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ENTER UNIT DETAILS
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Telephone: Military: ???
Civilian ?????
Facsimile: Military: ????
Civilian ?????
See Distribution
Reference:
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Date:
8 February 2016
UNIT DETAILS NORDIC AND BIATHLON SKI SEASON 2014-2015
ADMINISTRATIVE INSTRUCTION
References:
A.
DIN 2014DIN07-092 Army European Winter Activity Instruction
B.
JSP 752 Tri-service Regulations for Allowances Chap 3, Sect 1 and Chap 6, Sect 1
C.
DIN 201407-135 Security and Administration of Biathlon Rifles
D.
LFSO 2007 (Fourth Revise) Jun 11 Para 2.7.076 to 2.7.082
E.
JSP 440 Defence Manual of Security Part 5, Sect 7, Chap 2 (Ver 5 Apr 14)
F.
DIN 2014DIN07-123 Clearance Requirements and Planning Considerations for transit into and through the
Federal Republic of Germany for Operations, Exercises and Training
G.
DIN 2014DIN01-099 Status of Sport in the Services
H.
DIN 2014DIN10-030 Travel at Public Expense for Army Sport
I.
DIN 2013DIN01-106 Winter Sports Travel
J.
JSP 456 Defence Catering Manual CILOR Vol 2, Chap 7
INTRODUCTION
1.
UNIT DETAILS Nordic ski team intends to enter both male and female teams to compete in the
forthcoming Corps, Divisional and Army Nordic Championships comprising the 2015 Nordic and
Biathlon ski season.
2.
As current Nordic and Alpine AMS champions, it is the Nordic ski team’s intention, in combination
with the Alpine ski team, to suitably prepare and train team members to successfully defend and retain
this title at the 2015 AMS Championships.
3.
In order to introduce novices to the sport, improve the abilities of experienced Nordic skiers and
biathletes, and best prepare teams for the forthcoming championships, it is the Nordic ski team’s
intention to attend both the AMS Nordic training camp held in Norway from mid-November to midDecember, and a preparatory open championship in Austria in the first two weeks of the New Year.
4.
The training and race experience gained over these two events will, as was evident last year,
provide teams with a distinct competitive edge, and set the conditions for qualification to the Army
Nordic Championships in Germany at the Divisional Championships held in France in mid-January.
The season then concludes with the Nordic and Alpine AMS Championships, also held in France, over
the first two weeks in February.
AIM
5.
The aim of this Administrative Instruction is to provide an outline brief of the season to provisional
team members and to request wider support from UNIT DETAILS in order to ensure a successful
season. The teams will be competing in a demanding and varied training and race programme
designed to improve operational capability via raising the standards of teamwork, physical fitness,
determination, courage, leadership and military and marksmanship abilities, and offering the opportunity
for decompression and recuperation following Operations.
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COORDINATING INSTRUCTIONS
6.
Unifying Purpose. CGS has stated that sport is a vital ingredient of Army life, and that the
Army’s habit of regular participation in sport must be re-established. Sport is a key component of the
individual training progression, which in turn is essential to strengthening overall capability. Sport not
only assists with the physical component; it also plays a key role in the moral component as a means
by which to instil the Army’s Core Values. Winter Sports are at the most demanding end of the Army
Sports spectrum at both representative and foundation levels, and must be organised accordingly,
whilst ensuring best value for money. CLF’s Physical Directive reinforces this, specifically identifying
that every aspect of Physical Training, Adventurous Training and Sport requires leadership,
prioritisation and oversight.
7.
Authority. The CO is respectfully requested to grant authority to the unit’s participation in, and
approve funding for, the 2014-2015 Nordic and Biathlon ski season. The CO is also respectfully
requested to grant Exercise and Field Conditions for the training and competitive exercises that
comprise the season, in order for team members to benefit from the appropriate allowances afforded
under this designation (see Para 11, 23 and 25). Team members, exercises and dates attended will be
stated in Regimental Part One Orders prior to, and throughout the season, to confirm authority,
exercise locations and duty status.
8.
Clearance. Upon authority being granted by the CO a number of further agencies must be
notified to seek higher authority and clearance to conduct WSA.
a.
ASCB Clearance. Clearance from the Army Sports Control Board (ASCB) is required to
notify the Winter Sport Association of the unit’s intent to participate in training and competition for
a given WSA. Any unit level organised exercises must be accompanied by an Exercise
Administrative Instruction in order for IMT status to be authorised by the Secretary ASCB.
b.
Staff Clearance. Staff Clearance (SC) is required in order to inform Regional HQ of
soldiers and units in their area of responsibility participating in out of area activities. BFG units
are to apply for SC through HQ 1 (UK) Division G7 PD at least 6 weeks in advance of the WSA.
9.
Funding. Unit and Corps Winter Sports Activity (WSA) training camps and competitions (when
authorised via the Army Sports Control Board (ASCB)), and Divisional and Army level championships,
are designated Individual Military Training (IMT) status, and thus eligible for Public Funding. Further
information regarding funding and finances is found at Para 23.
10. Duty Status. When travelling to-and-from, and training and competing at IMT authorised WSA,
service persons are considered on duty. Participation in social and recreational activities not directly
related to the primary WSA aims are authorised, but are done so off duty. Consequently, off duty
activities are not entitled to Public Funding, and participants are strongly recommended to arrange
adequate Personal Accident and Liability cover for those periods when, amongst other reasons, they
are off duty. Further information regarding individual insurance policies is found at Para 0.
