□
□
Sessions
Sessions
Sessions □ (*40)
Matches
Matches
#Participant refers to those taking part in training/ selection sessions or intra-hall competitions.
Achievement in Professor Edmond Ko Cup
Champion (please specify activity):
□ (80/activity)
1st Runner-up (please specify activity):
□
(60/activity)
2nd Runner-up (please specify activity):
□
(40/activity)
3rd Runner-up (please specify activity): □
(20/activity)
Hall Activities
Participant
(20; *Special)
Helper/Performe Organizer
r
(60; *Special)
(40; *Special)
□ (*100)
□ (*10)
□ (*10)
□
□
□ (*10)
□ (*10)
□ (*60)
□ (*150)
□
□ (*30)
□
□
□
□
□ (*80)
Semester A:
Orientation Camp
Mid autumn Festival
Multi-Cultural Journey
Academians’ Night
Non-local Students Integration Trip
Floor Decoration Competition
Halloween Celebration
High Table Dinner
Others: (please specify):
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□ (*200)
□ (*60)
□
□
□
□
□
□ (*120)
Attachment
Name : ________________________________
Room No. : _____________________________
Semester B:
Academians’ Night
Social Concern Project
Academians’ Talk
Cultural Trip
Walk for Millions
Career Talk
Cooking Competition
Anniversary High Table Dinner
Intra-hall Singing Contest
Bus Tour
Book Swapping Programme
Hall Book Publication
Others (please specify):
□
□ (*40)
□ (*10)
□
□
□ (*10)
□
□ (*60)
□ (*10)
□
N/A
□ (*40)
□
□ (*80)
□ (*30)
□
□
□ (*30)
□
□ (*80)
□
□
□ (*30)
□ (*80)
□
□ (*120)
□ (*60)
□
□
N/A
□
□ (*120)
□
□
N/A
□ (*100)
Total Academian Index attained: __________________________ (For Official Use)
Positions held in Hall and Performance:
Ex. Co. Member of RA
Councilor of RA
□
□
□
□
□
Election Board Member of RA
Floor Representative
Fire & Safety Marshal
Other Floor Positions (please specify):
RT function helper (please specify) :
Participation in Floor activities (0-100)
Floor meetings
□ (Semester A)
□ (Semester B)
Other floor activities (please specify) :
Performance of Residence Mentors (For Residence Mentors ONLY)
(Please briefly state below the names of your mentees and your contributions in the course
of your residence mentorship e.g. activities held for your mentees, assistance provided to
your mentees, etc.)
Name of your mentees:
Your Contributions:
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Attachment
Other contributions to building a supportive living and learning environment in the Hall
(please specify):
Recommendation by Residence Tutor
Name : ___________________________ Signature : ____________________ Date : ___________
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