COLLECTION NUMBER
Field Name:
COLLECTION NUMBER
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
ID_NUMBER
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
AN
Authority:
Dorian G.W. Smith
Definition:
This field contains the number assigned by the collector, normally the Curator of the
collection but sometimes another member of the Department of Geology (now Earth &
Atmospheric Sciences) at the University of Alberta. In many cases, this is simply a
number that has been recorded in the various departmental Accession Catalogues and
which appears on a label attached to the specimen. In others, a secondary or field
number used by the collector is appended as a modifier and separated from the main
number by a slash. A final letter designation is used in some instances to indicate parts of
an original specimen. These may be broken fragments, powders, mineral preparations,
thin sections, polished mounts, etc.
Entry Rules:
Enter the accession number first. If there is a simple secondary or field number, add it,
separated from the accession number by a forward slash. If the specimen is a part
(fragment, mineral preparation, etc.), add lower case letter designation and where
necessary, continue past 26 by adding a second letter in sequence. For further
information on creating "Parent" and "Children" records, see the Multi MIMSY manual.
Example 1: 12345 - might be a hand specimen of andradite garnet)
Example 2: 12346/BF-10 - might be a specimen of sanidine porphyry bearing the field
label BF-10)
Example 3: 12346/BF-10a - might be a fragment of the specimen of sandine-porphyry).
Example 4: 12346/BF-10a1 (specimen labels: 12346 followed or accompanied by
BF-10a1), - might be a mineral separate prepared from a fragment of a specimen of the
sandine-porphyry).
Example 5: 12346/BF-10a1(I) might be an X-ray powder diffraction film made from the
separate 12346/BF-10a1. This is the lowest level of classification.
Toggle Tile:
The Collection Number is automatically inserted into the ID sort field. Previously
assigned, additional numbers, including field numbers or numbers inherited with a
specimen from another collection, are shown, or can be entered, via the toggle screen.
Online Hint Text:
ENTER THE ACCESSION NUMBER ASSIGNED TO THE ITEM.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
WHOLE/PART
Field Name:
WHOLE/PART
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD 14
MM Table Name:
Catalogue
Pop-Up List Name:
CATALOGUE.WHOLE/PART
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field designates how the item is broken down for accessioning purposes. Use the
Whole/Part designator to specify whether a specimen record should be considered the
"whole" in its own right or "part" of a larger set.
Entry Rules: Select the appropriate category from the Pop-Up List. Use WHOLE, when
there is only one part to the specimen in the University of Alberta collection (other parts
may or may not exist in other collections). Use GROUP, when a number refers to two or
more specimens derived from an original whole specimen. Use PART, when a specimen
is a member of a group.
In most cases, the record number with the designation GROUP does not represent an
item at all but rather is a tool for grouping together related records. For example, An ore
specimen may have broken up by a finder. Several parts may have been acquired for the
collection. All of these might have been given the collection number "12347" (the GROUP
number), and might perhaps also bear a field number such as BF-10). The individual
fragments (PARTS—the actual specimens) will then have been given letters a, b, c…… to
differentiate them. In some instances, one of these parts may be further subdivided in,
say, the preparation of mineral separates. These will each be given distinctive numerical
designations.
Example 1: WHOLE 12347 (A single, complete hand specimen)
Example 2: GROUP 12347/BF-10 (A group of specimens derived from one single
specimen when it was broken up in the field by the finder and assigned the field number
BF-10).
Example 3: PART 12347/BF-10a (One of the pieces of 12347)
Example 4: PART 12346/BF-10a.1 (A hypothetical mineral separate produced by
crushing part of 12347a in the laboratory and physically separating out a mineral
component)
Toggle Tile:
The Whole/Part Toggle Tile opens a form that enables a user to create hierarchical
relationships between the records.
For Information on how "Children" records are attached the "Parent" within the
Whole/Part toggle, see the Multi MIMSY manual (Master Catalogue section).
