DIVISION OF POPULATION HEALTH
DEPARTMENT MAJOR INCIDENT PLAN
This plan has been drawn up in accordance with the UCL Major Incident Plan, to ensure that the
Research Department of Primary Care & Population Health and Research Department of Infection
and Population Health (encompassing both campuses) can quickly recover from a major incident.
Departmental Major Incident Team (DMIT)
In the event of a major incident the following people will be responsible for returning the Departments
to normal operational status:
NAME
Irwin Nazareth
Richard Gilson
Joe Rosenthal
Richard Murkett
Marcella MacCann
Terri Charrier
Richard Marsh
TITLE
Head of Department of
Primary Care & Population
Health
Head of Department of
Infection & Population
Health
Senior Lecturer in General
Practice
IT Support
TELEPHONE
020 7472 6754
EMAIL
020 7830 2886
r.gilson@ucl.ac.uk
020 7472 6116
j.rosenthal@pcps.ucl.ac.uk
020 7830 2239
r.murkett@ucl.ac.uk
Manager and Divisional
Finance Administrator
Institutional Human
Resources Lead
Institute Manager and
Research Lead
020 7830 2340
m.maccann@ucl.ac.uk
020 7679 9477
t.charrier@ucl.ac.uk
020 7679 1696
r.marsh@ucl.ac.uk
i.nazareth@ucl.ac.uk
DMIT Meeting Venues
The UCL MIP recommends having two meeting venues (with sufficient equipment) for the DMIT to
meet when an incident occurs:
Venue 1 1) Head of Department’s meeting room,
Royal Free Campus
Equipment necessary
 Telephone / Mobile
 PC with internet connection
Terri Charrier
June 2008
FINAL VERSION
2) A meeting room on one of the two
campuses unaffected by the incident


Fax
Teleconferencing equipment
The DMIT will be primarily responsible for liaising with the UCL major incident team to identify any
potential issues that must be dealt with at College level, and to identify and suggest initial proposals
for any additional support. The following areas will need to be assessed:





Injuries
Cause
Damage
Possible further damage
Impact on business
Note: Royal Free and Bloomsbury Hospital/Trust Major Incident Plans must be consulted in tandem
with the UCL Major Incident Plan to maximise the safety of staff at these sites.
Table 1 - Critical Activities
Critical Activity
Administration
Research (inc labs)
Undergraduate Teaching
Postgraduate Teaching
Key internal dependencies
Staff, space, facilities
Students, staff, space, facilities
Key external dependencies
Funding
Contracts, funding
Funding, suitable students
Table 2 – Potential Losses
Critical Activity
Administration
Research (inc labs)
Undergraduate Teaching
Postgraduate Teaching
Potential Loss
Short to long term
disruption or cessation
Form of Loss
Monetary, human
Monetary, human,
reputation, data
Impact of Loss
Severe
Severe for those
concerned, less so
for UCL as a whole
Table 3 – Risk Assessment
Risk
Fire
Likelihood
Low
Loss of Staff
Medium
Flood
Low
Terrorism on the periphery
Medium
Building collapse
Low
Impact
Severe for area(s)
concerned
Comment
Department adheres to UCL and
Campus Fire Safety Regulations.
Transport difficulties, police
cordons, severe weather or illness
(e.g. influenza).
None of UCL campuses are within
the Thames flood plain.
Although it is recognised that the
major targets are at the centre of
London, there is the possibility
that the transport system remains
a potential target.
Buildings built to a high standard
and are maintained. Possible
impact by vehicles on the
perimeter.
Table 4 - Action Plan
Incident 
Phase 
Phase 1
First 90 minutes
Phase 2
First 24 hours
Phase 3
First 48 hours
Facilities (for whatever
reason) are not available
 Deal with immediate
health & safety / first aid
issues
 Head count (use
emergency
database/UCL registry
for students) to contact
those off site.
 Contact UCL MIT for
instructions
 Place emergency notice
on website
 Use radio information
and emergency numbers
provided by the Police
 Advise all staff to read
website for updates
and/or contact site DA
for further information
 Begin to list details of
essential administrative
functions (numbers
involved, equipment
necessary etc)
 Use radio information
and emergency numbers
provided by the Police
 See note below



Phase 4
First 7 days & beyond



Depending on severity of
incident, liaise with UCL
MIT to identify suitable
temporary
accommodation for
relocation of affected site
Inform staff and students
of progress
Liaise with UCL MIT for
further instruction and
guidance
Plan relocation of
affected site to
temporary
accommodation
Inform staff and students
of progress
Liaise with UCL MIT for
further instruction and
guidance
Staff are unable to get
to work
 Head count (use
emergency database)
to contact those off
site.
 Assess impact of
incident
 Contact UCL MIT for
further instructions
 Place emergency
notice on website
 Use radio information
and emergency
numbers provided by
the Police
UCL is closed


Advise all staff to
read website for
updates and/or
contact site DA for
further information.
 Identify nominated
deputies for absent
core staff (tutors,
managers etc) and to
ensure that critical
administrative
functions continue
 Use radio information
and emergency
numbers provided by
the Police
As above plus:



Consider agency staff
for non-core staff
replacement
Liaise with UCL MIT
for further instruction
and guidance
Review and reassess situation









Inform all staff that
UCL and therefore
the department is
closed until further
notice.
Their pay will be
protected during this
time
Staff will not be
granted access until
UCL reopens
MIT to securely close
affected site
Place emergency
notice on website
Await re-opening
instructions from UCL
MIT
Inform all staff when
UCL reopens
Update website
Liaise with UCL MIT
Update staff / website
as necessary
As above
Note: UCL will not be able to provide specialist research, teaching or service function space such as
laboratories. Nor will they be able to provide specialist equipment it is therefore necessary to have
plans for:
1. Providing essential lab and/or teaching space elsewhere by making arrangements with other
UCL departments and/or collaborators outside of UCL.
2. Providing access to essential equipment elsewhere.