RISK ASSESSMENT FORM
Risk Assessment For
Service / School:
Assessment Undertaken By
Name:
Assessment Reviewed
Name:
Location of Activity: UK Only
Date:
Date:
Activity: Generic staff travel within the UK by car,
train, coach etc for lower risk activities such as
conferences, exam boards, visiting students on
placement, etc.
Signed by Dean of School / Director of
Service or equivalent:
This section to be used when
the assessment is reviewed in
academic year
This risk assessment must be read in association with
FM SHE 042 Procedural Guidance for the
Management of Health & Safety During UK Travel
REF:
List significant
hazards here:
Private Car
Vehicle accident
Date:
List
groups of
people
who are
at risk:
Staff
List existing controls, or refer to safety procedures etc.
Trip not to commence if staff have concerns about vehicle
safety;
Driver must have ‘business use’ coverage on their insurance
policy;
Vehicle Use Self Declaration Statement should be completed;
Route will be planned in advance.
For risks, which are not
adequately controlled,
list the action needed.
Remaining
level of risk:
high, med or
low
Low-Med
Motorbike
As above, plus:
Vehicle accident
Riders must wear an adequate protective helmet, eye
protection and other protective and gloves.
Suitable head protection to be worn and recommended you
wear high visibility clothing;
Bicycle
Accident
Low-Med
Low-Med
If riding a bike at night or in reduced visibility suitable lights
and reflectors (to the appropriate British Standard) must be
fitted and used;
Hire / University Car
Staff
Vehicle accident –
Unfamiliarity with
vehicle control
Cyclists should also ensure that their bicycle is well
maintained and that they are suitably equipped if used for
carrying loads.
University approved hire car company;
Low-Med
Trip not to commence if staff have concerns about vehicle
safety;
Drivers to familiarise themselves with controls of hire cars
before setting off;
‘Fleet Driving Procedures’;
No Smoking permitted;
Coach / minibus
Staff
Vehicle accident
University insurance.
FM SHE 051 Procedural Guidance for Safe Use of Minibuses
Low-Med
Trip not to commence if staff have concerns about vehicle
safety;
University minibus / MIDAS trained driver;
Vehicle general
Accident,
incident
Tiredness, poor road
conditions, etc
Staff
University approved coach contractor.
Consult weather forecast for the area before setting out in the
winter;
Trip not to commence if staff have concerns about vehicle
safety;
Mobile phones must not be used when driving even with a
hands free kit. They may be used when parked in a safe
Low-Med
place with the engine switched off;
Driver will not pick up hitch-hikers;
On arrival the vehicle will be parked in a well-lit area as close
to the destination as possible;
Driver will keep doors locked in stop/go traffic;
Seat belts must be worn;
A minimum break of at least 15 minutes after every two hours
of driving is recommended and a 45-minute break taken after
any continuous driving period of 4.5 hours (periods of less
than 15 minutes do not count towards the 45 minutes break
requirement);
The driver should take a continuous rest period of at least 11
hours in any 24-hour period and only drive for a maximum of 9
hours in any 24-hour period subject to a 56-hour weekly
maximum;
Care should be exercised to ensure that alcohol consumed on
the previous day does not affect driving performance;
Train - accident
Staff
University accident reporting procedures.
Follow any safety information given on the train.
Personal medication
needs
Staff
Staff advised to ensure personal needs are met.
Specific risk assessment Low
as required for persons
with pre-existing medical
conditions which may be
worsened by travel.
Staff
Premise / site / activity safety procedures / instructions to be
followed at all times;
Any activities that are Low
undertaken as an addition
to those outlined before
the trip begun, must be
assessed prior to them
starting.
Pre-existing medical
condition or disability
made worse through
travel
General safety
issues at locations
being visited
Any safety equipment provided by staff at premise must be
used as directed
Attendees to familiarise themselves with the location of fire
Low
escape routes particularly in overnight accommodation;
Personal safety
(general)
Staff
Physical and/or
verbal assault,
leisure time activities
Manual handling
(luggage)
Staff
Injuries arising from
incorrect
manual
handling techniques
Slips trips and falls
Staff
Environmental
conditions (weather)
Additional
specific
issues related to
planned travel or
proposed
work
activity
Staff
University accident reporting procedures.
Research area to be visited if unfamiliar including Out of Hours: Security Low
areas/locations you should avoid., identify safest travel form, (24-hour security lodge)
routes, location of stations, car parks, etc.;
holds a cascade list of
senior staff within the
Carry a mobile phone to raise the alarm if necessary;
University:
01772
Carry a personal alarm (available from Harrington Security 892068.
Lodge).
Manual handling assessments, trolley available, information
Manual handling training
Low
provision, training available through SHE Section;
available through SHE
Section
Maintain good posture when lifting or lowering equipment;
Avoid twisting or bending to reduce the chance of back injury.
Wear footwear suitable for the conditions;
Low
Particular care should be used when crossing unfamiliar /
dimly lit areas, car parks, etc.
Consult daily weather forecast for the area before setting out;
Low
Wear clothing suitable for the expected weather conditions, be
prepared for sudden changes