INTRODUCTION TO
MICROSOFT WORD 2010
Business Skills Series: Introduction to Microsoft Word 2010
INTRODUCTION TO MICROSOFT WORD 2010
WELCOME!
Welcome to the Workforce Center’s Microsoft Word 2010 INTRODUCTION training course! This
course will focus on the basic features of Microsoft Word in an interactive, instructor-led environment.
TABLE OF CONTENTS
I.
Introduction to Microsoft Word 2010
1. Opening the Program
2. Office button
3. Closing the Program
4. Tabs & Ribbons
5. Page & Word count
6. Views and Zoom Function
II.
Opening a Document
7. New documents
i. Using Templates
8. Existing documents
i. Recent documents
III.
Typing a document
9. The Keyboard
10. Font Options
11. Indentations & Bullets
12. Using Spell Check
IV.
Formatting a Document
13. Copy & Paste
14. Changing margins
15. Using Themes
V.
Saving a Document
16. How to Save your document
17. Compatible vs. 2010 save files
VI.
Printing a Document
18. Preview & Print
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION I: INTRODUCTION TO MICROSOFT WORD 2010
LESSON ITEM #1: OPENING THE PROGRAM
REASON: The computer program must be activated before it can operate
Action 1:
 Locate the Microsoft Word Icon on the desktop screen & double-click
Action 2:
 Click on the green “START” button, “All Programs”, “Microsoft Office”,
“Microsoft Office Word 2010”
Microsoft Word 2010 Icon
By moving the mouse cursor over a part of the
program and stopping it, a box will appear explaining
what that item does.
LESSON ITEM #2: MICROSOFT “File” Tab
REASON: This menu helps you open, save, or print, and to see everything else you can do with your
document

Action:
Locate the “File” tab at the top left corner of your screen
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #2: MICROSOFT “File” Tab, Cont’d
Action:
 Click on the File tab and look at the menu items
LESSON ITEM #3: CLOSING THE PROGRAM
REASON: Closing the program will allow the program to shut down, saving the computer’s resources
for the other programs you’d like to run.
Action 1:
Locate and click the “X” button located at the top right-hand side of the program screen
CLOSE
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #3: CLOSING THE PROGRAM, Cont’d
Action 2:
Click on the File tab and click “Close” from the menu
If your document hasn’t
been saved before closing, Word will
ask you to save it before shutting
down!
CLOSE
LESSON ITEM #4: TABS AND RIBBONS
REASON: Tabs and Ribbons contain all of the key tools for operating Microsoft Word 2010 smoothly
and efficiently.
Action 1:
 Ribbons are located near the top of the program. Locate the
“Home” ribbon and note the different tabs and tab sections.
Ribbon buttons will
changed based on the type of tools
you request for your document!
DEFINITIONS:
 TAB – A broad set of tools needed to perform a specific type of job for your document
 RIBBON – The area of Microsoft Word 2010 that contains the operating tools
 TAB SECTION – A specific set of tools needed to perform a more specific job for your
document
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #5: PAGE & WORD COUNT
REASON: Page and word count helps you track how many pages in your document as well as how
many total words it contains.
Watch your word count when creating a
document to copy & paste to an online job application.
Some sites limit how many words you can type.

Action:
Locate the page and word count feature in the lower left portion of your program screen
PAGE / WORD COUNT
LESSON ITEM #6: VIEWS & ZOOM FUNCTIONS
REASON: The views and zoom functions make it easier to view your document in a variety different
ways.
There are 5 different types of Views available on the view toolbar:
DEFINITIONS:
 PRINT LAYOUT – How your document should look when printed
 FULL SCREEN READING – Shows your document in full screen for maximum detail
 WEB LAYOUT – Shows how your document should look when displayed on the Web
 OUTLINE – Displays your work in an outline format
 DRAFT – A simplified draft version without pictures or clip art
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #6: VIEWS & ZOOM FUNCTIONS, Cont’d
The ZOOM feature allows you to magnify or shrink the view of the open document by either:
 Moving the ZOOM slide back and forth with the mouse cursor
 Clicking on the “Plus” and/or “Minus” buttons on the ZOOM bar
The SCROLL feature allows you to move the document to easily view certain sections:
 Moving the SCROLL slide up and down with the mouse cursor moves the page up & down
 Moving the SCROLL slide left & right moves the page left to right (when applicable)
Action #1:
 Locate the VIEW, ZOOM, and SCROLL features in the lower right portion of your program
screen

