Dear Applicant
Fundraising Assistant
Thank you very much for enquiring about the vacancy for a Fundraising Assistant for
Tiny Lives. I am pleased to enclose further details about this position. You can find out
more about the Tiny Lives Trust by visiting our website www.tinylives.org.uk.
To make an application, please complete the attached application form, highlighting the
skills and experience that demonstrate your suitability for this role. Please also enclose
details of two referees, one of whom should be your current/most recent employer.
Applications must be received by 12 noon on Friday 12th July and can be emailed to
keith@tinylives.org.uk or posted to Keith Nicholson, Tiny Lives, Cale Cross, 156 Pilgrim
Street, Newcastle upon Tyne, NE1 6SU. If you have not heard from us by Monday 15th
July 2013, please assume that unfortunately your application has been unsuccessful.
Interviews will be held on the afternoons of week commencing 15th July 2013.
The information you give in your application will not be held by the Tiny Lives Trust any
longer than is necessary and will not be used for any purpose other than to assess your
suitability for the advertised post.
If you have the experience and skills we are looking for, I hope you will apply and look
forward to receiving your application.
Yours sincerely
Keith Nicholson
Head of Tiny Lives
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
FUNDRAISING ASSISTANT
BACKGROUND INFORMATION
The Tiny Lives Trust helps to care for over 700 premature and sick new-born babies and
their families each year. The fund supports the Newcastle Neonatal Service at
Newcastle Royal Victoria Infirmary, which cares for babies from across the North East
and Cumbria. A staff of 120 nurses and 30 doctors look after 34 babies at any one time
and Tiny Lives aims to support the neonatal service in providing the highest quality of
care by funding a range of facilities, staff posts, training, research and equipment.
The Tiny Lives Trust has recently been created as a company limited by guarantee with
charitable status and from April 2013 launched as an independent charity. Tiny Lives are
seeking to appoint a suitably experienced and qualified person to support the charities
Fundraising function in providing excellent donor care and innovative fundraising
solutions.
The role as Fundraising Assistant will be as part of a small team of two fundraisers
based within the office of the Community Foundation, the full charity team comprising a
Head of Tiny Lives, full time administrator, a part time finance post and a part time
community fundraising post. The Fundraising Assistant will have overall responsibility for
the administration of fundraising events, registrations, distribution and collection of tubs,
liaison with parents, cheque collections, volunteer co-ordination and event administration
and support.
Tiny Lives would like to emphasise the varied and interesting workload associated with
this role within a fundraising and grant giving charity and require excellent customer
support at all times as well as an active involvement in fundraising activity and supporter
engagement.
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
Fundraising Assistant
Job Purpose
 To work under the Administrator to lead on the administration of fundraising
events, registration, distribution and collection of tubs, acknowledgement letters
etc.
 Liaison with parents and supporters providing excellent customer service
 Unit visits and cheque collections
 Volunteer co-ordination
 General event administration and support
 To support the Administrator in any other administrative duties.
Reports to:
The Administrator
Direct Reports:
None
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
Job Description
Governance, Strategy and Planning
Work with the Administrator to manage a planned series of events and administrative
support to donors.
Take part in annual planning events and feed into resource planning.
Provide monitoring information as and when required.
Leadership and Management
Contribute to a positive and energetic team and realise individual potential.
Provide a positive image of the charity and its work to external contacts.
Take an internal leadership role where appropriate.
Fundraising
Take a lead role in fundraising events organised by supporters, following a prescribed
method of engagement, support, collection etc.
Work with the Finance Administrator on cash collection, counting and banking with
appropriate safety and security measures.
Support the Administrator on fundraising administration as and when required.
External Relationships
Act as an effective ambassador for the Tiny Lives Trust, increase awareness of its
work and the value it brings to the SCBU at the RVI
Build positive relationships with parents, carers and staff at the Special Care Baby
Unit (SCBU) at the RVI.
Grant-making
Take an active interest in the grant-making activities of the charity in order to
understand the value of fundraising activities
Financial Management
Be responsible for safely handling and counting cash collections
Be responsible for safely reporting and banking cash alongside the Finance
Administrator
Support the Administrator to ensure the smooth and seamless support for donors.
Support the Administrator and Head of Tiny Lives in providing information for reporting
i.e. accessing and summarizing JustGiving information.
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
Person specification
Qualifications
Experience
Essential
 GCSE’s at C or
above
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Personal
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Other
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Experience of
banking and secure
processes
Extensive
experience of
organising,
managing and
supporting
fundraising events
Trustworthy and
quick to understand
processes
Positive Attitude
Flexibility
Strong commitment
to the values of
Tiny Lives
Understanding and
empathy with the
work of Tiny Lives
Ability to prioritize
and manage own
workload meeting
deadlines
Active role in own
personal and
professional
development
Able to provide
basic administration
Desirable
 Certificate in
Fundraising
Management
 A-Level or
equivalent in a
relevant subject
area
 Degree or other
undergraduate
qualification in a
related discipline
 Use or Sage Act!
 Producing
management
accounts and other
financial statements
outside of Sage
Line50
 Experience of
supporting
fundraising events
 Experience of
payroll
App
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Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
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office cover i.e.
telephone/ postage
in others’ absence
Ability to work
occasional varied
work patterns
according to the
needs of Tiny Lives
Full driving licence
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Please note, if appointed, the applicant may be required to undertake a form of
Enhanced Check with the Disclosure and Barring Service.
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112
Key terms and conditions
1 Salary
£17,500 per annum pro rata (circa £9,459 pro rata)
2 Period of employment
This is a permanent contract starting in July 2013, subject to satisfactory completion of
the probationary period.
3 Pension
The Tiny Lives Trust will contribute up to 6% of your annual salary to the company
stakeholder pension, providing you make matching contributions of at least 5%.
4 Hours
20 hours per week. Patterns of working may be negotiated but expected to be
10am-2pm 5 days per week.
5 Leave
21 days per year pro rata plus public holidays pro-rata for the period of employment.
6 Probation
The post is subject to a six month probationary period.
7 Offices
The Tiny Lives Trust will be based within the Community Foundation’s offices in central
Newcastle which are accessible for disabled people. The offices are non smoking.
8 Travel
The Tiny Lives Trust will pay business travel expenses and post holders would require
business travel insurance if they use their own vehicle on company business.
Equality and Diversity
The Tiny Lives Trust recognises that everyone has a unique contribution to make to the
life of our communities. We welcome the involvement of all people and aim to treat
everyone with equal respect. Please inform us of any adjustments or requirements you
may have during the application process so that we are able to meet your needs.
Tiny Lives Trust, 9th Floor Cale Cross, 156 Pilgrim Street, Newcastle upon Tyne, NE1 6SU
Registered Charity 1150178 Company No 8169471
www.tinylives.org.uk @TinyLivesTrust Tel: 0191 230 2112