Year 12 Information Processes & Technology
Project Management Major Assessment (25% of HSC Assessment)
St. Ignatius’ College, Riverview
Individual Information System Project
Project:
Russell Schofield is considering opening a DVD superstore in the local area. The store plans to attract
about 400 people each week. Each month the store will purchase $18,000 worth of DVDs and visual
accessories. It is then sold at a profit of 35%. The wages of all 22 staff members is $22,000 per week,
and he also needs to repay a loan of $5500 per month.
Mr Schofield needs to analyse this data to determine the best promotional scheme to run. Mr
Schofield wants to create, and determine the cost of promotional material for the superstore.
Develop a solution for Mr Schofield and submit the details to him at Russell.schofield@gmail.com. It
should provide information about whether to buy the store and the possible effects, promotional sales
will have on profits. Create promotional material for Mr Schofield’s superstore.
HSC Outcomes:
H1.1
H1.2
H2.1
H2.2
H3.1
H3.2
H4.1
H5.1
H5.2
H6.1
H6.2
H7.1
H7.2
Applies and explains an understanding of the nature and function of information technologies to a specific practical
situation
Explains and justifies the way in which information systems relate to information processes in a specific context
Analyses and describes a system in terms of the information processes involved
Develops and explains solutions for an identified need which address all of the information processes
Evaluates and discusses the effect of information systems on the individual, society and the environment
Demonstrates and explains ethical practice in the use of information systems, technologies and processes
Proposes and justifies ways in which information systems will meet emerging needs
Justifies the selection and use of appropriate resources and tools to effectively develop and manage projects
Assesses the ethical implications of selecting and using specific resources and tools, recommends and justifies the
choices
Analyses situations, identifies needs, proposes and then develops solutions
Selects, justifies and applies methodical approaches to planning, designing or implementing solutions
Implements and explains effective management techniques
Uses methods to thoroughly document the development of individual and team projects
Mark Allocation:
ID Project Management Task
1
2
3
4
5
6
7
8
Understanding the Problem
Planning
Designing solutions
Implementing
Testing Evaluating and Maintaining
Social and Ethical Issues
Log Book / Journal
Files saved using correct software.
Weight
(%)
8
14
51
8
5
6
6
2
HSC Outcomes Assessed
H1.1, H6.1,
H1.2, H2.1, H2.2, H4.1, H6.1, H6.2, H7.2
H1.2, H2.1, H5.1, H6.2
H1.2, H5.1, H6.2
H1.2, H5.1, H6.1
H3.1, H3.2, H5.1, H5.2
H2.1, H7.1, H7.2
H5.1
Date Due: Monday 14th September 2009
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
Page 1
Year 12 I.P.T Individual Project
In order to appropriately and correctly complete this project, you should use the following criteria as
the basis for your assignment. You will create a working version of a relational database, with
accompanying documentation following the Systems Development Life Cycle.
1. Understanding the problem
In this section, you are determining the exact nature of the problem, and the need.
1.1 Describe what the problem is, who the participants are, the data collected and an overview of
requirements of the solution. Minimum one (1) A4 page.
1.2 Requirement report outlining the aims and objectives of the new system, and how it will benefit
the organisation. Minimum one (1) A4 page.
2. Planning
In this section, you will utilise the data collected, and develop solutions that meets the need.
2.1 Choose a superstore name.
2.2 Suggest at least two (2) possible solutions to the problem. Include for each:
2.2.1 Constraints (factors that affects the system and prevents it from achieving the desired objectives)
on the system. These could be financial, technical, environmental or personal.
2.2.2 Advantages and disadvantages of each solution.
2.3 Project plan outlining the overall schedule, subprojects (also with schedules), people involved,
information technology and data/information required by the system.
3. Designing solutions
This is the transformation stage of the specifications you have supplied above into appropriate
hardware, software and information processes. It will involve purchasing hardware, writing or
purchasing software, and specifying information processes to make the system operational.
