Word Mail Merge Test
Select the most correct answer and indicate on the answer sheet. Some have more than one correct answer.
1)
A process that inserts variable information into a standardized document to produce a personalized or customized
document.
a) Main document
b) Merge field
c) Merge block
d) Mail merge
2) The document containing the standardized text that will be printed for all records.
a) Main document
b) Data source
c) Merge document
d) Mail merge
3) A placeholder in the main document that marks where and what will be inserted from the data source document.
a) Main document
b) Merge field
c) Merge block
d) Mail merge
4) A set of merge fields stored as one unit.
a) Address block
b) Merge field
c) Merge block
d) Greeting line
5) The document containing the variable data that will be inserted during the merge.
a) Record
b) Field
c) Merge document
d) Data source
6) The customized document resulting from a merge.
a) Record
b) Main document
c) Merge document
d) Data source
7) One item of variable data.
a) Record
b) Field
c) Merge document
d) Data source
8) A collection of variable data about one person or thing.
a) Record
b) Field
c) Merge document
d) Data source
9) The label displayed at the top of a column of a database.
a) Field name
b) Directory
c) Criteria
d) Filter
10) When a mail merge is complete, these are files you either used or created.
a) Main Document
b) Data Source
c) Merge Document
d) Spreadsheet
e) Presentation
11) Which of these are main document types
a) Letters
b) Envelopes
c) Labels
d) Directory
12) To link a Word file to a database file, you must type a new list each time.
a) True
b) False
13) Using Letters, one merge document file is created for each record in the data source document.
a) True
b) False
14) Using Letters, one merge document file is created with a page for each record.
a) True
b) False
15) You can use a database file many times with different main documents.
a) True
b) False
16) All recipients in a list must be included in a merge.
a) True
b) False
17) Merge fields always come with the extra spaces around them to avoid run-on words.
a) True
b) False
18) You may not insert a merge field more than once in a main document.
a) True
b) False
19) When you view the Preview of a merge, you are finished.
a) True
b) False
20) You cannot alter the order of fields in an Address List.
a) True
b) False
21) To create envelopes, you must access the Letters option in Start Mail Merge.
a) True
b) False
22) You can insert Merge Fields before you link the Main Document with a Data Source.
a) True
b) False
23) Merge Fields are not available to insert into the Main Document until it is linked to a Data Source.
a) True
b) False
24) Finish and Merge changes the Main Document into many pages.
a) True
b) False
25) If a field in the data source is blank, the merge will fail.
a) True
b) False
26) You do not need to move on to Finish and Merge because the preview is all you will ever really need.
a) True
b) False
27) All Fields are automatically merged with a Main Document if you choose not to merge any fields.
a) True
b) False
28) The Main Document is the _____ file when performing a Mail Merge.
a) First
b) Second
c) Third
d) Fourth
e) Fifth
29) The Data Source is the _____ file when performing a Mail Merge.
a) First
b) Second
c) Third
d) Fourth
e) Fifth
30) The Merge Document is the _____ file when performing a Mail Merge.
a) First
b) Second
c) Third
d) Fourth
e) Fifth
31) To delete the Merge Document without saving changes will also affect the Main Document.
a) True
b) False
32) How many records can be included in a MAIL MERGE?
a) Three
b) Four
c) Lots more than three or four
33) How many MERGE FIELDS can be used in the MAIN DOCUMENT?
a) Three
b) Four
c) All of the fields included in the DATA SOURCE can be included in the MAIN DOCUMENT multiple times.
34) If you were associated with a club, sports organization, a school, a government institution, business or even a large family,
what would be an easy way of communicating with all the members?
a) Typing individual letters to each member
b) Having a "fone tree" so that when each member receives a call, they are to call two more members
c) Use MAIL MERGE to send each member a personalized bit of correspondence with general information that all
members would receive.
35) Merge Field data is displayed in the Merge Document where there were Merge Fields in the Main Document.
a) True
b) False
c) Maybe
36) Only the standardized text is replicated in the Merge Document.
a) True
b) False
c) Maybe
37) Writes over the existing document.
a) Save
b) Save As
38) Makes a copy of the document.
a) Save
b) Save As
39) When you decide not to use a pre-existing data source for a mail merge, you also have an option to_____
a) Use existing list
b) Type new list
c) Save As
d) Save
40) Update Labels must be used on which types of Main Document?
a) Letter
b) Envelope
c) Email
d) Directory
e) Labels
41) When you insert an individual Merge Field into the Main Document, the Merge Document will display
a) The contents of the field from the data source where the Merge Field was on the Main Document
b) A long list of information about a person
c) Complete Records for all people in the data source
d) One bit of personalized information for each record selected
42) The Main Document is a/an _____ file
a) Word
b) Access
43) The Data Source is a/an _____ file
a) Word
b) Access
44) A Merge Block is on one line in the Main Document and is not affected by Before or After spacing.
a) True
b) False
45) Your options for setting up Merge Blocks allows you to choose which Merge Fields will be used in the Merge Block.
a) True
b) False