CHANGE OF CANDIDATURE STATUS
For Research Higher Degree candidates (PhD & MPhil)
Candidate’s details
Candidate’s name
Student number
Program
PhD
MPhil
Status
full-time
part-time
Commencement date
domestic
international
School/Institute
Please be advised that if your request is not future dated, all changes to enrolment will be effective from the date the Graduate
School receives the request from your enrolling school/institute. The only exception is sick leave accompanied by a medical
certificate, which can be backdated two (2) weeks from the date that the Graduate School receives the request.
Change of academic load
Change to
full-time
part-time
Effective as of
Day
Month
Year
Please complete the following if you receive a scholarship:
request permission to hold a part-time scholarship
take unpaid leave from my scholarship ending on
Day Month Year
relinquish my scholarship
Notification of remote status (international and domestic candidates)
International candidates
Change to
remote offshore
internal onshore
Effective as of
Day
Month
Year
Day
Month
Year
If changing to remote offshore status:
I do not intend to return to Australia
I intend to return to Australia on
Day
Month
Year
Domestic candidates
Change to
remote*
on campus (St Lucia, Gatton, Ipswich)
Effective as of
* not within daily commuting distance of UQ’s three main campuses
Please outline in the ‘reason for change’ section below the arrangements that have been agreed between the enrolling unit and the
candidate in order to fulfill the requirements of the University’s policy 4.60.02 Research Higher Degree Candidature Charter. For example,
communication with advisory team, communicating policy changes, and meeting milestones.
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Request for leave
Leave from candidature commencing on
ending on
Day
Month
Year
Day
Month
Year
Please complete the following if you receive a scholarship:
paid sick leave
paid parental leave (partner of primary carer)
paid parental leave (primary carer)
unpaid leave
NB: You will need to submit a change of candidature form when you are planning to return from leave to confirm the return date.
Please note that interruptions in the first three months or the last three months of candidature will only be approved in exceptional
circumstances. For more information, please see the RHD leave and interruption to candidature policy.
Scholarship variation
Type of scholarship
living allowance
tuition fee
Apply for extension of my scholarship – maximum 6 months, for PhD candidates only
I confirm I have read the UQ Research Scholarship General Conditions and am eligible to apply for an extension
Relinquish my scholarship effective as of
Day
Month
Year
Return from leave
Study to recommence on:
Day
Month
Day
Month
Year
Withdrawal from candidature
Withdrawal is effective
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Reason(s) for change(s) requested above
Please explain the reason(s) for your request.
If you are applying for changes to be made to your scholarship please visit http://www.uq.edu.au/grad-school/content/futurestudents/scholarship-general-conditions.pdf for eligibility criteria and the information that you will be required to provide.
I understand that these changes (other than withdrawal from candidature) require the endorsement of my advisory team and of the
postgraduate coordinator.
I have checked the conditions of any scholarships I hold and certify that my request is consistent with any applicable conditions.
I agree to repay any overpayments of my scholarship.
I have expressed any additional concerns in an attached letter.
Candidate
Name
Signature
Date
I endorse the candidate’s request.
I certify that the candidate will continue to have access to all appropriate resources (including facilities, equipment, funding and
advisory support) for the likely duration of candidature.
I have expressed any additional concerns in an attached letter.
Principal
Advisor
Name
Signature
Date
Postgraduate
Coordinator
Name
Signature
Date
Please complete and send fully endorsed form to candidature@gradschool.uq.edu.au
Privacy Statement
The information on this form is collected for the purpose of processing changes to your candidature. The information you provide will not
be disclosed to a third party without your consent, unless disclosure is authorised or required by law. For further information please
consult the UQ Privacy Management Policy at https://ppl.app.uq.edu.au/content/1.60.02-privacy-management.
GRADUATE SCHOOL USE ONLY
Recommend approval
Recommend against approval
Approved
Not Approved
Dean of the UQ Graduate School or delegate
Basis of decision
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Date
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