Online Hint Text:
ENTER THE WHOLE/PART DESIGNATION AS DEMONSTRATED IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
ITEM COUNT
Field Name:
ITEM COUNT
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
ITEM_COUNT
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field displays the integer number of items included in the current record.
Entry Rules:
Enter the number of items included in the group.



When the WHOLE/PART designation is WHOLE, then the value will default to "1".
When the WHOLE/PART designation is GROUP, then enter the number of items
included in the group. For example, if the record 12347/BF-10 represents, say, a total
of 12 fragments and preparations made from one or more of these fragments, enter
the number "12".
When the WHOLE/PART designation is PART, then the value will default to "1". Thus,
using the example above, "12346/BF-10a" represents one fragment of an original
individual that was broken up in the field by the finder. Also, "12346/B-10a1" might,
hypothetically, represent a bottle containing sanidine obtained by crushing a piece of
specimen "12346/BF-1Oa" and separating out the mineral.
Toggle Tile:
The ITEM COUNT Toggle Tile opens a columnar grid that summarises data about the
component parts of an item.
Online Hint Text:
ACCEPT THE DEFAULT OF "1" UNLESS A GROUP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
CATEGORY
Field Name:
CATEGORY
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
ITEM_CLASS
MM Table Name:
Catalogue
Pop-Up List Name:
CATALOGUE.ITEM_CLASS
CHIN Export Field Tag:
SCAT
Authority:
Dorian G.W. Smith
Definition:
This field displays the category within the collection to which the item belongs.
Entry Rules:
Identify the category to which the item belongs by entering or choosing from the Pop-Up
List one of the following: "Hand Specimen", "Mineral Separate", "Crushed Powder",
Polished Mount", "Polished Thin Section", "Petrographic Thin Section", "Grain Mount".
"SEM Mount", "X-ray Camera Mount", "X-ray Diffractometer Mount", "X-ray Fluorescence
Mount", X-ray Photograph", "Photographic Print" or "Other" (specify in following
parentheses). The term entered must be one accepted in the Documentation Standards
Manual. A new term cannot be entered until that Category has been added to the
database. If and when this is done, the Documentation Standards Manual must be
appropriately modified.
Note that both Parent and Children records must be assigned a category. The parent will
be assigned the category pertaining to the entire item, whereas the children will be
assigned categories, which pertain to them individually.
Example 1: The specimen 12347/BF-1O would be assigned the category "Hand
Specimen", as would a fragment ("Part") "12346/BF-10a".
Example 2: The specimen 12347/BF-10a1, obtained by crushing a part or all of specimen
12347/BF-10a and separating out the component sanidine, would be assigned the
category "Mineral Separate".
Example3 : The separate artifact (film) 12347/BF-10a1(I), made from the separate
12347/BF-10a1, could be assigned the category "X-ray diffraction film"
Note: This field displays the second level of the general classification scheme (the first
level always being the University of Alberta "Mineralogy & Petrology Collections"). The
field is in no way linked to the scientific mineral classification scheme nor to any other field
in the Master Catalogue. To display the complete hierarchical classification associated
with an item, activate the Toggle Tile associated with the Item Category field. (NOTE
THIS WILL REQUIRE MODIFICATION AFTER DISCUSSION WITH JIM WHITTOME)
Toggle Tile:
The ITEM CATEGORY Toggle Tile contains classification information and is not linked to
the Item Category field. For further information about creating classifications, see the
Multi MIMSY manual.
Online Hint Text:
SELECT THE ITEM CATEGORY FROM THE POP-UP LIST.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
MINERAL NAME
Field Name:
MINERAL NAME
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD2
MM Table Name:
Catalogue
Pop-Up List Name:
ITEM_NAME. ITEM_NAME
CHIN Export Field Tag:
OB
Authority:
Dorian G.W. Smith
Definition:
This field displays the accepted species name of the mineral.
Entry Rules:
Enter the species name of the mineral. Where more than one names exist, that approved
by the International Mineralogical Associated (Commission on New Minerals and
Mineral Names) should be used. This can be found, for example, in the latest edition of
The Encyclopedia of Mineral Names by Blackburn & Dennen, published by the
Mineralogical Association of Canada as "Special Publication 1” (First published 1997). It
can also be obtained from the Minident-Win database, published by Micronex Ltd. (2000).
