2015 CALIFORNIA STORMWATER QUALITY ASSOCIATION ANNUAL CONFERENCE
October 19 - 21, 2015 | Monterey, CA
TECHNICAL PROGRAM (TUESDAY & WEDNESDAY) SPEAKER INFORMATION
(Also posted on the CASQA website under Events > Annual Conference > Speaker Information)
REGISTRATION & SPEAKER RATE ELIGIBILITY
CASQA offers a reduced conference rate for eligible speakers as described below. You will also be
able to view the list of discount eligible speakers / poster presenters during the registration process.
ALL Speakers click here to register (regardless of eligibility for speaker discount)
Speaker Rate Eligibility:
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The primary speaker for each Technical Program presentation is eligible.
Panelists for a Technical Program track panel presentation are eligible
Alternate presentation speakers for each session are eligible.
Training Workshop speakers are eligible.
Supporting speakers are not eligible for the speaker rate and must pay the full CASQA member
or non-member rate.
Poster presenters who are not also presenting orally receive a $50 discount on the full
member or non-member attendee rate.
Speaker rates apply to both members and non-members.
Additional Notes:
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All speakers must check in at the CASQA Conference Registration Desk and pick up their
speaker packet and badge.
There is no charge for a speaker attending only the session or the half-day of a training
workshop in which he/she is speaking (does not include lunch), therefore no need to officially
register.
o If you would like to attend lunch please stop by the registration desk to purchase lunch
at $60.
o If you plan to attend another session on the day you are speaking (Tuesday,
Wednesday) or the other half of Monday, including lunch, but no other conference
days, then you must purchase a 1-Day Conference Pass.
HOTEL & TRAVEL INFORMATION
Hyatt Regency Monterey:
1 Old Golf Course Road
Monterey, California, 93940-4908
Hotel Rates and Reservation Instructions:
General Attendees:
The special conference rate is $179/night - single or double (subject to taxes)
 Conference rates will be in effect 3 days before and after the conference, subject to
availability.
 Rate cutoff date is Monday, September 28, 2015: After this date, or earlier if the room
block is filled, rates will no longer be guaranteed.
 Reserve online (preferred): CASQA Conference Attendee Room Block Passkey
 Reserve by phone: (402) 593-5441
o To receive the discounted rate you must reference the California Stormwater
Quality Association.
State and Federal Employed Attendees (not City or County employees):
Government rate applies to State ($110/night) and Federal ($146/night) employees only; not city,
county, or other local government employees.
 There are a limited number of government rate rooms available.
 Government rate rooms are allotted on a first come / first served basis.
 Important: To reserve a government rate room, contact: april@aprilkrieg.com. Do not
book online or call the hotel to reserve.
Transportation:
The conference hotel is located 1.5 miles from the Monterey Regional Airport, 70 miles from the
Mineta San Jose Intl Airport, and 102 miles from the San Francisco Intl Airport.
Please click here to review airport and shuttle information
SPEAKER SUBMITTALS - Tuesday & Wednesday Technical Program Speakers
Introduction Bio (limited to one short paragraph):
The bio you already provided with your abstract submittal will be given to the session moderator and
used for introduction purposes.
If your presentation includes supporting speakers whose introduction bios were not included during
the abstract submittal process, please upload the supporting speaker bios in Word format.
Deadline for additional introduction bios: Friday, September 18, 2015 - 5 pm PT.
PowerPoint Presentation File Name Instructions:
Please adhere to the file name instructions below. Presentations must be in PowerPoint (.PPTX
(preferred) or .PPT format) and should be formatted 4:3. No .PDF presentations! Please provide any
video/audio files separately, even if embedded in your presentation.
Important: To insure that we can easily identify your PowerPoint, please save your presentation with
a file name in one of the following examples as:
Date of Presentation_Track_Session_Time Slot #_Last Name (note: time slot is # 1,2, or 3)
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Example - one speaker on Tuesday 10/20/15 in Track A / Session 2 / Time Slot 1:
102015_A_2_1_Lentz
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Example - co-speakers on Tuesday 10/20/15 in Track A / Session 2 / Time Slot 1 - using
separate PowerPoints:
102015_A_2_1a_Ashby
102015_A_2_1b_Walker
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Example - co-speakers on Tuesday 10/20/15 in Track A / Session 2 / Time Slot 1 - using one
PowerPoint:
102015_A_2_1_Ashby_Walker
Presentation Tips:
For optimal webcast and overhead projection viewing, please adhere to the following tips when
creating your PowerPoint presentation:
 Avoid red or faint text colors
 Keep text at size 24pt and above; sans-serif fonts work best
 We prefer that no custom fonts are used, but if used, please embed any custom fonts (Embed
all characters) - Instructions can be found here:
o Article: http://www.pptfaq.com/FAQ00076_Embedding_fonts.htm
o Video: https://www.youtube.com/watch?v=gM8BVO5ZYIo
 Compress images - Instructions along with other best practices can be found here for
PowerPoint 2007 and PowerPoint 2010
 Please provide any video/audio files separately, even if embedded in your presentation.