11. Allowances. Participants of WSA designated IMT are entitled to normal duty allowances
including Local Overseas Allowance (LOA) and Longer Separation Allowance (LSA) at Exercise and
Field Conditions rates (when authorised by the CO) and Subsidence Allowance (SA) when travelling.
12. Eligibility. The Nordic and Biathlon ski season is open to all members of UNIT DETAILS (AMS
and Attached Arms alike). No previous experience is necessary and newcomers and novices are
strongly encouraged. Nordic skiing and Biathlon are, however, arduous sports that test an individual’s
personal fitness, endurance marksmanship and military abilities. Volunteers, therefore, must be
medically and dentally fit (MFD), and have passed their PFT, AFT and ACMT prior to the
commencement of the season in order to be eligible. It is preferable that all team members hold a full
UK Driving Licence, have completed the European Matrix Test, and have 9-Seater Minibus
familiarisation annotated on their FMT 600 in order to contribute to the driving requirement through the
season.
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SCHEME OF MANOEUVRE
13. Team Selection. The Nordic ski team’s initial aim will be to identify and select six male and six
female volunteers from the Regiment to train as Nordic skiers and Biathletes in order to represent
INSERT UNIT at the Divisional, Army and AMS Championships in 2015. Team members will be
required to have a high level of fitness; a positive, confident and mature attitude; and be able to bond in
a small, highly motivated team, with whom they will be living and travelling in close proximity over a
three month period. The CO and OCs are respectfully requested to release selected personnel for the
duration of the season.
14. Season Composition. The Nordic and Biathlon ski season will comprise of attendance at the
following 6 exercises:
a.
Ex NORDIC DRAGON MEDIC 14. Exercise NORDIC DRAGON MEDIC is the AMS Nordic
and Biathlon ski training camp held in Dombås, Norway over the period 18 Nov–16 Dec 14. This
training camp provides instruction for both beginners and more experienced Nordic skiers and
biathletes, and focuses on technique, endurance, race and biathlon weapon training in
preparation for the competitive season beginning in the New Year.
b.
Ex NORDIC WHITE FIST 15. Exercise NORDIC WHITE FIST is the RAC, RA and AAC
Open Nordic Championships held in Hochfilzen, Austria between 4–11 Jan 15. This is the xx
edition of the Championship, and the xx anniversary of the hosting of the event at the World Cup
Stadium in Hochfilzen. Attendance provides invaluable race training in preparation for success at
the Divisional Championships and qualification for the Army Nordic Championships.
c.
Ex PIPEDOWN 15. Exercise PIPEDOWN is the 1 (UK) Division Ski Championships held
in Les Contamines, France between 10–20 Jan 15. Incorporating both the Alpine and Nordic
skiing disciplines, it serves as a qualification event for entry into the Army Nordic Championships.
d.
Ex RUCKSACK 15. Exercise RUCKSACK is the Inter Services and Army Nordic Skiing
Championships held in Rupholding, Germany between 21 Jan–6 Feb 15. Attendance is
dependant on qualification at Exercise PIPEDOWN. Female team members qualify as individuals
and form a women’s Corps team, whereas males must qualify as a formed unit team, and teams
must adhere to a specific team composition (1 x Officer, 1 x NCO, 2 x OR).
e.
EX ASPEN SERPENT 14. Exercise ASPEN SERPENT is the Nordic and Alpine Army
Medical Services Championships held in Serre Chevalier, France between 1–15 Feb 15. The
Weir Trophy is awarded to the unit team with highest overall standing in combined Nordic and
Alpine races. 1 Armoured Medical Regiment won this title in 2014, and defending this title is the
main effort of the combined Alpine and Nordic ski teams this season.
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TEAM COMPOSITION
15.
Teams. The teams listed below will compete, if successful, in all 6 exercises of the ski season:
(a) Ser
(b) Sqn
(c) Rank
(d) Surname
(e) Number
(f) Role
Male team
1
2
3
4
5
6
Female team
1
2
3
4
5
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EXECUTION
16.
General Outline. Deployment dates, taking into account travel from-and-to the unit, are:
a.
Ex NORDIC DRAGON MEDIC 14
17 Nov–19 Dec 14
Team members will be released for Christmas leave between 20 Dec 14–2 Jan 15.
17.
b.
Ex NORDIC WHITE FIST 15
3–10 Jan 15
c.
Ex PIPEDOWN 15
10–20 Jan 15
d.
Ex RUCKSACK 15
21 Jan–6 Feb 15
e.
Ex ASPEN SERPENT 15
31–16 Feb 15
Responsibilities. The team responsibilities are as follows:
a.
???
Nordic Team Manager and Male Team Captain
b.
???
Nordic Team 2IC and Female Team Captain
c.
SNCO
Weapons IC
d.
SNCO
Ammunition IC
e.
OR
Administration IC
f.
OR
Equipment IC
g.
OR
Vehicle IC
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SERVICE SUPPORT
18. Accommodation. Accommodation throughout the season will be in shared self-catering chalets
and/or apartments. All team members will share cooking and domestic duties. Accommodation
arrangements differ from exercise-to-exercise.
a.
Ex NORDIC DRAGON MEDIC 14. Team members are accommodated in self-catering
chalets. 6 persons are accommodated in each chalet; thus, team members will be divided
between male and female chalets. Chalets contain one double bed and one bunk bed, thus
additional sleeping spaces will be provided using cot-beds.
b.