See "Toggle Tile" below for synonym information.
Notes:
1. Mineral names should not be capitalised.
2. Whenever appropriate, diacritical marks should be used in entering a name.
3. Where minerals contain essential yttrium or rare earth elements, the dominant element
(when this is known) should follow the name in parentheses, after a hyphen.
4. Where known and appropriate, polytypes should be designated in the IMA-approved
format.
5. Where known and appropriate, a zeolite name should be followed by the dominant
“channel” cation in the formal adopted by the IMA.
Example 1: sanidine
Example 2: ulvöspinel or jørgensenite
Example 3: monazite-(Ce) or xenotime-(Y)
Example 4: heterogenite-3R or graphite-2H
Example 5: chabazite-Ca or brewsterite-Sr
Note: This field displays the third level of the general classification scheme (the first level
always being the University of Alberta "Mineralogy Collection" and the second the
category within the collection). The field is in no way linked to any other field in the Master
Catalogue. To display the complete hierarchical classification associated with an item,
activate the Toggle Tile associated with the Item Category field.
Toggle Tile:
The Mineral Name Toggle Tile contains a columnar grid of the recommended name and
the synonyms and/or varietal name appropriate to this particular specimen. When
entering a value from the Base Screen, the Toggle Tile grid will automatically be inserted.
Online Hint Text:
ENTER AN APPROPRIATE NAME FROM AN IMA-APPROVED LIST.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
FORMULA & CLASSIFICATION
Field Name:
FORMULA
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD16
MM Table Name:
Catalogue
Pop-Up List Name:
TITLE.TITLE
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field displays the scientific formula of the mineral
Entry Rules:
Enter the formula as specified in the latest edition of The Encyclopedia of Mineral Names
by Blackburn & Dennen, published by the Mineralogical Association of Canada as
"Special Publication 1” (First published 1997). It can also be obtained from the
Minident-Win database, published by Micronex Ltd. (2000). See also “NOTES” below.
Example 1: hematite: Fe2O3 (Multi MIMSY) Fe2O3 (standard)
Example 2: magnetite: Fe2+Fe3+2O4 (Multi MIMSY) Fe2+ Fe3+2O4 (standard)
Example 3: chabazite-Ca: (Ca,K,Na,_)2[Al2Si4O12]•6H2O (Multi MIMSY)
(Ca,K,Na,_)2[Al2Si4O12]•6H2O (standard).
Notes:
1. As subscripts and superscripts are not presently available within Multi MIMSY, enter
numbers on a line with the elements.
2. Where the valence of an element is specified, enter this immediately after the element
symbol, followed by a “+” (to indicate a cation) and then follow this “+” with the number
of atoms.
3. When a vacancy site occurs in a formula, this is correctly designated by an open box
symbol “ ”. However, as this is not available in ASCII code, it may be simulated by a
LH square bracket followed immediately by a RH square bracket.
4. To indicate essential water, which normally appears at the end of the formula,
separate it from the earlier part of the formula by a “·“ symbol (available from the
symbol table).
Online Hint Text:
ENTER THE "CLASSIFICATION" OF THE MINERAL AS SHOWN IN HELP.
[Enter the classification of the mineral according to the scheme of Dana as updated in
Gaines et al. (1997): "Dana's New Mineralogy" John Wiley & Sons, New York, N.Y., 1819
pp.]
Example 1: melanite would be entered as a varietal name of the species andradite, an
end-member of the andradite-schorlomite sereies, which is part of the garnet group which
belongs to the nesosilicate division of the silicate minerals.
Example 2: crocidolite would be shown as a varietal name of riebeckite which would be
entered as a species (end-member) of the riebeckite series which is part of the alkali
amphibole group, which is a member of the amphibole family, which is a division of the
inosilicate class of the silicate minerals.