In this section you must include:
3.1 A spreadsheet file that includes the following:
3.1.1 Cost of the total stock in the store (including the sale price)
3.1.2 Payroll for all of the employees
3.1.3 Monthly loan repayment schedule for one year at an interest rate of 7.05%p.a
3.1.4 Cost analysis of a potential promotional sale
3.2 A database file that includes the following:
3.2.1 A form for stock that includes 80 fictitious records (StockID, Item Name, Product Description,
Cost Price, Supplier, Quantity and Universal Product Code)
3.2.2 A form for employee information (StaffID, Name, Address, Post Code, Contact Number, Date
of Birth, Position, Hiring Date)
3.2.3 A form for supplier’s information (SupplierID, Name, Address, Post Code, Contact Number,
Minimum Delivery Quantity, Product Supplied)
3.2.4 Relevant Queries. Do not include a listing of the entire table.
3.2.5 Two reports based on your queries
3.3 Word processed files that include:
3.3.1 A mail-merged invitation to attend your new store opening to your 5 most important clients
3.3.2 Using your prepared database, create a mail merge in Microsoft Word that inserts the fields
“Name, Address, Suburb and Post Code” into an envelope mailing list.
3.4 Two (2) context diagrams on various aspects of the system (Ordering products, Making a Sale)
3.5 One (1) Data Flow Diagram (DFD) on the Ordering products system.
3.6 One (1) data dictionary based on the database.
3.7 A system flowchart to represent the entire mobile phone superstore system.
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
Page 2
4. Implementing
This section involves the delivery of the new information system to the participant.
4.1 An implementation plan (one A4 page minimum) detailing the following aspects:
4.1.1 Method of participant training and an explanation of why it was chosen.
4.1.2 The conversion method (with a diagram) and an explanation of why it was chosen.
4.1.3 System testing (Hardware, software and information processes)
4.2 Create an A4 flyer for the superstore to promote itself using Microsoft Publisher.
5. Testing, evaluating and maintaining
In this stage, the performance of the system is tested and then evaluated. You must include:
5.1 Methods of testing conducted and reason why it was chosen.
5.2 An evaluation of the new system with comparisons to the initial aims and objectives outlined in
the requirement report.
5.3 Methods of maintenance for the system.
6. Social and ethical issues
In this section you will detail the different effects the information system will have on the users and
participants.
6.1 Two (2) A4 pages that includes information about
6.1.1 The type of system
6.1.2 Work environment
6.1.3 Social Issues
6.1.4 Ethical Issues
7. Logbook / Journal
In this section, you will document your workload for the week, and regularly converse with your
client. This ensures the project is on schedule.
7.1 Using either Wordpress or LiveJournal, you are to contribute to a logbook; and send regular email
updates to the client on a weekly basis. In each entry, you must discuss:
7.1.1 What is currently being worked on
7.1.2 When you worked on it
7.1.3 The time taken to complete each task discussed
7.1.4 How each task was done
7.1.5 Any problems encountered
7.1.6 Any websites used (provide links)
8. Electronic files
This ensures the data and documents you are creating are completed in the appropriate form.
8.1 All spreadsheet, database, publisher and word files, as well as a link to your latest logbook/journal
entry are to be sent to your client at provided email address Russell.schofield@gmail.com. Any
passwords required to access data must also be sent in the email.
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
Page 3
Year 12 Individual Information System Marking Guidelines
1. Understanding The Problem 8%
1.1 Defined the problem sufficiently (2 or more paragraphs)
1.1 Outlined who the participants are
1.1 Discussed at least four (4) data collection types required
1.2 Outlined the requirements effectively
1.2 Aims and objectives outlined in the requirement report
1.2 Explanation of how the new system will help the organization
Sub-Total
2. Planning 14%
2.1 Selected an appropriate store name
2.2 Provided two (2) possible solutions to the problem.
2.2.1 Supplied two (2) financial constraints for each solution
2.2.1 Supplied two (2) technical constraints for each solution
2.2.1 Supplied two (2) environmental constraints for each solution
2.2.1 Supplied two (2) personal constraints for each solution
2.2 Supplied advantages and disadvantages for each solution
2.3 Provided a description for the overall schedule in the project plan.
2.3 Provided a Gantt chart for the overall schedule in the project plan
2.3 Project is clearly broken up into subprojects
2.3 Provided pictorial explanations for the subprojects
Sub-Total
3. Designing solutions 51%
3.1.1 Spreadsheet file contains worksheet with cost of the stock.
(Correct formulas, Layout, Appropriate to project, separate worksheet)
3.1.2 Spreadsheet file contains worksheet with the payroll for all the
employees.