Action #2:
Practice selecting multiple VIEWS, SCROLLS, and ZOOM ranges.
SCROLL BAR
DOCUMENT VIEWS
ZOOM
SECTION I: COMPLETE!
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION II: OPENING A DOCUMENT
LESSON ITEM #7: NEW DOCUMENTS
REASON: Learning how to open a new document is the first step to creating your own work. Templates
can be used to make your new project even easier.
Action #1:
 Click on the “File” tab and locate the “New” button
 Click on the word “New”
New Button
DEFINITIONS:
 TEMPLATE – A pre-formatted document that allows you to simply “fill in the blanks” rather
than create a similar document from scratch
 SAMPLE TEMPLATES – A template that is already installed on your computer and ready to
use
 MY TEMPLATES – Additional templates that typically come standard with Microsoft Word
 NEW FROM EXISTING – A template that you previously built and saved yourself
 OFFICE.COM TEMPLATES – Templates found Online, typically through the Microsoft
Website
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #7: NEW DOCUMENTS Cont’d
Action #1:
 Click on the “Sample Templates” Option
 Locate the “Black Tie Letter” template and double-click to open
Action #2:
 Fill in different areas of the template by clicking once over the area you want to change, then type
in the text you want to add
 Note how when clicking on the section labeled “Pick the Date”, an actual calendar appears for
you to more easily choose the date you want to add
Templates can also be
downloaded from the Internet by
searching the “Office.com” section of
the “New” menu in the “File” tab!
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #8: EXISTING DOCUMENTS
REASON: Learning how to open an existing document is a key component to operating your Microsoft
Word files.
Action #1:
 Click on the “File” tab and locate the “Open” button
 Click on the word “Open”
Microsoft Word 2010 keeps
track of which documents you have
used the most recently. These files
are stored under “Recent” menu
which is easily accessed from the
“File” tab.
Open Button
DEFINITIONS:
 FILE – A document or item that can be opened with a specific program
 FOLDER – A small place where you store files
 DRIVE – A large place that stores many folders and programs
Microsoft Word documents
are often referred to as “Files”. Think
of it as being the same as an
important piece of paper. Don’t
forget what folder you put it in!!
ICONS (BUTTONS):
FILE
FOLDER
DRIVE
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #8: EXISTING DOCUMENTS, Cont’d
Action #2:
 Double-Click on button labeled “Local Disk (C:)”
Local Disk (C:)
Action #3:
 Double-Click the FOLDER labeled “Training Class Files – DO NOT REMOVE”
Action #4:
 Double-Click the FOLDER labeled “Introduction to MS Word”
Microsoft Word 2010
documents cannot be opened by older
Word programs without first saving
them in a special format
Action #5:
 Double-Click the FILE labeled “Keyboard Practice”
SECTION II: COMPLETE!
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION III: TYPING A DOCUMENT
LESSON ITEM #9: THE KEYBOARD
REASON: The SPACE BAR, RETURN, and ARROW keys are the main keyboard tools used to
navigate through a Microsoft Word 2010 document.
Action #1:
 Locate the following keys on your keyboard
TAB KEY
BACKSPACE
SPACE BAR
ENTER
DELETE
ARROW KEYS
Action #2:
Open the existing document file labeled “Keyboard Practice” located on the C: drive in the folder
labeled “Training Class Files – DO NOT REMOVE”
 Refer to Lesson Item #7, action item #2 if necessary.
 Follow the instructions at the top of the document to complete the activity

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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #10: FONT OPTIONS
REASON: Using the FONT options will allow you to customize your text and affect the overall
presentation of the document
DEFINITIONS:
 FONT – The style and typeface in which the text of a Microsoft Word document is presented

Action #1:
Locate the FONT ribbon on Microsoft Word

Action #2:
Become familiar with the basic FONT buttons presented on the ribbon
FONT
BOLD
ITALICS
UNDERLINE
FONT SIZE
TEXT COLOR
Action #3:
Open the existing document file labeled “Font Practice” located on the C: drive in the folder
labeled “Training Class Files – DO NOT REMOVE”
 Follow the instructions at the top of the document to complete the activity

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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #11: INDENTATIONS & BULLETS
REASON: Indentations & bullets allow you to shape your document so it is easier to scan and read
complex information. These tools are used frequently in the business world.
DEFINITIONS:
 INDENT - set in from the margin; "Indent the paragraphs of a letter" – Performed by using the
“Tab” key on the keyboard
 BULLET - A symbol or used to introduce items in a list – Performed by using the “Bullets”
button on the “Paragraph” tab section
Action #1:
 Locate the INDENT & BULLETS on the picture below
Most modern resumes use
the bullet format to show information
about past work experience!
Bullets
Indent
Action #2:
Open the existing document file labeled “Bullet-Indent Practice” located on the C: drive in the
folder labeled “Training Class Files – DO NOT REMOVE”
 Follow the instructions at the top of the document to complete the activity

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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #12: USING SPELL CHECK
REASON: Using Spell Check helps to ensure that your document is free of any spelling or grammatical
errors. This is an important feature that is used often by professionals of all areas.
Action #1:
 Locate the SPELL CHECK button on the picture below. NOTE: It is located on the “Review”
ribbon
Spell Check
Action #2:
Open the existing document file labeled “Spell Check Practice” located on the C: drive in the
folder labeled “Training Class Files – DO NOT REMOVE”
 Follow the instructions at the top of the document to complete the activity