Example 3: ulvöspinel would be classified as a species of the spinel group which is a
division of the oxide minerals.
Example 4: sanidine would be entered as a species of the alkali feldspar group which in
turn is a member of the feldspar family which is a division of the tectosilicate class of the
silcate minerals.
Example 5: chalcopyrite is a species (end-member) of the chalcopyrite-eskebornite
series which is part of the chalcopyrite-group which is a division of the sulphide minerals.
Note: This field is used to display the classification of the mineral. Thus, when there is a
"child" record for a "part", that part (which might be a mineral separate) will have
associated with it the same classification as the mineral.
Toggle Tile:
The Classification Toggle Tile displays a columnar grid that may contain previous or
alternative classifications of this mineral according to other/earlier schemes.
Online Hint Text:
ENTER THE "CLASSIFICATION" OF THE MINERAL AS SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
SPECIMEN TYPE
Field Name:
SPECIMEN TYPE
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD17
MM Table Name:
Catalogue
Pop-Up List Name:
Catalogue.Field17
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field pertains to the nature of the specimen.
Entry Rules:
Select from the pop up list one of the terms: "Mineral", "Cut Stone", "Ore Specimen",
"Rock Sample", Synthetic/Artificial Material" or "Other" (specify)
Toggle Tile:
Not applicable.
Online Hint Text:
ENTER THE NATURE OF THE SPECIMEN USING THE POP-UP LIST.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LAT/LONG
Field Name:
LATITUDE/LONGITUDE (LAT/LONG)
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD19
MM Table Name:
Catalogue
Pop-Up List Name:
Catalogue.Field19
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field contains the latitude and longitude of the location where the mineral was
collected (found). The information should be entered with whatever accuracy is available.
Entry Rules:
First enter the latitude in degrees and then minutes and then, without a space, "N." or "S."
depending on whether the location is in the northern or southern hemisphere. Next,
without a space, enter the longitude in degrees and then minutes and then, without a
space, "W." or "E.", to indicate the angle west or east of the Greenwich meridian. If angles
are available to the second, include the second figures after the minutes and follow the
with the " symbol.
Example 1: 50°22'N.12°55E. (Joachimsthal (=Jachymov), Czech Republic)
Example 2: 18°50'S.46°00'E. (Minas Gerais, Brazil)
Note: the Pop-up List provides a mask that may be used to enter the latitude and
longitude.
Toggle Tile:
Not applicable.
Online Hint Text:
ENTER THE LATITUDE AND LONGITUDE IN THE FORMAT SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
COLLECTOR
Field Name:
COLLECTOR
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
COLLECTOR
MM Table Name:
Catalogue
Pop-Up List Name:
Linked to People/Organizations Authority
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field displays the name of the person who was responsible for adding the mineral to
the University of Alberta Collection. Note that this is not necessarily the same person as
either the finder or the purchaser.
Entry Rules:
Enter the name or, preferably, select the name of the individual from the Pop-Up List to
ensure consistency in the format of the name. When a new name is added, available
information about the person can be added via the People/Organizations Authority.
Variants of the name may also be added at that time or later. Where the collector is not
known, enter or select "Unknown".
Note: Because the Mineral Collection has not had many curators, the list of "Collectors"
will be short.
Toggle Tile:
When the collector's name is entered on the Base Screen, it is also automatically inserted
on a form that is accessed through the toggle tile. Further information can also be added
on this form.
Online Hint Text:
ENTER THE NAME OF THE COLLECTOR FROM THE POP-UP LIST
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LOCALITY
Field Name:
LOCALITY
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD6
MM Table Name:
Catalogue
Pop-Up List Name:
Linked to Place Authority (not yet built)
CHIN Export Field Tag:
Not applicable (see Place Name in Place Authority)
Authority:
Dorian G.W. Smith
Definition:
This field displays the name of the place where this mineral specimen was originally found
in as much detail as is available.
