ALCTS Public Library Technical Services Interest Group.
Attendees included: Bryan Baldus, Donna Cranmer, Teri Frick, Megan Dazey, Lihong Zhu,
Carline Saccucci (Co-chair), Kathy Settler, Diane Boehr, Julianne Beall, Violet Fox, Angela
You, Libbie Crawford (Co-chair, Camilla Williams, Karl Debus-Lopez.
Libbie started the meeting around 8:38, introducing Caroline Saccucci, Karl Debus Lopez, and
Camilla Williams to present on Cataloging in Publication developments at the Library of
Congress.
Cataloging in Publication : moving beyond the print: Caroline: They will be giving the same
presentation tomorrow and Karl will be presenting at the LC booth. Caroline is the chair of
PLTSIG and thought we might be interested in hearing about CIP. She and Camilla will discuss
CIP for e-books and Karl will discuss CIP block changes.
CIP beyond print: Up to now, CIP has been for print books likely to be collected by (mainly
U.S.) libraries. Now, e-books are becoming more popular, and if there is a record for print, they
might as well create one for the e-book, too. They started the program/project on e-books in
2011. Service to publishers--simultaneous publication of print and e-books. They take the print
record and programming generates an e-book record automatically without manual intervention.
Pilot publishers were the University Press of Mississippi, Wiley-Blackwell, and World Bank.
Publisher requirements: simultaneous publication of print and electronic; separate applications
for both, but data auto-filled by copying from print; submitted within 15 business days; include
appropriate unaltered CIP on the copyright page of both versions; provide a complimentary
copy of the e-book to LC--just like for print, it must be from the best version and from the
publisher. The pilot launched October 11, 2011. Metadata workflow: E-book application
obtains data from the print version. The publisher selects "e-book" and it allows them to enter
data specific to the e-book. A unique LCCN is generated ... [see slides]. A 776 field is
reciprocated in both records.
Donna: It makes it easier for ISBN matching if the ISBN is in $z, or not in the record at all.
Carline: It took some negotiating to get Policy and Standards Division to agree to add the 776
to the print version's record.
The e-book is not shelflisted--just given an 050$a. Records are suppressed in LC's database, but
are distributed. The 588 includes a disclaimer that no human intervention was used in creating
the record. LC is still developing a process to make the e-books available to users, so the
records are still being suppressed until that is worked out. 5663 records have been generated as
of January 15, 2015. about 50000 print book CIP applications were received. 155 publishers are
participating, as of December 31, 2014.
Camilla: CIP e-books program, receiving and processing: They worked with Information
Technical Services to set up server space to store the e-books and to scan them for securityrelated issues (viruses, etc.). How to get the e-books: pushed from the publisher, secure FTP
(SFTP), used IP addresses to verify the submission was from the publisher rather than someone
else. RDC--software that tracks files form submission until they are moved to long-term storage.
The check-in page shows brief instructions for staff on how to deal with submissions. Some
publishers have used the print block in the e-books even though they are supposed to use the e-
book version. Accepting or rejecting the e-book--they can also accept with conditions. The
completed e-book record will still be suppressed due to not being able to circulate the e-book.
They moved from pilot to production July 16, 2014. 1159 e-books have been received, 340
received and verified for the LC collection.
Libbie: Do you auto-assign the liaison for the e-book?
Camilla: Not yet, they are talking about that.
Caroline: Currently it would be too lopsided to do that (all of Wiley to one person).
Next steps: Adding additional publishers--well underway (1500 approved, out of a goal of
2000). Future developments: the revised CIP block format; streamlining the application process
(1 application for both versions); include born-digital titles; provide access to e-books to
readers (Congress primarily, as well as LC's onsite readers). Records are out there in WorldCat
and hopefully will be included in other e-book sets (Overdrive, etc.).
