Incomplete forms or forms turned in
not following these instructions may be returned.
Worksheet Section
Instructions
This is a Check the appropriate box
 New Selection: Listing new student selected to receive the given scholarship
 Correction: Correction of information already given to SFA on a Previous Scholarship Worksheet. Please list
only the student with information to be corrected.
 Cancelation: List all students that you wish to have the given award canceled.
If you wish change the Fund/Org of a previous scholarship sheet , you must first sent a cancelation of all the students
on the old Fund/Org and then send a new sheet for the new Fund/Org
Fulltime Hours Required? Check the Yes or No box based on the scholarships enrollment requirement. If enrollment requirement is unknown, it
can be obtained by contacting either the Foundation (6-6300), Sponsored Programs (6-5304), or Accounts Payable
auditor (6-6610, 6-5298, or 6-5779). One of these departments will have the needed information.
Department: Name of department awarding the Scholarship
Name of Scholarship Please use the Full Name of the Scholarship and not an abbreviated or shorten version.
Example: If the Scholarship Full name is “John S. Smith Scholarship for Accounting students”, do not use “Smith
Scholarship”, “Smith Accounting Scholarship”, “Smith, John Scholarship”, etc… The various shortened scholarship
names can become confusing. Also this be the name associated with Fund Org Codes provided later on the form.
Academic Year Please use abbreviation of both calendar years of the Academic Year “10/11” for Fall 10 and Spring 11; use of a single
year listed, such as “10” or “11” is confusing. A form may only be filled out for one Academic Year at time. So if you
need to give student(s) award(s) for Summer 11 semester and the Fall 11 semester, then 2 different forms will be
required. One for 10/11 Academic Year, for Summer 2011, and one for the 11/12 Academic Year, for Fall 2011.
Fund Fund code of the account where the Scholarship money is to be drawn from. If unknown, information can be found
by contacting either the Foundation (6-6300), Sponsored Programs (6-5304), or Accounts Payable auditor (6-6610, 65298, or 6-5779). One of these departments will have the needed information.
Org Org code of the account where the Scholarship money is to be drawn from. If unknown, information can be found by
contacting either the Foundation (6-6300), Sponsored Programs (6-5304), or Accounts Payable auditor (6-6610, 65298, or 6-5779). One of these departments will have the needed information.
Project ID(if applicable) Fund code of the account where the Scholarship money is to be drawn from. If unknown, information can be found
by contacting either the Foundation (6-6300), Sponsored Programs (6-5304), or Accounts Payable auditor (6-6610, 65298, or 6-5779). One of these departments will have the needed information and be able to inform you if the
information is required for payment of the funds.
Banner Fund code Check your Foundation report for this code. It is 6 characters long(usually 2 letters followed by 4 numbers).
Criteria Used For Selection A Brief description of why this student was selected. This must be Congruent with the Donor/grantor criteria, if any.
If criteria are unknown, it can be obtained by contacting either Foundation (6-6300) or Sponsored Programs (6-5304).
One of these departments will have the needed information.
W # Student’s W number
First Name Student’s First Name as found in Banner
Middle I. Student’s Middle Initial as found in Banner
Last Name Student’s Last Name as found in Banner
AY/Semester
 AY or Award Year: Amount be given ½ in Fall and ½ in Spring
 Fall## or F##; Amount be given all in Fall semester
 Spring## or Sp##; Amount be given all in Spring semester
 Summer## or Su##; Amount be given all in Summer semester
 Fall##/Spring##/Summer## or F##/Sp##/ Su##: Award Amount be given 1/3 in Fall, 1/3 in Spring, and 1/3 in
Summer
“##” is the abbreviation of the calendar year of the Semester. Example: Fall of the 10/11 Academic year would be
Fall10
Amount Amount of award to be give to the student.
Comments/Special Instructions Any comments or special instructions Financial Aid needs to be aware of when loading the Scholarships.
Example: If the student listed has already received this scholarship and these funds are to be added to the current
funds the student has already received then this might read “All Funds are to be added on top any funds the student
is currently receiving from this scholarship.”
Revised 03/25/2015