Entry Rules:
Enter the most specific place name first, followed by province, state, region or county,
etc., and then finally the country name. When a new place name is added, available
information about the locality can be added to the Place Authority. Presently, however,
selection of a locality from the Pop-Up List will result in the individual components being
arranged in an order not normally used in science and certainly not in mineralogy. Thus
instead of Giant mine, Yellowknife, Northwest Territories, Canada being entered,
currently the locality would be entered automatically as, North America: Canada;
Northwest Territories, Yellowknife, Giant mine. Until this is corrected, it is recommended
that localities be entered manually in the normal scientific manner.
Toggle Tile:
The PLACE Toggle Tile works in conjunction with the Place Authority and the Sites
Authority (but see the caution under Entry Rules above).
Online Hint Text:
ENTER THE LOCALITY NAME BEGINNING WITH THE MOST SPECIFIC AND ENDING
WITH THE COUNTRY.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
KEYWORDS
Field Name:
KEYWORDS
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD7
MM Table Name:
Catalogue
Pop-Up List Name:
??????????
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field lists important attributes of the specimen, in particular the physical
characteristics which are typical or are useful for demonstration purposes.
Entry Rules:
Enter any useful characteristics using single words or word strings, separating entries by
commas.
Example 1: acicular, black, brown streak, submetallic, twinning, brittle, conchoidal
fracture, non-fluorescent,
Example 2: euhedral, tabular, radiating, pale blue, colourless streak, brittle, uneven
fracture, cleavage, vitreous
Example 3: reflected light, pale yellow, weakly anisotropic, high reflectance, internal
reflections, 1" diameter mount (possible entry for a polished mount).
Example 4: pale blue, -120+230 mesh, methylene iodide, magnetic @ 1A, washed,
acetone, water. Pyroxene contamination
Toggle Tile:
Not applicable.
Online Hint Text:
ENTER THE KEYWORD IINFORMATION IN THE FORMAT SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
PARAGENESIS (MINERAL ASSOCIATION)
Field Name:
PARAGENESIS
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD10
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
MA
Authority:
Dorian G.W. Smith
Definition:
This field lists the principal (essential) minerals making up the specimen
Entry Rules:
Enter the name of the species of all the essential mineral constituents, separating each
entry from the next by a comma and a space. Series or group names are used for
minerals such as olivine or orthopyroxene, which have compositions between two or
more end-members and for which the precise compositions are not known. In all
instances, the names used should be those approved by the International Mineralogical
Association (IMA).
Example: pyrrhotite, pyrite, pentlandite
Toggle Tile:
The PARAGENESIS Toggle Tile displays a columnar grid containing a list of all of the
minerals specified as present (including essential, and any minor or accessory minerals
listed) as well as the classification of these minerals.
Online Hint Text:
ENTER THE ESSENTIAL OR IMPORTANT MINERALS PRESENT AS SHOWN IN
HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
MEASUREMENTS
Field Name:
GEOLOGICAL OCCURRENCE
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD11
MM Table Name:
Catalogue
Pop-Up List Name:
Not Applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Reinsert from Meteorite help manual here.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
DESCRIPTION
Field Name:
DESCRIPTION
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD12
MM Table Name:
Not applicable
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
DE
Authority:
Dorian G.W. Smith
Definition:
This field contains a concise but detailed description of the important physical features of
the specimen, including properties such as colour, lustre, habit, mode of aggregation,
fracture, cleavage, fluorescence characteristics and the approximate size. It should be
possible to visualise and/or recognise the specimen from this description and any
information in the measurem,ent field. Any damage should also be recorded here.
Entry Rules:
Enter in plain text in the scrollable field provided.
Example 1: Equant, rhombic dipyramids which are blue green and give a very pale blue
streak and have a vitreous lustre. The mineral is brittle with an irregular fracture and no
cleavage; twinning is also absent. It does not fluoresce in either short- or long-wave UV
light. The specimen is roughly 4 cm x 6 cm x 7 cm and has suffered minor damage to
some crystal terminations due to past mis-handling.
Example 2:
Toggle Tile:
The DESCRIPTIONS Toggle Tile displays a columnar grid which may be used to contain
more detailed descriptions of particular specimen features. This feature has not been
implemented at the time of writing.