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Do not use an image as a slide background unless it lends itself to text readability
Include all linked documents and media when the presentation is transmitted
Do not assume that the audience will know all stormwater jargon. Define acronyms or arcane
terms in your presentation.
Click here for guidance from an outside source (not endorsed by CASQA)
PowerPoint Presentation Submittal (2 options):
Option 1: Advance Submittal: (Preferred)
Deadline: Tuesday, October 6, 2015 - 5 pm PT: Upload
Submitting presentations in advance ensures that your presentation will be loaded into the
CASQA-provided laptop in your scheduled meeting room prior to your arrival.
Option 2: On-Site Submittal
In order to maintain the program schedule, and for courtesy to the audience and fellow speakers,
please bring your PowerPoint presentation on a flash drive well in advance of your presentation
time. In instances where there will be co-speakers, each speaker should bring their presentation
on a flash drive to prevent potential miscommunication errors.
Day BEFORE your scheduled presentation time: (Preferred)
See Amy Porter, CASQA Event Coordinator and Speaker Coordinator, at the CASQA
Registration Desk to upload your presentation. It will then be pre-loaded in the assigned
meeting room and in speaking order per the conference agenda.
Day OF your scheduled presentation time:
If the presentation has not been pre-loaded or has been updated, please upload it to the
CASQA-provided laptop at the podium in the assigned meeting room at least 10 minutes
before the session is scheduled to begin:
 Use a flash drive to drag and drop, or copy and paste, the PowerPoint presentation into
the folder icon on the meeting room laptop. There will be only one folder icon on the
laptop.
 It is required to copy the original file (not a shortcut) of the presentation to the folder icon
on the meeting room laptop in order to be captured.
 If you have any questions, please ask the A/V staff in the room or Amy Porter at the
CASQA Registration Desk.
ADDITIONAL INSTRUCTIONS
1. Arrive at your designated meeting room at least 10 minutes before your session is scheduled to
begin. Introduce yourself to the session moderator.
2. Introduction bios (if not previously submitted) should be provided to the session moderator.
3. The session moderator will use their discretion to replace a “no show” speaker with a potential
alternate speaker. If a speaker is a no-show, the track will be cancelled or postponed until the
designated start time of the next presentation (presentations will not be moved up).
4. Reserve some time at the end of your talk for questions, or at the beginning state that you will
take questions during the talk.
5. Please pay attention to time. The session moderator will stand and/or hold up a yellow card
identified with “5 minutes” on the card when you have 5 minutes left. The session moderator will
also stand and/or hold up a red card identified with “1 minute” on the card when you have 1
minute left. Please begin wrapping your talk at that time. It is critical to stay on schedule.
ALTERNATE PRESENTATION SPEAKERS
Selected primary speakers should designate alternate speakers who can speak on their behalf in case
of an emergency. Further, designated primary speakers should let CASQA know as soon as possible if
they are aware of a conflict that will prevent their participation. In some instances, this may be
unavoidable, so CASQA arranges for pre-designated alternate presentations/speakers to fill gaps that
may develop in the program. A description of the alternate speaker program and alternate speaker
obligations follows:
a. The purpose of an alternate speaker is to replace a primary speaker who is unable to fulfill
his/her commitment. Selected alternate speakers are expected to prepare and bring their
PowerPoint presentation and attend the conference, but must recognize that there is no
guarantee that they will present at the conference. However, in return, their name, affiliation,
and abstract title will be included in the conference printed program as well as posted on the
CASQA website and can serve as free publicity for their employer. Designated alternate
speakers will also receive the discounted speaker rate for attending the conference.
b. During the abstract selection process, CASQA identified abstracts to have available as
alternate presentations. If CASQA selects an abstract for alternate status, the speaker will be
notified and asked if they are interested in participating as an alternate speaker. CASQA
prefers alternate speakers who are able to make their presentations on short notice at the
conference. However, CASQA recognizes the time and effort necessary to prepare such
presentations and, therefore, CASQA will work with alternate speakers to address any
minimum notification requirements that must be provided before being designated as a fill-in
speaker.
c. The program chair(s) in coordination with the moderator will have the discretion to determine
if an alternate speaker will speak in a track whose theme is not related with the presentation
theme.
d. Speaker cancellations can occur any time after the abstract selection process right up until the
day/time of the presentation. CASQA will endeavor to notify alternate speakers as soon as
possible following a primary presentation speaker cancellation that may move them into a
designated primary presentation speaker’s position. When feasible, these changes will be
reflected in the conference printed program, CASQA website online conference agenda, or
subsequent errata sheets distributed with the CASQA registration information.
e. Selected alternate speakers are expected to bring their introduction bios (limited to one
paragraph) and PowerPoint presentations (on a flash drive) as a backup.