Irvington Counselors
2013-2014
FIRST SEMESTER
SEPTEMBER
Individual meetings with students - schedule changes
Register seniors for Adult School (first quarter) - review transcripts and graduation status
Meet with seniors not on track for graduation - parent meetings
Back to School Night- meet with parents to discuss graduation/college entrance requirements,
review interventions available at Irvington
Freshman Presentations - Freshman Assembly
Introduce ourselves, our role, services and interventions available at IHS
Freshman Presentations - Ms. Gavin's Study Skills classes
Introduce ourselves, our role, services & interventions available at IHS
Identify At Risk freshman through grades, test scores, referrals
Identify students for English/Math intervention programs Meet with these students, explain program, change schedule
Senior Presentations – all Senior classes (Power point presentation)
Transcript review, review college entrance requirements, process to request
letters of recommendation, graduation requirements
Ongoing services (listed on last page)
OCTOBER
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Review senior transcripts and send out credit deficiency letters
Review junior transcripts and send out credit deficiency letters
Seniors - Letters of recommendations, secondary school reports for students applying to
private universities as early decision/early action
Register seniors for Adult School (second quarter) - review transcripts and graduation status
Meet with seniors who need to retake CAHSEE. Assist with school wide standardized testing
as needed.
Ongoing services (listed on last page)
NOVEMBER
Seniors - meetings with students to review letter of recommendation process
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Junior Presentations – all Junior classes (PowerPoint presentation)
Transcript review, review college entrance requirements, graduation
requirements, credit recovery options
Parent/Teacher Conferences - Intervention list and additional handouts available
Outside resources and referral information available
Meet with individual parents regarding graduation requirements, college entrance
requirements, interventions, etc.
Seniors - letters of recommendations, secondary school reports for students
applying to private 4 year colleges
V.Serrano 9/3/13
Sophomores - meet with individual students and parents to review 4 year plan,
graduation status, interventions/resources available
Ongoing services (listed on last page)
DECEMBER
Seniors - Letters of recommendations, secondary school reports for students
applying to 4 year colleges
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students and parents to review 4 year plan,
graduation status, interventions/resources available
Organize Holiday Gift Drive for identified students
Ongoing services (listed on last page)
JANUARY
Seniors - Letters of recommendations, secondary school reports for students
applying to private 4 year colleges
Review sophomore transcripts and send out credit deficiency letters
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students and parents to review 4 year plan,
graduation status, interventions/resources available
Ongoing services (listed on last page)
SECOND SEMESTER
FEBRUARY
Individual meetings with students - schedule changes for second semester
Senior Presentations – all Senior classes (Power point presentation)
Transcript review (with first semester grades), graduation requirements,
interventions available at Irvington
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students and parents to review 4 year plan,
graduation status, interventions/resources available
Presentations -Pre-Registration in all English classes (9th, 10th, 11th) including ELD and SDC.
Distribute registration forms, explain process, review courses available,
graduation requirements, family options
Presentations - IHS registration at Horner (In all 8th grade ELD, SDC and History classes)
Distribute registration forms, explain process, review courses available,
graduation requirements, family options
Register seniors for Adult School (third quarter) - review transcripts/graduation
status
Review senior transcripts and send out credit deficiency letters
Complete mid-year reports for all students that applied to private colleges
Ongoing services (listed on last page)
V.Serrano 9/3/13
MARCH
Freshman Presentations – all Freshman classes (PowerPoint presentation)
Transcript review, review college entrance requirements, credit recovery options,
graduation requirements, interventions available at Irvington
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students and parents to review 4 year plan,
graduation status, interventions/resources available
Registration - Individually review transcripts and registration forms with students (9th,
10th, 11th) and input classes for the following school year that match
students' academic and career goals as well as review UC/CSU eligibility
Open House/ Parent Orientation Night for incoming students - Provide general
information, distribute summer school information, IHS Intervention list and
additional handouts available, outside resources and referral information
available
Ongoing services (listed on last page)
APRIL
Review freshman transcripts and send out credit deficiency letters
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students- review 4 year plan, graduation status,
interventions/resources available (parents are encouraged to attend)
Distribution of summer school forms - explain process and due dates; review transcripts to
determine eligibility
Collaborate with teachers regarding QUEST deadlines
Ongoing services (listed on last page)
MAY
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students- review 4 year plan, graduation status,
interventions/resources available (parents are encouraged to attend)
Distribution of summer school forms - explain process and due dates; review transcripts to
determine eligibility
Organize distribution of IHS class lists (course selection requests) in the history classes
Meet with individual students regarding course selection for next year, input course selection
changes
Collaborate with teachers regarding QUEST deadlines
Ongoing services (listed on last page)
JUNE
Freshman - meet with individual At Risk students - review interventions available,
graduation/college requirements, 4 year plan, community resources
Sophomores - meet with individual students- review 4 year plan, graduation status,
interventions/resources available (parents are encouraged to attend)
Graduation Ceremony - distribution of roses to the graduates
Ongoing services (listed on last page)
V.Serrano 9/3/13
The following services are provided on an ongoing basis all year long:
Attend IEP's, 504's, and SST meetings
New students - review records from previous school, explain Irvington families, create
schedule
Short term counseling as needed which may include crisis counseling, grief counseling,
support groups, stress management, conflict resolution, bullying intervention, etc.
Seniors - parent meetings for students not on track for graduation
Disseminate information to staff, students and parents via district e-mail, School
Loop, school bulletin and the counseling webpage
Respond to staff, student, and parent questions and concerns via e-mail/phone calls
Collaborate with staff and the PTSA to identify students for the Viking PR.I.D.E. (Personal
Responsibility, Integrity, Determination and Encouragement) awards. Meet with the PRIDE
award recipients to distribute awards.
Monitor identified students - meet with students and parents based on teacher and parent
referrals as well as self-referrals from students to assess for additional services (SST, 504,
student survey, weekly progress reports)
V.Serrano 9/3/13