Online Hint Text:
ENTER CONCISE SCIENTIFIC GENERAL AND SPECIMEN DESCRIPTIONS AS
DESCRIBED IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
ACQUISITION INFORMATION
Field Name:
ACQUISN. INFO
Field Location:
Master Catalogue; Base Screen; Page 1.
MM Column Name:
FIELD13
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
SF
Authority:
Dorian G.W. Smith
Definition:
This field contains a concise statement of the manner in which the specimen was
acquired for the collection.
Entry Rules:
State briefly how the specimen was acquired for the collection.
Example 1:. One of the original specimens acquired for the collection when it was first set
up by Mr. Walter F.Ferrier.
Example 2: Purchased from Mr. David New (Mineral Dealer).
Example 3: Donated as a part of the collection of the Reverend Anthony Redonzo.
Example 4: Collected by Professor R.E. Folinsbeee while on sabbatical leave in Australia.
Example 5: Formed part of an exchange with The Royal Ontario Museum (Toronto).
Example 6: Found in the collection during inventory.
Toggle Tile:
The ACQUISITION INFORMATION Toggle Tile displays a form on which can be entered
full details of the acquisition, including the names and roles of the people involved, as well
as the source and amount of any money involved. The people in these entries can be
linked to the People/Organizations Authority.
Online Hint Text:
ENTER A BRIEF STATEMENT DESCRIBING HOW THE SPECIMEN WAS ACQUIRED
FOR THE COLLECTION, AS DESCRIBED IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LEGAL STATUS
Field Name:
LEGAL STATUS
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
FIELD15
MM Table Name:
Catalogue
Pop-Up List Name:
LEGAL_STATUS.LEGAL_STATUS
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies the legal owner of the specimen.
Entry Rules:
The default is MINERAL COLLECTION. This should be accepted except in rare
circumstances such as when a specimen is on permanent or long term loan, has been
deaccessioned, stolen or is missing.
Toggle Tile:
The LEGAL STATUS Toggle Tile displays a form on which can be entered further details
concerning the legal status. The form can be completed using the Help available for each
field.
Online Hint Text:
GENERALLY ACCEPT THE DEFAULT OF "MINERAL COLLECTION".
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
HOME LOCATION
Field Name:
HOME LOCATION
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Home_Location
MM Table Name:
Catalogue
Pop-Up List Name:
?????????
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies where the item is kept on a permanent basis.
Entry Rules:
Details should include the exact location where the specimen is normally kept, including,
as applicable, the University of Alberta building and the room, cabinet and drawer
number. The pop-up list may be used to select the first part of this information. There is a
level of security provided which makes this information accessible only to certain
designated people. Others will see this field greyed-out.
Toggle Tile:
Not applicable.
Online Hint Text:
THE NORMAL LOCATION OF THE SPECIMEN.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LOCATION
Field Name:
LOCATION
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Location
MM Table Name:
Location_History
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies where the item is currently kept.
Entry Rules:
This is a read-only field. Data which will appear here are to be entered via the Location
Activity. Details should include the exact location where the specimen can presently be
found, including, as applicable, the University of Alberta building and the room, cabinet
and drawer number. There is a level of security provided which makes this information
accessible only to certain designated people. Others will see this field greyed-out.
Toggle Tile:
Displays a columnar grid which provides a summary of the location of the specimen.
Online Hint Text:
READ ONLY: THE CURRENT LOCATION OF THE SPECIMEN.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LOCATION DATE
Field Name:
LOCATION DATE
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Location
MM Table Name:
Location_Date
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies when the specimen was moved to its present location.
Entry Rules:
This is another read-only field. Data which will appear here are to be entered via the
Location Activity .
Toggle Tile:
Displays a columnar grid which provides a summary of the history of the locations and
corresponding dates for the specimen.
