3712 Wichita Street Fort Worth, Texas 76119
682.432.1140
www.belltowerfortworth.com
FACILITY POLICIES & PROCEDURES FOR VENDORS
Questions? Please call 682-432-1140 or email info@belltowerfortworth.com.
Please thoroughly review and distribute the following information in preparation for your event at Belltower Chapel & Garden.
Failure to abide by policies and procedures may result in the loss of all or part of the client’s Damage Deposit.
Venue Site:
Belltower allows ceremonies and receptions in three locations: sanctuary, reception hall, and garden. No setup is permitted in grass
areas or garden beds. Outdoor setup is prohibited when the Heat Index reaches 95 or above for the safety of guests and staff.
Final determination of outdoor setup will be made 48 hours in advance, based on local weather forecasts.
Liability Insurance:
A copy of each vendor’s liability insurance is required two (2) weeks prior to the event. This evidence can be emailed to
info@belltowerfortworth.com or faxed to 682-224-8879. This applies specifically to caterers, DJ’s, photo booth companies and
rental companies.
Compliance with State and Local Regulations:
Individuals and/or organizations renting Belltower Chapel & Garden shall comply with all laws - federal, state and local - including all
ordinances of the City of Fort Worth. All rules, regulations and requirements of the police and fire departments shall be observed.
Alcohol Service:
A copy of TABC certification is required for the service of alcohol two (2) weeks prior to the event. This certification can be emailed
or faxed to info@belltowerfortworth.com or 682-224-8879.
Access, Delivery & Loading:
Please consult your client for their event occupation period. Gates are open and ALL deliveries and pickup must take place during
the event occupation period. Loading for events is only allowed via the ramp through the rear entrance of the Chapel.
Non Smoking Facility:
The Belltower Chapel building is entirely non-smoking. Violation of this policy will result in the loss of the client’s damage deposit.
Vendor Setup:
Vendor and other setup or decoration activities must be completed within the event rental period AND before the wedding
ceremony begins to avoid disruption of the service. Absolutely no loading/unloading shall take place during wedding ceremony. All
those involved in event preparation are asked to stay in the back of the chapel or in the Prep Room and remain quiet during the
ceremony. Please consult the client if you require a timeline for the event.
Facility Policies:
The following policies are strictly enforced and noncompliance may result in the loss of part or all of the client’s damage deposit.
1. DO NOT dispose of ANY liquid waste in the bathroom sinks, toilets, hallway sink, parking lot or landscaped areas.
2. DO NOT bring in microwaves or other cooking appliances. Additional amperage draw will blow breakers.
3. DO NOT lean any equipment against the stained glass in the facility.
4. DO NOT attempt to open any windows in the facility.
5. DO NOT adjust any of the settings on the sound system or lighting without assistance from Belltower staff.
6. DO NOT move the piano, other furnishings or rearrange set-up without approval from the Belltower Coordinator.
7. NO storage of items is permitted either before or after the event.
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682.432.1140
www.belltowerfortworth.com
3712 Wichita Street Fort Worth, Texas 76119
Prep Room Usage:
The Prep Room is 13’ wide by 19’ long and is located in the rear of the chapel, approximately 10' from the back door. Our Prep
Room does not have a sink or ovens. Please respect our historic facility by adhering to the following requirements. Failure to do so
will result in the loss of all or part of the client’s damage deposit:
 Be prepared to transport and dispose of food and liquid waste off-site
 Liquid waste may NOT be dumped in restroom sinks, toilets or on the facility grounds. The janitor’s closet sink may be used
only to dispose of water/tea. NO GREASY LIQUIDS
 Appliances drawing large amperage, such as microwaves are not permitted – they will blow breakers.
 Only dry goods may be placed on the folding table between the refrigerator and computer console.
 Vendor(s) may not use Belltower supplies.
The Prep Room contains the following equipment for your use:
 stainless steel prep table (2 ½’X 5’)
 commercial refrigerator (2-door, each measures
23”X51”)
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2 large garbage cans (44-gallon)
1 hallway sink
2 110 v electrical outlets
Prep Room Cleaning:
Vendors/clients must leave the vendor prep room in the same condition as it was upon their arrival. Cleanup must conclude by the
end of the event occupation period and includes:
 Properly disposing of liquid waste off-site (bring receptacles for dumping water from chafing dishes, etc.)
