Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
1) Open Outlook
2) Open a new message. On the Message tab, in the Include group, select Signature, and then select
Signatures
3) On the E-mail Signature tab, select New
4) Type a name for the signature, and then select OK
5) Draft your signature in the E-Mail Signature box (you can copy the examples from the second page
below and paste them in the signature box, then edit them)
a. Type in your name, title, phone, address etc. following the organizational structure below.
b. To format the text, select the text, and then use the style and formatting buttons to select the
options that you want. (Select Arial font in the styles, sizes, and dark blue color below, to create
a consistent look for our institution):
i. Montefiore Dark Blue Color instructions
1. Highlight your signature that you created
2. Select Font Color pull down (Automatic is the default)
3. Select More Colors
4. Select Custom Tab
5. Enter 0 in Red, 55 in Green, 104 in Blue
6. Select OK
c. To insert the logo:
i. Select and click on the logo from below
ii. Select Copy
iii. Go to the E-Mail Signature box
iv. Place your cursor at the bottom of the E-Mail Signature box
v. Select Paste
Name, Credentials (bold, 12pt)
Title (italic, 10pt)
Department (regular, 10pt)
<space>
Montefiore Medical Center (bold, 10pt)
The University Hospital for Albert Einstein College of Medicine (italic, 10pt)
Address (regular, 10pt)
Phone numbers (regular, 10pt)
Email address (regular, 10pt)
Website (regular, 10pt)
<space>
[INSERT LOGO]
Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
See below for Montefiore, Emerging Health and CMO formatting examples and logos.
6) In Choose Default Signature, make sure your signature is selected in New Messages and
Replies/Forwards
7) To finish creating the signature, select OK.
8) Test it out. Create a new e-mail message and the signature is automatically inserted before you type
your message. Please ensure your signature look like the samples below:
Example 1: Montefiore
John Smith, MD
Director of Operations
Department of Medicine
Montefiore Medical Center
The University Hospital for Albert Einstein College of Medicine
111 East 210th Street, Bronx, NY 10467
718-920-0000 Office
718-920-0000 Fax
name@montefiore.org
www.montefiore.org
Example 2: CHAM
John Smith, MD
Director of Operations
Division of Pediatric Cardiology
The Children’s Hospital at Montefiore
The Pediatric Hospital for Albert Einstein College of Medicine
3415 Bainbridge Avenue, Bronx, NY 10467
718-741-0000 Office
718-741-0000 Fax
name@montefiore.org
www.montekids.org
Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
Example 3: Emerging Health
Mary Smith, MD
Director of Operations
Project Services
Emerging Health
Montefiore Information Technology
3 Odell Plaza, Yonkers, NY 10701
914-457-0000 Office
914-457-0000 Fax
name@emerginghealthit.com
www.emerginghealthit.com
www.montefiore.org
Example 4: CMO
David Smith, MD
Director of Operations
Credentialing
CMO
Montefiore Care Management
100 Corporate Blvd., Yonkers, NY 10701
914-457-0000 Office
914-457-0000 Fax
name@montefiore.org
www.cmocares.org
www.montefiore.org