Online Hint Text:
READ ONLY: THE DATE ON WHICH THE SPECIMEN WAS PLACED IN THE
CURRENT LOCATION.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
CONDITION
Field Name:
CONDITION
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Condition
MM Table Name:
Condition_History
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field describes in a few words the condition of the specimen at the time the entry was
made.
Entry Rules:
This is another read-only field. Data which will appear here are to be entered via the
Condition Activity. Details should include any damage suffered both prior to and after
acquisition. More complete details can be entered on the Condition Activity Form.
Toggle Tile:
Displays a columnar grid which provides a summary of the condition history for the
specimen.
Online Hint Text:
READ ONLY: THE CURRENT CONDITION OF THE SPECIMEN.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
CONDITION DATE
Field Name:
CONDITION DATE
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Condition_Date
MM Table Name:
Condition_History
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies the date on which the condition of the specimen was described.
Entry Rules:
This is another read-only field. Data which will appear here are to be entered via the
Condition Activity.
Toggle Tile:
Displays a columnar grid which provides a summary of the condition history of the
specimen and dates when this was recorded.
Online Hint Text:
READ ONLY: THE DATE ON WHICH THE CONDITION OF THE SPECIMEN
DESCRIBED.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
VALUE
Field Name:
VALUE
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Value
MM Table Name:
Value_History
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies market value of the specimen.
Entry Rules:
This is a read-only field. Data that will appear here are to be entered via the Valuation
Activity.
Note: The market values of minerals vary greatly and many factors are involved. To some
extent values may be notional since aesthetic considerations may be involved. In the
absence of any particular expertise in valuing minerals, an approximate value may be
obtained by consulting prices asked in dealers' catalogues. Value can be particularly
affected by factors such as: Coarseness and perfection of crystallinity, habit,
euhedral/anhedral character, mode of aggregation, colour and transparency, rarity,
exhaustion of the deposit producing the specimens, preservation of the sample
Toggle Tile:
Displays a columnar grid which provides a summary of the history of the valuations of the
specimen as well as the corresponding dates.
Online Hint Text:
READ ONLY: THE MARKET VALUE PLACED ON THE SPECIMEN.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
VALUE DATE
Field Name:
VALUE DATE
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Value_Date
MM Table Name:
Value History
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field identifies the date on which the valuation of the specimen was made.
Entry Rules:
This is a read-only field. Data which will appear here are to be entered via the Valuation
Activity.
Toggle Tile:
Displays a columnar grid which provides a summary of the valuation history of the
specimen and dates when this was recorded.
Online Hint Text:
READ ONLY: THE DATE ON WHICH THE VALUATION OF THE SPECIMEN
DESCRIBED.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
HISTORY
Field Name:
HISTORY
Field Location:
Master Catalogue; Base Screen; Page 2.
MM Column Name:
Field25
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Not applicable
Authority:
Dorian G.W. Smith
Definition:
This field contains miscellaneous information about the specimen history and its use.
Entry Rules:
Record all information in concise text form.
Toggle Tile:
Not applicable.
Online Hint Text:
ENTER FURTHER INFORMATION FOR THE SPECIMEN AS DESCRIBED IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
GEOLOGICAL OCCURRENCE
Field Name:
GEOLOGICAL OCCURRENCE
Field Location:
Master Catalogue; Base Screen; Page 3.
MM Column Name:
Field26
MM Table Name:
Catalogue
Pop-Up List Name:
Not applicable
CHIN Export Field Tag:
Unknown
Authority:
Dorian G.W. Smith
Definition:
This field contains information on the geological situation in which the mineral (specimen)
occurs.
Entry Rules:
Enter a concise description of geological situation in which the mineral occurs. If this is not
known, enter "Unknown" in this field.
Example 1: In U-Se-bearing veins cutting a U-Hg-Mo polymetallic ore deposit.
Example 2: At the core/margin zone in a beryl-type rare element pegmagite.
Example 3: As euhedral phenocrysts in a quartz-feldspar porphyry.
Example 4: Unknown.
Toggle Tile:
The GEOLOGICAL OCCURRENCE toggle Tile is not currently used.