Ex NORDIC WHITE FIST 15. Exercise accommodation is available in shared military
dormitories with approximately 30 bed spaces in each. However, if the Alpine ski team join the
Nordic ski team in Austria to train prior to the Divisional Championships, private self-catering
accommodation shared between the two Regimental teams will be sought in a mutually suitable
location.
c.
Ex PIPEDOWN 15. Accommodation in self-catering apartments is allocated by the
exercise organisers. With both Alpine and Nordic teams attending, event organisers will aim to
locate teams in close proximity. Given the potential numbers attending from the Regiment,
accommodation will be provided across two or more apartments.
d.
Ex RUCKSACK 15. Accommodation in self-catering apartments is allocated by exercise
organisers upon qualification at Divisional Champions.
19.
Movement.
a.
Transit Clearance. Transit Clearance (TC) is the authority required when travelling
through, but not conducting, WSA in that country. It is obtained from Host Nations (HN) on behalf
of units via application through the UK Movements and Liaison Staff (Europe) (UKMLS(E)). TC is
also required for travel anywhere in France with weapons and ammunition. Applications are to be
made 21 days before the dates of travel. Once SC is granted by HN authorities, UKMLS(E) will
provide a Road Movement Order to the unit. Vehicles travelling with weapons and ammunition
will be required to hold a Customs Declaration Certificate (NATO Form 302), also requested
through UKMLS(E), and those transporting ammunition will be required to hold a Dangerous
Goods Note (DGN) – F/Mov 1042, signed by the unit before being submission to UKMLS(E).
b.
Diplomatic Clearances. Diplomatic Clearance (DIPCLEAR) is the political authority to
transit and conduct WSA in countries outside of the UK. For Germany units, DIPCLEAR is
communicated to the appropriate in-country British Embassy Defence Section (Def Sect) and to
HQ British Forces Germany German Secretariat Training (HQ BFG G9 Trg). Initial outline
applications are required 8 weeks prior to a WSA.
c.
Weapons and Ammunition. All weapons and ammunition clearances will be made, and
all specific guidelines regarding secure transit will be followed. ???? and Sgt xxxxx will be
responsible for the security of weapons and ammunition at all times.
d.
Ferry Crossings. Ferry bookings will be made through the Regimental Leave and
Movements Clerk. The only required ferry booking is between Kiel, Germany and Oslo, Norway.
A 24 hour crossing, cabin bookings are mandatory.
e.
Routes.
All exercise locations are on the continent and will be accessed by a
combination of vehicle and ferry moves. The most direct routes (using major carriageways) to,
from and between locations will be used. Travel plans and route cards and will be produced in
advance and adhered to in accordance with obtained clearances for transit through international
borders with weapons and ammunition.
f.
Toll Road and Motorway Vignette Charges. Toll Road and Motorway Vignette costs will
be paid using unit Fuel Cards, or in cash, depending on authority. When travelling to, from and
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between IMT designated WSA, Toll Road and Motorway Vignette costs are admissible to Public
Funding.
(1) Norwegian Toll Roads. Norway charges a toll for use of all of its main roads.
Vehicles must be registered with the Norwegian Toll Road system using a (personal) debit
or credit card for payment. Incurred costs can then be claimed back via JPA once the
Norwegian Toll Road Authority finalises charges 80 days after a vehicle’s final day in
Norway.
20.
Transport.
a.
Vehicles. The MT Department is kindly requested to make the necessary provisions to
provide appropriate winterised White Fleet MOD Hire Vehicles suitable for transporting 12 x
participants, and their kit and equipment, over the period 14 Nov 13 to 17 Feb 14. The extended
dates are to facilitate driver familiarisation and packing of the vehicles prior to the season, and
unpacking and cleaning of vehicles upon return.
b.
Winterisation. All vehicles are to be fitted with winter tyres and equipped with snow chains
and appropriate POL for extended vehicle use through the winter months and in arctic conditions
in
Norway.
c.
Drivers. Drivers will be sourced organically from team members. All drivers must hold a
UK Driving Licence (both photo card and paper counter part), have completed the European
Matrix Test, and have 9-Seater Minibus familiarisation annotated on their FMT 600.
d.
Fuel. Fuel will be drawn from civilian service stations using Unit Fuel Cards, obtained
through Fmn HQ (Log Sp).
e.
Breakdown. In the event of a breakdown or accident, vehicle recovery will be arranged
through the European Breakdown Cover accompanying the MOD Vehicle Hire agreement. The
MT Department is kindly requested to investigate and confirm the actions on vehicle recovery,
repair and/or replacement in all countries transited through the season (Germany, Norway,
Austria, Switzerland and France).
f.
Vehicle Documentation. ????? will be responsible for arranging and collating correct
vehicle documentation and European Breakdown Cover in close liaison with, and under the
respectfully requested guidance of, the MT Department.
21.
Weapons.
a.
Anschütz Biathlon rifles. The Nordic ski team will be deploying through the majority of
the season with 12 x Anschütz biathlon rifles plus ancillaries. Under new arrangements Coming
into effect this year biathlon weapons are now centrally stored, maintained, managed and issued
from Defence Support Group (DSG) Donnington.
(1) Anschütz biathlon rifles will be now be issued from DSG as an MJDI loan, and
returned to DSG at the end of the loan period (typically Nov to Feb). Loans outside of this
this period must be cleared through the AWSA Nordic Secretary (nordic@awsa.org.uk).
(2) Bids for biathlon rifles are to be made to Ian Heighway, DSG (see contact details
below). Teams entering Divisional Championships will be given priority, but, in order to
facilitate maximal participation, each unit team (including Ladies’ Corps Teams) will be
issued no more than 6 rifles prior to 31 Oct 14. If a Ladies’ Team is not placing a central
bid, it is to provide detail to the AWSA Nordic Secretary and DSG about who will be bidding
for individual weapons on their behalf. Biathlon rifle bids will be cross-referenced against a
unit’s Divisional Championship application, and once confirmed, rifles will be released via
delivery by Defence Equipment and Support (DE&S) Logistic Services or via direct
collection from DSG Donnington.
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(3) DSG holds a fielding plan based on attendance and performance at last year’s
championships; to reduce damage and enhance performance, more robust rifles will be
issued to the less experienced teams, and newer rifles to the more able and experienced
teams. In the first instance, the unit will request the newer Fortner Action Rifles.
(a)
Anschütz .22 Fortner Action Rifle Right Hand:
NSN 1005-99-501-0556
(b)
Anschütz .22 Rifles Left Hand:
NSN 1005-99-727-4819
b.
.22 Converted SA80A2 Rifles. The Nordic team will be deploying during the competitive
season following the Christmas leave period, with 8 x .22 converted SA80A2 rifles. Converted
SA80A2 rifles are required to compete in 4-man team Military Patrol Races at the Divisional and
Army Championships.
(1) A2 .22 conversion kits are to be demanded through Miss Hazel May, DE&S as an
MJDI loan (although they are held and maintained at DSG Donnington). Four conversion
kits will be issued per team and delivered in combination with the Anschütz biathlon rifles.
(a)
HK A2 .22 conversion kits:
NSN 1005-99-967-7144
c.
Weapon Loans, Repairs and Returns. No charge will be levied against Anschütz
biathlon rifle or .22 conversion kit loans. Rifles and conversion kits are to be returned to DSG
(UIN: CA060G) no later than Mar 15. The QMs Department is kindly requested to facilitate the
provision of 8 x SA80A2 rifles with Iron Sights from the Regiments spares pool, and the loan hire,
delivery and return of Anschütz biathlon and SA80A2 .22 conversion kits on return to the unit at
the end of the season.
(1) Rifles are to be returned in liaison with Ian Heighway, providing an equipment failure
report were necessary, and noting any repairs required. Damage through negligence will
be billed to the unit; however, team members will hold individual biathlon rifle insurance
cover for this eventuality (Para 32). Rifles are to be returned with the correct bolt
serialized to the weapon.
(2) Conversion kits are to be returned using an AFG8883 and stating their MATCON.
Defective kits will require an AFG1043.
d.
Biathlon Weapon Loans Contact Details.
(1) Anschütz Biathlon rifles loans: Ian Heighway (DSG), Fleet Manager, Building C35,
DSG Donnington, Telford, TF2 8JT.
Tel: Mil: 94480 4532; Civ: 01952 674532. Email: ian.heighway@dsg.mod.uk.
(2)
SA80A2 .22 conversion kit loans: Miss Hazel May (DE&S).
Tel: Mil: 96798 6124; Civ: 03067 986124. Email: DESLESTSP-DCC-LETH-
SCM1b@mod.uk.
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(3)
Return Address Details:
2RSG, Building 54, JSCS Donnington, TF2 8JT
e.
Security of Weapons. Ref C and D provide the overarching direction for the transport,
storage and security of the Anschütz biathlon rifles and .22 converted SA80A2 rifles for the
Nordic and Biathlon ski season. Where a host-nation military armoury/ammunition store is made
available, it is to be used to secure biathlon weapons and ammunition. When not available, the
following procedures are to be followed in order to ensure an acceptable standard of assurance
and accounting for weapons and ammunition.
(1) An officer and a SNCO will be appointed in unit Part One Orders as responsible for
the security of biathlon weapons and ammunition. They are to have written authority for the
specific quantity of weapon and ammunition, including specific dates where the authority is
in place, journeys to be conducted on duty and a copy of the receipt issued from the QMs
Department detailing weapons and ammunition issued. Copies of this authority and
supporting paperwork must be available during all journeys and when weapons and
ammunition are secured.
(a)
The QMs Department is kindly requested to facilitate compliance with the
above via issue of a: Form of Authority to be Carried by Security Escort/Driver for
Movement of Arms or Ammunition (Annex C to Ref E) for each team member.
(2) The appointed officer and SNCO will conduct a daily check by serial number of all
weapons and a separate count of all ammunition issued, expended and returned.
Weapons and ammunition will be physically mustered and counted before and after every
change of location. A record of these checks is to be compiled and retained for one year
after returning to unit lines.
(3) Ref D is the authority for security of biathlon rifles and ammunition. These orders are
fulfilled fully by the signing of the 2* Security Risk Estimate (SRE) for the storage of
Anschütz biathlon rifles when not in use (Annex to Ref D). Specifically, when not guarded,
rifles, bolts, magazines and ammunition are to be stored and locked separately (using a
robust chain and a minimum of a SEAP Class 1 padlock; NSN 5340-99-099-1049) to the
most immovable fixture inside the accommodation and obscured from view. A SEAP Class
2 Security Document Box (NSN 7520-99-708-6767), with integral combination lock and
external handles through which to thread a chain, is considered the ideal solution of secure
storage of bolts and ammunition. Ammunition is under no circumstances to be stored in
magazines.
(4) The security procedures for .22 converted SA80A2 rifles differs from that of Anschütz
biathlon rifles. 5.56 mm working parts are to be removed and left at unit armouries. Ref C
is policy for the transport and security of .22 converted SA80A2 rifles when used for Nordic
skiing. The 2* SRE found at Annex to Ref D is satisfied by the provision of centrally
guarded storage facilities at Ex PIPEDOWN and Ex RUCKSACK. All SA80A2 rifles will be
placed into these centrally guarded facilities upon registration at these events, with
Exercise Directors responsible for ensuring compliance. When issued from these faculties,
weapons are to be guarded at all times under the control of Team Captains. Team
Captains are to pay particular attention to this during transit and changes to movement
plans.
(5) In addition to the procedural security measures above, a number of physical security
measures shall be employed in order to provide a further level of security. To minimise the
risk of theft, weapons should remain in their separate constituent parts of rifle, bolt,
magazine and ammunition for as long as feasibly possible. Weapons and ammunition are
considered particularly vulnerable in vehicles when they cannot be secured to the same
standard as in accommodation. Weapons are ammunition must never be left unattended in
a vehicle.
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f.
Transport of Weapons. In accordance with Ref C and D:
(1) Up to 12 rifles and 10,000 rounds of ammunition may be transported in a single
vehicle with no requirement for RF Bde/Dist G2 Sy staff authority.
(2) All vehicle movement involving weapons and ammunition is to be conducted by a
minimum of 2 persons in the vehicle.
(3) Each vehicle carrying arms and ammunition is to posses a suitable means of
communicating with civilian and military authorities in the event of an incident or accident.
(4) Carriage of weapons between and across borders will be declared in all clearance
requests. The ferry company used to transit to Norway will be informed in advance of
carriage of weapons.
g.
Weapons Inspections.
The AQMS is kindly requested to make the necessary
arrangements to fit allocated SA80A2 rifles with .22 conversion kits and In- and Out- inspect both
Anschütz biathlon and SA80A2 rifles in order validate suitability for release from the Regiment
and use throughout the season.
h.
Ancillaries and Secure Storage. The QMs Department is kindly requested to facilitate
demanding and bringing onto account the required Anschütz biathlon rifles and SA80A2 .22
Conversion kits, plus the necessary weapon carriage and storage items (SA80 canvas bundles,
portable weapon racks and SEAP Class 1 (Abloy) locks) for the duration of the season.
i.
Armoury Storage Requests. The QMs Department is kindly requested to facilitate the
storage of weapons over the Christmas period and later in the season. Over the Christmas
period requested armoury access will fall within a Regimental stand down period, when the
armouries are usually sealed. Further armoury access during normal Regimental running will
occur at two points following completion of the Biathlon season. Armoury access is kindly
requested:
22. Ammunition. Ammunition is provided at all exercises apart from one. The QMs Department is
kindly requested to facilitate demanding and providing 1000 rounds of .22 ammunition for use at Ex
NORDIC WHITE FIST. All necessary clearances and guidelines regarding safe transit and storage of
ammunition will be sought and adhered to at all times.
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ADMINISTRATION
23. Financing. WSA are a costly endeavour, but when designated IMT, the majority of costs are
admissible to funding from the public purse, in line with all other military training exercises, via the
appropriate unit Training and/or Transport and Subsistence (T&S) budget. The authority to approve
expenditure is delegated to unit budget holders, within affordability, in accordance with Ref A and G.
Nordic skiing and biathlon is eligible to Public Funding for CILOR, transport, travel, accommodation,
facility charges and equipment funding.
a.
CILOR. See Para 25.
b.
Transport. Applications to use MOD White Fleet Hire Vehicles for IMT for BFG units are to
be made in accordance with Ref H and SO BFG 4303.
(1) Fuel will be drawn from civilian service stations using Unit Fuel Cards, obtained
through Fmn HQ (Log Sp).
c.
Travel. Travel at public expense is authorised for all IMT subject to affordability. Travel is
subject to unit budget holder’s approval and is to be undertaken via the most economical means.
For Army personnel travel is centrally funded via a Representational Sports Travel Budget
(RSTB) in accordance with Ref H.
.
(1) A maximum per capita sum for travel to and between Single Service and Inter
Service Championships (interpreted to mean to and between Ex PIPEDOWN and Ex
RUCKSACK) can be claimed in accordance with Ref I. A total of £125 per person can be
claimed for return travel from the unit to Ex PIPEDOWN (a total of £1500 for the team of
12), and a further £125 can be claimed for each individual who qualifies and attends Ex
RUCKSACK.
(2) When travelling to, from and between IMT designated WSA, Toll Road and Motorway
Vignette costs are admissible for Public Funding.
d.
Accommodation. Units participating in IMT WSA may charge all or part of collective
accommodation costs to unit budgets, within affordability.
e.
Facility Charges. Units participating in IMT WSA may charge the costs for temporary
facilities (biathlon ranges, Nordic trails/tracks/loipes, ski lift passes) to unit budgets, within
affordability.
f.
Equipment. Equipment and clothing for recognised WSA is admissible to funding via unit
Sports Equipment Public Fund (SEPF). Further funding for equipment (skis, poles, bindings, race
suits, helmets, etc.) is made available via the Army Welfare Grant Committee (AWGC) every 3
years for those units wishing to participate at Divisional and Army Championships. Grants may
be authorised out of-committee, at any time of year, by SO2 Welfare Funds (Mil: 94391 2999).
UNIT DETAILS is eligible for an AWGC Equipment Grant as it last received a grant for Nordic
equipment in 2010. The maximum supported equipment cost is £3000 when the unit contributes
10% (£300), with the AWGC providing a standard Equipment Grant of £2700.
24. Funding. A number of other sources of Non Public Funding (NPF) are available to offset the
costs associated with WSA.
a.
Unit Non Public Funds. The unit WSA Fund and PRI may be used to offset the costs
associated with WSA upon approval by the associate budget holder.
b.
Army Sports Lottery. Army Sports Lottery (ASL) grants are available to WSA participants
that are members of the ASL. Each member is entitled to £25 funding per ASL ticket held, up to
£125 (equating to an individual’s maximum 5 ticket allocation), and only one grant may be made
per member per season. Each ASL ticket costs 75p per week; thus holding a full 5 tickets in each
weekly draw costs the individual £195 a year. A total of £1,500 ASL funding therefore will be
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granted to the Nordic ski team if all 12 team members hold the maximum 5 tickets in each weekly
drawn.
c.
The Berlin Infantry Brigade Memorial Trust Fund. The Berlin Infantry Brigade Memorial
Trust Fund (BIBMF) grants approximately £25 per person per season. Bids must be consolidated
at unit level to encompass all disciplines (Alpine and Nordic skiing and Snowboarding) and
submitted directly to the trust. A total of £300 funding therefore will be granted to the Nordic ski
team from the BIBMF.
d.
The Nuffield Trust. The Nuffield Trust (NT) is a charity that provides grants for the
provision of recreational amenities for the benefit of units of the Regular Services. The NT Main
Board has delegated authority to Army HQ to approve and pay Minor Grants (not exceeding
£12,500). All submissions must be staffed through Army HQ. With the support the RAO, Regt
2IC and the CO, the Nordic ski team (along with the Alpine and Snowboarding teams) wishes to
apply to the NT for further equipment funding, and funding to offset the overall costs associated
with the WSA season, citing building on and maintain recent successes, improving participation,
especially female, in all three disciplines, and boosting decompression, recuperation and
retention for both deployed personnel and the ROG following Operations.
e.
Garrison, Brigade and Divisional Funds. Garrison, Brigade and Divisional funds will be
sought via appropriate application through, and on the advice of, the RAO.
f.
Officer’s Expeditionary Fund.
The Officer’s Expeditionary Fund (OEF) grants
approximately £xx to each officer involved in …. A total of £xx therefore will be granted to the
Nordic ski team from the EOF.
g.
Corps Funding. The RAMC grants significant funding to the hosting of the AMS Nordic
training camp (Ex NORDIC DRAGON MEDIC) and the Alpine and Nordic AMS Championships
(Ex ASPEN SERPENT), thus does not grant funding to individual unit’s. Applications will,
however, be made to REME, RLC and AGC (SPS) Corps Funds for UNIT DETAILS Attached
Arms personnel participating in WSA.
h.
Personal Contributions. Each team member will be requested to make a personnel
contribution of ££££ towards the costs of the Nordic ski season. Part of this contribution may be
used to purchase Nordic ski boots for personal use though the season.
25. Rations. Cash in Lieu of Rations (CILOR) is eligible for the duration of all IMT WSA exercises.
The Regimental Administration Office is kindly requested to facilitate applications for CILOR in
accordance with Ref A and J. CILOR is awarded as a flat rate per day to all entitled personnel. The
only supplement available with CILOR is Altitude Training Supplement (ATS) when living and training
over 3000m. ATS is calculated at 25% of the CILOR rate and is authorised by the unit CILOR budget
manager. Applications are to be submitted at least four weeks in advance of the activity to HQ BFG G4
(Food Svcs). CILOR will be controlled and accounted for centrally for the benefit of all entitled
personnel. CILOR rates are calculated for the purchase of uncooked foods and they not scaled to
cover the cost of cooked food in local restaurants. When used to cover the cost of restaurant bills, it is
done so under the understanding that if CILOR does not cover the total bill, excess costs will have to be
subsidised from other (personal) sources. When accounting for cooked food the full bill, and the actual
claim against the CILOR account is to be documented. Alcohol can be shown on receipts, but it must
not be claimed for on the account. CILOR is not eligible when travelling; however, those when
travelling to and from IMT WSA, participants are eligible to Subsistence Allowance against the unit
training budget.
26. Ski Equipment. Required Nordic ski equipment (skis, poles, boots and race suits) for use
through the seasons will be provided from unit sports stores. With the unit eligible for equipment
funding this year, much of this equipment will be new and recently acquired. The unit holds a small
selection of Nordic ski boots, but not in all sizes. Though not mandatory, it is recommended that
individuals purchase their own Nordic ski boots for use through the season on grounds of comfort and
hygiene. This incurred cost will in part form an element of the individual’s personal contribution to the
ski season. Any further personal equipment required through the season will be sourced from personal
funds.
11
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DRAFT
27. Personnel Equipment. A complete kit list can be found at Annex B. All team members are
reminded that space is limited on the transport; only necessary items are to be taken.
28. Passports/ID Cards. All team members are to deploy with a valid passport and MOD 90. Team
members are advised to take credit/debit cards to cover any incidental expenditure or emergencies.
29. Army Winter Sports Association Membership. All teams members must become members of
the Army Winter Sports Association (AWSA) in order to enter Ex PIPEDOWN and/or qualify for the
Army Championships. AWSA membership costs £15 a year, or £125 for a lifetime membership. The
AWSA contributes Non Public Funding (sponsorship and charitable donations) to all events. Further
information can be found at the AWSA website (www.awsa.org.uk).
30. Medical. ???? is responsible for the provision and maintenance of all medical kit. S/he is kindly
requested to confirm the location of the nearest medical facilities upon arrival at each venue. All
injuries are to be reported to AINC, by phone (01264 382055) in the first instance, followed by
electronically on return to Unit.
31. European Health Insurance Card. All personnel must be in possession of a valid European
Health Insurance Card. Cards are free, and can be applied for, or renewed, via visiting the NHS EHIC
website (www.ehic.org.uk) or by calling the EHIC Enquiry Line (0300 3301350).
32. Insurance. Full Personal Winter Sports and Competition Insurance policies will be arranged for
each competitor for the duration of the season via Towergate Wilson or INSIGNIA UNDERWRITTING.
Insurance is one of the few WSA costs that are inadmissible to Public Funding. The costs of insurance
in normally recovered from team member’s personal contributions. Policies, in the minimum, will
include:
a.
Individual Third Party insurance.
b.
Medical expenses insurance.
c.
(Off-mountain) Helicopter Medical Evacuation (HME) insurance.
d.
Medical repatriation insurance.
e.
Ski equipment insurance against loss or damage.
f.
Biathlon rifle weapon insurance against loss or damage.
33. Public Relations. PR coverage is very important for the continued support of future seasons.
The undersigned will collate all suitable photographs and produce an appropriate article for
representation in respective Corps magazines, as well as compile a PXR as required to qualify for
various funding channels.
COMMAND AND SIGNAL
34. Command. The undersigned is the overall Team Manager and will be responsible for all
administration and discipline issues. This will allow all members of the team to concentrate on
developing their biathlon and Nordic techniques. Team members are reminded that through the
season, in all locations, they will be representing UNIT DETAILS, their Corps and the British Army, and
thus will must conduct themselves accordingly at all times. Any individual who fails to meet these
standards will be Returned To Unit immediately, irrespective of rank or skiing expertise.
35.
Signal. The RSO is kindly requested to provide a works mobile for the duration of the ski
season; this will be for emergencies and work related issues only. Contact addresses and telephone
numbers for the season are at Annex C.
12
DRAFT
DRAFT
{Original Signed}
A Bloke
??
RAMC
Annexes:
A.
B.
C.
Winter Activity Cost Capture
Exercise Contact Details
Equipment and Kit List
Distribution:
CO INSERT UNIT
2IC INSERT UNIT
Adjt INSERT UNIT
OC 30 Sqn
OC 31 Sqn
OC Sp Sqn
QM
QM (Tech)
RQMS (Main)
RQMS (Tech)
MSA
ET SNCO
MTO
AQMS
RAO
Regt FSA
Regt Acct
All Team Members
13
DRAFT
DRAFT
ANNEX A
To ??????
8 February 2016
INSERT UNIT NORDIC AND BIATHLON SKI SEASON
WINTER ACTIVITY COST CAPTURE (WACC)
Serial
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
21 a
21 b
Costs
Flights
MMA
Rail
White Fleet
Fuel
Tolls (and Vignettes)
Ferry
Tunnel
Accomodation
Piste/Track Hire
Other Facility Hire
Guides/Instructors
Race Fees
Equipment Hire
Equipment Purchase
Ski Passes
CILOR
LOA
LSA
ECOPF
Other Costs
Petty Cash
Insurance
Total Cost
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
€
Total Cost
9,000.00
2,000.00
500.00
1,800.00
18,931.20
250.00
1,349.50
363.00
2,500.00
13,780.68
2,600.00
1,000.00
1,600.00
55,674.38
Unit Costs (Public Funds)
T&S
Training Budget
ECOPF
SEPF
PRI (Non Public Funds)
Non Unit Costs
€
€
€
€
€
€
€
38,930.70
32,231.20
6,699.50
363.00
1,600.00
13,780.68
Remarks
Not applicable
Not applicable
Ex DM 14
Income Source
PRI
Army Sports Lottery
Regtimental/Corps Funds
Personal Contrubition
BIBMTF Grant
Nuffield Trust
Sponsorship
Fund Raising
Other Income
Garrison/Bde/Div Funds
OEF
Total Income
€
