Warrington Information
Sharing Framework
Operational Arrangements
(Tier 3)
Arrangements for the sharing of:
Insert title / short description of information to be shared as set out in Tier 2
From:
To:
Insert organisation name
Insert organisation name
Over the period of:
Insert time period
T3
APPROVAL:
Approving Body 1:
Approved on:
Approving Body 2:
Approved on:
Approving Body 3 (if applicable):
Approved on:
Approving Body 4 (if applicable):
Approved on:
Version Number:
Effective from:
Effective to:
VERSION CONTROL
VERSION
AMENDED
DATE
AMENDED BY
MAIN CHANGES
For all queries relating to this Operational Arrangement please contact:
[Insert name]
[Insert Team / Directorate Name]
[Insert Organisation]
[Insert address]
Email: [Insert email address]
Tel: [Insert phone number]
1.
Introduction
1.1
Sharing information and data is vital to ensure residents receive appropriate services,
care and treatments; we prevent the harm or neglect of vulnerable people; we deliver
our statutory functions; and we deliver services in a more effective and efficient way.
1.2
This Information Sharing Operational Arrangement is part of a set of documentation that
together make up the Warrington Information Sharing Framework (see Appendix A),
including a Tier 1 Information Sharing Protocol which includes the signatories of all
member organisations of the Framework. These documents can be accessed via the
Warrington Partnerships website at www.warringtontogether.co.uk.
1.3
This Tier 3 Operational Arrangement details the specific consent arrangements,
procedures and process for review related to the sharing of the following information:
[Insert description / list of data to be shared as described in the Tier 2
1.4
This data will be used for the purposes of:
[Insert description of data usage as described in the Tier 2
1.5
The partners to this Arrangement may only use the information disclosed as set out in
1.4. They may not regard shared information as intelligence for the general use of their
organisation, unless set out above. They may not pass the information on to any third
party, without specific amendment and addition to the relevant Tier 2 Agreement.
3.
Confidentiality and consent arrangements
3.1
Confidentiality and consent arrangements are:
Insert description – Be specific, for example, when will consent be obtained? Who
asks for it? Attach any guidance used for staff and for service users in the
Appendices.
3.2
All documentation related to seeking consent is attached in the Appendices.
4.
Information Sharing Procedures and Processes
4.1
All data included in the remit of the Tier 2 Agreement and this Tier 3 Operational
Arrangement will be shared and stored using the following agreed procedures:
Be specific, for example if using secure email, which email addresses are to be
used, what level of security do they have? Where is the data stored, is it password
protected, encrypted etc?
4.2
The following people have operational responsibility for maintaining the agreed protocols
and procedures:
Insert name, job title and contact information. Include key people with managerial
and operational responsibility.
5.
Data breach
5.1
In case of a data breach the reporting procedures are:
Insert summary of data breach procedures for each organisation. Be specific,
include names (or job titles) and contact details of appropriate personnel
6.
Storage and Disposal
6.1
Data will be held for a period of:
Insert time period, in accordance with [insert name] policy
6.2
Data will be stored:
Insert detail, in accordance with [insert name] policy. Make reference to who can
access the data and any specific guidance on how data should be handled, for
example within the office environment, electronically, etc.
6.2
Secure disposal will be carried out via.
Insert detail, in accordance with [insert name] policy
7.
Information quality
7.1
Quality assurance checks to be applied are:
Insert detail of quality assurance. This should generally be the guidance as set
out by the originating organisation.
8.
Complaints
8.1
Complaints from service users or staff will be managed via:
Insert summary of complaints process. Be specific, include names (or job titles)
and contact details of appropriate personnel.
9.
Approval
9.1
We undertake to implement and adhere to this Operational Arrangement.
Organisation: Insert organisation name
Data Controller: Insert name and role
Date: Insert date
Signed:
Organisation: Insert organisation name
Data Controller: Insert name and role
Date: Insert date
Signed: