PTA Meeting Minutes
Freshford School PTA Meeting Minutes
3rd May 2012
1.) Attendees:
Suzannah Duval – Chair
Antonia Jenkins
Anne Forrest
Nicola Smith – Secretary
Nicky Thomas
Rebecca Wheeler Treasurer
Karen Mackenzie
Rachael Ashworth
Caroline Metz
Vicky Wood
Apologies:
Luci Smolarek
Di Smith
2.) Review of last meeting:
 Meeting minutes approved from previous meeting (24/02/2012).
3.) Financial report:
 Very healthy PTA balance at present.
 Recent events as summarised below:
Auction
Copper Amnsety
Jumble Sale
Disco
Cake Sales:
Joyce Class
Mill Class
£1897.30
£144 (To Paralympics GB)
£1,200 (approx)
£77.17 profit
£43.42
£59.14
The PTA wanted to document a very big thank you to all of those who have been
involved in organising the above events. Without such amazing parental organisation,
cajoling, running and cleaning up they would not have been such a great success.
Thank you to the key organisers of the Disco (Catherine Bruton and Sally Gupta) and of
the Jumble Sale (Sharon Charlton-Thompson and Di Smith) who drive these events and
have said that they will continue to do so next year.
4.) Future Events / Activities Planned:
 The following events are being planned or co-ordinated by the PTA during the Summer
Team.
 Susannah to post volunteering sheets shortly outside of school office for all events to
make it easy to see opportunities to get involved in one central location at the same time.
To be accompanied with a single parent mail listing all areas where volunteers are
needed.
PTA Meeting Minutes
Additional volunteers are required for all the events listed below.
Please contact the names already listed if you can give your time, can help to man stalls,
help set up events, have items to contribute etc:
Event
Date
80’s Disco
For adults. Proceeds
to PTA and another
charity. 80’s Dress
code is optional!
Friday 25th May
2012
Village Hall
Caroline Metz
Di Smith (posters)
Jude Lisney (Tickets)

Freshford Summer
Fete
(Icecream and
children’s stalls)
Saturday 9th
June
Susannah Duval
Luci Smolarek (Ice
cream supply)
Cones, flakes and
napkins (Sally Gupta)
Claire Lister (floats)

Susannah Duval,
Nicola Smith, Rebecca
Wheeler (PTA Info –
redraft as required)

Coffee and cake
helpers

3 x volunteers to
man trestles for
refreshments and
lollies
Donations for raffle
(all parents)
Sales of raffle
tickets
Welcome sessions
for new Parents
(Coffee and cake and
overview of role of
PTA)
Sports Day
(Drinks, ice lollies,
raffle)
Hinton
Charterhouse
Summer Fete
(Manning icecream
stall only)
TBC – Ann to
confirm dates
and times
Thursday 14th
June
Saturday 7th
July
Main Contact(s) /
Existing Volunteers
Tracey Lawrence
(Uniform)
Susannah Duval
Sally Gupta
Antonia Jenkins
(packaging raffle)
Nicola Smith to liaise
with Claire Lister re
raffle licence renewal
and tickets
Susannah Duval to
organise trugs for raffle
donations
Nicola Smith (central
contact)





Additional
Volunteering
Required
Volunteers to help
with selling tickets
Helpers for the
evening
Volunteers to
perform fete set-up
for children’s stalls
from 9am
Icecream stall 2pm
– 4pm 2 volunteers
per half an hour
Volunteers for ice
cream stall 1.30pm
– 5pm.
PTA Meeting Minutes
5.) Notice of Cancellation – George Class Cake Sake 25th May:
 Owing to the planned events and extensive baking already planned for the School
Jubilee event on Friday 25th May, it was decided that the George Class cake sale will be
cancelled on that day. Nicola to advise Vicky Wood (George Class cake rep).
6.)



PTA Committee Volunteers
If anyone wishes to join the PTA Committee, please let Susannah Duval know.
The post of Chair is still vacant and could be a shared position.
Rebecca Wheeler would be interested in handing over the role of Treasurer if another
parent e.g. Accountant was able to take this on. (She would still maintain a role on the
PTA Committee.)
7.) Other Actions:
 Create schedule / calendar of regular PTA events and handover notes to be written up
by for next PTA Meeting (last meeting of the academic year) – Susannah Duval.
 Investigate options for banking to go online – Rebecca Wheeler.
 Investigate options for charitable donations to the school PTA fund utilising gift aid,
linked to a regularised termly contribution for school trips etc – Rebecca Wheeler, Nicola
Smith, Nicky Thomas, Helen Lorraine.
8.)




Update on Projects for Fundraising
Quiet garden (approx. £4,000-£5,000). Alternative quotations currently being sought.
Gazebos (e.g. for Fireworks etc.) Claudia Towner submitted application to FLiSCA.
Solar panels – being explored. Karen Mackenzie to attend investigatory meeting.
Some existing PTA money to spent on additional Dyslexia Resources – Anne Forrest to
provide update on costs.
9.) Next PTA Meeting
The next PTA meeting is scheduled for Thursday 21st June from 7.45pm at the Inn at
Westwood.