1,600.00
€
1,500.00
€
€
3,000.00
€
300.00
€
€
€
€
€
€
-
Total Income
€
6,400.00
Net Unit Cost
€
34,493.70
Ex WF 15
Ex PD 15
Ex RS 15
TBC
N/A
N/A
N/A
TBC
N/A
N/A
N/A
£
GBP
6,720.00
€
Ex 1 AMR SKI
EUR
8,131.20
Ex AS 15
Total at end of season from Unit Fuel Card(s)
TBC
Not applicable
N/A
8,131.20
€
TBC
N/A
N/A
2,520.00
N/A
€
1,149.50
€
5,006.40
€
1,190.28
€
1,530.36
€
2,142.72
€
13,135.95
€
4,621.87
€
1,224.47
€
1,714.52
€
€
Ex DM 14
14.90
14.90
€
€
Ex WF 15
11.34
14.17
€
€
Ex PD 15
11.34
14.17
€
€
Ex RS 15
8.93
11.16
€
£ 300 unit contribution to Equipment Grant
CILOR granted if ATS is eligible in all cases
€140 per person for the season
CILOR base rate
CILOR plus ATS
From
To
Duration
18 Nov 14
16 Dec 14
28 days
Non Public Income sts in blue are estimates from cost incurredin the last season
Serial
1
2
3
4
5
6
7
8
9
9a
9b
FFR
1.21
FFR (GBP to EUR) conversion
Cost to the Public Purse Costs in blue are estimates from cost incurred last season
Remarks
See Para 24
See Para 24
See Para 24
See Para 24
See Para 24
See Para 24
Remaining total of Unit Cost offset by Income
A-1
DRAFT
3 Jan 15
10 Jan 15
7 days
11 Jan 15
20 Jan 15
9 days
21 Jan 15
6 Feb 15
16 days
€
€
TBC
N/A
N/A
4,680.00
250.00
N/A
€
200.00
€
€
1,000.00
1,700.40
€
€
1,500.00
2,210.52
€
4,960.52
€
6,898.68
Ex 1 AMR SKI
€
11.34
€
14.17
€
€
Ex AS 15
11.34
14.17
€
TBC
N/A
N/A
3,600.00
21 Jan 15
31 Jan 15
10 days
1 Feb 15
14 Feb 15
13 days
DRAFT
ANNEX B
TO ????
8 February 2016
INSERT UNIT REGIMENT NORDIC AND BIATHLON SKI SEASON
INDIVIDUAL TEAM MEMBER KIT LIST
1.
Personal Documentation.
a.
b.
c.
d.
e.
f.
g.
2.
MOD 90
Passport
Driving Licence (both card and paper counterpart)
FMT 600
Personal Insurance Documents (will be provided to you by the Team Manager)
European Health Insurance Card (EHIC)
Proof of AWSA membership
Personal Clothing, Kit and Equipment.
a.
b.
c.
d.
e.
f.
Insulated jacket/skiing jacket
Insulated/soft shell gilet
Long sleeved thermal/base layer tops (2 or 3 tops)
Full length lycra leggings (1 or 2 pairs)
Tracksuit bottoms
Unit/Team embroidered polo shirt
It is the intention of the Nordic ski team to arrange for team kit to be produced to include the
above items. The individual cost of items will be much less than if brought on the high street.
The motivation behind providing team kit is to reduced team member’s personal outlay on kit and
equipment, encourage and present a more cohesive team image, and avoid damage and spoiling
of team member’s personal clothing when conducting ski preparation and maintenance.
In short, the above team kit will cost individuals a lot less, it will add to the team image, and
individuals should not mind it getting marked or stained by the wax and glue used on the skis, or
damaged or torn from repeated wear and tear.
g.
h.
i.
j.
k.
Winter hat and/or headband
Small daysack and insulated water bottle or Nordic waist belt water bottle
Warm calf length socks/skiing socks (issued Artic socks are ideal) (5 pairs or more)
Thin, waterproof gloves (2 pairs or more)
Sunglasses (for use when training and racing)
l.
m.
n.
o.
Running shoes/trainers
Comfortable clothing for the evenings (tracksuit bottoms and jumpers) (2 or 3 of each)
Smart/casual clothing for social events (2 or more outfits)
Walking boots or issued boots
p.
q.
r.
s.
t.
Wash and shaving kit
Towels
Sandals/flip-flops
Sleeping system and pillows
Personal medical kit
u.
Any personal items such as laptops/iPads/iPods/cameras/books, etc.
B-1
DRAFT
DRAFT
ANNEX C
TO ???
8 February 2016
INSERT UNIT REGIMENT NORDIC AND BIATHLON SKI SEASON
CONTACT DETAILS
TEAM MEMBER CONTACT DETAILS
(a) Ser
(b) Sqn
(c) Rank
(d) Surname
(e) Phone Number
(f) Role
Male team
1
2
3
4
5
6
Team Manager
Men’s Team 2IC
Female team
7
8
9
10
11
12
Team 2IC
Women’s Team 2IC
EXERCISE LOCATION CONTACT DETAILS
Ex NORDIC DRAGON MEDIC 14
Dombås, Norway
Trolltun Gjestegård Hotel
2660 Dombås
Tel
Fax
Ex NORDIC WHITE FIST 15
+47 61 24 09 60
+47 61 24 13 30
Exercise Director
Col M Toney RAMC
Exercise OIC
Capt D Austin RAMC
Hochfilzen, Austria
Exercise Director
Exercise OIC
C-1
DRAFT
Maj G J O’Leary RA
DRAFT
Ex PIPEDOWN 15
Les Contamines-Montjoie, France
Exercise Director
Exercise OIC
Ex RUCKSACK 15
Capt D Slater RA
Rupholding, Germany
Rathausstraße, 83321
EX ASPEN SERPENT 15
Exercise Director
Col A M Thurgood (Adrian)
Race Secretary
TBN (nordic@awsa.org.uk)
Serre Chevalier, France
Exercise Director
Col M Toney RAMC
Exercise OIC
Capt A Millar QARANC
C-2
DRAFT