Schedule 1
Scope of Services
JOB DESCRIPTION
Job Title: Education Manager (EM), Pacific Eye Institute (PEI)
Reporting to: Director, PEI
Key relationships:
General Manager, PEI
International Program Manager, FHFNZ
Program Development Manager, FHFNZ
Pacific Strategy Manager, FHFNZ
Medical Director, FHFNZ
Workforce and Academic Manager, FHFNZ
Education Managers, PNG & Timor-Leste
Student Administrator/Graduate Supply Coordinator, PEI
Outreach Ophthalmologist, PEI
Senior Nurse Manager, PEI
Location: Suva, Fiji
Overview
The PEI Education Manager (EM) is responsible for the delivery and quality of the Post
Graduate Diploma nursing and technician Eye Care programs at the Pacific Eye Institute in
Fiji and maintains a close working relationship with the workforce support program in place
for graduates of all nursing programs. Currently the programs consist of: Postgraduate
Diploma in Eye Care (PGDEC), Postgraduate Certificate in Eye Care (PGCEC), and
Postgraduate Certificate for Diabetes Eye Care (PGCDEC). The EM also coordinates entry
to the Master of Community Eye Care (MCEC), delivered by Fiji National University (FNU).
The EM carries out ongoing assessment of courses and programs to make improvements
where required and share information and learning with the broader FHFNZ Education team
to ensure dissemination of knowledge between programs.
The EM is also responsible for maintaining existing partnerships and also seeking new
partnerships in keeping with Fred Hollows Foundation NZ (FHFNZ) and PEI’s overall
education strategy to encourage multi-sector collaboration.
Specific responsibilities
Management and administration of academic programs
1.
Ensure the timely advertisement of courses and recruitment of students according to
PEI training needs and PEI/FNU enrolment procedures and policy.
2.
Ensure documentation of all training (lesson plans, learning activities, visual aids and
assessment of tasks) is complete and up to date.
3.
Liaise with the General Manager (GM) and FHFNZ Workforce and Academic
Manager (WAM) to recruit external trainers as appropriate.
4.
Roster classroom and clinical components of the courses at PEI as part of the annual
academic calendar development.
5.
Be responsible for ongoing monitoring and evaluation (M&E) of PEI
modules/program and integration of M&E findings back into the program.
6.
Chair the PEI Academic Committee, which has oversight over all PEI academic
program matters, and be a member of the PNG (and Timor, if applicable) Academic
Committees, fostering closer relationships between the program locations.
7.
Ensure that PEI courses meet all FNU College of Medicine, Nursing and Health
Sciences, Fiji High Education Commission and PEI academic requirements and FNU is kept
up to date with course progress, course reports and student marks.
8.
Attend FNU faculty meetings, if required, and integrate FNU requirements into the
PEI nursing programs.
9.
Liaise with the GM and WAM for the provision of student equipment, and verify the
quality of ordered equipment.
10.
Explore the development and establishment of further training courses with the PEI
Director and in keeping with the PEI strategic plan.
11.
Conduct evaluations of academic staff, including short-term academic consultants.
12.
Oversee the progress of Masters in Community Eye Care (MCEC) students, and
liaise with them to help resolve problems, as required.
Classroom teaching and Clinical supervision
13.
Work collaboratively with academic staff to prepare for the delivery of teaching and
clinical supervision of the program, ensuring all nurse program teaching meets the stated
learning outcomes.
14.
Manage the delivery of the PGDEC/CEC program at PEI on a day-to-day basis,
coordinating all lecturers, students and course modules, to ensure consistent development
and delivery of the PGDEC/CEC occurs.
15.
Administer and mark written and practical assessment of competencies, ensuring the
assessment standard and examining format is appropriate both for PEI/FNU and the
students. This includes editing the current Refraction and Essential Eye Care question
banks.
16.
Be responsible for development of the student practical roster by liaising with clinical
staff at PEI to coordinate the clinical components of the PGDEC/CEC. Monitor patient
numbers to maximize practical experience for the students including community outreach.
17.
Provide supportive clinical supervision, including skills and knowledge mentoring, for
the students undertaking the PGDEC/CEC training programs.
Monitoring of student professional and educational development
18.
Provide assessment of a student’s strengths and weaknesses in the clinical setting,
with careful monitoring and/or intervention in order to ensure and maximize patient safety,
utilising supervision and assessment procedures outlined in the Clinical Workbook.
19.
Assist students to reflect and self-assess their clinical skills, informally using the
critical incident technique.
20.
Evaluate student attendance, performance and professional demeanour in the clinic
using the performance assessment forms in the Clinical Workbook. These should be
completed both by the lecturer and student and discussed midway through and at the end of
the module.
Graduate workforce support
21.
Work in close liaison with the FHFNZ WAM, PEI Director and Pacific Strategy
Manager to ensure provision of ongoing clinical supervision, educational support and
guidance for all graduates.
22.
Support the FHFNZ WAM and PEI Director to coordinate continuing education and
refresher courses for graduates.
23.
Support the Student Administrator/Graduate Supply Coordinator in their role to keep
regular contact with PGDEC/CEC graduates and their employers in order to obtain patient
clinic data, workplace conditions and spectacle and equipment needs.
Capacity development of regional academic staff
24.
Support the transition towards a team of national trainers, utilizing former selected
graduates as tutors, including coordinating teacher training for current PEI trainers and
support the development of regional academic staff through mentorship.
Research
25.
Support the PEI Director, FHFNZ Medical Director and FHFNZ Program Manager to
identify research opportunities that arise from the Pacific program and which are consistent
with the FHFNZ research strategy.
Reporting
26.
Follow all FHFNZ reporting protocols on module delivery, ensuring that all teaching
staff submits reports on the teaching or supervision they have conducted for each module
taught, providing feedback into the program.
27.
Report to the Director PEI and contribute through the PEI GM to the formulation of
PEI’s monthly and annual reports.
KEY PERFORMANCE INDICATORS: EDUCATION MANAGER, PACIFIC EYE INSTITUTE
(PEI).
Classroom/didactic teaching
•
While managing/overseeing the delivery of the didactic components of the PGCEC,
PGDEC, PGCDEC programs, maintain up to date log of student results and promptly
address any areas where remedial instruction is required for any student, following the
Academic policies of PEI/FNU.
Clinic and clinical teaching
•
Manage the clinic flow to optimise the teaching and learning requirements of the
students, especially in regard to students receiving adequate exposure to the clinical
components of EEC, OT and Refraction modules, in order to train well rounded clinicians.
•
Assess the number of patient encounters that each student is examining and adjust
the relevant rosters where necessary to compensate for variations in patient numbers by
individual students
•
Regularly check Clinical Workbooks/logbooks to ensure adequate progress and
determine consistent themes/comments made by supervisors in relation to the clinical
experience, and then address these issues with the student in a timely manner.
Academic Issues
•
Maintain close oversight of the role of the Student Liaison Co-ordinator, especially in
regards to student applications, enrolment and graduation requirements.
•
As Chair of the PEI Academic Committee, ensure correct protocols are followed in
the selection of applicants to study at PEI.
•
Regularly coordinate PEI Academic Committee feedback/response following
recommendations made for acceptance to PEI programs.
•
Update PEI Academic committee on progress of students during the year.
•
Review curriculum and delivery to see how new technologies could be utilised into
the teaching program (i.e. Internet resources)
Student Issues
•
Conduct mid-year and end of year (exit) interviews with students to assess progress
and course delivery.
•
Ensure the student body is able to express any concerns that may arise in the course
of the students’ study time while at PEI