Karl: The CIP data block : a new layout for new realities: He and Caroline met with the Office
of General Counsel on access to e-books. They came up with a statement that by participating
in the program, publishers would allow access to the e-book to registered LC users within their
secure network. Next week, they will meet with the Associate Librarian for Library Services to
get his thoughts.
Karl: Seeing Diane reminds me that we forgot to include NLM classification and MeSH in
examples, and I’ll correct that. Many libraries use the CIP data block as the source for
cataloging. A committee of experts has been meeting since September 2013 to discuss changes
to the data block. They are still working on the proposal and recommendations. Discussion at
the 2013 CIP Advisory Group meeting led to the question of whether the current block meets
the needs of users (libraries, publishers, end users); whether the current format is as useful
today as it once was; whether some of the elements need to be included or if new ones need to
be added. They sent out a CIP block survey from May 1-June 1, 2014. Summary of results:
They had 420 respondents, the majority of which were from schools, then college and public
libraries. The results include more than 420 "type" responses due to multi-faceted "types" of
libraries (medical-academic, etc.). The majority was from smaller libraries, and the majority
had only 1 cataloger. The CIP block and how it is used: as primary source, 44.1% yes
(especially school libraries); refer to CIP as source of cataloging data, 95%. Transcribe the
complete block, 52% no, but the vast majority (80%+) take parts from it--ISBN, Dewey, LC
Classification, LCSH, etc. Non-CIP elements used: publication information, summaries,
pagination, size, subject headings, genre headings, etc.
Changes recommended: Retain: main entry; uniform title as primary access point, foreign title,
or commonly known title; general notes unless they are just "Includes index"; contents only if
multipart set; summary retained only for juvenile and YA fiction; keep both LCCNs and all
ISBNs. Data elements to remove: 240 collective title; author affiliations; "pages cm". These
would be excluded from the block but retained in the MARC record. Author affiliations take up
too much space and are hard to read.
New to add: Name of publisher, publication date; BISAC headings; genre/form terms.
Layout: include permalink to 010 LCCN in LC's catalog. Combined layout for print and
electronic. General recommendation for layout, include labels (names, titles, description,
identifiers, subjects, classifications). They are investigating the possibility of adding QR codes
linked to the data block or LC record (preferably LC's catalog).
Donna: Why can't the ISBN just be a string rather than hyphenated?
Karl: The standard has the hyphens in them, so they have to include them.
Caroline: ISSN requires a hyphen; but ISBN doesn't work with it included in the record.
Diane: Why not use just "LC" instead of "LC Classification" in the section on "Classification:",
top have room for NLM, etc.?
Karl: Noted.
Audience information includes provenance of the age range, to make it clear CYAC didn't
assign it themselves.
Diane: When you have a series 490/8XX, where will the series appear?
Karl: They do include them if they are there; they will send us an example.
Diane: Many said series were important. Did LC consider that (changing LC's policy on series)?
Karl: He plans to share this with Beacher. They noted it in their discussions and will point it out
to management. Karl wasn't at LC at the time the series decision was made. He will add it as a
note to be discussed.
On the language note example, Karl wonders if the "English" after "Other title of the Japanese
title needs to be there.
The combined print and electronic version includes both sets of ISBNs and LCCNs.
Next steps: Input from stakeholders; share with libraries and publishers; move forward--if
everyone is in agreement, they hope to maybe implement by January 2016.
Kathy: Why only retain the summary on children's and YA fiction?
Donna: She also finds it helpful.
Karl: They are not stripping anything from the record, just the printed block.
Kathy: Many aren't even going to look at the catalog record.
Caroline: CYAC only creates summaries for CYAC materials. Publishers may submit them for
other materials, but publishers are also concerned with “real estate” on the copyright page.
Summaries for non-juvenile fiction are not created by LC catalogers, so they won't necessarily
be concise and unbiased.
Karl will be at the LC booth at 2 p.m. Caroline and Camilla will be there today at 1 p.m. and
3:30; Cataloging and Classification Research IG tomorrow.
The meeting ended around 10:04.