3.1.3 Spreadsheet file contains worksheet with the loan repayment
schedule for twelve months. (Correct formulas, Layout, Monthly
repayment, separate worksheet)
3.1.4 Spreadsheet file contains worksheet with a cost analysis for the
promotional sale
3.2.1 Database file contains form for stock (80 records that include
StockID, Name, product description, price, brand, quantity and
Universal Product Code)
3.2.2 Database file contains form for employee information (22
records that include StaffID, Name, Address, Post Code, Contact
Number, D.O.B, Position, Hiring Date)
3.2.3 Database file contains form for suppliers’ information (20
records that include SupplierID, Name, Address, Post Code, Contact
Number, Minimum Delivery Quantity, Product Supplied)
3.2.4 Database contains at least three (3) queries of any sort
3.2.5 Database contains at least two (2) reports
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
4
2
8
4
4
2
24
1
4
4
4
4
4
8
3
5
2
2
42
4
2
4
4
80
22
20
3
2
Page 4
3.3.1 Mail merged invitation document to the five (5) most important
clients showing the fields: Name, Address, Post Code, and Member
Number
3.3.2 Word document showing the envelope mailing list with all
required information (Name, Address, Suburb and Post Code)
3.4 Constructed a context diagram on the ordering products system
and a context diagram on making a sale
3.5 Constructed a dataflow diagram on the ordering products system
3.6 Constructed a data dictionary on all data types used in the database
3.7 Constructed a correctly drawn system flowchart
Sub-Total
4. Implementing 8%
4.1 Implementation plan is at least 1 A4 page in length
4.1.1 Implementation plan includes the method of participant training
and reasons why.
4.1.2 Implementation plan contains the conversion method and
reasons why
4.1.3 Implementation plan contains system testing (Hardware,
software and information processes)
4.2 Flyer is bright, captivating and brings attention to the new
superstore
4.2 Flyer includes the name of the superstore
4.2 Flyer is easy to read, has limited clutter, appropriate fonts, colours
Sub-Total
5. Testing, Evaluating and Maintaining 5%
5.1 Supplied methods of testing and reasons why (½ A4 page
minimum)
5.2 Supplied evaluation of the new system comparing new system to
initial aims and objectives outlined in requirement report (½ A4 page
minimum)
5.3 Supplied methods of maintenance for the system (½ A4 page
minimum)
Sub-Total
6. Social and Ethical Issues 6%
6.1.1 Included information about the type of system
6.1.2 Included information on the work environment
6.1.3 Included information on the social issues of the new system
6.1.4 Included information on the ethical issues of the new system
5
5
1
1
1
4
158
1
4
4
9
2
2
4
26
6
6
4
16
6
6
4
4
Sub-Total
20
7. Log Book / Journal 6%
7.1 Entries in the log book for each week of the project (Minimum 10
weeks)
7.1 Logbook is logically set out
10
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
2
Page 5
7.1 Logbook incorporates correct spelling and grammar
7.1 Regular updates sent to client’s email address (10 submissions)
7.1 Format of emails adheres to client-management relationships
7.1 Format of emails incorporates correct spelling and grammar
Sub-Total
8. Electronic Files 2%
8.1 Spreadsheet created using Microsoft Excel 2003/2007
8.1 Database created using Microsoft Access 2003/2007
8.1 Flyer created using Microsoft Publisher 2003/2007
8.1 Report created using Microsoft Word 2003/2007
8.1 Log book completed online with link provided
Sub-Total
TOTAL
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
3
1
2
2
20
1
1
1
1
1
5
311
Page 6
Bibliography
Board of Studies NSW. (2003, November). HSC Assessment in a Standards-Referenced Framework A Guide to Best Practice. Sydney, NSW, Australia. Retrieved from HSC assessment policies and
documents.
Powers, G. K. (2000). Information processes & Technology - HSC Course. Sydney: Heinemann.
Powers, G. K. (2000). Information processes & Technology - Preliminary Course. Sydney: Heinemann.
Tanti, M. (2009, July 27). ACU Blackboard. Retrieved August 28, 2009, from EDST442 Lecture Notes:
www.acu.edu.au
Nicholas Biddle S00071047 – EDST442 Assessment Task 2 Part A
Page 7