SECTION III: COMPLETE!
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION IV: FORMATTING A DOCUMENT
LESSON ITEM #13: CUT, COPY & PASTE
REASON: The Cut, Copy, & Paste features are a vital part of most everyday business applications of
Microsoft Word, as well as many other programs.
DEFINITIONS:
 CLIPBOARD – This is the area where items being cut, copied, and pasted are temporarily
stored. Think of it just as the name implies, as an imaginary clipboard to hold the items needed
for the project at hand
 CUT – The process of removing a text, picture, or other object from the document and placing it
on the CLIPBOARD
 COPY – The process of making a copy of a text, picture, or other object from the document and
placing it on the CLIPBOARD
 PASTE – The process of removing something from the CLIPBOARD and adding it to the current
document
Action #1:
 Locate the “CUT”, “COPY” & “PASTE” buttons located in the “Clipboard” Tab Section of the
“Home” tab
Paste
Copy


Cut
Action #2:
Open the existing document file labeled “Cut, Copy, Paste Practice” located on the C: drive in the
folder labeled “Training Class Files – DO NOT REMOVE”
Follow the instructions at the top of the document to complete the activity
CUT, COPY, & PASTE functions can also be accessed
by selecting the object and clicking the right mouse button!
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #14: CHANGING MARGINS
REASON: Margins allow you to further shape your document by setting the outer limits of where text
can and cannot be typed

Action #1:
Locate the “Margins” menu found in the “Page Setup” Tab Section of the “Page Layout” tab
Margins
Action #2:
 Click on the “Margins” menu button and view the different options
Action #3:
Open the existing document file labeled “Margins Practice” located on the C: drive in the folder
labeled “Training Class Files – DO NOT REMOVE”
 Follow the instructions at the top of the document to complete the activity

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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #15: USING THEMES
REASON: Themes can help to add a little extra flair to your document by changing colors and layouts at
the touch of a button.
Action #1:
 Locate the “Themes” menu found in the “Themes” Tab Section of the “Page Layout” tab
Themes

Action #2:
Click on the “Themes” menu button and view the different options
Action #3:
Open the existing document file labeled “Themes Practice” located on the C: drive in the folder
labeled “Training Class Files – DO NOT REMOVE”
 Follow the instructions at the top of the document to complete the activity

SECTION IV: COMPLETE!
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION V: SAVING A DOCUMENT
LESSON ITEM #16: HOW TO SAVE A DOCUMENT
REASON: Saving a document is CRITICAL. Without saving your document you will lose ALL WORK
you have done, up to and including the entire document itself
Action #1:
 Locate the “Save” button, found to the right of the “Microsoft Word” icon, in the “Quick Access
Toolbar”
Save
When saving a new document for the first time, a
dialog box will appear asking what you want to name the file
and where you want to store it.
STEP 1:
Note the FILE name
where the document is
being stored
STEP 2:
Type the
document name
STEP 3:
Click “Save”
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Business Skills Series: Introduction to Microsoft Word 2010
LESSON ITEM #17: COMPATIBLE VS WORD 2010
REASON: This lesson is key because saving your document in the incorrect format can prevent some
recipients from being able to see it.
DEFINITIONS:
 FORMAT – The form in which a file is stored
 COMPATIBLE –Designed to be used in another program
 VERSION – A program that was released to the public in a particular year. EXAMPLE:
Microsoft Word 2007, or Microsoft Word 2010.
Documents saved in the Microsoft Word 2010
format cannot be opened by older versions of Microsoft
Word unless they are saved in “Compatibility Mode”

Action #1:
Locate the “Save As” menu button located in the “File” tab
o Click on the “Save As” button to activate the menu
Save As

Action #2:
Using the “Save As” menu, save the document as a “Word 97-2003 Document” from the “Save
As Type” menu.
o This will make it compatible with other versions of Microsoft Word
SECTION V: COMPLETE!
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Business Skills Series: Introduction to Microsoft Word 2010
SECTION VI: PRINTING A DOCUMENT
LESSON ITEM #18: PRINT PREVIEW / PRINT
REASON: Print preview allows you to see your document as it will appear when printed. This is
important to check for any last minute issues before printing. Microsoft Word 2010 has a built in Print
Preview from the Print Menu.

Action #1:
Locate and left-click the “Print” menu button located in the “File” tab
o Notice the different options to customize your print
Print

Action #2:
Become familiar with the following areas of this menu
o Printer – Selects the printer that you want to print the document
o Print All Pages/Pages – Decides how much of the document to print
o Copies – Select how many copies of each printed sheet you would like
o Print Button – Starts the printing process
SECTION VI: COMPLETE!
CONGRATULATIONS – YOU’VE FINISHED!!!
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