 Removing all equipment and supplies
 Wiping down surfaces and inside/outside of refrigerator
 Cleaning up of spills on walls or floors
 Collecting all trash and moving it to the rear outdoor trashcans
Trash Disposal:
Two large garbage cans are located in the prep room and 6 smaller trash cans are available for use during the event. Belltower will
provide trash bags for these receptacles. Post event, all trash must be consolidated in the large trash receptacles located outside
the back entrance of the facility. If the amount of trash exceeds the capacity of these receptacles, securely tied trash bags can be
left next to the receptacles. Belltower staff are responsible for taking these receptacles to the dumpster.
Audio Equipment:
Please abide by the rules for the audio equipment. Do NOT adjust the settings on the sound board to avoid mic feedback. See your
Facility/Event Supervisor for instruction on operation of the equipment.
2 lapel mics
CD player
3 ball mics
iPod connection
2 condenser mics (NOT movable)
1 direct boxes
Electrical Outlets:
Sanctuary: Outlets under window arches at front; 4 in rear of room and behind banister w/ audio equipment
Reception: Six (6) 0utlets located under window arches (12 plugs), 1 outlet at each end of the room (2 plugs)
Garden:
Four (4) electrical outlets at the pergola, plus 4 additional outlets in the corners of the garden
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682.432.1140
www.belltowerfortworth.com
3712 Wichita Street Fort Worth, Texas 76119
Lighting:
The use of decorative lighting is discouraged for a number of reasons: our low indoor ceilings; limited space and the location of our
electrical outlets are all factors that negate the effectiveness of the lighting.
Decorations:
The following policies apply to decorations either indoor or outdoor to any portion of the facility:
 Do not use tape, staples, florist clay, tacks, screws, nails or 3M Command Products
 Use of plastic pew hooks, florist wire, or fishing line is acceptable.
 Do not attach decorations to ceiling or ceiling fixtures, draperies, walls, doors or floors.
 Floor runners may be placed in the Sanctuary for the wedding ceremony.
 Only artificial flower petals may be dropped on the carpet in the Sanctuary.
 Only LED candles may be used in the sanctuary aisles or with the candelabras
 No items containing liquid are permitted in the sanctuary aisles
 Only enclosed flames (except for unity candles) are permitted at the front of the Sanctuary
 Only enclosed flames are allowed in the reception hall (e.g. votives and hurricane lamps)
 Caterers are permitted sterno candles on chafing dish platforms for food.
 No candles are allowed on windowsills in either the sanctuary or reception hall.
 No crepe paper decorations or other flammable items.
 No bird seed, potpourri, artificial snow, etc is permitted.
 Do not remove anything from walls or shelves in any area of the facility.
 No fog machines
Available Equipment:
You may check with the client about their anticipated use of Belltower equipment included with their rental:
60” Round Tables:
20
guest seating (8-10 per table)
6 ‘ Rectangular Tables:
10
service use
38” Square Tables:
2
cake, sweetheart table
36” Round Tables:
2
cake, sweetheart table,
Oak Bar:
1
6’ W x 2’9” D x 3’10” H, on wheels
Chiavari Chairs:
200
Gold with ivory cushions
Table Linens:
Available for rental in ivory, white, black, and burgundy
Unity Table:
2’11” W x 1’ D x 2’6” H, wrought iron with a glass top (sofa table size)
Dimensions:
Sanctuary:
Reception Hall:
Aisle (rear pew to front steps): 61’ long X 5’ wide
Stage: 10’9” x 11’8” (between banisters), 10’9” x 15’5” (between side steps)
Pews: 32, 16 on each side, each pew seats 8 comfortably (11’7” x 15”)
Room dimensions:
Window arches:
71’6” L X 26’ W X 9’10” H
10’8” x 8’10” (inside to inside)
Outdoor Pergola:
 The 4 leg posts are 10‘ tall. The top cross beam adds an additional foot bringing the total height to 11 feet.
 Front/Rear width to the outside edge of each leg post is 10 feet (or 8 feet between the two leg posts).
 Side width to the outside edge of each leg post is 9 feet (or 7 feet between the two leg posts).
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