Online Hint Text:
ENTER A CONCISE DESCRIPTION OF THE GEOLOGICAL OCCURRENCE IN THE
FORMAT SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
ACQUISITION INFORMATION TOGGLE
METHOD
Field Name:
METHOD
Field Location:
Master Catalogue; Acquisition information screen.
MM Column Name:
?????
MM Table Name:
Acquisitions_Disposals
Pop-Up List Name:
ACQSTH.DISPOSAL.METHOD
CHIN Export Field Tag:
Unknown
Authority:
CHIN Natural Sciences Data Dictionary
Definition:
This field shows the manner in which the specimen was acquired.
Entry Rules:
Select the appropriate method from the Pop-Up list.
Example 1: Purchase
Example 2: Donation
Example 3: Exchange
Toggle Tile:
Not applicable
Online Hint Text:
ENTER THE METHOD OF ACQUISITION USING THE POP-UP LIST
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
LEGAL DATE
Field Name:
LEGAL DATE
Field Location:
Master Catalogue; Acquisition information screen.
MM Column Name:
???????
MM Table Name:
Acquisitions_Disposals
Pop-Up List Name:
ACQSTH.DISPOSAL.LEGAL_DATE
CHIN Export Field Tag:
Unknown
Authority:
CHIN Natural Sciences Data Dictionary
Definition:
This field shows the date on which the specimen was acquired for legal purposes.
Entry Rules:
Enter the date of acquistion with the year first, then a hyphen,then the month as a 2-digit
number, then another hyphen and finally the day as another 2-digit number.
Example 1: 1969-04-15 (April 15th, 1969)
Example 2: 1918-11-08 (November 11th, 1918)
Toggle Tile:
Not applicable
Online Hint Text:
ENTER THE DATE OF ACQUISITION, AS SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
REASON
Field Name:
REASON
Field Location:
Master Catalogue; Acquisition information screen.
MM Column Name:
??????
MM Table Name:
Acquisitions_Disposals
Pop-Up List Name:
ACQSTH.DISPOSAL.TERMS
CHIN Export Field Tag:
Unknown
Authority:
CHIN Natural Sciences Data Dictionary
Definition:
This scrollable field shows any terms under which the specimen was acquired.
Entry Rules:
If the specimen's acquisition was subject to specific terms, enter these here.
Example 1: The specimen was donated to the University of Alberta on the condition that
when it was displayed, the name of the donor would always be shown.
Example 2: This specimen was donated to the University of Alberta on the condition that it
would not be sold and that if it became surplus to the needs of the Collections, it would be
returned to the donor, her heirs or her estate.
Example 3: This specimen was donated to the University of Alberta on the condition that if
it became surplus to the needs of the Collections, before being sold or otherwise traded or
disposed of, it would be offered as a donation to the Provincial Museum of Alberta.
Toggle Tile:
Not applicable
Online Hint Text:
ENTER ANY INFORMATION ON TERMS AND CONDITIONS OF ACQUISITION, AS
SHOWN IN HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View
CURRENCY
Field Name:
CURRENCY
Field Location:
Master Catalogue; Acquisition information screen.
MM Column Name:
??????
MM Table Name:
Acquisitions_Disposals
Pop-Up List Name:
ACQSTH.DISPOSAL.CURRENCY
CHIN Export Field Tag:
Unknown
Authority:
CHIN Natural Sciences Data Dictionary
Definition:
This field shows the currency that was used when a purchase was made.
Entry Rules:
Enter both the name of the country and the name of the currency, or chose from the
Pop-up list.
Example 1: Mexican pesos
Example 2: British Pounds (Sterling)
Example 3: French Francs
Example 4: U.S. Dollars
Example 5: Canadian Dollars
Example 6: South African Rand
Toggle Tile:
Not applicable
Online Hint Text:
ENTER THE NAMES OF THE COUNTRY AND THE CURRENCY UNIT, AS SHOWN IN
HELP.
Documentation Standards Manual (2000)
Mineralogy & Petrology Collections, Mineral View